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Request for Council Action N
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Date: June 7, 2017
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To: Honorable Mayor and City Council Members o
From: Gigi Hanna, City Clerk
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Subject: Fine Arts Grant Funding Recommendations for FY 2017-18
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Recommendation M
Allocate $200,000 from the Cultural Development Construction Fee Fund (247-090- c
0053) to provide grant funds to fine arts and educational organizations in the amounts
recommended by the Fine Arts Commission (FAC) for FY 2017-18. E
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Backqround
The City's Fine Arts Commission stopped meeting in 2012, as the City declared fiscal a
emergency and staffing for the commission became onerous. The Commission had
traditionally been staffed by a member of the Mayor's staff, but cuts to that budget made LL
it untenable. In November 2014, the City Clerk agreed to provide staff services to the
Commission and the Mayor and City Council members were asked to appoint members o
of the commission.
The commission asked to update its duties to reflect a broader definition of arts and to
clarify the commission's role. On November 17, 2014 the MCC approved MC -1408, W
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amending the charge of the Fine Arts Commission. The ordinance stated that the Fine 6
Arts Commission shall:
A. Make recommendations to the Mayor and Common Council for the development
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and promotion of the visual and performing arts in San Bernardino; L
B. Work with public and private cultural organizations to promote the efficient
utilization of community art resources and to enlarge the opportunities for the a
diverse City population to participate in and enjoy culturally rewarding
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experiences;
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C. Develop a master plan for fine arts objectives and development in San E
Bernardino; U
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D. Review the financial needs of fine arts organizations in San Bernardino and
recommend specific grants within the City budget allocation for approval by the
Mayor and Common Council to achieve overall cultural objectives; and
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E. Promote other art related activities as resources are available."
Once the commission was reestablished, it set out to work on several objectives,
including a grants program for local arts organizations. Revitalization of the grants
program was deemed necessary to support city-wide art and cultural programs of y
benefit and interest to a broad segment of the city's population. c
With Mayor and City Council approval, and funding coming from the Cultural
Development Construction Fee Fund (247-090-0053), The Mayor's FY 2015116 budget
included $184,749 for Fine Arts grants; the 2016-2017 budget for Fine Arts grants was E
$198,212. The funds offered a bright spot of hope in a city with few funding options to
provide quality cultural performances and instruction opportunities to residents. W
The Fine Arts Commission set the criteria for grant funding. Funding consideration was
only given for a one-year period. To qualify, applicants had to be: Non-profit status 501-
c-3; or arts classes or public school programs within the city of San Bernardino. Grant
requests had to relate to one of the following categories to be eligible for funding:
• Music o
• Dance N
• Visual Art E
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• Theater °
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• Literary Arts
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Arts organizations were informed of the availability of grants through email blasts and 0
phone calls, as well as announcements at the Mayor and City Council meetings.
Established arts organizations are aware of the grants and keep in contact with the City o
Clerk's Office about the process throughout the year.
In 2017, additional requirements were added: Applicants were asked to partner with a o
local business for promotional or other collaborative purposes, and a majority of the W
Board of Directors either residents or employed in the City of San Bernardino or by
public schools within the City. Recipients are also required to submit a year-end report =
of the activity that was funded, as well as inform the FAC of any grant-funded
performances so that they may attend. They also must credit funding from the FAC in
press releases about their grant-funded performance or activity
Discussion a
Based on the two years' previous funding levels, The Fine Arts Commission, chose to
recommend $200,000 in funding. The deadline for submission for grant requests for FY
2017-18 was February 15, 2017. Twenty-five organizations submitted applications, d
requesting a total of $468,567. r
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Copies of the applications were sent to FAC members for review prior to its agendized
special meeting Saturday, March 5, 2016, at which time the commissioners interviewed
each of the applicants. Commissioners reviewed interview notes and application
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packages and made the final decisions on grant allocations at the Commission's next
regular meeting, on March 14, 2017.
