HomeMy WebLinkAbout2016-17 Final Eval - San Bernardino SymphonySAN BERNARDINO FINE ARTS COMMISSION
tfil trlV"T CLERK
GRANTS FINAL REPORT
To Grantees: '
1017 JUL 31 PN 4: 57
Your organization received a grant from the City of San Bernardino Fine Arts Commission to be used between July 1,
2016 and June 30, 2017. To help us monitor the effectiveness of our process of awarding grants to arts organizations in
San Bernardino, please fill in the form below. Return by July 30, 2017 to:
Fine Arts Commission
Office of the City Clerk
City of San Bernardino
290 N. "D" St., San Bernardino, CA 92401
Note: If this report is not returned by July 30, your organization will not be eligible for grant funding in the 2018-19 fiscal
year. Schools which are not in session in June -July may delay the return of this until August 30, 2017.
1. Name of Organization: 5AN FEXNA4 K/-) In/o
2. Project/ Event Name:- 0,4T / •' r1US/G U5E 72,— C',461f- 7,yE.47-,eG
3. Date(s) of Project: o%' /14 — Q4 /3O L/ 7
4. Total Numbers Attending:
As Audience Anticipated
12,67-1-
Actual
2 0 75'
As participants
Of these, how many
were aged?
Anticipated Actual
Under 18 Over 18
eo
5. How much was your grant? 441 —
6. How much of your project was funded from other sources? Including ticket sales34scppNs,e/F'e 17-&AYS X10/V4ED 77 k00& H 'T141S G'4/4 x,/7,
7. How important was the grant from SB Fine Arts Commission to the success of your project?
C- uTQ ry c /wJi0012Ti4/0', WE Wou C.r7 ,Vo7-1-14 UE 73EE,Y
t46 t -
I& TD AFFO" 7D /q7— TME C /rcl S
F/ A/ 4)e T V874JU 6 uJ/ -rHD u7- 774 E 6- A17-.
C014CGA27— Y6-W q = $ &9, 9/7.=
8. What impact (if any) has your project had locally?
9. Please fill in the items paid for and the expenditure figures for your project.
Items Spent for this item
N16AV STAB 7 -0a =
41jAliol! CRE&J R67&ZV1/'?GD FOR,
774lS V FN o F . TOTAL Y6, AeJv
Note: Total expended should equal the amount of the grant.
10. Were the aims of your project achieved? What aspects went especially well, or not so well?
Y,F.S . 11,51VU 6r Cv ffs v T1 G/ Z 4 D ASS'GJ fE U L E3,0 AA -)Z) A L Lr
JP4r-RF04A1R-1VCtS 4V&1R6: PROVID/_D 7V ouR 54/ve-?sE
4aD/.5-!A1c x o4se .
11. Were there barriers to fulfilling your goals/aims?
o apR R1 pRS. cv,< cvgRc!5- ,-A bq.-f of Ems I?LCe 4 7; -CD
725 6k,4lVr XSePUFS-7 /-D A0P&1(2A-770ff/• &R19 !1
e Al skovsul -77-AsS6 x'4'6 S.
Please include the most recent financial report for your organization.
Please send photographs, programs or copies of press releases relating to your project. If you submitted an interim
report, it is not necessary to duplicate any of these materials.
yrvo: r:: i t• -1 11 r -emu
ORCHESTRA
A Nonprofit Corporation)
FINANCIAL STATEMENTS
AND
INDEPENDENT ACCOUNTANTS' REVIEW
REPORT
FOR THE YEAR ENDED JUNE 30, 2016
9 coo
Smith Marion
Company, LLP
SAN BERNARDINO SYMPHONY ORCHESTRA
FINANCIAL STATEMENTS AND INDEPENDENT ACCOUNTANTS' REVIEW REPORT
FOR THE YEAR ENDED JUNE 30, 2016
TABLE OF CONTENTS
FINANCIAL INFORMATION
Independent Accountants' Review Report
Statement of Financial Position
Statement of Activities
Page
Statement of Cash Flows 4
Statement of Functional Expenses
Notes to Financial Statements 6-10
FINANCIAL INFORMATION
SNEO
Smith Marion & Company, LLP • Certified Public Accountants
Redlands Office • 1940 Orange Tree Lane, Suite 100 . Redlands, CA 92374 • (909) 307-2323
To the Board of Directors
San Bernardino Symphony Orchestra
San Bernardino, CA
INDEPENDENT ACCOUNTANTS' REVIEW REPORT
We have reviewed the accompanying statement of financial position of the San Bernardino Symphony Orchestra as of
June 30, 2016 and the related statements of activities, cash flows, and functional expenses, for the year then ended. A
review includes primarily applying analytical procedures to management's financial data and making inquiries of
company management. A review is substantially less in scope than an audit, the objective of which is the expression of
an opinion regarding the financial statements as a whole. Accordingly, we do not express such an opinion.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in accordance with
accounting principles generally accepted in the United States of America; this includes the design, implementation, and
maintenance of internal control relevant to the preparation and fair presentation of the financial statements that are free
from material misstatement whether due to fraud or error.
