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Home My WebLink About04-11-2017 Reg Mtg FACFine Arts Commission Tuesday, April 11, 2017 at 4:00 p.m. MIC Conference Room, 6th Floor City Hall 300 N. D Street, San Bernardino, CA 92418 Agenda Call fn Order Ward Commissioner Present 1 Gil Botello 2 VACANT 3 Deborah Bunger 4 Dorothy Garcia, Chairperson 5 Joyce Seeger 6 Bronica Taylor 7 Donna Howard Mayor Michael Segura Mayor Barbara Babcock Mayor - Alternate 1 VACANT Mayor - Alternate 2 VACANT Commissioner /Staff Announcements Approval of Minutes for: 1. March 07, 2017 Special Meeting 2. March 14, 2017 Regular Meeting Old Business 1. Rosa Parks Statue Update — Bronica Martindale 2. Fish Eyes 3. Haynes Park/9th Street Opening — May 13th New Business 1. Budget Update (if available) 2. Recommendations for FAC grants 3. Art Night Final Plans Public Comments Adjournment The next meeting of the Fine Arts Commission is set for 4:00 p.m. Tuesday, May 09, 2017 in the MIC Conference Room, 6th Floor of San Bernardino City Hall. The City of San Bernardino recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the City Clerk's Office (909- 384 -5002) two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. FINE ARTS COMMISSION DRAFT MINUTES FOR TUESDAY, MARCH 07, 2017 In Attendance: Commissioners: Chairperson Dorothy Garcia, Gil Botello, Deborah Bunger, Joyce Seeger, Bronica Taylor, Donna Howard, Michael Segura, Barbara Babcock Absent: none Guests: none Meeting called to order by Chairperson Garcia on Tuesday, March 07, 2017 at 4:05 p.m. in the City Clerk's Conference Room, 2nd Floor of City Hall. OLD BUSINESS 1. Discussion regarding Fine Arts Grants proposals. a. There was discussion regarding the continued spending by the Parks and Recreation Department from an account that was to have been for a one year grant from a previous year well beyond the end of that year. b. To avoid possible conflicts of interest or the appearance of such — Chairperson Garcia stated that she will recuse herself from voting on the applications from the San Bernardino Valley Concert Association and the Arts Connection, likewise Commissioner Botello will recuse himself from voting on the application from Operation New Hope. c. As there are considerably more applicants than expected, Chairperson Garcia asked the Commission if there were any applicants that could be ruled out for funding and why. i. There are three organizations who did not meet the criteria and may be disqualified: 1. Hope Through Housing: their Board is not local. 2. We the People Dance Center: No Financial Report was included with the application. 3. Rialto High School ASB: they did not submit a letter from their Principal with their application. ii. The Commission will not be able to fund all of the organizations fully and will need to cut the amount of the awards and decline to fund a number of them. Page 1 Fine Arts Commission meeting of March 07, 2017. iii. The Commission will go through the entire list and then see if there is enough left to increase amounts to one or more of the organizations or to fund some that were previously cut. Commissioner Taylor made a motion that the recommended funding for Junior University only be cut down from the requested $14,500.00 if necessary to stay within the $200,000.00 cap for all the grants. The motion was seconded by Commissioner Botello. The motion passed. Commissioner Babcock made a motion to recommend funding for the Parks and Recreation Department for $10, 000.00. The motion was seconded by Commissioner Botello. The motion passed. PUBLIC COMMENTS: none ADJOURNMENT The meeting was adjourned by Chairperson Dorothy Garcia at 06:05 p.m. The next meeting for the Fine Arts Commission will be Tuesday, March 14, 2017 at 4:00 p.m. in the City Hall MIC Conference room on the 6t" floor. Respectfully submitted, Diane Grant, Senior Office Assistant Page 2 Fine Arts Commission meeting of March 07, 2017. FINE ARTS COMMISSION DRAFT MINUTES FOR TUESDAY, MARCH 14, 2017 Commissioners: Chairperson Dorothy Garcia, Joyce Seeger, Bronica Taylor, Donna Howard Babcock Absent: None Guests: Brent (last name unclear) Gil Botello, Deborah Bunger, , Michael Segura, Barbara Meeting called to order by Chairperson Garcia on Tuesday, March 14, 2017 at 4:05 p.m. in the MIC Conference Room, 6th Floor of City Hall. COMMISSIONER /STAFF ANNOUNCEMENTS APPROVAL OF MINUTES A motion was made by Commissioner Bunger to approve the Minutes of the February 14, 2017 Regular meeting. The motion was seconded by Commissioner Babcock. The Motion passed. GUEST SPEAKERS: None OLD BUSINESS Grants Applications: The Commission deliberated over the applications and the dollar amounts that should be recommended for funding for each group applying. A motion was made by Commissioner Howard to not recommend any funding for the San Bernardino Valley College Foundation /Architecture Department. The motion was seconded by Commissioner Botello. The Motion passed. A motion was made by Commissioner Taylor to recommend funding Operation New Hope in the amount of $10,000.00. The motion was seconded by Commissioner Howard. Commissioner Botello abstained. The Motion passed. A motion was made by Commissioner Bunger to recommend funding The San Bernardino Valley Concert Association in the amount of $13,000. The motion was seconded by Commissioner Seeger. Chairperson Garcia reiterated that she would abstain. The Motion passed. Page 1 Fine Arts Commission meeting of March 14, 2017 A motion was made by Commissioner Babcock to not recommend any funding for PoetrlE. The motion was seconded by Commissioner Howard. The Motion passed. A motion was made by Commissioner Babcock to recommend funding The San Bernardino Symphony in the amount of $25,000.00. The motion was seconded by Commissioner Howard. The Motion passed. A motion was made by Commissioner Bunger to not recommend any funding for Indian Springs High School. The motion was seconded by Commissioner Howard. The Motion passed. A motion was made by Commissioner Babcock to recommend funding Teen Music Workshop/ Richardson Prep High in the amount of $20,000.00. The motion was seconded by Commissioner Howard. The Motion passed. A motion was made by Commissioner Bunger to not recommend any funding for The Boys and Girls Club of San Bernardino. The motion was seconded by Commissioner Howard. The Motion passed. A motion was made by Commissioner Taylor to recommend funding CSUSB Opera Theatre in the amount of $10,000.00. The motion was seconded by Commissioner Howard. The Motion passed. A motion was made by Commissioner Babcock to recommend funding LJR Intellect Academy of the Arts in the amount of $5,000.00. The motion was seconded by Commissioner Segura. The Motion passed. A motion was made by Commissioner Bunger to recommend funding Sinfonia Mexicana Mariachi Youth Academy in the amount of $10,000.00. The motion was seconded by Commissioner Botello. The Motion passed. A motion was made by Commissioner Segura to stand by the previous decision to recommend funding The City of San Bernardino Parks, Recreation, and Community Services in the amount of $10,000.00. The motion was seconded by Commissioner Taylor. The Motion passed. A motion was made by Commissioner Howard to recommend funding The United Nations of Consciousness in the amount of $10,000.00. The motion was seconded by Commissioner Segura. The Motion passed. A motion was made by Commissioner Segura to recommend funding Junior University in the amount of $10,000.00. The motion was seconded by Commissioner Seeger. The Motion passed. Page 2 Fine Arts Commission meeting of March 14, 2017 A motion was made by Commissioner Howard to recommend funding Woodward Leadership Academy in the amount of $10,000.00. The motion was seconded by Commissioner Taylor. The Motion passed. A motion was made by Commissioner Segura to recommend funding Untapped Hip Hop in the amount of $3,000.00. The motion was seconded by Commissioner Howard. The Motion passed. A motion was made by Commissioner Botello to recommend funding Symphonie Jeunesse Orchestra in the amount of $5,000.00. The motion was seconded by Commissioner Segura. The Motion passed. A motion was made by Commissioner Bunger to recommend funding Arts