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Home My WebLink About2017-1331 2 3 4 5 6 7 8 9 10. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2017-133 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KOA CORPORATION TO PROVIDE TRAFFIC ENGINEERING SERVICES FOR THE SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM (SSARP) BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The City Manager or his designee is hereby authorized and directed to execute an Agreement with KOA Corporation to provide Traffic Engineering Services for the Systemic Safety Analysis Report Program (SSARP), a copy of which is attached as Exhibit "A" and incorporated herein. SECTION 2. The Director of Finance or his designee is hereby authorized and directed to issue a Purchase Order to KOA Corporation for said work from Account No. 263- 160-8565-5504 in the not -to -exceed amount of $249,780.00. SECTION 3. This Amendment shall not take effect until it is fully signed and executed by the parties, and no party shall be obligated hereunder until the time of such full execution. No oral contracts, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 4. The authorization to execute this Agreement is rescinded if the parties to the Agreement fail to execute it within sixty (60) days of the passage of this Resolution. Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KOA CORPORATION TO PROVIDE TRAFFIC ENGINEERING SERVICES FOR THE SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM (SSARP) I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and City Council of the City of San Bernardino at a Joint Regular Meeting thereof, held on the 19th day of July 2017, by the following vote, to wit: Council Members: AYES NAYS MARQUEZ X BARRIOS X VALDIVIA X(M) SHORETT X NICKEL X RICHARD X MULVIHILL X(S) ABSTAIN ABSENT Georg n Hanna, C, City Clerk The foregoing Resolution is hereby approved this 19th day of July 2017. Approved as to form: Gary D. Saenz, City Attorney By: R. Carey Davi , Mayor City of San fyemardino Page 2 of 2 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languag( AGREEMENT TO PROVIDE TRAFFIC ENGINEERING SERVICES FOR THE SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM (SSARP) (TC17-001) SSARP-5033(055) TABLE OF CONTENTS A&E CONTRACT LANGUAGE Article Subject Page ArticleI Introduction................................................................................................................................2 ArticleII Statement of Work.....................................................................................................................2 Article III Consultant's Reports or Meetings..............................................................................................4 Mandatory Fiscal and Federal provisions (Verbatim): Article IV Performance Period....................................................................................................................4 Article V Allowable Costs and Payments..................................................................................................4 ArticleVI Termination................................................................................................................................5 Article VII Cost Principles and Administrative Requirements....................................................................5 Article VIII Retention of Records/Audit.......................................................................................................6 Article IX Audit Review Procedures..........................................................................................................6 ArticleX Subcontracting...........................................................................................................................6 ArticleXI Equipment Purchase..................................................................................................................7 Article XII State Prevailing Wage Rates......................................................................................................7 Article XIII Conflict of Interest.....................................................................................................................7 Article XN Rebates, Kickbacks or other Unlawful Consideration...............................................................8 Article XV Prohibition of Expending Local Agency State or Federal Funds for Lobbying ........................8 Article XVI Statement of Compliance...........................................................................................................8 Article XVII Debarment and Suspension Certification...................................................................................9 Miscellaneous provisions: Article XVIII Funding Requirements.............................................................................................................10 ArticleXIX Change in Terms......................................................................................................................10 Article XX Disadvantaged Business Enterprises (DBE) Participation.......................................................10 ArticleXXI Contingent Fee.........................................................................................................................1I ArticleXXII Disputes...................................................................................................................................11 Article XXIII Inspection of Work..................................................................................................................12 ArticleXXIV Safety.......................................................................................................................................12 ArticleXXV Insurance..................................................................................................................................12 Article XXVI Ownership of Data...................................................................................................................13 Article XXVII Claims Filed by LOCAL AGENCY'S Construction Contractor.............................................13 Article XXVIR Confidentiality of Data............................................................................................................14 Article XXIX National Labor Relations Board Certification.........................................................................14 Article XXX Evaluation of Consultant.........................................................................................................14 Article XXXI Retention of Funds...................................................................................................................14 ArticleXXXII Notification..............................................................................................................................15 ArticleXXXIII Contract....................................................................................................................................15 ArticleXXXIV Signatures.................................................................................................................................16 Page 1 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languagf ARTICLE I INTRODUCTION A. This contract is between the following named, hereinafter referred to as, CONSULTANT and the following named, hereinafter referred to as, LOCAL AGENCY: The name of the "CONSULTANT" is as follows: KOA CORPORATION The State of incorporation of CONSULTANT is: CALIFORNIA The Project Manager for the "CONSULTANT" will be MIN ZHOU, VICE PRESIDENT The name of the "LOCAL AGENCY" is as follows: CITY OF SAN BERNARDINO The Contract Administrator for LOCAL AGENCY will be MAHMOUD KHODR,PE,, TE, TPOE B. The work to be performed under this contract is described in Article II entitled Statement of Work and the approved CONSULTANT's Proposal dated APRIL 27, 2017, attached hereto as Attachment I and incorporated herein by reference. The approved CONSULTANT's Fee Proposal dated APRIL 27, 2017 is attached hereto (Attachment II) and incorporated by reference. If there is any conflict between the approved Proposal and this contract, this contract shall take precedence. C. CONSULTANT agrees to indemnify and hold harmless LOCAL AGENCY, its officers, agents, and employees from any and all claims, demands, costs, or liability arising from or connected with the services provided hereunder due to negligent acts, errors, or omissions of CONSULTANT. CONSULTANT will reimburse LOCAL AGENCY for any expenditure, including reasonable attorney fees, incurred by LOCAL AGENCY in defending against claims ultimately determined to be due to negligent acts, errors, or omissions of CONSULTANT. D. CONSULTANT and the agents and employees of CONSULTANT, in the performance of this contract,shall act in an independent capacity and not as officers or employees or agents of LOCAL AGENCY. E. Without the written consent of LOCAL AGENCY, this contract is not assignable by CONSULTANT either in whole or in part. F. No alteration or variation of the terms of this contract shall be valid, unless made in writing and signed by the parties hereto; and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto. G. The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of CONSULTANT's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided. ARTICLE H STATEMENT OF WORK A. Consultant Services LOCAL AGENCY is soliciting CONSULTANT to provide professional engineering services for the Systemic Safety Analysis Report Program (SSARP) for traffic signal, signage and street lighting in the City of San Bernardino (PROJECT). CONSULTANT will be responsible for the evaluation of all existing traffic signals and safety lighting city-wide, and signage near all schools in the City and included in the Systemic Safety Analysis Report (SSAR). This SSARP will focus on evaluating traffic signals, signage, and street lighting in the City. All existing traffic signals and street lights will be evaluated on a city-wide basis. However, only traffic signage near schools in the City will be evaluated and included in the report. Existing traffic signal systems will be evaluated via field survey for signal hardware, communication facilities, controller Page 2 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A„ EXHIBIT 10-R A&E Contract LanguagE cabinet components, and other tratItc signal support systems. The purpose of analyzing existing traffic signals is to gain a full understanding of the existing systems and to establish a foundation for the recommendation of any potential future signal system upgrades. Street lighting is typically associated with providing sufficient lighting along roadways and intersections for all users during night time hours. Street lighting inventory and evaluation is an important safety tool that the City can utilize to determine appropriate improvements that help reduce frequency of night time collisions. All signs on roadway segments and intersections within "a school zone" will be analyzed to determine if compliance with the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD) is achieved, retro -reflectivity levels are adequate, signage visibility is not obstructed, existing sign locations are justified, recommend locations for new signs, and identify worn and damaged signs for replacement. This information will be collected and summarized in a sign inventory. A typical sign inventory scope of work includes items such as, but not limited to, a GIS database, field inventory template, and retro -reflectivity assessment. This project is federally funded and CONSULTANT will be required to perform all work on PROJECT in accordance with the Caltrans Local Assistance Procedure Manual (LAPM). Failure to perform in accordance with the Caltrans LAPM may result in sanctions against CONSULTANT up to an including withholding of payment for work completed and/or cancellation of the PROJECT. B. Environmental Clearance The work consists of creation of a traffic signal, street lighting and signage inventory and a Categorical Exemption will be filed for this PROJECT. C. Right of Way No new right-of-way acquisition will be required. All work will be accomplished with existing City right-of-way. D. Surveys There are no Plans Specification & Estimate (PS&E) for this PROJECT, therefore, design or construction surveys in the traditional civil engineering sense will not be required for this PROJECT. However, field data collection necessary to create a traffic signal; street lighting and signage inventory will be required. E. Subsurface Investigations There will be no subsurface investigation required for this PROJECT. F. Local Agency Obligations All publically available data applicable to the PROJECT and in possession of LOCAL AGENCY will be made available to CONSULTANT. LOCAL AGENCY will assist CONSULTANT in obtaining data from other government agencies. No other assistance or services will be furnished to CONSULTANT by LOCAL AGENCY. F. Conferences, Visits to Site, Inspection of Work The contract provides for conferences as needed, visits to the site, and inspection of the work by representatives of the state. Costs incurred by CONSULTANT for meetings, subsequent to the initial Page 3 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A„ EXH BIT 10-R A&E Contract LanguagE meeting shal 1, be inc u4 e . in the fee. G. Checking Shop Drawings No shop drawings will be required for this project. H. Consultant Services during Construction There is no construction anticipated for this project. I. Documentation and Schedules CONSULTANT shall document the results of the work to the satisfaction of LOCAL AGENCY, and if applicable, the State and FHWA. This