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RESOLUTION NO: 2017-77
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO, CALIFORNIA, AUTHORIZING THE EXECUTION OF AGREEMENTS
AND PURCHASE ORDERS FOR THE PROVISION OF COPIERS FROM KONICA
MINOLTA IN AN AMOUNT NOT TO EXCEED $260,000.00.
and,
WHEREAS, City has need for Photocopier Equipment, Supplies, Maintenance and service,
WHEREAS, the CITY's Purchasing Code allows purchases from a vendor or manufacturer
which, through the City's bidding procedure, or other California government or governmental
agency's bidding procedure has established a price at which such a vendor or manufacturer is
willing to sell to the City.
WHEREAS, the CITY has the responsibility to ensure the judicious use of funds, the City
Manager and Finance Department may suggest making cash reserves for a purchase when
determined to be in the City's best interest.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA AS FOLLOWS:
Section 1. The City Manager is authorized to direct the Finance Department to appropriate
1$260,000 from the General Fund balance to allow for the cash purchase of copiers; the
appropriation will be made to a capital purchases account to be established by the Finance Director.
Section 2. Konica -Minolta Business Solutions was found to be the preferential copier
solution amongst the various responsive bidders for the copier replacement program bid and
awarded by the County of San Bernardino (41356 — January 2015) on June 26, 2015. Copy of said
County of San Bernardino Request for Proposals and award letter to Konica Minolta Business
Solutions are attached as Exhibit "A". The City Manager is hereby authorized to execute the
purchase agreement for copier equipment from Konica Minolta Business Solutions in an amount
not to exceed $260,000.00 and to direct the Finance Department to issue the appropriate Purchase
Order.
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Section 3. This contract and any amendment or modification thereto shall not take effect or
become operative until fully signed and executed by the parties and no party shall be obligated
hereunder until the time of such execution. No oral agreements, amendments, modification or
waivers are intended or authorized and shall not be implied from any other course of conduct of
any party.
Section 4. The authorization to execute the above -referenced Agreements and Purchase
Orders are rescinded if not issued within ninety (90) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO, CALIFORNIA, AUTHORIZING THE EXECUTION OF AGREEMENTS
AND PURCHASE ORDERS FOR THE PROVISION OF COPIERS FROM KONICA
MINOLTA IN AN AMOUNT NOT TO EXCEED $260,000.00.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
City Council of the City of San Bernardino at a joint regular meeting thereof, held on the 1St day of
May 2017, by the following vote, to wit:
Council Members:
MARQUEZ
BARRIOS
VALDIVIA
SHORETT
NICKEL
RICHARD
MULV IHILL
AYES NAYS
X
X
X(M)
X(S)
X
X
ABSTAIN ABSENT
ello44�
eorgeanAlann-a'
CM0, City Clerk
The foregoing Resolution is hereby approved this �3 day of 2017.
R. Carey Davis, ayor
City of San Btxliardino
Approved as to form:
Gary D. Saenz, City Attorney
By: i
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