Three applications were disqualified for not meeting the requirements stated in the grant
requests, such as local board members, an attached financial report and letters of
support. The other applicants were advised that the FAC was unlikely to fund the full o
amount requested. The following is the recommendation of the Fine Arts Commission
for 2017-18 Fine Arts Grant Funding:
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Requesting Organization Funding FAC-Recommended E
Request Funding
Untapped Hip Hop $10,000 $3,000
Cajon High School $4,500 $4,000
St. John's Community Success Center $9,000 $5,000- LL
LJR Intellect Academy of the Arts $15,000 $5,000
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Symphonie Jeunesse $10,000 $10,000
Operation New Hope $22,575 $10,000 `o
Junior University $14,500 $10,000 A
Woodward Leadership Academy $10,000 $5,000 E
CSUSB Opera Theater $12,507 $10,000
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Parks, Recreation and Community Services $58,350 $10,000
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Dept
Sinfonia Mexicana Mariachi Youth Academy $31,000 $10,000
United Nations of Consciousness $20,000 $10,000 0
Woodward Leadership Academy $10,000 $5,000
Bing Wong Elementary School $30,000 $10,000 0
SB County Arts Connection $14,275 $10,000 w
San Bernardino Valley Concert Assn. $13,120 $13,000
KVCR Educational Foundation $15,900 $15,000
Teen Music Workshop/Richardson Prep HS $26,000 $20,000 LL
San Bernardino Symphony $49,500 $25,000 =
TOTAL $376,227 $200,000
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Fiscal Impact
The Fine Arts grant funds are taken from Cultural Development Construction Fee Fund u
(247-090-0053). The current cash balance of the Fund (as of 5124/2017) is $3.5 million.
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Conclusion
Arts feed the soul, and arts funding, much more. In a city starving for hope of a brighter a
future, the FAC grants support local fine arts and artists and cultural experiences that
allow the residents of San Bernardino to glimpse what is possible with cooperation
collaboration and community and city support. The recipients recommended for support
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in 2017-18 represent a diverse range of artists, teachers, and performers. Together,
they are building community Arts funding feeds artists, their programs and the diverse
cultural and fine art offerings.
Attachments 71
Attachment 1 — Resolution co
Attachment 2 —Abstract of recommended programs for Funding 2017-18
Attachment 3— FY2017-18 FAC Grant application d
Attachment 4 — MC-1408 E
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Recommendation: IM
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Adopt a resolution authorizing executing agreements with 19 Fine Arts Commission
Grant Recipients for FY 2017-18 from the Cultural Development Construction Fee Fund U_
(247-090-0053).
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1 Operation New Hope attached hereto as Exhibit "H" and incorporated by reference herein as 0
if fully set forth.
2 SECTION 9. That the City Manager of the City of San Bernardino is hereby
3 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and o
San Bernardino Valley Concert Association attached hereto as Exhibit "I" and incorporated
4 by reference herein as if fully set forth.
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5 SECTION 10. That the City Manager of the City of San Bernardino is hereby 0
6 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
San Bernardino Valley College Foundation attached hereto as Exhibit"J"and incorporated by c
7 reference herein as if fully set forth.
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8 SECTION 11. That the City Manager of the City of San Bernardino is hereby
9 authorized to a execute Grant Recipient Agreement between the City of San Bernardino and
San Bernardino Symphony Orchestra attached hereto as Exhibit "K" and incorporated by
10 reference herein as if fully set forth. e
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11 SECTION 12. That the City Manager of the City of San Bernardino is hereby E
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authorized to execute a Grant Recipient Agreement between the City of San Bernardino and 0
12Sinfonia Mexicana Mariachi Youth Academy attached hereto as Exhibit"L" and incorporated
13 by reference herein as if fully set forth. a
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14 SECTION 13. That the City Manager of the City of San Bernardino is hereby
authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
15 St. Johns Community Success Center attached hereto as Exhibit "M" and incorporated by
16 reference herein as if fully set forth. y
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17 SECTION 14. That the City Manager of the City of San Bernardino is hereby W
authorized to execute a Grant Recipient Agreement between the City of San Bernardino and s
18 Symphonie Jeunesse attached hereto as Exhibit"M"and incorporated by reference herein as if
19 fully set forth.