may include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the contract objectives. J. Deliverables and Number of Copies The number of copies of papers or documents to be furnished, such as reports, brochures, sets of plans, specifications, or Right of Way plots are specified. Provision may be made for payment for additional copies. ARTICLE III CONSULTANT'S REPORTS OR MEETINGS A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently detailed for the Contract Administrator to determine, if CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed. B. CONSULTANT's Project Manager shall meet with LOCAL AGENCY's Contract Administrator, as needed, to discuss progress on the contract. ARTICLE IV PERFORMANCE PERIOD A. This contract shall go into effect on JULY 19, 2017, contingent upon approval by LOCAL AGENCY, and CONSULTANT shall commence work after notification to proceed by LOCAL AGENCY'S Contract Administrator. The contract shall end on DECEMBER 31, 2018, unless extended by contract amendment. B. CONSULTANT is advised that any recommendation for contract award is not binding on LOCAL AGENCY until the contract is fully executed and approved by LOCAL AGENCY. ARTICLE V ALLOWABLE COSTS AND PAYMENTS A. The method of payment for this contract will be based on lump sum. The total lump sum price paid to CONSULTANT will include compensation for all work and deliverables, including travel and equipment described in Article II Statement of Work of this contract. No additional compensation will be paid to CONSULTANT, unless there is a change in the scope of the work or the scope of the project. In the instance of a change in the scope of work or scope of the project, adjustment to the total lump sum compensation will be negotiated between CONSULTANT and LOCAL AGENCY. Adjustment in the total lump sum compensation will not be effective until authorized by contract amendment and approved by LOCAL AGENCY. B. Progress payments may be made monthly in arrears based on the percentage of work completed by CONSULTANT. If CONSULTANT fails to submit the required deliverable items according to the schedule set forth in the Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this Contract in accordance with the provisions of Article VI Termination. C. CONSULTANT shall not commence performance of work or services until this contract has been approved by LOCAL AGENCY and notification to proceed has been issued by LOCAL AGENCY'S Contract Page 4 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXIMIT 10-R A&E Contract Languagc Administrator. No payment will be made prior to approval. of any work, , or tor any work performed prior to approval of this contract. D. CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit, upon receipt by LOCAL AGENCY'S Contract Administrator of itemized invoices in triplicate. Invoices shall be submitted no later than 45 calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the Cost Proposal and shall reference this contract number and project title. Final invoice must contain the final cost and all credits due LOCAL AGENCY that include any equipment purchased under the provisions of Article XI Equipment Purchase of this contract. The final invoice should be submitted within 60 -calendar days after completion of CONSULTANT's work. Invoices shall be mailed to LOCAL AGENCY's Contract Administrator at the address indicated at the end of this Contract. E. The total amount payable by LOCAL AGENCY shall not exceed $249,780.00. ARTICLE VI TERMINATION A. LOCAL AGENCY reserves the right to terminate this contract upon thirty (30) calendar days written notice to CONSULTANT with the reasons for termination stated in the notice. B. LOCAL AGENCY may terminate this contract with CONSULTANT should CONSULTANT fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, LOCAL AGENCY may proceed with the work in any manner deemed proper by LOCAL AGENCY. If LOCAL AGENCY terminates this contract with CONSULTANT, LOCAL AGENCY shall pay CONSULTANT the sum due to CONSULTANT under this contract prior to termination, unless the cost of completion to LOCAL AGENCY exceeds the funds remaining in the contract. In which case the overage shall be deducted from any sum due CONSULTANT under this contract and the balance, if any, shall be paid to CONSULTANT upon demand. C. The maximum amount for which the LOCAL AGENCY shall be liable if this contract is terminated is $249,780.00. ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. CONSULTANT agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., shall be used to determine the cost allowability of individual items. B. CONSULTANT also agrees to comply with federal procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. C. Any costs for which payment has been made to CONSULTANT that are determined by subsequent audit to be unallowable under 49 CFR, Part 18 and 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment by CONSULTANT to LOCAL AGENCY. ARTICLE VIII RETENTION OF RECORDS/AUDIT For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the contract pursuant to Government Code 8546.7; CONSULTANT, subconsultants, and LOCAL AGENCY shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract. The state, State Auditor, LOCAL AGENCY, FHWA, or any duly authorized representative of the Federal Page 5 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languag( Government shall ave access to any books, records, and documents o anits certified pu is accountants (CPA) work papers that are pertinent to the contract and indirect cost rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. ARTICLE IX AUDIT REVIEW PROCEDURES A. Any dispute concerning a question of fact arising under an interim or post audit of this contract that is not disposed of by agreement, shall be reviewed by LOCAL AGENCY'S Director of Finance. B. Not later than 30 days after issuance of the final audit report, CONSULTANT may request a review by LOCAL AGENCY'S Director of Finance of unresolved audit issues. The request for review will be submitted in writing. C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this contract. D. CONSULTANT and subconsultant contracts, including cost proposals and ICR, are subject to audits or reviews such as, but not limited to, a contract audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the contract, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR, Part 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT's responsibility to ensure federal, state, or local government officials are allowed full access to the CPA's work papers including making copies as necessary. The contract, cost proposal, and ICR shall be adjusted by CONSULTANT and approved by LOCAL AGENCY contract manager to conform to the audit or review recommendations. CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into the contract by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, state or local governments have access to CPA work papers, will be considered a breach of contract terms and cause for termination of the contract and disallowance of prior reimbursed costs. ARTICLE X SUBCONTRACTING A. Nothing contained in this contract or otherwise, shall create any contractual relation between LOCAL AGENCY and any subconsultant(s), and no subcontract shall relieve CONSULTANT of its responsibilities and obligations hereunder. CONSULTANT agrees to be as fully responsible to LOCAL AGENCY for the acts and omissions of its subconsultant(s) and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by CONSULTANT. CONSULTANT's obligation to pay its subconsultant(s) is an independent obligation from LOCAL AGENCY'S obligation to make payments to the CONSULTANT. B. CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work pertinent to this contract shall be subcontracted without written authorization by LOCAL AGENCY's Contract Administrator, except that, which is expressly identified in the approved Cost Proposal. C. CONSULTANT shall pay its subconsultants within ten (10) calendar days from receipt of each payment made to CONSULTANT by LOCAL AGENCY. D. All subcontracts entered into as a result of this contract shall contain all the provisions stipulated in this contract to be applicable to subconsultants. E. Any substitution of subconsultant(s) must be approved in writing by LOCAL AGENCY's Contract Administrator prior to the start of work by the subconsultant(s). ARTICLE XI EQUIPMENT PURCHASE Page 6 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languagc A. Prior authorization in writing, by s Contract Administrator shall a required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies, equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs. B. For purchase of any item, service or consulting work not covered in CONSULTANT's Cost Proposal and exceeding $5,000 prior authorization by LOCAL AGENCY's Contract Administrator; three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified. C. Any equipment purchased as a result of this contract is subject to the following: "CONSULTANT shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the conclusion of the contract, or if the contract is terminated, CONSULTANT may either keep the equipment and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and credit LOCAL AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT's expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by LOCAL AGENCY." 49 CFR, Part 18 requires a credit to Federal funds when participating equipment with a fair market value greater than $5,000 is credited to the project. ARTICLE XII STATE PREVAILING WAGE RATES A. The State of California's General Prevailing Wage Rates are not applicable to this contract. ARTICLE XHI CONFLICT OF INTEREST A. CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may have an impact upon the outcome of this contract, or any ensuing LOCAL AGENCY construction project. CONSULTANT shall also list current clients who may have a financial interest in the outcome of this contract, or any ensuing LOCAL AGENCY construction project, which will follow. B. CONSULTANT hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this contract. C. CONSULTANT hereby certifies that neither CONSULTANT, nor any firm affiliated with CONSULTANT will bid on any construction contract, or on any contract to provide construction inspection for any construction project resulting from this contract. An affiliated firm is one, which is subject to the control of the same persons through joint -ownership, or otherwise. D. Except for subconsultants whose services are limited to providing surveying or materials testing information, no subconsultant who has provided design services in connection with this contract shall be eligible to bid on any construction contract, or on any contract to provide construction inspection for any construction project resulting from this contract. ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION CONSULTANT warrants that this contract was not obtained or secured through rebates kickbacks or other unlawful consideration, either promised or paid to any LOCAL AGENCY employee. For breach or violation of this warranty, LOCAL AGENCY shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration. Page 7 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languag( ARTICLE XV PROHIBITION OF EXPENDING LOCAL AGENCY STATE OR FEDERAL FUNDS FOR LOBBYING A. CONSULTANT certifies to the best of his or her knowledge and belief that: 1. No state, federal or local agency appropriated funds have been paid, or will be paid by -or -on behalf of CONSULTANT to any person for influencing or attempting to influence an officer or employee of any state or federal agency; a Member of the State Legislature or United States Congress; an officer or employee of the Legislature or Congress; or any employee of a Member of the Legislature or Congress, in connection with the awarding of any state or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid, or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress; an officer or employee of Congress, or an employee of a Member of Congress; in connection with this federal contract, grant, loan, or cooperative agreement; CONSULTANT shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. B. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. C. CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower -tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. ARTICLE XVI STATEMENT OF COMPLIANCE A. CONSULTANT's signature affixed herein, and dated, shall constitute a certification under penalty of perjury under the laws of the State of California that CONSULTANT has, unless exempt, complied with, the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 8103. B. During the performance of this Contract, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. Consultant and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code § 12990 (a -f) et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a -f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement. C. The Consultant shall comply with regulations relative to Title VI (nondiscrimination in federally -assisted programs of the Department of Transportation — Title 49 Code of Federal Regulations, Part 21 - Effectuation of Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of federal assistance will Page 8 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languagi implement and maintain a policy of nondiscrimination in which no person in the state of Catilorma shall,on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest. D. The Consultant, with regard to the work performed by it during the Agreement shall act in accordance with Title VI. Specifically, the Consultant shall not discriminate on the basis of race, color, national origin, religion, sex, age, or disability in the selection and retention of Subconsultants, including procurement of materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the U.S. DOT's Regulations, including employment practices when the Agreement covers a program whose goal is employment. ARTICLE XVII DEBARMENT AND SUSPENSION CERTIFICATION A. CONSULTANT's signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that CONSULTANT has complied with Title 2 CFR, Part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)", which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to LOCAL AGENCY. B. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining CONSULTANT responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action. C. Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal highway Administration. ARTICLE XVIII FUNDING REQUIREMENTS A. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the contract were executed after that determination was made. B. This contract is valid and enforceable only, if sufficient funds are made available to LOCAL AGENCY for the purpose of this contract. In addition, this contract is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board that may affect the provisions, terms, or funding of this contract in any manner. C. It is mutually agreed that if sufficient funds are not appropriated, this contract may be amended to reflect any reduction in funds. D. LOCAL AGENCY has the option to void the contract under the 30 -day termination clause pursuant to Article VI, or by mutual agreement to amend the contract to reflect any reduction of funds. ARTICLE XIX CHANGE IN TERMS A. This contract may be amended or modified only by mutual written agreement of the parties. B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed by LOCAL AGENCY and notification to proceed has been provided by LOCAL AGENCY's Contract Administrator. Page 9 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R - - A&E Contract Languagc C. There shall be no change in s Project Manager or members ot the project team, as listed in the approved Cost Proposal, which is a part of this contract without prior written approval by LOCAL AGENCY's Contract Administrator. ARTICLE XX DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION A. This is a State funded project; therefore, DBE participation is not required. ARTICLE XXI CONTINGENT FEE CONSULTANT warrants, by execution of this contract that no person or selling agency has been employed, or retained, to solicit or secure this contract upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this warranty, LOCAL AGENCY has the right to annul this contract without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the contract price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee. ARTICLE XXII DISPUTES A. Any dispute, other than audit, concerning a question of fact arising under this contract that is not disposed of by agreement shall be decided by a committee consisting of LOCAL AGENCY's Contract Administrator and the Director of Public Works, who may consider written or verbal information submitted by CONSULTANT. B. Not later than 30 days after completion of all work under the contract, CONSULTANT may request review by LOCAL AGENCY City Council of unresolved claims or disputes, other than audit. The request for review will be submitted in writing. C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this contract. /:10 M i 100 ii X41 Il -101 CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the state, and the FHWA if federal participating funds are used in this contract; to review and inspect the project activities and files at all reasonable times during the performance period of this contract including review and inspection on a daily basis. ARTICLE XXIV SAFETY A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY representatives. CONSULTANT personnel shall wear hard hats and safety vests at all times while working on the construction project site. B. Pursuant to the authority contained in Section 591 of the Vehicle Code, LOCAL AGENCY has determined that such areas are within the limits of the project and are open to public traffic. CONSULTANT shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles. C. Any subcontract entered into as a result of this contract, shall contain all of the provisions of this Article. A. Minimum Scope and Limits of Insurance. Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages: Page 10 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R -------- A&E Contract Languag( (a) Comprehensive general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent Consultants, personal injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. (b) Automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. (c) Workers' compensation insurance as required by the State of California. (d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. B. Endorsements. The comprehensive general liability insurance policy shall contain or be endorsed to contain the following provisions: (a) Additional insureds: "The City of San Bernardino and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice: "Said policy shall not terminate, nor shall it be cancelled, nor the coverage reduced, until thirty (30) days after written notice is given to City." (c) Other insurance: "Any other insurance maintained by the City of San Bernardino shall be excess and not contributing with the insurance provided by this policy." C. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. D. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property. ARTICLE XXVI OWNERSI-HP OF DATA A. Upon completion of all work under this contract, ownership and title to all reports, documents, plans, specifications, and estimates produce as part of this contract will automatically be vested in LOCAL AGENCY; and no further agreement will be necessary to transfer ownership to LOCAL AGENCY. CONSULTANT shall furnish LOCAL AGENCY all necessary copies of data needed to complete the review and approval process. B. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or machine-readable form, are intended for one-time use in the construction of the project for which this contract has been entered into. Page 11 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languagc is not liable for claims, liabilities, or losses arising out of, or connected with e modification, or misuse by LOCAL AGENCY of the machine-readable information and data provided by CONSULTANT under this contract; further, CONSULTANT is not liable for claims, liabilities, or losses arising out of, or connected with any use by LOCAL AGENCY of the project documentation on other projects for additions to this project, or for the completion of this project by others, except only such use as many be authorized in writing by CONSULTANT. D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27, Subpart 27.3 - Patent Rights under Government Contracts for federal -aid contracts). E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the agreement shall provide that the FHWA shall have the royalty -free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes. ARTICLE XXVII CLAIMS FILED BY LOCAL AGENCY's CONSTRUCTION CONTRACTOR A. If claims are filed by LOCAL AGENCY's construction contractor relating to work performed by CONSULTANT's personnel, and additional information or assistance from CONSULTANT's personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY'S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings. B. CONSULTANT's personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY. Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT's personnel services under this contract. C. Services of CONSULTANT's personnel in connection with LOCAL AGENCY's construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this contract in order to resolve the construction claims. ARTICLE XXVHI CONFIDENTIALITY OF DATA A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY's operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this contract, shall be protected by CONSULTANT from unauthorized use and disclosure. B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the contract, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion. C. CONSULTANT shall not comment publicly to the press or any other media regarding the contract or LOCAL AGENCY's actions on the same, except to LOCAL AGENCY's staff, CONSULTANT's own personnel involved in the performance of this contract, at public hearings or in response to questions from the City Council. D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this contract without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY'S written permission. E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article. F. All information related to the construction estimate is confidential, and shall not be disclosed by CONSULTANT to any entity other than LOCAL AGENCY. Page 12 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languagc ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code Section 10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT's failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board. ARTICLE XXX EVALUATION OF CONSULTANT CONSULTANT's performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the contract record. ARTICLE XXXI RETENTION OF FUNDS A. Any subcontract entered into as a result of this Contract shall contain all of the provisions of this section. B. No retainage will be withheld by the Agency from progress payments due the prime consultant. Retainage by the prime consultant or subconsultants is prohibited, and no retainage will be held by the prime consultant from progress due subconsultants. Any violation of this provision shall subject the violating prime consultant or subconsultants to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California Business and Professions Code. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the prime consultant or subconsultant in the event of a dispute involving late payment or nonpayment by the prime consultant or deficient subconsultant performance, or noncompliance by a subconsultant. This provision applies to both DBE and non -DBE prime consultants and subconsultants. ARTICLE XXXII NOTIFICATION All notices hereunder and communications regarding interpretation of the terms of this contract and changes thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows: CONSULTANT: KOA CORPORATION MIN ZHOU, VICE PRESIDENT, Project Manager 2141 W. ORANGWOOD AVENUE ORANGE, CALIFORNIA 92868 LOCAL AGENCY: CITY OF SAN BERNARDINO PUBLIC WORKS DEPARTMENT MAHMOUD KHODR TE, PE, PTOE, Contract Administrator 300 N. "D" STREET, 3RD FLOOR SAN BERNARDINO, CA 92418 Page 13 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languag( ARTICLE XXXIII CONTRACT The two parties to this contract, who are the before named CONSULTANT and the before named LOCAL AGENCY, hereby agree that this contract constitutes the entire agreement which is made and concluded in duplicate between the two parties. Both of these parties for and in consideration of the payments to be made, conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the terms and conditions of this contract as evidenced by the signatures below. Page 14 of 15 August 2016 Local Assistance Procedures Manual Exhibit "A" EXHIBIT 10-R A&E Contract Languag( AGREEMENT TO PROVIDE TRAFFIC ENGINEERING SERVICES FOR THE SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM (SSARP) (TC17-001) SSARP-5033(055) ARTICLE XXXIV SIGNATURES IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF SAN BERNARDINO, A Municipal Corporation -AkvAw�� Mark Scott, City Manager Approved as to form: Gary D Saenz, City Attorney I: A Georgeann Hama, CMC, City Clerk FF ,_1: / C'I:s 1► CONSULTANT Signature Name and Title Page 15 of 15 August 2016 KOA CORPORATION PLANNING & ENGINEERING TABLE OF CONTENTS PROJECT UNDERSTANDING CITY'S EXPECTED RESPONSIBILITIES 13 SUMMARY SCHEDULE 14 KOA'S PAST EXPERIENCE 15 FIRM PROFILE 17 ORGANIZATION CHART 18 KOA'S RESUMES 19 SUBCONSULTANTS 22 CONTRACT REVIEW STATEMENT 24 PROPOSAL FORMS 24 APPENDIX - EXAMPLE SIGNAL INVENTORY WORKSHEET & PHOTOS A-1 CITY OF SAN BERNARDINO 2141 W. Orangewood Avenue, Suite A Orange, CA 92858 t: 714.573.0317 f: 714.573.9534 www. koacr,rporation.com, April 27, 2017 Mahmoud Khodr, PE, PTOE, Traffic Engineer City of San Bernardino Department of Public Works 300 North "D" Street, 3rd Floor San Bernardino, CA 92418-0001 KOA CORPORATION PLANNING & ENGINEERING RE: Proposal for Professional Transportation Engineering Services for the Systemic Safety Analysis Report Program (SSARP) for Traffic Signal, Signage and Street Lighting Dear Mr. Khodr: KOA is extremely excited to submit this proposal for professional transportation engineering services for the Systemic Safety Analysis Report Program (SSARP) with inventories of traffic signal, signage, and street lighting for the City of San Bernardino. We are well-qualified, fully prepared, and eager to provide the City of San Bernardino with all the necessary services. The following are the key strengths KOA offers for the SSARP project. EXTENSIVE HSIP AND SSARP GRANT MANAGEMENT EXPERIENCE KOA has provided assistance on both SSARP and HSIP grant applications and management for multiple agencies, totaling more than $1.2 million awarded improvement funds since 2015. INNOVATIVE INVENTORY METHODOLOGY FOR TRAFFIC SIGNAL, SIGNAGE & STREET LIGHTING KOA has conducted many traffic signal, signage, and street lighting inventory projects for agencies. Our unique methodology includes using Tremble GPS units, web -based GIS datasets, and geo-coded photos with hyper -links in a GIS database. SYSTEM -WIDE EVALUATION APPROACH AND FINAL RECOMMENDATIONS The purpose of the inventory is to provide a tool for the City to apply HSIP and other