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HomeMy WebLinkAbout02-14-2017 Reg Mtg FACFINE ARTS COMMISSION DRAFT MINUTES FOR TUESDAY, JANUARY 10, 2017 In Attendance: Gigi Hanna, City Clerk Commissioners: Dorothy Garcia, Chairperson Deborah Bunger Gil Botello Donna Howard Joyce Seeger Michael Segura Bronica Taylor Absent: Barbara Babcock Guests: Sandra Espadas, Senior Dir., Hope Through Housing Fdn. (Valencia Vista) David Williams, Untapped Hip Hop Meeting called to order by Chairperson Garcia on Tuesday, January 10, 2017 at 4:05 p.m. in the MIC Conference Room, 6th Floor of City Hall. COMMISSIONER/STAFF ANNOUNCEMENTS Michael Segura announced that the "Spirits and Arts" event is back on January 27 at the Garcia Center for the Arts, He has other events coming up as well but will email them out to the other commissioners. Community Hospital will be having a community prayer on the Last Thursday of this month. Folk singers have four guitar players and one piano player and are going strong. Block printing class at Garcia Center starts January 14 APPROVAL OF MINUTES A motion was made by Gil Botello to approve the Minutes of December 13, 2016. The motion was seconded by Bronica Taylor. The Motion passed. GUEST SPEAKERS 1. Sandra Espadas, Hope Through Housing Foundation (Valencia Vistas) Ms. Espadas spoke about the Arrowhead Grove (former Waterman Gardens). The Valencia Vistas (phase 1) and Olive Meadow (phase II — which is projected to be completed in September) are a project aimed at rebranding the property and bringing a new perspective to the community. The Foundation is working hard to integrate the Arts into the Property and the Project, including having various Page 1 Fine Arts Commission meeting of 01 -10 -2017. musical instruments distributed around the property to be interacted with, and to have classes for the resident children in how to play them; and an amphitheater for potential Arts performances, especially in collaboration with the local elementary school; and large raised beds /planting boxes for a community garden. They are also envisioning a Community Center. The Commission encouraged Ms. Espadas to submit an application for a Fine Arts Grant, possibly in partnership with E. Neal Roberts elementary school or CSUSB for someone to come to the property for Art Education or Mural creation, etc. 2. David Williams, Untapped Hip Hop His group has a skeleton of a plan for wrapping the Burrtec trash bins with artwork. He is working on creating a process for the Artists to submit their proposed works for possible jurying, possible assignment of geographical areas by ward and determining which areas /businesses should be designated for the works to be put into place on their trash bins. It was suggested to him that he also contact the Neighborhood Association Council that meets at 8:00 the first Saturday of every month at the Emmanuel United Methodist Church, 3310 N. G St, as the Neighborhood Associations might be both a place for the artists to submit proposals and as supportive persons to help get the word out about the project and send out the call for artists. To connect with businesses, it was suggested that he attend the weekly Weds. morning "Koffee Klatch" at 7:30 a.m. at the Chamber of Commerce, 546 W. 6th St. or contact the Black Chamber of Commerce, 985 Kendall Dr. Ste. A -290. OLD BUSINESS 1. Art Night — Report from January 9, 2017 City Council Meeting a. The item was approved. b. The call for Artists closes Feb. 02, 2017. 2. Rosa Parks Statue Update — Bronica Taylor a. Cal -Trans letter; original letter stills stands and they are still on -board b. Tours: Statue is at the foundry in the City of Commerce; suggested time for tour is from 9:00 a.m. — 3:00 p.m.; please give Commissioner Taylor a date so that she can arrange it with the Artist, Patrick Jewett Suggested date for tour is Monday, February 13, 2017. c. Additional Organizations to help: i. 100 Black Men is an organization willing to help but has not said how much they are willing to contribute. ii. Inland Empire Concerned African - American Churches also willing to help but has not said how much they are willing to contribute. iii. Also contacted offices of Pete Aguilar and Mike Morrell and both offices asked to contact again after the holidays. d. There is only about another hour of work to be done on the Patina. Page 2 Fine Arts Commission meeting of 01 -10 -2017. e. The Statue is slated to be displayed inside the building not outside in the elements. f. The glasses are not on her because they are too fragile — Commissioner Taylor will revisit the question of whether they will be on the statue after she is in her permanent place or not. g. $18,000 is still due. 3. Burrtec Information — Gil Botello a. The contact information obtained was for Untapped Hip Hop; and was already forwarded to David Williams so no discussion needed at this meeting. 4. Grant Information Sessions, January 26 and 31 a. January 26 at 4:00 p.m. will be Michael Segura, Donna Howard, Gil Botello and Barbara Babcock. b. January 31 at 4:00 p.m. will be Joyce Seeger, Bronica Taylor, Gil Botello and Barbara Babcock. c. The Commissioners will need to be familiar with the application beforehand so that they can answer questions. 5. Panes of Joy Project - a. There have been problems with posters staying up but they are up now and look great but don't know how much attention they are getting. 6. Fish Eyes Project — a. The only information received from the dance troupe is related to other projects they are doing elsewhere and there has been no contact from them to set up a time to pick a venue here for this project. b. Chairperson Garcia has emailed them letting them know that they need to contact the Commission to set something up. NEW BUSINESS 1. Role of Fine Arts Commission — Discuss Affirmation Statement. There was a discussion regarding the difference between an Arts Commission and an Arts Council. This is an Arts Commission that: a. Encourages interactions and communications between Artists /Arts Organizations and the Community. b. Encourages participation from the Community in the Arts and Events that support the Arts. c. In partnership with local Artists /Arts Organizations fosters an awareness of the ability of the Arts to uplift and revitalize the Community. Page 3 Fine Arts Commission meeting of 01 -10 -2017. d. Advises /Directs Artists and Organizations towards available funding, venues and possible participants and /or partners. e. Provides funding in the form of Grants, when appropriate, to