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SECTION 15. That the City Manager of the City of San Bernardino is hereby
20 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and 3
21 Teen Music Workshop--Richardson Prep High School attached hereto as Exhibit "M" and U_
incorporated by reference herein as if fully set forth.
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SECTION 16. That the City Manager of the City of San Bernardino is hereby t
23 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
24 Art Institute, Inland Empire attached hereto as Exhibit "M" and incorporated by reference
herein as if fully set forth. u
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SECTION 17. That the City Manager of the City of San Bernardino is hereby
26 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and a
27 United Nations of Consciousness attached hereto as Exhibit "M" and incorporated by a
reference herein as if fully set forth.
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RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXECUTION OF 19 N
3 FINE ARTS COMMISSION GRANT RECIPIENT AGREEMENTS FOR FY 2017-18 0
FROM THE CULTURAL DEVELOPMENT CONSTRUCTION FEE FUND (247-090-
4 0053)
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5 BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY o
6 OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That the City Manager of the City of San Bernardino is hereby
authorized to execute a Grant Recipient Agreement between the City of San Bernardino and M
8 Arts Connection attached hereto as Exhibit "A" and incorporated by reference herein as if
fully set forth. L
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10 SECTION 2. That the City Manager of the City of San Bernardino is hereby o
authorized to execute a Grant Recipient Agreement between the City of San Bernardino andN
11 Bing Wong Elementary School attached hereto as Exhibit `B" and incorporated by reference E
12 herein as if fully set forth. v
SECTION 3. That the City Manager of the City of San Bernardino is hereby a
13 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and d
14 Cajon High School attached hereto as Exhibit "C" and incorporated by reference herein as if U-
fully set forth. N
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SECTION 4. That the City Manager of the City of San Bernardino is hereby N
16 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
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17 California State University San Bernardino Opera Theater attached hereto as Exhibit"D" and W
incorporated by reference herein as if fully set forth. i
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SECTION 5. That the City Manager of the City of San Bernardino is hereby Q
19 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
20 Junior University attached hereto as Exhibit "E" and incorporated by reference herein as if
fully set forth. c
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SECTION 6. That the City Manager of the City of San Bernardino is hereby
22 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
KVCR Educational Foundation attached hereto as Exhibit "F" and incorporated by reference
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herein as if fully set forth. Q
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24 SECTION 7. That the City Manager of the City of San Bernardino is hereby `.`
25 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
LJR Intellect Academy of the Arts attached hereto as Exhibit "G" and incorporated by E
26 reference herein as if fully set forth.
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SECTION 8. That the City Manager of the City of San Bernardino is hereby
28 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
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r 1 SECTION 18. That the City Manager of the City of San Bernardino is hereby
authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
2 Woodward Leadership Academy attached hereto as Exhibit "M" and incorporated by
reference herein as if fully set forth-
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SECTION 19. That the City Manager of the City of San Bernardino is hereby
4 authorized to execute a Grant Recipient Agreement between the City of San Bernardino and
5 its Parks Recreation and Community Services Department attached hereto as Exhibit"M"and E
incorporated by reference herein as if fully set forth. 0
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SECTION 20. These authorizations shall expire and be deemed void and of no
7 further effect if the Agreements are not executed by both parties and returned to the Office of .a
8 the City Clerk within sixty (60) days following the effective date of this resolution.