Accountants' Responsibility
Our responsibility is to conduct the review engagement in accordance with Statements on Standards for Accounting and
Review Services promulgated by the Accounting and Review Services Committee of the AICPA. Those standards
require us to perform procedures to obtain limited assurance as a basis for reporting whether we are aware of any material
modifications that should be made to the financial statements for them to be in accordance with accounting principles
generally accepted in the United States of America. We believe that the results of our procedures provide a reasonable
basis for our conclusion.
Accountants' Conclusion
Based on our review, we are not aware of any material modifications that should be made to the accompanying financial
statements in order for them to be in accordance with accounting principles generally accepted in the United States of
America.
November 7, 2016
www.SMCoCPA.com
Brentwood, TN • Lake Arrowhead, CA - Murrieta, CA • Redlands, CA
SAN BERNARDINO SYMPHONY ORCHESTRA
STATEMENT OF FINANCIAL POSITION
JUNE 30, 2016
ASSETS
Current Assets
Cash
Restricted cash
Subtotal cash
Accounts receivable, net
Prepaid expenses
Total Current Assets
Non -Current Assets
Property and equipment (net)
Investments
Jones Trust
Inventory
Total non-current assets
TOTAL ASSETS
LIABILITIES AND NET ASSETS
Current Liabilities
Accounts payable
Deferred revenue
Total Current Liabilities
Non -Current Liabilities
Deferred Debt
Total Non -Current Liabilities
Total Liabilities
NET ASSETS
Unrestricted
Temporarily restricted
Permanently restricted
Total Net Assets
TOTAL LIABILITIES & NET ASSETS
See accompanying notes and accountants' report 2
56,145
4,970
61,115
18,317
10,247
89,679
4,537
704,601
129,962
371,958
1.211.058
1,300,737
37,756
94,064
131,820
135,542
135,542
267,362
778,436
54,939
200,000
1,033,375
1,300,737
SAN BERNARDINO SYMPHONY ORCHESTRA
STATEMENT OF ACTIVITIES
FOR T14E YEAR ENDED JUNE 30, 2015
Temporarily Permanently
Unrestricted Restricted Restricted Total
OPERATING REVENUE
Sales $ 88,774 $ - $ - $ 88,774
Contracted concerts 70,556 - - 70,556
Guthrie income 10,872 - - 10,872
Government Grants 35,000 - - 35,000
Total Operating Revenue 205,202 - - 205,202
OPERATING EXPENSES
Production costs 528,843 - - 528,843
Supporting services 95,650 - - 95,650
Total Operating Expenses 624,493 - - 624,493
Income (Loss) from Operations (419,291) - - (419,291)
OTHER INCOME
Contributions 57,466 49,522 106,988
Foundation Grants 114,500 114,500
Investment Return 36,295) 26,382 9,913)
Special Events (net of direct expenses) 34,607 34,607
Other Income 19,456 19,456
In-kind Donations 45,000 45,000
Total Other Income 234,734 75,904 310,638
Net Assets Released From Restrictions:
Restrictions satisfied by payments 90,821 90,821)
93,736) 14,917) 108,653)
Fundraising expenses 25,762 25,762
Change in Net Assets 119,498) 14,917) 134,415)
Net Assets - Beginning 897,934 69,856 200,000 1,167,790
Net Assets - Ending 778,436 $ 54,939 $ 200,000 $ 1,033,375
See accompanying notes and accountants' report 3
SAN BERNARDINO SYMPHONY ORCHESTRA
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED JUNE 30, 2015
NET CASH FLOWS FROM OPERATING ACTIVITIES
Change in Net Assets $ (134,415)
Adjustments to reconcile change in net assets to net cash provided by operations:
Non-cash Items
Net Unrealized (gain)/loss on trusts 13,640)
Net Unrealized (gain)/loss on investments 17,654)
Increase) decrease in cash due to:
Accounts receivable 29,393
Prepaid expenses 6,406)
Increase (decrease) in cash due to:
Accounts payable and accrued expenses 52,921)
Deferred revenue 94,064
CASH (USED)/PROVIDED BY OPERATING ACTIVITIES 101,579
NET CASH FLOW FROM INVESTING ACTIVITIES
Realized (gain) loss 55,780
Reinvestment of interest and dividends (30,714)
Proceeds from sale of investments 117,399
CASH (USED)/PROVIDED BY INVESTING ACTIVITIES 142,465
NET CASH FLOW FROM FINANCING ACTIVITIES -
CASH (USED)/PROVIDED BY FINANCING ACTIVITIES -
Net Increase in Cash 40,886
Beginning cash and cash equivalents 20,229
Ending Cash and Cash Equivalents $ 61,115
SUPPLEMENTAL DATA:
Interest paid $ -
In-kind donations $ 45,000
Taxes paid $ -
See accompanying notes and accountants' report 4
SAN BERNARDINO SYMPHONY ORCHESTRA
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED JUNE 30, 2015
See accompanying notes and accountants' report 5
General and
Production Cost Administrative Fundraising Total
Accounting 19,631 $ 19,631
