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HomeMy WebLinkAbout2017-1871 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24' 25 26 27 28 RESOLUTION NO. 2017-187 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING CONTRACT CHANGE ORDER NO. 1 TO A CONTRACT IN THE AMOUNT OF $423,604.92 TO MARTINEZ CONCRETE, INC., PER PLAN NO. 13036 (SS -B) FOR CONSTRUCTION OF ADA ACCESS RAMP & SIDEWALK IMPROVEMENTS AND AMENDING THE FY 17/18 BUDGET BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The City Manager is authorized to execute Contract Change Order No. 1 attached hereto and incorporate herein as Exhibit "A" to the contract with Martinez Concrete, Inc., per Plan No. 13036 for construction of ADA Access Ramp & Sidewalk Improvements and amending the FY 17/18 budget. SECTION 2. The Director of Finance is authorized and directed to amend the FY 17/18 budget by allocating $67,273.99 in additional Measure I funding to Account No. 129- 160-7202-5504 "Construct Accessibility Improvements at Various Locations". SECTION 3. The Purchasing Manager is hereby authorized and directed to increase Purchase Order No. 2017-00000638 to Martinez Concrete, Inc., in the amount of $67,273.99. SECTION 4. This Change Order No. 1 shall not take effect or become operative ! until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any ply. SECTION 5. The authorization to execute Contract Change Order No. 1 is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of this Resolution. 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING CONTRACT CHANGE ORDER NO. 1 TO A CONTRACT IN THE AMOUNT OF $423,604.92 TO MARTINEZ CONCRETE, INC., PER PLAN NO. 13036 (SS -B) FOR CONSTRUCTION OF ADA ACCESS RAMP & SIDEWALK IMPROVEMENTS AND AMENDING THE FY 17/18 BUDGET I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and City Council of the City of San Bernardino at a Joint Regular Meeting thereof, held on the 4th day of October 2017, by the following vote, to wit: Council Members: MARQUEZ BARRIOS VALDIVIA SHORETT NICKEL RICHARD MULVIHILL AYES NAYS X X X XM X X X(S) ABSTAIN ABSENT L� Georgeann' Hanna, C �C, City Clerk The foregoing Resolution is hereby approved this 4a' day of October 2017. J R. Carey Davi Mayor City of San B mardino Approved as to form: Gary D. Saenz, City Attorney B y:27 ` 2 EXHIBIT A CITY OF SAN BERNARDINO PUBLIC WORKS DEPARTMENT 290 North "D" • San Bernardino • CA 92401 909.384.5111 • Fax: 909.384.5155 CONTRACT CHANGE ORDER NO. ONE FILE NO. SS -B W.O. NO. 7202 DATE: 10/04/2017 PROJECT: CONSTRUCTION OF ADA ACCESS RAMP & SIDEWALK IMPROVEMENTS, DOWNTOWN ROUTE PLANS AND SPECIAL PROVISIONS. NO. 13036 TO: MARTINEZ CONCRETE, INC. 920 W. FOOTHILL BLVD. AZUSA, CA 91702 GENTLEMEN: You are hereby compensated for performing the additional work as follows: ITEM NO: DESCRIPTION OF CHANGE COST 1-1 PCC Sidewalk at "E" Street, "F" Street, Rialto Avenue and r $ 20,671.52 Street 1-2 PCC Sidewalk Bypass at various locations throughout the project $ 890.57 area $ 2,746.32 1-3 PCC Curb Type A at "E" Street, "G" Street and 4" Street (adjacent to the Carousel Mall) 1-4 PCC Curb & Gutter along "E" Street, "F" Street and 2°d Street $ 3,457.44 $ 1,568.12 1-5 PCC Cross Gutter/Spandrel at Birch Street and Eureka Avenue 1-6 Adjustment City PB/Covers at various location throughout the work $ 7,140.00 area $ 3,420.00 1-7 Install Metal Hand railing at 453 W. 4th Street $ 150.00 $ 5,655.00 $ 712.81 1-8 Reset Tree Frames adjacent to the City's Performing Arts Theater 1-9 Asphalt Concrete Pavement at the Birch and Eureka intersection Landscape Restoration on West 4th Street adjacent to the Carousel 1-10 Mall 1-11 PCC Curb & 26" Gutter in locations around the Carousel Mall $ 5,227.50 1-12 PCC Curb & 36" Gutter at various locations $ 3,984.24 CHANGE ORDER NO. ONE- MARTINEZ CONCRETE, INC. CONSTRUCTION OF ADA ACCESS RAMP & SIDEWALK IMPROVEMENTS, DOWNTOWN ROUTE PLANS AND SPECIAL PROVISIONS. NO. 13036 . .... _....... - _ 1-13 I Repair Gate Activation Loop at the rear entry/exit to 550 West 5th $ Street 1-16 Repair to unmarked street light conduit at 524 W. 5th Street Purchase & delivery of utility pull boxes at various locations throughout the project area Cross gutter at Birch Street & S. Eureka Avenue S 669.38 1,753.00 , 1,268.09 2,960.00 PCC curb ramp at Traffic Engineer's request on 453 W. 4th Street 1-17 $ 5,000.00 (south side) TOTAL COST CCO #1 $ 67,273.99 L_ JUSTIFICATION: 1-1 1-2 PCC Sidewalk During construction, several areas of sidewalk in the vicinity of Fairview Ford were replaced where public injury had occurred, or severely hindered travel by wheelchair or mobility scooter. Also, sidewalk had to be replaced in the vicinity of "E" Street, "F" Street, Rialto Avenue and 2 I Street to correct excessive cross slope that did not conform to re uirements of the American_ Disability Act (ADA), PCC Sidewalk Rmas5 The contractor was directed to add additional sidewalk with retaining curb at areas which had exceeded contract length due to existing parkway slope which needed to be retained. I PCC Curb Type - During construction it was found that the poor condition of the existing AC berm in the 1-3 vicinity of "E" Street, "G" Street and 4" Street (adjacent to the Carousel Mall) would not be acceptable for installation of an adjacent concrete sidewalk. The AC berm had to be removed and laced with the PCC Curb Type -A. I PCC Curb & Gutter 1-4 ' During construction, it was found