grants to improve the traffic signal, signage, and street lighting system. KOA is experienced with system -wide safety evaluations methodology. Our recommendations will include immediate, interim, and long term recommendations for the improvements, along with engineering cost estimates. The key personnel for this project include Min Zhou, PE (project director), Walter Okitsu, PE, PTOE (principal -in - charge), Frank Barrera (assistant project manager and task leader for the database management and signage inventory), Ryan Calad, PE (task leader for traffic signal inventory and engineering recommendations), and Martin Varona, EIT, who will be responsible for the final SSAR preparation. All key members have extensive experience in HSIP, SSAR, data analysis, and engineering recommendations. We have used the same key members to successfully carry out many similar projects. We have fully considered the RFP requirements and have received Addendum No. 1. We attest that the attached qualifications, resumes, and all information submitted with the proposal are true and correct. This proposal is valid for 180 days from the date of submittal. Please contact me if you wish to discuss this proposal further or if you have questions. The undersigned is authorized to contractually bind KOA for this project. We look forward to working with the City of San Bernardino on this project. Sincerely, KOA Corporation Min Zhou, Vice President LOS ANGELES ONTARIO ORANGE SAN DIEGO PROJECT UNDERSTANDING PROJECT UNDERSTANDING The City of San Bernardino received funds through Caltrans' Systemic Safety Analysis Report Program (SSARP) grant to conduct a large scale citywide inventory of traffic signals, signage, and street lights and to prepare a systemic safety analysis report (SSAR). This SSAR creates an opportunity to identify infrastructure deficiencies, prioritize improvements, and obtain future grants to address the safety needs for local residents and businesses in the City of San Bernardino. The SSAR will evaluate all existing traffic signals and street lights at signalized intersections and mid -block signalized crossings. Only signage near public schools in the City will be evaluated and included in the SSAR. Outlined below is a summary of the proposed SSAR project work items. Traffic Signals and Street Lighting The City is 62.42 square miles with approximately 681 centerline miles of roadway and nearly 300 City -owned traffic signals. Existing traffic signal systems will be evaluated via field survey for signal hardware, communication facilities, controller cabinet components, and other traffic signal support systems. The purpose of analyzing the existing traffic signals is to gain a full understanding of the existing systems and to establish a foundation for the recommendation of any potential future signal system upgrades. There are about 50 Caltrans -owned traffic signals which are not part of the evaluation. Street lighting is typically associated with providing sufficient lighting along roadways and intersections for all users during nighttime hours. A street lighting evaluation and inventory is an important safety tool that the City can utilize to determine appropriate improvements that help reduce the frequency of nighttime collisions. Signalized intersection safety lights will be documented for types of light bulb fixtures and noted if they are equipped with photo cells. Light bulb fixtures with high pressure sodium (HIPS) will be recommended for replacement with LED lighting. School Area Signage All signs on roadway segments and intersections within a public school zone (1/4 mile from the boundary) will be analyzed to determine if compliance with the latest MUTCD is achieved, retro -reflectivity levels are adequate, signage visibility is not obstructed, and existing sign locations are justified. The analysis will include recommended locations for new signs and the identification of worn and damaged signs for replacement. This information will be collected and summarized in a sign inventory. The sign inventory scope of work includes items such as (but are not limited to) a GIS database, field inventory template, and retro -reflectivity assessment. There are about 70 public schools within the City of San Bernardino's boundary. SSAR The completed analysis of existing traffic signals, signage, and street lighting W KOA CORPORATION IE Cts PLANNING & ENGINEERING PROPOSAL FOR TRAFFIC ENGINEERING, SERVIUS FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT 'ITY Of SAN FEDERAL ID A -K3 105S) ii PROJECT UNDERSTANDING will result in a comprehensive SSAR, summarizing the details of the completed work. Per SSARP guidelines, the SSAR will include current collision data, crash analysis, the identification of high risk corridors and intersections, and other safety analysis. The SSAR will identify preliminary safety project scopes and recommendations that will utilize traffic signal, street lighting, and signage upgrades as countermeasures. The City currently does not have an inventory of its existing traffic signals, street lighting, and signing; it is believed that many of these devices are in need of replacement or upgrade. The final SSAR will allow the City to directly apply for Caltrans Highway Safety Improvement Program (HSIP) grant funds to address deficiencies. This project will require the detailed management of mass data, engineering analysis, and program experience to position the City to capture the greatest grant improvement benefit. We believe KOA holds the keys to the success of the project. Extensive HSIP & SSARP Grant Management Experience KOA has assisted on both SSARP and HSIP grant applications for multiple agencies, totaling more than $1.2 million in awarded improvement funds since 2015. This includes assisting the City of San Bernardino with their SSARP application for this project. This work required the quantification of accident records, benefit -cost ratio calculations, and similar data sets for use in applying for grant improvement funds. Signal & ITS Design Knowledge Having experienced engineers complete signal inventory field assessments and cost estimates is critical to the project's success. Our team will be led by seasoned engineers with extensive signal design, operations, communications, and ITS experience to provide an accurate needs assessment and PS&E level cost estimates. Management & Quantification of Mass Data The project entails extensive mass data management, analysis, and improvement prioritization. KOA has this experience from similar Caltrans and FHWA programs, including safe routes to school (SRTS), active transportation plans (ATP), and county -wide bicycle improvements. KOA's Orange office staff currently manages and has completed numerous projects of this type in recent years. We will use the same GIS database approach to manage and control information. Experience with School Area Signage From KOA's recent SRTS and ATP projects, we have completed school area signage inventory assessments and MUTCD compliance analyses for 55 schools in San Bernardino County. We also have completed agency - wide sign inventories, assessments, and analyses for the City of Rancho Palos Verdes and the Port of Long Beach that total more than 10,000 signs. This extensive experience will be greatly beneficial to the City. CITY OF SAN BERNARDINO KOA CORPORATION PLANNING & ENGINEERING PROJECT UNDERSTANDING KOA's Approach to the GIS Database Our understanding is that the City currently has a GIS database that identifies all signalized intersection locations within the City. This inventory effort is an opportunity for the City to enhance its current GIS inventory database to include signage. Our database development and analysis component will include the processing and storing of geographic data collected in the field for traffic control devices into a GIS database for analysis and reporting. After we complete the inventory, we will provide a file containing all inventory information to the City so that it can be uploaded to the City's own GIS database. The data collected and recorded from this assessment will enable our team and City staff to determine if traffic signs and/or traffic signal equipment meet the intended design specifications; to catalog information regarding physical conditions of the traffic control devices; to identify locations where maintenance or repairs are needed; to quantify the extent of work required for the proposed improvements; and to maintain records of repair, maintenance, and installations of improvements. Approach to Inventory Management In order to provide a high-quality and cost-effective solution to the City, KOA offers the following unique strategies for completing the project inventories: • Use the combination of our own assistant planners/engineers/interns and our subconsultant to conduct the labor-intensive field inventory. The team members will utilize their engineering training and experience to identify issues and make notes for future recommendations. We plan on deploying two to three field crews to conduct the data collection/inventory process. Each field crew will be responsible for collecting data within different areas of the City, increasing efficiency, and reducing the amount of time required in the field to complete the comprehensive data collection process. New intern crew members will attend a one -day training workshop and will follow the field manual and procedures developed by KOA for any issues raised in the field. KOA plans on utilizing hand-held GPS devices or a mobile app to efficiently conduct the data collection and inventory process. High resolution photo images will be taken at each location. Create a user-friendly GIS template for each data input. The majority of the data will be populated in the template, e.g., sign types and sizes will be stored in the hand-held device beforehand. The field review will mostly utilize drop-down menus or check boxes to avoid manual typing and to minimize data entry errors. Therefore, our field inventory process will reduce the amount of time required in the field to collect the desired data for each feature; will reduce the amount of manual data input needed; and will streamline the GIS database integration process. CITY OF SAN BERNARDINO KOA CORPORATION PROJECT UNDERSTANDING Approach to SSAR Analysis After a full assessment of the inventory, an SSAR will be written that includes current collision data, crash analysis, identification of high risk corridors, and other safety analyses. The three-year collision data will be collected from sources such as the Statewide Integrated Traffic Records System (SWITRS), local police accident data, and the Transportation Injury Mapping System (TIMS) GIS map online tool. The TIMS map provides filters that allow users to identify locations where collisions of concern took place and a time -frame to show only collisions that occurred during the specified dates. Approach to Potential Grant Opportunities In the SSAR, we will note improvement countermeasures to systemic safety issues that can be applied for use in potential grant funding opportunities, such as HSIP grant applications. In terms of the potential HSIP grant fund opportunities, each HSIP project application may include up to three proposed countermeasures, each with varying crash modification factors (CMF). According to the TIMS database, the City experienced 1,535 collisions (not including state highways) during the period of January 1, 2011 to December 31, 2013. By a significantly large margin, the most common collision type is broadside (43.2%) . Other common collision types include rear -end (18.2%), head-on (10.7%), and vehicle/pedestrian (9.3%). The primary collision factor during this period is unsafe speed, which accounts for nearly 18% of the collisions in the City. As such, to address the previously listed collision types and factors, we have identified below a list of possible countermeasure improvements with the greatest opportunity of implementation by using a systemic approach. TYPE COUNTERMEASURES CRASH TYPES SYSTEMIC APPROACHPROJECT ADDRESSED OPPORTUNITY Lighting Add intersection/roadway segment lighting Night (all) Medium Signal Mod. Improve Signal Hardware: lenses, back -plates, Rear -end, Very High mounting, size, and number Angle Signal Mod. Improve signal timing (coordination, phases, All (varies) Very High red, yellow. or operation) Signal Mod. Provide advanced dilemma zone detection for All (varies) High highspeed approaches Signal Mod. Provide protected left turn phase (left turn Rear -end, High lame already exists) Sideswipe Ped & Bike Install pedestrian countdown signal heads Ped & Bike Very High Ped & Bike Install advance stop bar before crosswalk (bike Ped & Bike Very High box) Operation/ Install flashing beacons at Stop controlled Angle, Rear- High Warning intersections end Operation/ Install flashing beacons as advance warning Angle, Rear- High Warning (non -signalized intersection) end KOA CORPORATION AL PLANNING & E^4GINE-RING PROPOSAL FOR TRAFFIC ENGINEERING SERVICES FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT FEDE ID SS RP -5033 055 PROJECT UNDERSTANDING The project will analyze the various countermeasures and combinations to maximize the greatest benefit possible for grant opportunities for systemic improvements spread across the City network. Project Management & Quality Control It is expected that the majority of the project management will be accomplished through meetings with the City, e-mail, and other correspondence. KOA will be responsible for coordinating with our subconsultant while providing assurances that all project tasks are being completed on time and as expected. Contacts for KOA are: Min Zhou (project director), Ryan Calad (signal and street