Advertising 40,986 40,986
Archive CDs 600 600
Artist 9,325 9,325
Board expense 5,419 5,419
Brochures/printing 7,058 3,321 10,379
Conductor 35,000 35,000
Contract services 71,140 71,140
Credit card fees 240 240
Employee benefits 2,862 2,862
Guthrie expense 10,894 1,923 12,817
Insurance 4,102 4,102
License/fees 3,019 3,019
Miscellaneous 526 526
Occupancy 17,117 17,117
Office salaries 26,929 14,747 22,441 64,116
Orchestra 206,097 206,097
Other concert expense 99,061 99,061
Payroll service fees 1,221 1,221
Payroll taxes 51113 5,113
Stage hands 18,753 18,753
Stage manager 3,000 3,000
Supplies 6,816 6,816
Web site design 12,173 12,173
Bad Debt 742 742
Total 528,843 95,650 $ 25,762 $ 650,255
See accompanying notes and accountants' report 5
SAN BERNARDINO SYMPHONY ORCHESTRA
NOTES TO FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2016
1. THE ORGANIZATION
The San Bernardino Symphony Orchestra was founded in 1929 by Maestro James K. Guthrie, an internationally
renowned conductor and community leader. The Orchestra is one of the longest -running and most prestigious in
the Inland Empire, having completed 86 successful seasons. It was also the first fully professional ensemble of
musicians in the region, boasting an unparalleled standard of musical performance under the dynamic leadership if
its conductor, Maestro Frank Fetta. The San Bernardino Symphony Orchestra holds its subscription concerts in the
California Theatre of the Performing Arts, a National Registry of Historic Places site. The Theater's unique
aesthetics and acoustic design highlight the Symphony's deep and rich sound giving audiences an unmatched
concert -going experience.
The Mission of San Bernardino Symphony Orchestra is to present and maintain high quality, professional
symphonic and classical music in San Bernardino County and the surrounding regions, and to foster and active
music education program in the schools and in the larger community.
The Symphony also maintains Maestro Guthrie's 5,000 -piece music collection as a rental library used extensively
by colleges and symphonies nation wide.
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Basis of Accounting
The Symphony maintains its books on the accrual basis in accordance with accounting principles generally
accepted in the United States of America.
Basis of Presentation
The San Bernardino Symphony Orchestra is required to report information regarding its financial position and
activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and
permanently restricted net assets.
Revenue Sources
Revenues are received primarily from: dues, contributions, and ticket sales.
Cash and Cash Eouivalents
For purposes of the statements of cash flows, the Symphony considers cash and all highly liquid investments
available for current use with an initial maturity of three months or less to be cash.
Contributions
Contributions received are recorded as increases in unrestricted, temporarily restricted, or permanently restricted
net assets, depending on the existence or nature of any donor restrictions.
All donor -restricted contributions are reported as increases in temporarily or permanently restricted net assets
depending on the nature of the restriction. When a restriction expires (i.e. when a stipulated time restriction ends
or purpose restriction is accomplished), temporarily restricted net assets are reclassified to unrestricted net assets
and reported in the statement of activities as net assets released from restrictions.
Promises to Give
Unconditional promises to give are recognized as contribution revenue in the period received and as assets,
decreases of liabilities, or expenses depending on the form of the benefits received. Promises to give are recorded
at net realizable values if expected to be collected in one year and at fair value if expected to be collected in more
than one year. Conditional promises to give are recognized when the conditions on which they depend are
substantially met.
NOTES TO FINANCIAL STATEMENTS (Continued)
Property and Euuil)ment
Acquisitions of property and equipment in excess of $1,000 are capitalized. Donated equipment is recorded at fair
value at the date of the donation. Purchased property and equipment is recorded at cost. Depreciation ofproperty
and equipment is provided over the estimated useful lives, which range from seven to ten years, of the respective
assets using the straight-line method.