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- b1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF 19 FINE ARTS
2 COMMISSION GRANT RECIPIENT AGREEMENTS FOR FY 2017-18 FROM THE
CULTURAL DEVELOPMENT CONSTRUCTION FEE FUND (247-090-0053)
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
4 and City Council of the City of San Bernardino at a Joint Regular meeting thereof,held on the
5 day of ,2017,by the following vote, to wit: E
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6 Council Members: AYES NAYS ABSTAIN ABSENT
7 MARQUEZ M
8 BARRIOSU.
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9 VALDIVIA
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10 SHORETT N
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NICKEL E
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RICHARD
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14 MULVIHILL =
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Georgeann Hanna, CMC, City Clerk w
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The foregoing Resolution is hereby approved this day of�_ ,2017. F-
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R. Carey Davis, Mayor
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24 Approved as to form: U-
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Gary D. Saenz, City Attorney E
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28 By.
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CITY OF SAN BERNARDINO
Fine Arts Commission
Fine Arts Affirmation
(Visual and Performing Arts)
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• The Fine Arts Commission affirms its commitment to visual and performing arts organizations of San °1
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Bernardino and recognizes their contributions that enhance the cultural and economic well being of o
the community.
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• The Fine Arts Commission believes that the diverse performing and visual arts groups and venues
located in the city enhance the vitality of the community.
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• The Fine Arts Commission encourages the continued community support of these organizations.
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Commissioners c
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Dr. Dorothy Garcia, Chairperson/Fourth Ward c
Gil Botello, First Ward UD
Vacant,Second Ward co
Deborah Bunger,Third Ward w
Joyce Seeger, Fifth Ward =
Bronica Taylor,Sixth Ward Q
Donna Howard, Seventh Ward
Michael Segura, Mayor's Appointment Q
Barbara Babcock, Mayor's Appointment �+
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Vacant, Mayor's Alternate
Vacant, Mayor's Alternate
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APPLICATION GUIDELINES FOR FUNDING REQUESTS
THE VISUAL AND PERFORMING ARTS
The City of San Bernardino Fine Arts Commission grants will be made available to qualifying non-profit arts
organizations, Parks and Recreation community centers, and classroom teachers within the City of San 0
Bernardino for the enhancement and support of city-wide art and cultural programs of benefit and interest to -a
a broad segment of our population. ami
Funding considerations for approved programs will be for a one-year period only. E
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Qualifications include: °'
1. Non-profit status (501-c-3)arts organizations;or Parks and Recreation arts classes or public schools either
within the city of San Bernardino or those in which at least 50%of the students live within the city of San
Bernardino (i.e.,SBCUSD or Rialto USD)
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a. Applicants who partner with a local business for promotional or other collaborative purposes will
receive higher ratings in the judging of grant applications.
2. Address within the city limits,except for schools that have at least 50% of their students who live within the city o
of San Bernardino. N
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3. A majority of the Board of Directors are residents of,or employed in,the City of San Bernardino or employed by c
public schools within the SBCUSD or specified schools within the Rialto USD(Rialto High School, Kelley U
Elementary or Garcia Elementary).
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4, Grant funds are to be used for public performances,exhibits,classes and workshops held in the City of San =
Bernardino,or in schools which have at least 50%of their students living within the City of San Bernardino.
Visual and Performing Arts Grant requests must relate to one of the following categories to be eligible for funding
consideration. N
1.Music
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Established producing organizations offering training,exposure, opportunities and/or creative resources for w
vocal and instrumental experiences. _
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2. Dance
Established producing organizations that teach,and present dance performances. a
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3. Visual Art =a
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Established producing organizations whose programs involve the experience of creating and/or presentation of 3
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visualart. r
4. Theater
Established producing organizations whose rima ry purpose is to create and/or produce legitimate theater, N
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musical theater,mime and opera/theater works. m
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S. Literary Arts
Organizations which provide experiences in creative writing,either poetry or prose that culminate in a reading aa)
and/or display of the creation. E
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6. Film r
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Organizations which provide experiences in film-making(production,acting,directing, etc.)
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GENERAL INSTRUCTIONS
Applicants must follow the general instructions.
All materials must be typed so that they can be photocopied..