lighting inventory task leader), and Frank Barrera (signage inventory and database management task leader). KOA personnel assigned to this project are located in our Orange office and our San Bernardino County office. Quality control will be consistently and thoroughly applied throughout the project development. This will be done by placing a priority on deliverables, which will be organized, thorough, and streamlined to maximize efficiency. The QA/QC manager will conduct the appropriate level of oversight and will demonstrate a concerted commitment to provide a high-quality product. This will also be applied to invoice processing and related project documentation forms required by the City and Caltrans. Project Schedule & Critical Paths The RFP does not give a specific outline for the project schedule, though the SSARP details state that the analysis needs to be completed within 36 months of funding for Caltrans reimbursement. The project will be completed well within that time frame, since we expect to complete the project within one year from the notice to proceed. This will be in advance of the Caltrans HSIP Cycle 9 call for projects, which is anticipated in May 2018. The critical path for this project is the collection of inventory data. All data will be compiled during this time as the ranking/scoring sheets are developed, including SWITRS collision data, the City's citizen complaints, and the existing conditions field observations. KOA has identified a detailed scope of work, which is described as follows. KOA CORPORATION PROPOSAL FOR TRAFFIC ENGINEERING SERVICES FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT FED l- ID SS RP CITY OF SAN BERNARDINO PROJECT UNDERSTANDING I SCOPE OF SERVICES SCOPE OF SERVICES Task I: Project Management Task 1.1: Kickoff Meeting Once we obtain the purchase order (PO), the KOA team will organize an initial meeting with the City of San Bernardino staff to initiate the project. Key staff from KOA will attend the kickoff meeting. KOA will provide the meeting agenda and prepare the meeting minutes. This kickoff meeting will serve to define the goals and objectives, confirm expectations on the part of the City and KOA for the project, and establish lines of communication for the continued progress of the project. Task 1.2: Field Inventory Procedures Through previous inventory and database management work, KOA has adopted a practical methodology for conducting inventories. We will review the proposed field inventory procedures with the City's project manager to receive concurrence before initiating the field inventory process. This will ensure that the appropriate data is collected in the field and used to properly develop the field inventory database. The procedure is illustrated in the flowchart in the upper right: Tosk 1.3: GIS Dotabaselfield Inventory Ternplate Design Since field inventory is a labor-intensive process, the database and inventory template to be used in the field will need to be well designed. Based on inventory attributes, the team will modify our current data dictionary that facilitates data entry in the field through simple -to -use drop-down menus to accommodate the needs of the City. This drop-down menu system reduces data entry errors through the use of pick -list domains and types of data to be entered (date field, text field, numeric field, and drop-down menu). KOA has established an automatic data uploading/processing procedure as an important component of our QA/QC process for managing the data. KOA will modify our existing inventory template to match the City's requested traffic signal and signage attributes. Other data fields may be included in the GIS database for future data input, such as warranty information, contact information, and other desired information. KOA will work with the City's GIS staff in developing the GIS -based inventory database and management layer to document the inventories and conditions assessment of the data collected. The database will include the ability to receive inventory updates, maintain historical information, conduct a search of particular traffic control devices, and track installation and maintenance activities. The database will be compatible with Microsoft Excel 2010 (or the latest version) and the City's preferred software. The data shall be incorporated into the City's ArcGIS system as a layer for the inventory. Digital photos will be linked to the locations in the database. To ensure compliance with the City's GIS standards and requirements, the proposed KOA CORPORATION K %IX PLANNING 8 ENGINEERING toDefine Gaels and 01;,- toDmvInvenrary �"'a•S to[andacc FWd to Flnxiae GIS toIncegram Dambm _ -• toSubmhAll fn mltary Doig Tp: PROPOSAL FOR TRAFFIC ENGINEERING SERVICES FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT F D ID SSARP-5033 055 PROJECT UNDERSTANDING I SCOPE OF SERVICES inventory and management database will be approved by the City prior to entering data. Field staff training will be an important step of the process. KOA has developed a field manual to standardize the procedures. Task 2: Field Inventory Task 2. i: Tra is Signal Inventory KOA will conduct a complete inventory of all City -owned signalized intersections. The signal inventory will include traffic signal controllers, communication facilities, and other traffic signal support systems throughout the City. The purpose of the existing signal system analysis is to gain a full understanding of the existing system and establish a foundation for the recommendation of any potential future signal system upgrades or replacements for the City. To ensure a mutual agreement/concurrence of the data that will be collected, the checklist will be reviewed with City staff in advance of any field work being performed. This approach will help reduce the need to return to the field to collect additional data. Components of a traffic signal system can be unique and varied in type, quality, age, and brand. Each component will be inventoried, evaluated, and discussed separately. However, the system will ultimately function at its best when all of the components are fully and completely integrated. Components of the signal system we will focus on will include: • Location and distribution of traffic signals • Traffic signal controller, hardware and software at the intersection • Communication infrastructure KOA will collect existing traffic infrastructure information through a series of activities: Meeting with City traffic engineering staff Review of signal interconnect/signal system documentation and as -built records • Conduct inventory in the field, including controller cabinets The inventory will be sufficient to assess the routing of the City's existing communications and the condition of the corresponding infrastructure. We will determine the existing infrastructure condition and make recommendations for equipment upgrades. Task 2.2: Signage Inventory KOA will conduct a detailed inventory of all signage within a quarter -mile of all 70 elementary, middle, high, and charter public schools in San Bernardino. We believe that bringing all signage around schools up to the current standard has the highest priority for the City. KOA field crews, consisting of experienced transportation planners/engineers/interns, will utilize the updated and approved template to inventory all signs, including regulatory, warning, guide, street name, general information, and non-standard traffic CITY Of SAN BERNARDINO 0 KOA CORPORATION IL U-7 PLANNING & ENGINEERING Yrnroian A: b3 4ewwab NmePw bt. Rve me Rannk If.A.. _- # � ❑iw Puo `Dim•- Diw. �®w.Db Q,(��v"�k @riRua tQ'»m: ,Dou.. aj w.u.uc Cly :lT•s.— � Deae®uw ®w �T3•. a— Ia,.,... ab •Di.. .D� �r�U.s BW�....� -- Fair Oaks Ave/Rollin S[ 7 PROJECT UNDERSTANDING I SCOPE OF SERVICES signs found along the City -maintained roadways. Each sign shall receive the following documentation: • Location The traffic control device shall be located using accurate global positioning (GPS) identified by latitude and longitude using the state's coordinate system. Locations with multiple signs on a common mounting shall list all signs both together for location and separately for sign -type inventory purposes. All traffic control devices will be photographed for inventory and maintenance purposes. Specifics Each traffic control device will be field -reviewed to obtain all necessary documentation needed for inventory and maintenance purposes. The following lists specific information that may be collected through the sign inventory: • Sign Type • Sign Orientation • Sign Width & Height • Post Type/Sign Mounting Type • Sign Image • Adjacent Street Name KOA will provide ongoing engineering quality control checks in the office and in the field. On a weekly basis, staff will review new inventory records and identify any records that should be rechecked or corrected. The following are some examples of what must be monitored and will be monitored by KOA: • Incorrect entry of sign direction, legend, dimensions, colors, etc. • Retro -reflectivity measured on the wrong part of the sign • Sheeting material type recorded incorrectly %. Missing signs along the route • GPS coordinates recorded incorrectly Once the data has been collected and input into the database, KOA's engineering staff will perform QA/QC checks for any conflicting or erroneous data received from the field inventory. Any suspected erroneous data that cannot be fixed or resolved with engineering judgment in the office will have to be revisited in the field. Task 2.3: Traffic Sign Retro -reflectivity Assessment The latest CA MUTCD identifies the minimum acceptable levels of retro - reflectivity to be maintained on traffic control signs. KOA proposes nighttime inspection methodology to conduct the retro -reflectivity test. A visual nighttime inspection of existing sign retro -reflectivity can be conducted. This is a methodology approved by FHWA and is more cost-effective than the CITY Of SAN BERNARDINO KOA CORPORATION PLANNING 8 £NG�N.`tPING PROJECT UNDERSTANDING I SCOPE OF SERVICES daytime retro-reflectometer testing method. The nighttime visual inspection will be conducted from a moving vehicle and will conform to the 2007 Edition of the FHWA's Methods for Maintaining Traffic Sign Retro -Reflectivity, Chapter 3, Assessment Methods for Nighttime Inspection. The inspection team will consist of a minimum of two persons: one person to concentrate on safe driving and another to record deficient signs. Both team members will observe the signs. KOA proposes to use a full-sized pick-up, sport utility vehicle, or van for our inspection vehicle. The observer will be a senior citizen (over 60 years of age) with good eyesight and knowledge of sign types. Certain signs listed in the CA MUTCD do not require a visual nighttime reflectivity evaluation. The retro -reflectivity evaluations will be based on first viewing a relatively new sign and then making conservative judgments of the reflective quality of other signs. Signs partially or fully obstructed will be identified. Special consideration will involve advanced warning signs, usually placed to alert drivers to expect stops, signals, or curves in the road ahead. The team will perform the inspection while driving at either posted speed limits or prevailing speeds and from the travel lanes, not the shoulder. The team will assess, as the vehicle approaches the sign, the sign's overall appearance in terms of brightness and legibility. The advantages of the nighttime retro -reflectivity inspection method are that it is significantly cheaper and less time-consuming to conduct. In addition, since the signs are actually viewed at night in their natural surroundings, other factors such as signs being obstructed by vegetation, curving roads, or ambient lighting can be identified. The major drawback on the nighttime visibility method is that it can be subjective based on the visual acuity of the driver. While the potential subjectivity of the nighttime visual inspection method cannot be ignored, it has been shown that trained inspectors can usually detect signs that are deficient at night and that should be replaced. From previous experience on other nighttime sign studies, we find that it quickly becomes evident which signs are lacking proper image reflectivity. The lack of adequate sign performance can include an incorrect angle facing traffic or signs in need of cleaning. Signs having external illumination will be inventoried. A nighttime survey will be performed after the initial daytime field data inventory. This will provide the field crew with an opportunity to verify the integrity of the database, whether the data record matches with the actual sign in the field, and whether there are any missing records in the database. Task 3: Inventory Assessment & QA/QC Task 3.1: Assessment Criteria During the field inventory process, the condition of each traffic control device is indicated in the database. Signs may get vandalized with stickers or graffiti, traffic signal head back plates become worn out and faded by the sun, N KOA CORPORATION L k,% -q PLANNING d ENGINEERING Examples of sign retro -reflectivity qua.'1ty PROPOSAL FOR TRAFFIC ENGINEERING SERVIUS FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT CITY Of SAN BERNARDINO F AL 16 SSARP-503 05 KOA CORPORATION PLANNING & ENGINEERING PROJECT UNDERSTANDING I SCOPE OF SERVICES and lighting poles may have been damaged by vehicles. KOA's field inventory database template is designed to record three "condition" fields which are defaulted to "satisfactory" but are changed according to the conditions of the sign being surveyed. Traffic signal and lighting equipment conditions will be documented in the database and will record characteristics such as signal head housing