Donated Materials, Facilities. and Services
Significant services, materials and facilities may be donated to the agency by various individuals and
organizations. Donations are recorded at fair market value at the date of donation, and are included in revenue
and expenses. The agency receives primarily donated advertising in the yellow pages and the local news paper.
Other Assets
Other assets consist of sheet music which was bequeathed to the Agency in 1994. Subsequent purchases have
been added to the inventory. Other assets are recorded at fair value at the date of the original gift, and subsequent
purchases are recorded at cost.
Investments
Investments consist of common stocks, corporate bonds, and government bonds. Investments are carried at fair
value.
Fair Value Measurement of Assets & Liabilities
Fair value is defined as the price that would be received to sell an asset or paid to transfer a liability in an orderly
transaction between market participants at the measurement date. The Symphony also follows a fair value
hierarchy which requires an entity to maximize the use of observable inputs and minimize the use ofunobservable
inputs when measuring fair value.
Income Taxes
The Symphony is exempt from federal income tax under Internal Revenue Code Section 501(c)(3) and from state
franchise tax under Revenue and Taxation Code Section 23701d. The Symphony is classified as other than a
private foundation by the Internal Revenue Service.
In accordance with accounting standards, which provides accounting and disclosure guidance about uncertain tax
positions taken by an organization, management believes that all of the positions taken by the Symphony in its
federal and state income tax returns are more likely than not to be sustained upon examination. The Symphony
files returns in the US Federal jurisdiction and the State of California. The Symphony's federal income tax returns
for the prior three years remain subject to examination by the Internal Revenue Service. The Organization's
California income tax return for the prior four years remain subject to examination by the Franchise Tax Board.
Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires
management to make estimates and assumptions that affect certain reported amounts and disclosures.
Accordingly, actual results could differ from those estimates.
Concentration of Credit Risk
The Symphony maintains cash deposited in financial institutions which are insured by the FDIC up to $250,000.
Ticket Sales
Ticket Sales received prior to the fiscal year to which they apply are not recognized as revenues until the year
earned. Such sales are recorded as deferred revenue until recognized as revenue.
NOTES TO FINANCIAL STATEMENTS (Continued)
3.
4.
5.
PROPERTY AND EQUIPMENT
The composition of property and equipment and related accumulated depreciation as of year-end is shown below.
Equipment (Shell) $ 53,476
Office Equipment 1,962
55,438
Accumulated Depreciation (50,9011
Net Property and Equipment: $ 4,537
Depreciation expense for the year amounted to: $ -
FAIR VALUE
Fair value of investments at June 30, 2016, is comprised of the following:
INVESTMENTS
Investments as of June 30, 2016 are comprised of the following:
Quoted Prices in
Net Appreciation/
Investments: Cost
Active Markets Significant Other Significant
813,056 698,571
for Identical Observable Unobservable
6,030
Assets Inputs Inputs
114,485)
Investments: Level 1) Level 2) Level 3) 6/30/2016
Mutual funds 698,571 698,571
Money Market funds 6,030 6,030
Total Investments 704,601 704,601
Jones Trust 129,962 129,962
834,563 834,563
INVESTMENTS
Investments as of June 30, 2016 are comprised of the following:
Net Appreciation/
Investments: Cost Fair Value Depreciation
Mutual funds 813,056 698,571 114,485)
Money Market funds 6,030 6,030
Total Investments 819,086 704,601 114,485)
Jones Trust 96,167 129,962 33,795
915,253 834,563 80,690)
Investment Return:
Interest & dividends 30,714
Unrealized gain/(loss) 17,654
Realized gain/(loss) 55,780)
Investment fees 2,501)
Total Investment Return 9,913)
NOTES TO FINANCIAL STATEMENTS (Continued)
6. ENDOWMENTS
San Bernardino Symphony Orchestra interprets prudence laws to state that in lieu or donor stipulations it may use
any and all funds in a prudent matter to achieve optimal return while adhering to mid and or low risk parameters
such as general economic conditions. As of June 30, 2016, the Symphony was required to designate the Jones
Trust and Evelyn Magnuson Trust as permanently restricted endowments. The Jones Trust is required to be held
indefinitely in an investment account with all amounts over $100,000 to be used as support for the Symphony. The
Evelyn Magnuson Trust is required to be held in an investment accounts with the interest income to be used to
support Mozart concert to be performed by the Symphony. The value of the accounts is constantly monitored by
the Symphony's management to ensure that the accounts are prudently maintained and planned strategies are
achieved. Permanently restricted net assets are donor restricted and are compromised as follows:
Temporarily Restricted:
Permanently Restricted
7/1/2015 Appreciation(Net) Distributions 6/30/2016
Jones Trust (19 84) $ 100,000 $ - $ - $ 100,000
Evelyn Magnuson Check 100,000 - - 100,000
Total $ 200,000 $ - $ - $ 200,000
aWMyOkV
Office Snace
The Symphony entered into a month to month lease effective April 1, 2012. The monthly rent is $1,000. The
administrative offices are located at 198 N Arrowhead Ave Suite 2-B, San Bernardino, CA 92408. The rent
expense for the year was $12,000 of which $1,200 was allocated to the Guthrie Music Library expenses.