Connection (2 of 2) in the amount of $10,000.00. The motion was seconded by Commissioner Taylor. Chairperson Garcia recused herself. The Motion passed. A motion was made by Commissioner Segura to not recommend any funding for the Arts Connection (1 of 2). The motion was seconded by Commissioner Howard. Chairperson Garcia recused herself. The Motion passed. A motion was made by Commissioner Bunger to recommend funding the KVCR Educational Foundation in the amount of $15,000.00. The motion was seconded by Commissioner Seeger. The Motion passed. A motion was made by Commissioner Babcock to recommend funding Bing Wong Elementary School in the amount of $10,000.00. The motion was seconded by Commissioner Segura. The Motion passed. A motion was made by Commissioner Segura to recommend funding St. John's Community Success Center in the amount of $5, 000.00. The motion was seconded by Commissioner Taylor. The Motion passed. A motion was made by Commissioner Seeger to recommend funding Cajon High School in the amount of $4,000.00. The motion was seconded by Commissioner Howard. The Motion passed. A motion was made by Commissioner Taylor to disqualify the applications of the Hope Through Housing Foundation, We The People Cultural Dance Center/WE3 Productions, and Rialto High School for failing to meet the criteria established in the application and /or failing to follow the directions on the application. The motion was seconded by Commissioner Howard. The Motion passed. PUBLIC COMMENTS: Brent - - - - ?? (last name unknown) thanked the commission for all their hard work in deliberating over the Grants applications. Page 3 Fine Arts Commission meeting of March 14, 2017 ADJOURNMENT The meeting was adjourned by Chairperson Dorothy Garcia at 6:04 p.m. The next meeting for the Fine Arts Commission will be Tuesday, April 11, 2017 at 4:00 p.m. in the City Hall MIC Conference room on the 6t" floor. Respectfully submitted, Diane Grant Senior Office Assistant Page 4 Fine Arts Commission meeting of March 14, 2017 FAC- Application Requesting Organization Recommended Number Funding 1 San Bernardino Symphony $25,000.00 2 Untapped Hip Hop $3,000 3 Junior University $10,000 4 St. John's Community Success Center $5,000 5 Operation New Hope $10,000 6 Hope Through Housing Foundation (disqualified) $0 7 San Bernardino Valley College Foundation (1 of 2) Music Dept. $15,000 8 Sinfonia Mexicana Mariachi Youth Academy $10,000 9 Symphonie Jeunesse Orchestra $5,000 10 Bing Wong Elementary School $10,000 11 San Bernardino valley Concert Association $13,000 12 Poetrie $0 13 CSUSB Opera Theatre $10,000 14 Cajon High School $4,000 15 Boys and Girls Club of SB $0 16 KVCR Educational Foundation $15,000 17 We The People Cultural Dance Center /WE3 Productions jdisqualified) $0 18 Arts Connection (1 of 2; Music) $0 18.5 Arts Connection (2 of 2; Visual Art) $10,000 19 Woodward Leadership Academy $10,000 20 Parks, Recreation, and Community Services $10,000 21 Rialto High School (disqualified) $0 22 Indian Springs High School $0 23 San Bernardino Valley College Foundation (2 of 2) Architecture Dept. $0 24 UR Intellect Academy of the Arts $5,000 25 United Nations of Consciousness $10,000 26 San Bernardino Teen Music Workshop (Richardson PREP HI) $20,000 TOTAL $200,000 Fiscal Year 2014 -15 June 30, 2014 Michael McKinney, Mayor's Chief of Staff, reported a balance of $439,384 in the Cultural Development Construction Fund (FAC allocation ?). However, in Account 246 is verified as $1, 173, 000. October 14, 2014 Funding available for 2014 -15 -- $437,000. Recommended amount of funds to be allocated (grants ?) in 2014 -15 is $130,000 October 28, 2014 City Clerk Hanna announced the LRC last month approved updated ordinance for FAC. Will go to Council on 11 -3 -14. $2500 November 18, 2014 Patrick Jewett re: Rosa Parks Statue Proposal. FAC to provide funds to the Black Culture Foundation. To Council on 12- 15 -14. $35,000 Micro - grants to each council - person to be used in their ward. $5000 each = $35,000 allocated. To Council on 12 -15 -14 $3664 March 10, 2015 Window Display at 5th St. Building (old Arts