that much of the existing 18" curb and gutter at drive approaches proposed to be replaced were badly failing and had to be replaced. This work occurred along "E" Street, "F" Street and 2r" Street. PCC Cross Gutter/Spandrel Two (2) spandrels had to be added at the intersection of Birch Street and Eureka 1-5 Avenue due to a revision in the drainage design. The revision was necessary because the high centerline crown on Birch Street would have created water ponding at the handicap ramp bottoms. € Adiustment Cite PB/Covers At locations where failed sidewalk was specified to be removed and replaced, many water meter and pull boxes had to be replaced, raised to grade, and set prior to concrete 1-6 placement. Unfortunately, many of the pull boxes were found to be damaged, covers broken or missing and had to be completely- replaced by the contractor. The original contract covered raising pull boxes and water meters to grade, but replacement of pull boxes and meter covers was not included. CHANGE ORDER NO. ONE - MARTINEZ CONCRETE, INC. CONSTRUCTION OF ADA ACCESS RAMP & SIDEWALK IMPROVEMENTS, DOWNTOWN ROUTE PLANS AND SPECIAL PROVISIONS. NO. 13036 InstallMetal Hand Railin During construction it was determined that the contract linear footage indicated in the 1-7 contract document for the metal hand railing at 453 W. 4s' Street was short of the measured length. Therefore, the total amount paid for the railing had to be increased by 19 linear feet based on the measured len. th. Reset Tree Frames During tree removals it was found that a tree frame outside of the original work area 1-8 (adjacent to the City's Performing Arts Theater) was impacted when a tree stump was removed by the contractor. The tree grate was removed and delivered to the City yard by the contractor. This additional work was not originally anticipated and was not included in the original contract bid item. As;.: halt Concrete Pavement Additional asphalt concrete pavement was required to correct a problem street crown 1-9 and slot paving locations at the newly constructed cross -gutter and spandrels at the Birch and Eureka intersection. This work was not part of the original contract and was determined to be necessary when construction the ADA ram s and street crossin_ L_a_ndscw : a Restoration 1-10 Quantity changes were necessary due to field conditions and adjustments made during the restoration of landscal i ink on West 4`h Street adi acent to the Carousel Mall. PCC Curb & 26" Gutter 1-11 Curb and gutter repaired under contract in locations around the Carousel Mall resulted in poor drainage of some curb and gutter sections. These sections had to be reconstructed as extra work to correct the drainage roblem. PCC Curb & 36" Gutter 1-12 During construction the contractor was directed to perform additional removal work of PCC Curb & 36" gutter at several locations that showed signs of structural failure. This additional work was not included in the original contract bid. Rep air Gate Activation Loop 1-13 During construction the gate activation loop at the rear entry/exit to 550 West 51' Street was damaged. This loop was not shown on the plan. The loops were reinstalled by the contractor and the cost was shared 50/50 between the contractor andCity. Repair to Unmarked Street Light Conduit During construction, it was discovered that upon demolition and removal of the drive 1-14 approach at 524 W. 5h Street, an existing unmarked street light conduit was damaged. The contractor provided labor and equipment to repair the conduit on a time and material basis. Purchase & DeHvery of Utility Pull Boxes 1-15 During construction it was found that several specialty utility pull boxes were needed to replace those found damaged and not reusable. This occurred at various locations throughout the roject area. Cross Gutter at Birch Street and South Eureka Avenue in constructing the ADA handicap ramps as per plan, it was discovered that existing 1-16 street centerline elevation would result in flooding at both ramp locations. A cross gutter with new spandrels were installed for drainage of the intersection. This item covers the cost of the cross ,!utter onl, . See item 1-5 for the cost of 2 new s-)andrels. _..._ .._...--........-- ..... --- .....--.......... I. PCC Curb Ramii at Traffic Enineers' Rist 1-17 A new ADA ramp with railing was constructed on 453 W. 4`s Street (south side) which was requested by the City Traffic Engineer to provide access to an existing ADA accessible angle parking space at that location. CHANGE ORDER NO. ONE - MARTINEZ CONCRETE, INC. CONSTRUCTION OF ADA ACCESS RAMP & SIDEWALK IMPROVEMENTS, DOWNTOWN ROUTE PLANS AND SPECIAL PROVISIONS. NO. 13036 SUMMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: Original Bid Amount...........................................................$ 423,604.92 Contract Change Order No. One.................................................� 67 273.99 Revised Construction Contract cost..............................................� 490,878.91 This change order represents 15.9 % of the original contract amount. MARTINEZ CONCRETE, INC. CONTRACTOR Accepted wl�_In By: / , \ Title: eC'O 1 Z d� oo n '°" 0'' P Date: \ D , I -A \' \ \ —1 CITY OF SAN BERNARDINO DEPARTMENT OF PUBLIC WORKS Recommended by By: SAB ENGI� ESL Acting Deputy Director of Public Works/City Engineer Date: U f Approved ,kNDREA M. MILL City Manager Date: _October 4, 2017 Item No.