Theater Rent
The Symphony uses the California Theatre of Performing Arts for its performances. Each performance is under a
license agreement. License agreements for each season are negotiated prior to the start of the season. As of
June 30, 2016 all license agreements for the 2015-2016 Season were satisfactorily concluded.
S. DEFERRED DEBT
The Symphony currently has a promissory note with the City of San Bernardino for amounts due to the City which
will be forgiven April 1, 2018. As of June 30, 2016, the balance of this loan was $135,542.
9. INVENTORY
The Symphony currently maintains a large collection of historical music sheets in its Guthrie library. The rarity of
the items allows the Symphony to account for the inventory using the specific identification method of inventory
valuation. As of June 30, 2016, these items were valued at $371,958.
7/1/2015 Appreciation(Net) Distributions 6/30/2016
Guild 6,318 49,522 50,870) $ 4,970
Jones Trust (1984) 29,962 29,962)
Evelyn Magnuson 63,538 3,580) 9,989) 49,969
Total 69,856 75,904 90,821) $ 54,939
Permanently Restricted
7/1/2015 Appreciation(Net) Distributions 6/30/2016
Jones Trust (19 84) $ 100,000 $ - $ - $ 100,000
Evelyn Magnuson Check 100,000 - - 100,000
Total $ 200,000 $ - $ - $ 200,000
aWMyOkV
Office Snace
The Symphony entered into a month to month lease effective April 1, 2012. The monthly rent is $1,000. The
administrative offices are located at 198 N Arrowhead Ave Suite 2-B, San Bernardino, CA 92408. The rent
expense for the year was $12,000 of which $1,200 was allocated to the Guthrie Music Library expenses.
Theater Rent
The Symphony uses the California Theatre of Performing Arts for its performances. Each performance is under a
license agreement. License agreements for each season are negotiated prior to the start of the season. As of
June 30, 2016 all license agreements for the 2015-2016 Season were satisfactorily concluded.
S. DEFERRED DEBT
The Symphony currently has a promissory note with the City of San Bernardino for amounts due to the City which
will be forgiven April 1, 2018. As of June 30, 2016, the balance of this loan was $135,542.
9. INVENTORY
The Symphony currently maintains a large collection of historical music sheets in its Guthrie library. The rarity of
the items allows the Symphony to account for the inventory using the specific identification method of inventory
valuation. As of June 30, 2016, these items were valued at $371,958.
NOTES TO FINANCIAL STATEMENTS ( Continued f
10. SPECIAL EVENTS
The Symphony fundraising activities for the year are as follows:
Direct Special
Revenue Expenses Events Net
Guild Fundraising $ 48,644 $ 14,037 $ 34,65-7-
11. ACCOUNTS RECEIVABLE
The Symphony's accounts receivable consist of the following:
Accounts receivable
Accounts receivable $ 1,142
Accounts receivable - Guthrie 1,889
Barter receivable 16,028
19,059
Less:
Allowance for uncollectable receivables (742)
Total accounts receivable $ 18,317
12. IN-KIND
The Symphony receives free from local media outlets for the promotions of its performances. As of
June 30, 2016, the value of the advertising was estimated at $40,000. The Symphony also receives free meeting
space six times during the year. The value of the meeting space was estimated at $5,000.
13. DEFERRED REVENUE
The Symphony currently has deferred revenue designated for the upcoming season:
Deferred Season
Deferred Grant Funds
Total Deferred Revenue
14. SUBSEQUENT EVENTS
39,500
55,236
94,064
Accounting standards require that San Bernardino Symphony Orchestra assess and disclose the date and the basis
for that date through which potential subsequent events have been evaluated. The date represents the date the
financial statements were issued or were available to be issued. The Symphony evaluated all potential subsequent
events as of November 7, 2016 when the financial statements were authorized and available to be issued. No
subsequent events or transactions were identified after the balance sheet date or as of November 7, 2016 that
require disclosure in the financial statements.
10