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Home My WebLink About2016-17 Final Eval - Sinfonia MexicanaSAN BERNARDINO FINE ARTS COMMISSION 2016-17 GRANTS FINAL REPORT To Grantees: fill Ev Clrr c f ;T42) Alf . Your organization received a grant from the City of San Bernardino Fine Arts Commission to be used between July 1, 2016 and June 30, 2017. To help us monitor the effectiveness of our process of awarding grants to arts organizations in San Bernardino, please fill in the form below. Return by July 30, 2017 to: Fine Arts Commission Office of the City Clerk City of San Bernardino 290 N. "D" St., San Bernardino, CA 92401 Note: If this report is not returned by July 30, your organization will not be eligible for grant funding in the 2018-19 fiscal year. Schools which are not in session in June -July may delay the return of this until August 30, 2017. 1. Name of Organization: Sinfonia Mexicana Mariachi Youth 2. Project Event Name: Sinfonia Mexicana Mariachi Youth Acade 3. Date(s) of Project: July 1, 2016 to June 30, 2017 4. Total Numbers Attending: As Audience Anticipated 7,000 Actual 12,000 As participants Anticipated 88 Actual 90 Of these, how many were aged? Under 18 75 Over 18 15 5. How much was your grant? $24,000 6. How much of your project was funded from other sources? Including ticket sales $47,997 7. How important was the grant from SB Fine Arts Commission to the success of your project? The SB Fine Arts Commission grant was and continues to be critically important to the success of the Youth Academy's high caliber music education program. The Academy provided musical instruction for 46 weeks; offering 4 class levels each day which consisted of beginning, intermediate, advanced, and performing. There were 90 students enrolled throughout the year. The largest budget expense is the salaries for the highly qualified instructors, and the grant helped to mitigate this expense. Though the Sinfonia board scaled back other expenses as much as possible, the instructors are the key components to delivering a quality and effective program. In short, the SB Fine Arts Commission funds the most important program expense. 8. What impact (if any) has your project had locally? The Academy had the most impact on the Academy students who received a high quality and rigorous music education. The students at all levels - beginning, intermediate, advanced, and performing - learned and advanced in music theory, music reading, mariachi history, and performance skills appropriate to their instructional level, individual aptitude and skills. Moreover, the students also learned and developed other important life skills such as goal setting, discipline, and team work. The instructors and volunteers set a high bar for expectations and the student met them. While we are proud of the program impact on students' music education, it is equally important to note that instructors and volunteers continue to serve as role models to all students; while the more advanced students have acted as role models and mentors to the younger students. The program has also positively impacted students' academic performance, high school graduation, and college attendance. And in turn, the Academy students have had a positive effect and influence with their siblings, friends, schools, and in their communities. Lastly, the Academy community performances convey a positive and hopeful youth message that culture, music and art continue to thrive and make a difference in the lives of San Bernardino residents. 9. Please fill in the items paid for and the expenditure figures for your project. Items Spent for this item Academy Instructor Salaries $14,000 Rental of Venue for Classes and Performances $5,000 Insurance, Admin Office and Professional Fees $5,000 TOTAL $24,000 Note: Total expended should equal the amount of the grant. 10. Were the aims of your project achieved? What aspects went especially well, or not so well? The aims or goals of the project were achieved. A music education was provided to students on a weekly basis. The goal of community concerts was also achieved by presenting concerts in a variety of venues throughout the year to diverse audiences. Overall, the operations and delivery of music education went very well. The instructors, board and volunteers continue to refine and improve the program. Parent's involvement has increased in the form of a parent advisory group. The biggest challenge continues to be fundraising though the board and the parents continue to be committed to raising the needed funds. 11. Were there barriers to fulfilling your goals/aims? The most pressing challenge is that the large grants that once provided core funding support are no longer available as the funders have reduced grants, changed their focus areas, or are gone. The Academy has reduced costs to the greatest extent possible to keep the program running. However, the Board continues to seek new strategies for funding and grants. Secondly, the Academy as part of the Sinfonia Mexicana is not able to present concerts at the California Theater due to the high rent and associated expenses. Please include the most recent financial report for your organization. Please send photographs, programs or copies of press releases relating to your project. If you submitted an interim report, it is not necessary to duplicate any of these materials. I1V I'liank You V Attending Jour Far-: vent and a IColitinui I, jitions Y. His LIM rS w •, 4 .. fV., Thank You our ily Con,`. May 13' 2017 Sinfonia Mexicana Mariachi Youth Academy participated in the 13 Annual Battle of the Mariachis Festival at the Historic San Juan Capistrano Mission the following photos were posted on the Missions Facebook page. https:/./www.facebook.com/gp,/MissionSJCJphotos/?tab=album&album id=10155334523573188 r Yr f d 1 - r • ' t 71 u r w 1 - . i R r a r w E i m Sinfonia Mexicana Profit & Loss July 1, 2016 through June 30, 2017 Page 1 of 2 Jul '16 - Jun 17 Ordinary Income/Expense Income Raffle 4,671.00 Board Fees 2016-17 1,100.00 Donations 13,752.67 Grants 29, 000.00 Miscellaneous Income 548.84 Performances 1,250.00 Program Ads 775.00 Sponsorships 1,725.00 Student fees Student Books 980.00 Student fees - Other 14,312.00 Total Student fees 15,292.00 Ticket Revenue 9,282.00 Total Income 77,396.51 Gross Profit 77,396.51 Expense August 2012 expenses Misc. Expenses 75.00 Total August 2012 expenses 75.00 Direct Concert Expenses Rental of Event Space 1,765.79 Security Patrol 300.00 Raffle 1,186.49 Advertising/Marketing 485.00 Artists Expense 100.00 Artists Fee 2,100.00 Credit Card Fees 1,310.97 Equipment Rental 170.00 PostagelBulkmail 908.02 Printing 699.49 Sound System 500.00 Total Direct Concert Expenses 9,525.76 Mariachi Students Scholarship Gifts 2,000.00 Office supplies 113.99 Miscellaneous 1,588.87 Costumes 234.35 Equipment 1,004.86 Instructor salary 26,022.47 Insurance 1,390.00 Rent 3,870.00 Total Mariachi Students 36,224.54 Page 1 of 2 Sinfonia Mexicana Profit & Loss July 1, 2016 through June 30, 2017 Operational Expenses Postage Dues and Subscriptions Insurance Misc Operational Expenses Office Equip/Supplies Office Rent Payroll Office Salaries Payroll Processing Payroll Taxes Professional Fees Reconciliation Discrepancies Taxes and Licenses Telephone/Fax Total Operational Expenses Total Expense Net Ordinary Income Other Income/Expense Other Income Interest Income Total Other Income Net Other Income Net Income Jul '16 - Jun 17 378.78 210.00 3,629.45 753.96 2,139.50 3,515.00 7,642.58 1,911.64 4,395.97 1,947.42 2.99 60.00 3,422.59 30,009.88 75,835.18 1,561.33 39.10 39.10 39.10 1,600.43 Page 2 of 2