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Use space provided for program description, need statement,intended results,future objectives and
history/background. E
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All supplemental information should be on plain white letter-sized paper and must refer to corresponding
application section number. CD
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Twelve sets of the completed application along with all programs printed during the most recent fiscal year
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must be submitted to the Fine Arts Commission no later than 4:00 P.M. on February 15,2017. .
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Be sure to complete the checklist in order to make certain that you have included all required information.
Keep this for your personal records, o
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Submit all materials to the following address: E
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Fine Arts Commission U
Office of the City Clerk Q
City of San Bernardino 0
300 North D Street,2"d Floor =
San Bernardino,CA 92418 u_
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Omission of required information,without explanation,or failure to complete the forms in accordance with
instructions may be cause for the applicant to receive a lower rating for funding consideration or be rejected. co
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The application should be assembled with all pages numbered chronologically and fastened by a simple staple in W
the upper left hand corner. v
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Information sessions about application requirements will be held on Thursday,January 26 and Tuesday,January 31,
4:00,at the 6`h floor Conference Room at San Bernardino City Hall. a
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INSTRUCTIONS FOR COMPLETING THE APPLICATION
Applicant Organization—Organization name,address,telephone number,e-mail,State of California identification or
non-profit corporation number, OR in the case of City or School District applicants,the department and/or school.
II. Contact Person—Name,title,address, and telephone number of person who may be contacted concerning questions
about the program.
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III. Program category under which support is requested—Please indicate the appropriate category. Refer to application E
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guidelines for program category definitions. 0
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IV. Period of Support Requested—The span of time necessary to plan and implement the proposed program for which
funding is requested, to begin no earlier than July 1, 2017.
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V. Proiect Description/Need Statement- Describe clearly and concisely how the requested funds will be spent. The first r
sentence of your program description should briefly summarize your entire program;more detail regarding the
educational component(s)of the project should be provided in subsequent sentences. Where appropriate, include the
names of key organization members,or personnel,and their role in the implementation of the program. The need o
statement should identify the local need(s)the program activity is intended to meet. Where applicable,the need N
statement should reflect the cultural need(s)of a particular target group,or groups, and include measurable support E
information to reflect the existence of this need. Note-1)There is to be an educational component to any project E
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application submitted.2,-Also explain your proposal for a local business partnership. U
Parks and Recreation grant applications will come from the office of the Director. Q
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Requests from schools must have a letter of support from the Principal of the school.School and Parks requests may
include the utilization of faculty from CSUSB,SBVC,or Art Institute.
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VI. Estimated Number of Persons Expected to Benefit from This Program—The total number of classes, performances or
displays and the number of students,audience members or others who are expected to benefit directly.
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A. Number of persons who will pay an admission charge Lu
B. Number of persons who will receive free admission =
C. Number of classes scheduled or performances scheduled for the performing arts or length of display for the Q
visual arts.
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VII. Intended Results- Explain in measurable evaluation terms the intended results or impact anticipated by your
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program funding request. If possible, please incorporate the requested data into a spreadsheet(See example) Identify
the target group or groups you intend to benefit,setting a time frame for accomplishment and providing a realistic
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quantitative indicator of groups served.such as:senior citizens, number of performances,anticipated maximum
audience. Sign-in forms of participants,audience members,etc.may be used to fulfill this requirement.
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Example for VII.
Target Groups) Children, ages 5-12 Senior Citizens High School Students
Time Frame 7/10/17-8/31/17 7/1/17-9/14/17 8/30/17-12/17 c
Number of 6 classes, 1 6 classes, 1 64 classes(4 days a
performances,classes, performance/public performance week), 3 exhibits
exhibits,etc. culmination °'
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Anticipated maximum Participants-25 600 30 participants c
audience,participants, Audience: 100 300 audience m
etc.
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Questions? Please attend the information session on either January 21 or 26. `a
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VIII. Proiect Budget.Using the form provided, list the expenses of the project for which you are applying,and give a
brief description of each line item. Give the total amount that the project will cost per line-item. Give the amount
requested from the Fine Arts Commission for that line item. Total the expense and amount requested columns.See 0
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Sample below: c
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List item expenses Brief Description of each Total Budget per line-item Total amount requested E
line item for this project from FAC U
Salary/Wages For personnel working in $2025 $ 0 N
this project.