specific Projects /Organizations that fulfill the aforementioned goals of the Commission and support the Community. By contrast, an Arts Council is a collaborative body that: a. Actively creates venues and events for its members or member organizations. b. Provides office assistance and staffing for its members or member organizations. c. Provides media management/publicity for its members or member organizations. d. Actively pursues outside funding for its members in the form of Grant - Writing and /or setting up Crowd - Funding. The Fine Arts Commission might in future want to sponsor gatherings of Arts Organizations which might then move towards becoming an Arts Council. ADJOURNMENT The meeting was adjourned by Chairperson Dorothy Garcia at 5:23 p.m. The next meeting for the Fine Arts Commission will be Tuesday, February 14, 2017 at 4:00 p.m. in the City Hall MIC Conference room on the 6th floor. Respectfully submitted, Diane Grant, Senior Office Assistant Page 4 Fine Arts Commission meeting of 01 -10 -2017. Applicant Organization: Qualification. 44 X614 City of San Bernardino Fine Arts Commission Visual and Performing Arts Grant Evaluation (Reviewers' Rubric) Applicant is one of the following: ❑ 501(c)3 non - profit arts organization ❑ Teacher in the City of San Bernardino ❑ None of the above (disqualified) ❑ Parks & Recreation Community Center ❑ Working in conjunction with a 501(c)3 non- profit organization Majority of Board of Directors are residents or employed in the City of San Bernardino or by public schools in the City. ❑ Yes ❑ No (disqualified) Request is for public performance, exhibits, classes, or workshops held in the City of San Bernardino. ❑ Yes ❑ No (disqualified) Request relates to: ❑ .Music ❑ Dance ❑ Visual Art ❑ Theatre ❑ Literary Arts ❑ Film - ❑ other (disqualified) For qualified applicants, please use the following rubric to evaluate each grant section. Read through the P proposal section then read each question below. Scoring in each section is on a scale of 3 to 0 points with 3 representing the best case for funding and 0 the worst case for funding. A top score is 18 points. Evaluation & Scoring Criteria score (enter number from 3 to 0) Now welt does the project description /need statement meet the criteria? 3 The project description /need statement does all of the following: a) Summarizes the entire program; b) Describes the educational component; c) Names key personnel and roles (if appropriate); `d) Articulates the factual existence of need. identifies target group (if applicable); e) Persuasively demonstrates need and ability of key personnel to fulfill need; f) if a 501(03 non- profit organization, describes business partnership. 2 The project description /need statement includes all applicable criteria above, but lacks specificity and detail. 1 The project description /need statement includes four of the six criteria above. 0 The project description is incomplete including three or fewer of the criteria above. Evaluation Questions & Scoring Criteria Score (enter a number from 3 to 0 for each question) How many individuals will benefit from the project? (Rate in one category below.) and Theatre Public Performances: _Mush 3 a) Combined expected attendance /participation is realistic given the length of the project, and the target population; b) There are options for free or reduced price admission; c) Free classes will be held in conjunction with performance. 2 Meets two of the three criteria above; 1 Meets one of the three criteria above; 0 Meets none of the criteria above. OR Dance and Literary Arts Performances; Visual Arts Exhibid: 3 a) Combined expected attendance /participation is realistic given the length of the project, and the target population; b) There are options for free or reduced price admission; c) Free classes will be held in conjunction with the performance or exhibit. 2 Meets two of the three criteria above. 1 Meets one of the three criteria above. 0 Meets none of the criteria above. OR Art Classes Theater Classes dance classes film classes film showings or creative writing s workshops 3 a) Combined expected attendance /participation is realistic given the length of the project, and the target population; b) Length of class or series of classes /rehearsal periods is adequate for significant participant learning to occur; c) Classes are free to participants or target groups. 2 Meets two of the three criteria above; 1 Meets one of the three criteria above; 0 Meets none of the criteria above. What are the intended results of the project? 3 a) High needs groups are targeted for participation; b) Multiple performances or classes are planned; c) A large number of participants are expected to participate or attend. 2 Meets two of the three criteria above. For example, a single performance may be planned, but the numbers of participants expected is still significant. 1 Meets one of the three criteria above. 0 Meets none of criteria listed above. 4 "': i:vaivation Questions & Scoring Does the organization achieve a balance between project cost and anticipated revenue? 3 aj Organization's projected revenue is adequate compared to project's cost; bj Project's cast Is reasonable. 2 Organization's projected revenue is low compared to project's cost; 1 Organization's projected revenue is equal compared to project's cost; 0 project's cost is more than 40% of organization's revenue. Number of Students Dumber of Gasses Maximum Grant $$ 20 4 $16017.00 20 6 $2400.00 20 7 $2600,00 20 12 $4800.00 Number of Students Workshop Length Maximum Grant $$ 10 4 hours $400.00 20 4 hours $800.00 10 $ hours $800.00 20 8 hours $1600.00 L is the project a good fit with the orgaw2atroWs future pransr 3 Project Is an excellent fit with organization's future plans. 2 project is a good fit with organization's future plans. 1 project diverges from organization's future plans. 0 There is no relationship between project and organization's future plans, Does the organization have an established history executing similar projects? 3 Organization is well established with a history of successfully executing similar projects. 2 Organization is well established, but the project diverges from previous activities. 1 Organization has been in operation less than five years, but key staff members are experienced at successfully executing similar projects. t] Or anization is newly established with no histoy of executing. similar, rti ; POINTS AWARDED (add all numbers ln.right hand column for total score). Score tenter a # from 3 to 0 for each