conditions, flickering of the signal head light bulb or street light fixture, non- operational equipment, and pedestrian push button and pedestrian signal head compliance, etc. Assessment criteria will be finalized with the City, then used to determine replacement thresholds for cost estimation. Task 3.2: Database Uploading & QA/QC KOA will upload all data files to a GIS layer for use during the project and for delivery to the City upon project completion. The exhibit below is a GIS map KOA created to show the City's roadway network and a I/4 -mile buffer surrounding all public schools. Y^'7 1 4 s''s 7 1 " 16 r Z. 1' L' 1 /'._ .._y ra s . r.r �... M to 1 1/4 Mile Distance from a School —Freeway i_ i City Boundary — Major Streets on NC TO SCALE We will conduct QA/QC reviews for completed data entry and will check for spatial errors. The files will be spatially corrected and placed in the City's GIS coordinate system. Files for all field missions will then be merged together to create a comprehensive database and a complete layer for the City's project area. SERTICES FOR ThE SSARP FIADED TRAM( SIGNAL, LIGHTING AND SIGN INVENTORY AND SYST-EMIC ANAUSIS NE—PORT 10 FEDERAL l l (ITY OF SAN BERNARDINO KOA CORPORATION PLANNING & ENGINEERING PROJECT UNDERSTANDING I SCOPE OF SERVICES Task 3.3: Conditions & Cost Estimate KOA's experienced engineering staff will determine the amount of traffic signal equipment and signage requiring repairs or replacement. This may be broken down to the City -listed Phase I, Phase 2, and Phase 3 categories as a tiered replacement plan. The replacement plan will also include signs which need replacement based on the retro -reflectivity assessment and signs which are no longer MUTCD-compliant. Signs may be identified for removal if determined necessary based on KOA's engineering assessment. This information will be provided in a detailed itemized conditions and cost estimate summary within the SSAR The cost estimates will include assumptions for new signs, signal head mountings, and posts, as well as replacement and removal costs. Items will be provided in a table format accompanied by location maps of the City broken into grids for easy location. Task 4: SSAR Task 4.1: Report Preparation The SSAR will include a summary of major results of the inventory work, including methodologies used, field work notes, and data analysis. Crash data analysis, countermeasures to address safety issues, and viable project scopes and a prioritized list of safety projects will be included. The report will be prepared in accordance with Caltrans' SSARP guidelines. Task 4.2: Crash Analysis Collision information from at least three of the most recent years will be acquired through the SWITRS website to determine the number of collisions in the City of San Bernardino and the severity type. Collision severity ranges from "Complaint of Pain", "Visible Injury", "Severe Injury", and "Fatality". Crash trends, crash concentrations, and identifying leading causes of fatalities and severe injuries will be identified through the crash analysis. A general review and discussion of top crash types in the overall network and at high risk corridors and intersections will be provided. SWITRS Collisions from 1-1-11 to 12-31-13, SAN BERNARDINO, SAN BERNARDINO M o mo nrp Ate' � . !r•' ! , �l 1 1 � C � nn• Q� UP N ! ■�7f■I■ ��1fl�■Il!!I �lI!■ --t�f.11■ ■ r ■ ■ .: _ . ... _., ! �:; .. .._... • 11!!1!! !R� ■ .- - AWL MA,m 17 M41 1:126,091 0 Z 4m 0 175 'Ss Transportation Injury M%ppm, Sy— (TIMS) - Su ry Sntwd. rul �.xa <aipWina Van CdYev-915161b%) I — gpeaaoawn.InaaGryaSarthuAn]w u.m etwib:w•rypa ross Wb.a — - AIIF]%1 6 -Awe -m] l4u%1 � t-0de`� _j• 6� �d Me- lu,v.1%1 -x paL rr�szsm��r�xn �r�a 6i11�Rk' Y!k}F7��=O W�,� KOA CORPORATION IIr4a.yyGa4 PLANNING & ENGINEERING PROJECT UNDERSTANDING I SCOPE OF SERVICES I VALUE-ADDED SERVICES Task 4.3: Priority List Once the crash analysis is completed, corresponding countermeasures must be identified to address safety issues. Countermeasures will be chosen from a list provided by the Local Roadway Safety Manual (LRSM) to identify potential systemic countermeasures. Based on select countermeasures, KOA will create preliminary safety project scopes. KOA will focus on finding the ideal balance between collision analyses on a systemic basis while also addressing high crash locations. The next step will be to use total project costs and the calculation of benefit/cost (B/C) ratios to prioritize the list of safety projects. The City may then choose to pursue funding for high priority projects through future funding opportunities such as HSIP funding cycles. VALUE-ADDED SERVICES As an added value to the above services, KOA would like to help the City prepare an application for the next HSIP grant cycle. We believe the SSAR project will be near completion about the time of the call for projects for HSIP Cycle 9, which is expected to be announced around May 2018. We will be able to apply this grant to the prioritized projects identified through the HSIP. Another value-added item KOA would like to provide is the management of the SSAR grant. Since we assisted the City with obtaining the SSARP grant, we are very familiar with the SSAR guidelines and will be able to help the City submit all required forms from Caltrans. PRGPOSAL FOR TRAFFIC ENGINEERING SERVICES FOR THE .SSARP FUNDED TRAFFIC SIGNAL, LIGRTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT EDERAL SSARF`-JJ)3N551 C # A 11H A1 CITY'S EXPECTED RESPONSIBILITIES KOA requests the following items from the City. GIS DATABASE ACCESS One of KOA's deliverables includes working on the GIS database. The City's GIS database is required in order to add a new layer to the existing database. TRAFFIC SIGNAL INFORMATION EXCEL DATABASE KOA has obtained an Excel file from the City that contains more than 350 signalized intersections. We request updated City information, such as for new traffic signals and traffic signal modifications. AS -BUILT AND IMPROVEMENT PLANS We request information for any projects that involve roadway and intersection improvements so that we will be aware of any potential traffic control device updates. ACCIDENT DATA KOA has a database of accident information from the state; however, the City's police department may maintain its own database of accidents. The Police Department's database will be useful for cross-referencing the data. CITY OF SAN BERNARDINO KOA CORPORATION t PLANNING & ENGINEE?I.NG IJV■ - 00 0 13 KOA CORPORATION .an»,owENGINEERING SUMMARY SCHEDULE The schedule belowrnet the time weanticipate that E will take to complete each proposed task. The durations account for theCit¥sr view time & 3 & A 11 | 7 ) ) a | | } J ! | | ! ! ! ) ) ! ! | ! � ` z, ( \ . ! §` !2■ . ) _ ) | 4 . \ , ! �! § \ ; ;z m } I ■ § 4 & PROPOSAL ,, TRAFFIC ENGINEERING SERVICES ,,THE SSARP FUNDED TRAFFIC SIGNAL,AND SIGN INVEWORYAND SYSTEMIC ANALYSIS REPORT FEDERAL,SSARP-5033055) CITY OF SAN ENAgk |4 } | & A 11 | 7 ) ) a | | } J ! | | ! ! ! ) ) ! ! | ! � ` z, ( \ . ! §` !2■ . ) _ ) | 4 . \ , ! �! § \ ; ;z m } I ■ § 4 & PROPOSAL ,, TRAFFIC ENGINEERING SERVICES ,,THE SSARP FUNDED TRAFFIC SIGNAL,AND SIGN INVEWORYAND SYSTEMIC ANALYSIS REPORT FEDERAL,SSARP-5033055) CITY OF SAN ENAgk |4 KOLAS PAST EXPERIENCE KOA assisted the City of San Bernardino by providing a comprehensive application package to secure funding and strategize effective methods of developing justification for the evaluation criteria for the highest point system potentials for the Call for Application Systemic Safety Analysis Report Program (SSARP). We followed the SSARP guidelines, filled out the application form, conducted analysis, and provided exhibits, tables and a cost estimate to demonstrate the effectiveness of the proposed countermeasures The project was awarded $250,000 in SSARP funding. This citywide inventory effort is an opportunity for the City to create and maintain a comprehensive GIS inventory database of all City regulatory, warning, guide, recreational, general information, and street name signs along all City -maintained roadways, parks, and open space and to provide the appropriate measures to maintain, repair, or upgrade any traffic control devices which do not meet the current design standards or provide the appropriate safety measures. In accordance with the latest California Manual on Uniform Traffic Control Devices (CA MUTCD), KOA is obtaining benchmark retro -reflectivity readings on the existing signs to assist the City in projecting sign replacement and maintenance costs. KOA is conducting the inventory and database within a four-month period. KOA conducted a complete assessment of the traffic signal controllers, communication facilities and other traffic signal support systems throughout the City of South Pasadena. The purpose of the existing signal system analysis was to gain a full understanding of the existing system and establish a foundation for the recommendation of Metro Grant Funded signal system upgrades or replacements for the City. Components of a traffic signal system can be unique and varied in type, quality, age, and brand. Our inventory of the signal system focused on: I. General street network & configuration 2. Location & distribution of traffic signals 3. Traffic signal controller, hardware, and software at the intersection 4. Communication infrastructure. KOA used our company's standardized forms to inventory all of the required details listed above. RKOA CORPORATION PLANN'.NG & ENGINEERING CITY OF SAN BERNARDINO SSARP GRANT APPLICATION FOR SIGNAL, SIGNAGE, & LIGHTING INVENTORY SAN BERNARDINO, CA KOA - Ref. Project Prime Consultant CITY OF RPV TRAFFIC SIGN INVENTORY, ASSESSMENTS & COST ESTIMATE RANCHO PALOS VERDES, CA KOA - Ref. Project Prime Consultant CITY OF SOUTH PASADENA CITYWIDE SIGNAL SYSTEMS INVENTORY SOUTH PASADENA, CA KOA - Ref. Project Prime Consultant PROPOSAL FOR TRAFFIC ENGINEERING SERVICES FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGWING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT FED ID SSARP-5033 0 KOA'S PAST EXPERIENCE KOA assisted the City of South Gate Public Works Department in preparing a citywide lighting master plan. As part of this preparation, KOA completed an extensive inventory of nearly 4,500 street lights and 100 parking lot lights in the City of South Gate. The inventory included obtaining the GPS coordinates of each light and field -verifying pole material, luminaire mast arm length, wattage, and fixture type (LED or HPS). The field survey also included identifying lighting equipment with damage, conflicting street trees, and inadequate ADA clearance. The master plan was prepared to help support the City's goals of providing the appropriate lighting to promote public safety and energy efficiency. KOA and its team were retained by the Port of Long Beach (POLB) to conduct signage inventory and database management for approximately 10,000 traffic signs of different types on streets within the POLB Harbor District's jurisdiction. The goals of this project are to enable POLB to improve traffic safety by helping to maintain signs in a good condition and assist POLB in complying with the Sign Retro -reflectivity Requirements specified in the Manual on Uniform Traffic Control Devices (MUTCD). The KOA team identified the critical steps of the project, including pre -field inventory preparation and training, field inventory supervision/ monitoring, database processing, final documentation, and recommendations. The latest Tremble GPS unit model with high precision and bar code labeling technology is used for the database management. Software Implemented: ArcGIS, TerraSync, GPS PathFinder. The Safe Route to School (SR2S) Plan Phase II study is an effort to include more pedestrian and SR2S components in the non -motorized transportation plan for the San Bernardino County Transportation Authority (SBCTA). KOA has established a data collection strategy methodology for a total of 55 schools, is conducting walk/bike audits for the most -needed schools, and is providing feasible and grant application -ready improvement recommendations and cost estimates for those schools. By providing safer and better pedestrian and bicycle programs, KOA is helping SBCTA not only promote walking and bicycling to school, but also improve the overall health and economic development of the communities across the region. CITY OF SAN BERNARDINO KOA CORPORATION PLANNiNG & ENGINEERING CITY OF SOUTH GATE STREET LIGHTING MASTER PLAN SOUTH GATE, CA KOA - Ref. Project Prime Consultant PORT OF LONG BEACH SIGN INVENTORY & MANAGEMENT SYSTEM LONG BEACH, CA KOA - Ref. Project Prime Consultant SBCTA SAFE ROUTE TO SCHOOL PHASE II PROJ ECT SAN BERNARDINO, CA KOA - Ref. Project Prime Consultant V FIRM PROFILE FIRM PROFILE Founded in 1987, KOA Corporation (KOA) is a leading provider in traffic engineering, transportation planning and construction management services for public agencies and private sector clients. We offer our clients technical knowledge, innovative solutions and responsive services. The hallmark of our success is our dedication to the success of each and every project and our desire to leave a legacy of extraordinary contributions to our communities. Our staff includes certified transportation planners, registered civil and traffic engineers, project/construction managers, and construction inspectors. With four offices located in Southern California, KOA has provided engineering services for some of the largest public works and transportation planning projects throughout California. TYPES OF SERVICES Traffic Engineering Transportation Planning Highway & Transportation Design Program Management Construction Management YEAR FOUNDED 1987 FORM OF THE ORGANIZATION S Corporation LOCATION OF OFFICES Monterey Park Ontario