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Supplies&Materials Items Needed to $1500 $1500 =
adequately meet the goals i U.
of the project
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Equipment Needed to meet the goals $2500 $2000 0
of the project Ln
Travel For project leaders who $ 75 75
travel from one project site Z
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to another,or participant
travel as part of the project V
Rentals or Leases Payment for use of location $1200 $500
for classes, performances,
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exhibits a,
Fees and Other License to perform play. $ 250 $250 =
TOTALS OF EXPENSES„AND $7550 $4325 =
AMOUNT REQUESTED _
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IX. Income of the organization. List grant awards received by the organization in the past 12 months, if any. Do not
include pending requests. List other income for this project such as ticket sales,other sales,contributions,fundraisers,
etc.Sample:
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Name of funding source Amount committed to this project c
Community Foundation of Riverside/San Bernardino $0
Counties(Grant for another project) _
Ticket Sales $1025 E
Contributions $1700 U
Fundraisers $ 500
TOTAL AMOUNT $3225
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X. Future Obiectives—Explain your plans and goals for additional supplemental funding(i.e,sponsorships, donors,fund
raising events) Be as complete and accurate as possible. Explain supplemental fund raising plans and what your plans
are if funding from the Fine Arts Commission is not received.
XI. Brief History/Background of Organization—Explain history of your organization in the City of San Bernardino. Be as o
detailed as possible. Include fund level history and background for supplemental funding, as well as,community
support and subscriber,ticket sales levels.
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XII. Include your organization's financial report for the past fiscal year,stating whether it has been audited or not. E
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® VISUAL AND PERFORMING ARTS ---GRANT APPLICATION FORM
City of San Bernardino—Fine Arts Commission
I. Applicant/Organization
Name of Organization
Physical Address _ o
Mailing Address
Telephone No. ( ) Cell Phone ( ) W
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Non-Profit I.D. No. o
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Website Address(if available)
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Number of Years in Existence or in Teaching ii
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II. Contact Person N
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E-mail address:
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III, Program Category Under which Support is Requested: co
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IV. Period of Support Requested: a
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Amount of Grant Requested
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Total Organizational Budget for current fiscal year
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(Not applicable to schools)
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Percent of total Organization Budget Requested.
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V. Proiect Description/Need Statement
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VI. Realistic number of persons expected to benefit from this program.
a) Number of persons paid by attendance
b) Number of persons admitted by no fee
c) Number of classes and/or performances scheduled/length of display c
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d) Total attending classes/performances/displays/exhibits E
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VII. Intended Results:
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Time Frame �
Number of LL
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exhibits C
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VIII. Project Budget ,0
What are the project expenses,and how much is requested from the Fine Arts Commission (FAC)?
Line Item Expenses Brief Description of each Total Budget per line-item Total amount requested N
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Packet Pg. 1108
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X. Provide a brief history/background of your organization/school project(s). (What you have
done before in this category of the arts.
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Packet Pg. 1109
List Board of Directors and Officers (does not apply to parks and schools)
(include names,addresses,and telephone numbers.)
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CHECKLIST
Use this form to make sure you have properly completed your application, and keep for your personal
records. Applications not properly prepared may receive a lower ranking or be rejected without
consideration for funding. Review this before submitting your application.
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1. Is the application typed?
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5. Does the need statement really present a valid, easily understood idea?
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10. Did you respond to the application instructions element by element? N
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11. Have you included the most recent financial report ? W
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12.Are your calculations accurate? a
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13. Is the document signed by the Director or Board President or authorized -------- c
signature? _
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14. Is the application being submitted to the Fine Arts Commission? c
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15. In reviewing the application from beginning to end, is there continuity a
of thought and readability?
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17. Have you included a plan for partnership with a local business? a
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Packet Pg. 1111