on 5th) Approval of funds to Professors McGovern and Delgado April 14, 2015 Deadline for submitting grant applications for set as May 15 June 8, 2015 Mickey Valdivia, Parks and Recreation, presented a request for $25,000 for Summer Art Camp, 2015. FAC made grant recommendations 2015 -16 FY July 14, 2015 D. Garcia stated that the FAC budget for FY15 -16 is $200,000 in addition to the 14- 15 carryover balance. August 11, 2015 City Clerk Hanna announced that the budget is $200,000 —no carry-over added * ** December 8, 015 Budget Report shows amended budget of 434,086. Already spent -- $131.049, which leaves $333, 037. City Clerk reports that the Parks and Recreation grant of $60,000 is not included in this above report (P and R will debit directly to the FAC account) January 10, 2016 Micah Escamilla proposal for Windows project presented and approved by FAC $5250 February, 2016 Budget for Art Night Approved $190,842 March 8, 2016 Recommendation of grant requests -- $198,242 -$7500 not disbursed to I.M. I nc.= 190,842 April 14, Council Meeting – Resolution re grants states $188,249. (Mistake ?) $280 has been appropriated to fund 247. ** June 20, 2016 - -- Completion of micro - grants —Total spent = $25,000 June 14, Grantees received checks. 2016 -17 July 12, 2016 City Clerk announced $3,000,000 in Cultural Development Fund. She asked Finance Director to allocate same amount as last year plus $15 or 20,000. FAC not in the budget for 16 -17. * ** Check on Council Meeting when FAC requested $300,000 in budget, and was approved by Council September 1, 2016 Special Meeting Approved Art Night Budget for October of $7966 (October Art Night Cancelled) $193 October, 2016 No minutes to be found. Approved expenditure of $193 for CSUSB Graphic Arts Posters. $15,535 December, 2016 Approved revised Art Night Budget.Community Development to debit FAC allocation Total spent: 407,984 pis 60,000= 467,984 T FINE ARTS COMMISSION EXPENDITURES as of December 31, 2016 FY -14 -15 (from minutes of FAC) October 28, 2014 - Amount availablefor 14 -15 = $437,000 Patrick Jewett for Rosa Parks Statue —grant $ 2500 Micro- grants to each council person of $5000 each (See 2015 -16 for actual used) Window Display grant to Professors Delgado and McGovern $ 3664 FY - -- 2015 -16 (from Budget Performance Report of 6 -3 -16 Parks and Recreation —from grant of $60,000 Grants - checks issued 8 -15 -15 (for 15 -16 FY) Grants - checks issued 5 -16 (for 16 -17 FY) Micro - grants to Council Members Band Trip for Food Fest Earhart Photography (what is this for ?) $ 22,905.15 $124,749 (does not include P and R) $190,942 $ 18,400 $ 346.60 $ 703.63 FY- 2016 -17 (from Budget Performance Report of 11 -16) Parks and Recreation -from 15 -16 grant $12,047 Micah Escamilla Artist Grant $ 1,187.13 SPENT UP TO 11 -16 $377,444.51 Total: $35,003.02 Allocated since 14 -15 FY 14 -15 $437,000 ,spent $8,164— remainder not carried over as requested. Where does it go? 15 -16 $200,000 16 -17 $300,000 (See Council minutes of Total allocated -- $508,164 Parks and Recreation Dept. Expenses from 2015 -16 grant of $60,000 (as of 12/31/16) Prior expenses: July, 2015 -3 -2016 ? ? ?? 3/01/16 Materials and Supplies $7,294.21 3/01/16 6 Canvas Panel s 12 x 16 $ 366.97 3/08/16 Paper and Easels $1,456.05 4/04/16 Patrick Jewett- Instruction $ 945.00 4/13/16 Out of the Box Printing $1,252.99 4 /26 /16Patrick Jewett- Instruction $ 665.00 5/03/16 Resin Tall Cablinets $ 1,452.78 5/09/16 Aardvark Clay $1,507.66 5/19/16 Aardvark Clay $ 29.23 5/24/16 Patrick Jewett- Instruction $ 1,662.50 5/31/16 Aardvark Clay $2,340.66 6/15/16 Materials and Supplies $1496.10 6/30/16 Patrick Jewett- Instruction $ 1,522.50 6/30/16 Patrick Jewett - Instruction $ 913.50 16 -17 FY 9/22/16 Patrick Jewett $ 2,455.25 10/12/16 Materials and Supplies $5,312.12 10/20/16 Materials and Supplies $2,178.41 11/02/16 Bus Transportation $ 449.57 11/16/16 Mosaic Materials +$ 1,702.52 TOTAL $35,003.02 Question: Funds spent in FY 14/15 ?? Tickets can be purchased by contacting Rev. Beronica Martindale - Taylor (909) 649 -6900 0 San Bernardino BLACK Garcia Center for the Arts