Orange San Diego PROJECT OFFICE LOCATION 2141 W Orangewood Ave, Suite A Orange, CA 92868 (714) 573-0317 MAIN CONTACT Min Zhou, PE Vice President/Project Director (714) 573-0317 mzhou@koacorp.com KOA CORPORATION i PLANNING & ENGINEERING a j-. PROPOSAL FOR TRAFFIC ENGINEERING SERVICES FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT FEDERAL D SSARP-5033 055 i t FIN KOA CORPORATION PLANNING 3 ENGINEERING ORGANIZATION CHART The organization chart below shows those who are assigned to the project. Technical staff will be assigned at the time of the assignment, according to experience and schedule. The availability for the project is indicated by the percentage that each proposed staff member will be dedicated to it. LEGEND ■ KOA Corporation ■ Aim Traffic Data (Aim TD) Min Zhou, PE Walter Okitsu, 50% PE. PTOE. PTP 35% Ryan Calad, PE Frank Barrera Martin Varona, EIT Task Manager & Task Manager Task Manager Signal/Street Lighting Inventory & GIS Database/Analysis 45% 50% 65% Frank Barrera Frank Barrera Ryan Calad, PE 65% Signage Inventory Traffic Signals 65% 50% Ryan Calad, PE 50% Edward Polunin Signage Inventory Assistance 70% To be Assigned as Needed CITY OF SAN BERNARDINO U WKOA CORPORATION K VQ PLANNIi - KOLAS RESUMES MIN ZHOU, PE EDUCATION PROJECT DIRECTOR MS, Civil Engineering, Michigan State University, E. Lansing, MI Principal Engineer KOA Corporation MS, Urban Planning, School of Architecture, Tsinghua University. Ms. Zhou has 24 years of transportation engineering and planning experience Beijing, China with both private consultant companies and public agencies. She is BS, Urban Planning, School of knowledgeable in roadway design, traffic design, transportation modeling and Architecture, Tongji University, studies, non -motorized transportation, database management, and statistical Shanghai, China analysis. Ms. Zhou has managed several large-scale projects involving multiple REGISTRATION stake holder groups and has a reputation of delivering projects on-time and Professional Engineer (Civil), CA #66448 under budget. PROFESSIONAL ATTRIBUTES RELEVANT EXPERIENCE Project Management • Port of Long Beach Sign Inventory and Management System Professional Services, Long Transportation Planning Beach, CA I KOA Project Manager Traffic Engineering/Design • City of Banning Traffic Signal Inventory I Banning, CA I Principal -in -Charge Traffic Signal Synchronization • City of South Pasadena Citywide Signal Systems Inventory, South Pasadena, CAI Statistical Analysis Principal -in -Charge Transportation Modeling • SANBAG Safe Route To School Phase II Project, San Bernardino, CA I KOA Project Traffic Studies Manager Civil Engineering Non -motorized Transportation Complete Streets WALTER OKITSU, PE, PTOE, PTP PRINCIPAL -IN -CHARGE Senior Engineer I KOA Corporation Mr. Okitsu is a Founder and a Principal of KOA Corporation. Mr. Okitsu has extensive experience in transportation planning and traffic design over a wide variety of highway, transit way, and bikeway projects. This includes designs for traffic signals, street lighting, signing & striping, work site traffic control. He has field and managerial experience on traffic impact, feasibility analysis, and circulation projects. RELEVANT EXPERIENCE • City of South Gate Street Lighting Master Plan, South Gate, CA I QA/QC Manager • City of South Pasadena Citywide Signal Systems Inventory, South Pasadena, CA I QA/ QC Manager • SANBAG Safe Route To School Phase II Project, San Bernardino, CA I Principal -in - Charge EDUCATION MS, Transportation Engineering, University of California, Berkeley BS, Civil Engineering, California State University, Los Angeles BS, Math -Computer Science, University of California, Los Angeles REGISTRATION Professional Engineer (Traffic), CA #1406 Professional Engineer (Civil), CA #52655 Professional Traffic Operations Engineer (PTOE) Professional Transportation Planner (PTP) PROFESSIONAL ATTRIBUTES project Management Transportation Planning/Design Civil Engineering Traffic Signal Design Traffic Signal Synchronization/Timing Traffic/Circulation/Parking Studies Traffic Engineering & Design Active Transportation PROPOSAL FOR TRAFFIC ENGINEERING SERVICES FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT FEDERAL ID SSARP-5033 055 ,) ki N W_ KOA CORPORATION 11 t:i4 PLANNING & ENGINEERING KOLAS RESUMES FRANK BARRERA EDUCATION ASSISTANT PROJECT MANAGER I DATABASE & ANALYSIS TASK BS, Urban Planning, California State MANAGER I DATA COLLECTION SIGNAGE INVENTORY I REPORT & Polytechnic University, Pomona, CA CALTRANS PERMITTING PROCESS PROFESSIONAL ATTRIBUTES Senior Planner I KOA Corporation Transportation Planning Traffic Impact Analysis Mr. Barrera has 12 years of experience in the transportation planning field Circulation/Parking Studies and has assisted in the preparation of traffic impact, parking, and circulation Feasibility Studies studies for public and private developments throughout Southern California. Active Transportation Planning He is one of KOA's leading GIS and graphics specialists. He provides graphics Intersection Capacity Software GIS Analysis & Mapping for many of the projects undertaken by the firm. He is proficient in the use Data Collection of intersection capacity software and various graphics programs. Database Management cost estimates, and simulation studies. Mr. Calad is versed in many design and Graphic Design RELEVANT EXPERIENCE • City of Rancho Palos Verdes Traffic Sign Inventory, Assessments and Cost Estimate, Rancho Palos Verdes, CA I Project Manager • POLB Sign Inventory and Management System Professional Services, Long Beach, CA GIS Database Manager, Assistant Project Manager • City Of Banning Traffic Signal Inventory And Signal System Upgrade, Banning, CA Assistant Project Manager • SANBAG Safe Route To School Phase II Project, San Bernardino, CA I Task Leader RYAN CALAD, PE EDUCATION DATA COLLECTION TASK MANAGER & SIGNAL INVENTORY BA, Social Ecology (Urban Planning DATABASE &ANALYSIS TRAFFIC SIGNALS Focus), University of California, Irvine Cert., Type Traffic Signal REPORT & CALTRANS PERMITTING PROCESS Controllers, University of California, rs, Senior Engineer I KOA Corporation Berkeley Technology Transfer Program (Course TE -09) Mr. Ryan Calad is a motivated and innovative traffic engineer with I I years of work experience in the traffic engineering, planning, and design field. He REGISTRATION is practiced in signal timing' signing and striping plans, signal modifications Professional Engineer (Traffic), CA -Q692 traffic control plans, traffic impact assessments, and on-site circulation. His Professional Engineer (Civil), AZ #63514 specific work experience includes highway improvement projects, intersection PROFESSIONAL ATTRIBUTES and arterial capacity analyses, traffic signal coordination, intersection design, Traffic Engineering Analysis/Design cost estimates, and simulation studies. Mr. Calad is versed in many design and Signal Timing analysis programs and extremely knowledge with various NEMA, TEES and Signing & Striping Plans ATC traffic controllers and central management systems. Traffic Control PlansIntersection Design RELEVANT EXPERIENCE Cost Estimates Highway Improvements • POLB Harbor Scenic Drive Improvements, Long Beach I KOA PM AutoCAD • City of South Pasadena Citywide Signal Systems Inventory, South Pasadena I KOA PM MicroStation • City of Coachella ST -68 Traffic Synchronization Project, Coachella I Task Leader AutoTURN • City of Pomona On-call Traffic Eng. Svcs., Pomona I Consultant Asst. City Traffic Eng. Tru -Traffic • City of Diamond Bar On -Call Traffic Engineering Services, Diamond Bar, CA I Consultant Synchro/SimTraffic Traffic Eng. SIDRA 09 CITY Of SAN BERNARDINO KOA CORPORATION PLANN:NG & ENGINEERING KOA'S RESUMES MARTIN VARONA, EIT EDUCATION REPORT & CALTRANS PERMITTING PROCESS TASK MANAGER MS. Civil Engineering. University of Assistant Engineer I KOA Corporation California, Los Angeles BS, Civil Engineering, California State Mr. Varona is an Assistant Engineer of KOA Corporation. He spent more University. Fullerton than two years as an intern with the City of Santa Ana Public Works REGISTRATION Department in traffic engineering. Mr. Varona began his professional career Engineer-In-Trairiing (Civil). CA #1145814 with KOA in 2014, shortly after graduating from UCLA with an MS in civil (2012) engineering. He has diversified project experience with transportation PROFESSIONAL ATTRIBUTES planning, funding applications, and traffic/civil engineering design. Mr. Traffic Engineering Planning/Design Varona has developed a specialized knowledge in successfully writing grant Grant Applications applications for various types of projects on behalf of local and regional Regional,State/Federal Funding agencies. His focus is on grants for bicycle and pedestrian facilities. However, Applications he has obtained state and federal grants that collectively span the traffic Civil Engineering engineering field. Non -motorized Transportation RELEVANT EXPERIENCE • City of San Bernardino SSARP Grant Application for Signal, Signage, and Lighting Inventory, San Bernardino, CA I Assistant Engineer/Grant Writer • City of Banning Traffic Signal Inventory, Banning, CA I Task Leader • City of South Pasadena Citywide Signal Systems Inventory, South Pasadena, CA Project Engineer 21 CITY OF SAN BERNARDINO SUBCONSULTANTS FIRM PROFILE - AIMTD Aim Traffic Data — AimTD - has eight years of experience providing accurate traffic data collection with a focus on customer service. AimTD has an outstanding reputation with many municipalities and engineering companies in Southern California. AimTD is a California Limited Liability Corporation with an office located in Anaheim, CA. Their staff includes a CEO, COO, three project managers, and 25 technicians. AimTD has never filed for bankruptcy and operates with sufficient positive cash flow to maintain and grow its operations. The company is not involved in any impending mergers and there are no impending office closures. AimTD conducts more than 4,000 intersection traffic data counts annually throughout California. They have contracts for the collection of traffic counts with the following agencies in Southern California: City of Rancho Cucamonga, County of Orange Public Works Department, San Bernardino County, City of Tustin, City of Mission Viejo, City of San Luis Obispo, County of Riverside, City of Yorba Linda, City of Beverly Hills, and City of Santa Monica. PREVIOUS WORKING ARRANGEMENTS AimTD has worked with KOA since 2012 on more than 25 individual projects, either as a subconsultant directly to KOA or together on projects for a common client. The most recent large project was for the City of San Juan Capistrano, for which AimTD conducted three days of counts, comprising of 27 turning movement and 27 average daily traffic counts. EDWARD POLUNIN SIGNAGE INVENTORY ASSISTANCE C00 I AimTD Mr. Polunin has 20 years of operations management, ISO 9001 quality control audit, and executive management experience. He has managed traffic data collection at more than 10,000 locations, including 22 corridor traffic synchronization projects. Mr. Polunin is responsible for operations, project management, and quality control at AimTD while also serving as the firm's chief operating officer. RELEVANT EXPERIENCE • Riverside Countywide ADT Counts, Riverside County • California High Speed Rail LA — Anaheim Segment, Greater Los Angeles Area • City of Santa Monica 2015 Citywide Counts, Santa Monica • County of Orange Data Collection Projects, Orange County KOA CORPORATION g � PLAW4ING & ENGINEEP.1�lG AimTD LLC 3" Aim Traffic Data TYPES OF SERVICES Intersection/Vehicle Turning Movement Counts Average Daily Traffic Counts Parking Occupancy & Turnover Studies Travel Time, Gap, Saturation Flow Studies Radar Speed Zone Surveys FORM OF THE ORGANIZATION CA Limited Liability Corporation CERTIFICATIONS SBE # 6982 MAIN CONTACT Olga Polunin, MBA President and CEO 155 N Riverside Dr, Suite 100 Anaheim, CA 92808 (714)253-7888 opolunin@aimtd.com EDUCATION BS, Business Administration, School of Commerce, DePaul University, Chicago PROFESSIONAL ATTRIBUTES Traffic Data Collection Traffic Counts Video -based Data Collection Remote Data Collection Data Processing PROPOSAL FOR TRAFFIC ENGINEERING SERVICES FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT fa 1NEM 4 Swwy t KOA CORPORATION t , PLANNING 3 ENGINEERING SUBCONSULTANTS I AIM TD I PAST EXPERIENCE AimTD's work included intersection turning movement counts, pedestrian CITY OF SAN LUIS counts, and bicycle counts, totaling more than 200 locations with 48-hour OBISPO 2016 CITYWIDE video of vehicle, pedestrian, and bicycle -based comprehensive multimodal TRAFFIC COUNT traffic data. The data was collected for the City's recently adopted new Circulation Element and Multimodal Transportation Impact Study Guidelines. SAN LUIS OBISPO, CA A total of 197 48-hour segment counts were collected using video recording AimTD technology and processed by our data technicians. A total of 110 of turning AimTD manual counts were collected using video recording technology and manually AWARD processed. Daily totals, peak hour times, vehicle speeds and axle -adjusted ITE 2016 Transportation volumes were provided. Each count was labeled with location number, street, Achievement Award for segment, location, jurisdiction, and average weather conditions for the count Planning - Circulation Element period, date, and day of the week. The location included GIS coordinates and Multimodal Transportation with a map showing the precise location. Adjacent counts along one corridor Impact Study Guidelines were completed in a single day for verification purposes. In 2014 under this contract AimTD completed 36 separate projects. In the COUNTY OF ORANGE first half of 2015 completed 1500+ segment (ADT) traffic data collection ON-CALL TRAFFIC project for OC Traffic Flow Map update. Under this contract we have DATA COLLECTION collected traffic data for intersections, speed surveys, turning movement counts, average daily vehicle counts, pedestrian counts and even equestrian CONTRACT crossing even equestrian crossing counts at hundreds of locations throughout ORANGE COUNTY, CA Orange County. AimTD AimTD conducted vehicle turning movement counts; pedestrian and bicycle CITY OF SANTA MONICA counts; and saturation flow analysis. The project consisted of 385 locations. 2015 CITYWIDE COUNT SANTA MONICA, CA AimTD 23 CITY OF SAN BERNARDINO CONTRACT REVIEW STATEMENT KOA has reviewed the draft contract that is attached in the subject RFP and will execute it if requested to do so. PROPOSAL FORMS ADDENDA ACKNOWLEDGMENT SHEET EXHIBIT 10-Q: DISCLOSURE OF LOBBYING ACTIVITIES Note: Per the RFP (page 7), Exhibit 10-K will be provided, if KOA is selected for this contract. KOA CORPORATION PLANNING P, ENGINEERING PROPOSAL FOR TRAFFIC ENGINEERING SERVICES FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT FEDERAL ID SSARP PROPOSER'S CERTIFICATION AND ACKNOWLEDGMENT OF RECEIPT OF ADDENDA TO REQUEST FOR PROPOSAL TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM (SSARP) FOR TRAFFIC SIGNAL, SIGNAGE AND STREET LIGHTING IN THE CITY OF SAN BERNARDINO The undersigned hereby certifies that I am an officer of the firm submitting the attached proposal and that I am authorized to submit said proposal on behalf of my firm. I hereby bind my firm to this proposal and state the following (if submitting a proposal): This offer shall remain valid for 90 days from the RFP close date; and All terms and conditions as set forth in this RFP shall apply to this offer; and In signing this offer, I warrant that all certifications and documents requested herein are attached and properly completed and signed; and I certify that I have received all addenda as indicated below and have incorporated the addenda in the attached proposal. Verification of Addenda Received Addendum No: 1 Received on: Addendum No: Received on: Addendum No: Received on: AUTHORIZED SIGNATURE: PRINT SIGNER'S NAME AND TITLE: Min Zhou Vice President DATE SIGNED: April 27, 2097 COMPANY NAME & ADDRESS: KOA Corporation 2141 W Orangewood Ave, Suite A Orange, CA 92868 PHONE: (714) 573-0317 FAX: (714) 573-9534 IF NOT SUBMITTING A PROPOSAL, PLEASE STATE REASON (S) BELOW: Local Assistance Procedures Manual EXHBIT 10-Q Disclosure of Lobbying Activities EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: ❑ a. contract ❑ a. bid/offer/application ❑ a. initial b. grant b. initial award b. material change c. cooperative agreement c. post -award d. loan For Material Char e. loan guarantee year._, - qua f. loan insurance date (if repot 4. Name and Address of Reporting Entity 5. If Reporting Entity in Su .at Enter Name and Addre ❑ Prime ❑ Subawardee Tier , if known Congressional District, if known Ong ssional D's1ltct, if known 6. Federal Department/Agency: 7. F r o Name/Description: N/A CFD, umber, if applicable 8. Federal Action Number, if known: 9. and Amount, if known: 10. Name and .address of Lobby E - 11. individuals Performing Services (If individual, last nam first nan including address if different from No. IOa (If individual, last name, first name, MI) (at °h Continuation Sheet(s) if necessary) 12. Amoun nt (c k all that apply) 14. Type of Payment (check a0 that apply) S actual ❑ planned a. retainer b. one-time fee 1 ent (check all that apply): c. commission cash d. contingent fee b. in-kind: specify: nature a deferred Value f. other, speci6 15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s). employee(s), or member(s) contacted, for Payment Indicated in Item 11: 16. Continuation Sheet(s) attached: Yes ❑ 17. information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 132. This information will be reported to Congress semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall he subject to a civil penalty of not less than $10.000 and not more than $100,000 for each such failure. Federal Use Only: Distribution: Orig- Local Agency Project Files No ❑ (attach Continuation Sheet(s) if necessary) Signature: r Print Natne: Min Zhou Title: Vice President Telephone No.: (714) 573-0317 Date: 4/27/2017 Authorized for Local Reproduction Standard Form LLL Rev Standard Form - LLL Page 1 LPP 13-01 May 8, 2013 Local Assistance Procedures Manual EXHIBIT 10-K Consultant Certification of Contract Costs and Financial Management System EXHIBIT 10-K CONSULTANT CERTIFICATION OF CONTRACT COSTS AND FINANCIAL MANAGEMENT SYSTEM (Note: If requesting to utilize the Safe Harbor Indirect Cost Rate submit Attachment 1 of DLA -OB 13-07 - Safe Harbor Indirect Cost Rate for Consultant Contracts found at http.,Ilwww.dotca.govlhqlEocalProgramsIDLA—OBIDLA—OB.htm in lieu of this form.) Certification of Final Indirect Costs: Consultant Firm Name: KOA Corporation Indirect Cost Rate: 138.74% * for fiscal period January 1, 2015 thru December 31,2015 *Fiscal period covered for Indirect Cost Rate developed (not the contract period). Local Government: City of Indio Contract Number: Project Number: I, the undersigned, certify that I have reviewed the proposal to establish final indirect cost rates for the fiscal period as specified above and to the best of my knowledge and belief: 1. All costs included in this proposal to establish final Indirect Cost Rates are allowable in accordance with the cost principles of the Federal Acquisition Regulations (FAR) of Title 48, Code of Federal Regulations (CFR), Part 31. 2. This proposal does not include any costs which are expressly unallowable under the cost principles of the FAR of 48 CFR, Part 31. All known material transactions or events that have occurred affecting the firm's ownership, organization, and Indirect Cost Rates have been disclosed as of the date of proposal preparation noted above. Certification of Financial Manauement System: I, the undersigned, certify to the best of my knowledge and belief that our Financial Management System meets the standards for financial reporting, accounting records, internal and budget control as set forth in the FAR of Title 49, CFR, Part 18.20 to the extent applicable to Consultant. Certification of Dollar Amount for all A&E Contracts: I, the undersigned, certify that the approximate dollar amount of all A&E contracts awarded by Caltrans or a California local agency to this firm within the last three (3) calendar years for all State DOT and Local Agencies is $ 20,860,728.00 and the number of states in which the firm does business is 3 Certification of Direct Costs: I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are reasonable, allowable and allocable to the contract in accordance with the cost principles of the FAR of Title 48, CFR, Part 31. Allowable direct costs to a Government contract shall be: Page 1 of 2 LPP 15-01 January 14, 2015 Local Assistance Procedures Manual Consultant Certification of Contract Costs and Financial MEXHIBIT 10-K anagement System 1. Compliant with Generally Accepted Accounting Principles (GAAP) and standards promulgated by the Cost Accounting Standards Board (when applicable). 2. Compliant with the terms of the contract and is incurred specifically for the contract. 3. Not prohibited by 23 CFR, Chapter 1, Part 172 — Administration of Engineering and Design Related Service Contracts to the extent requirements are applicable to Consultant. All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files. Subconsultants (if applicable) Proposed Contract Amount (or amount not to exceed if on-call contract): $ `f 6 �7 Prime Consultants (if applicable) Proposed Total Contract Amount (or amount not to exceed if on-call contract): $ TS D Prime, list all subconsultants and proposed subcontract dollar amounts (attach additional page if necessary): Consultant Certifying (Print Name and Title): Name: Juan Gutierrez Title: CFO Consultant Certification Signature **: Date of Certification (mm/dd/yyyy) Consultant Contact Information: Email: jgutierrez@koacorp.com Phone number: 323-260-4703 01/23/2017 **An individual executive or financial officer of the consultant's organization at a level no lower than a Vice President or Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the Indirect Cost Rate proposal submitted in conjunction with the contract. Note: Per 23 U.S.C. 112(b)(2)(B), Subconsultants must comply with the FAR Cost Principles contained in 48 CFR, Part 31. 23 CFR Part 172.3 Definitions state: Consultant means the individual or firm providing engineering and design related services as a party to the contract. Therefore, subconsultants as parties of a contract must complete a certification and send originals to A&I and keep copies in Local Agency Project Files. Distribution: 1) Original to Caltrans Audits and Investigations 2) Retained in Local Agency Project Files LPP 15-01 Page 2 of 2 January 14, 2015 KOA CORPORATION PLANNING & ENGINEERING APPENDIX - EXAMPLE SIGNAL INVENTORY WORKSHEET & PHOTOS �'• Port of LONG BEACH POLB Sign Inventory and Management System Field Manual No Fp KOA CORPORATION PLANNING &ENGINEER1Nv iois�c CITY OF SAN K.RN RD;1Nv FSM KOA CORPORATION PLANNING & ENGINEERING APPENDIX - EXAMPLE SIGNAL INVENTORY WORKSHEET & PHOTOS Intersection ID: #1 Surveyor: KOA Existing Conditions d .-NE-MA ❑ Type If 0332 Q Other ❑ Two Brand: Iteris ❑ Four Openings ® Three Openings Openings [E] Signal f Dedicated — ❑ 30%Capacity Conduit # SIC Conduit ❑ 60%Capacity ❑ 170 I� 170E NEMA _f ❑ I C 00 ❑ Other NA —❑ Exist ❑SIC # PRs: Interface Panel NA I ❑ Existing I Make/Model: No i LJ Yes I LI Unknown None ' ❑ Loop N Video Brand: Iteris Magne _ Infrared Other neter None Pius _ ❑ Edge Solo Terra Other None ❑Opticom No � � Yes � Unknown ❑ None QCNYes Brand: Unknown No Yes Unknown ®NA Q Existing Type: Speed limit sign north of intersection. Intersection Name: Fair Oaks Aye and Huntington Dr up rages No Yes Good Condition; Spare Capacity ❑ New Cabinet Recommended No Yes Use Existing Opening ❑ New Foundation No Yes Use Existing Conduit for Fiber ❑ Install New Conduit for Fiber No ❑ Yes Use Existing Controller i ❑ Install New 2070 ❑ Install New 170 ATC Upgrades Not Applicable No Yes ❑ Upgrade to Fiber ❑ Use existing TWP ' ❑ Other No ❑ Yes Upgrade to Fiber or TWP ❑ Upgrade Wireless ❑ Other No —Eyes ❑ Use Existing Ethernet Port ❑ Install Ethernet Port (170E) ® Install Ethernet Module I 2070 or 170ATC) Upgrades Not Applicable No I I I Yes Upgrades Not Applicable No Yes -o Install Power Strip ❑ Use Existing Power Strip No I Yes ❑ Install Backup System ❑ Upgrade Existing Backup System No ❑ Yes No ❑ Yes❑Upgrade Existing CCN to Fiber ❑ Install New CCTV Camera System PROPOSAL FOR TRAFFIC ENGINFE[RING SERYKII S FOR THE SSARP FUNDED TRAFFIC SIGNAL, LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT FEDERAL ID SSARP-5033 055 1 : t�:11 � PROPOSAL FOR TRAFFI pp IAP i f cl 0 1 1 NEERIING SERVICES FOR THE SSARP FUNDED TRAFFIC SIGNAL. LIGHTING AND SIGN INVENTORY AND SYSTEMIC ANALYSIS REPORT KOA FEE SCHEDULE FOR THE CITY OF SAN BERNARDINO SSARP for Traffic Signal, Signage and Street Lighting - SSARP-5033(055) ii;i. activity PIC and QA/QC Project Director Task Leaders Support Total HoursIjta�t Subcons Direct Cost T kC $185 $190 $140 $100 Task 1. Project Management 8 40 66 28 142 $21,120 1.1 Kickoff Meeting 4 6 8 18 $3,000 1.2 Field Inventory Procedures 2 18 18 18 56 $8,110 GIS Database/Field Inventory Template Design & Project 1.3 Management 2 16 40 10 68 $10,010 Task 2. Field Inventory 6 44 270 570 890 $37,000 $2,000 $143,270 2.1 Traffic Signal Inventory 2 16 200 450 668 $76,410 2.2 Signage Inventory 2 18 30 40 90 $37,000 $2,000 $50,990 2.3 Traffic Sign Retro -Reflectivity Assessment 2 10 40 80 132 1 $15,870 Task 3. Inventory Assessment & 0,A/QC 52 60 136t 88 336 $48,860 3.1 Assessment Criteria 8 8 16 8 40 $6,040 3.2 Database Up -Loading and QA/QC 24 20 80 60 184 $25,440 3.3 Conditions & Cost Estimate 20 32 40 20 112 $17,380 Task 4. SSAR Report 18 60 90 92 260 $36,530 4.1 Report Preparation 8 32 60 40 140 $19,960 4.2 Crash Analysis 2 8 10 40 60 $7,290 4.3 Priority List 8 20 20 12 60 $9,280 Total Hours 84 2041 562 7781 1628 Labor Costs 1 $15,540 $38,7601 $78,680 $77,800. $37,0001 $2,000 1 $249,780 Hour Percent 5% 13% 35% 48% Assumptions: Direct cost is for the rental of the Trimble GPS unit. No mileage and other direct expenses are included per the request of RFP. Signal and safety light inventory is approx. $250 per intersection for 300 signals. To be performed by KOA staff. Signage inventory is for 70 schools approx. with 60 signs per school. Two people crew per day (10 hours) for 42 days. $600 per day per person. Tobe performed by subconsultant with KOA staff supervision. Retro -reflectivity will be performed using night methodology. To be performed by KOA staff. •' Corporation HOURLY Professional Services 2017 Rates President $ 299.95 Principal Engineer 1 $ 273.16 Principal Engineer II $ 235.33 Senior Engineer 1 $ 218.52 Senior Engineer 11 $ 177.55 Senior Designer 1 $ 207.49 Senior Designer 11 $ 172.30 Senior Planner 1 $ 207.49 Senior Planner 11 $ 172.30 Associate Engineer 1 $ 139.20 Associate Engineer 11 $ 1 1 1.36 Associate Planner 1 $ 138.68 Associate Planner 11 $ 1 1 1.36 Associate Designer 1 $ 1 1 1.36 Associate Designer 11 $ 89.83 Assistant Engineer 1 $ 1 11.36 Assistant Engineer 11 $ 89.83 Assistant Planner 1 $ 100.33 Assistant Planner 11 $ 79.32 Construction Manager $ 142.80 Assistant Construction Manager $ 122.40 Senior Construction Observer $ 112.20 Construction Observer $ 107.10 Assistant Designer 1 $ 89.30 Assistant Designer II $ 68.29 Technician 1 $ 83.52 Technician II $ 60.93 Administrative Assistant 1 $ 83.52 Administrative Assistant 11 $ 60.93 Intern $ 54.63