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HomeMy WebLinkAbout03-07-2017 FAC Spl Mtg MinutesFINE ARTS COMMISSION MINUTES FOR TUESDAY, MARCH 07, 2017 In Attendance: Commissioners: Chairperson Dorothy Garcia, Gil Botello, Deborah Bunger, Joyce Seeger, Bronica Taylor, Donna Howard, Michael Segura, Barbara Babcock Absent: none Guests: none Meeting called to order by Chairperson Garcia on Tuesday, March 07, 2017 at 4:05 p.m. in the City Clerk's Conference Room, 2nd Floor of City Hall. OLD BUSINESS 1. Discussion regarding Fine Arts Grants proposals. a. There was discussion regarding the continued spending by the Parks and Recreation Department from an account that was to have been for a one year grant from a previous year well beyond the end of that year. b. To avoid possible conflicts of interest or the appearance of such — Chairperson Garcia stated that she will recuse herself from voting on the applications from the San Bernardino Valley Concert Association and the Arts Connection, likewise Commissioner Botello will recuse himself from voting on the application from Operation New Hope. c. As there are considerably more applicants than expected, Chairperson Garcia asked the Commission if there were any applicants that could be ruled out for funding and why. i. There are three organizations who did not meet the criteria and may be disqualified: 1. Hope Through Housing: their Board is not local. 2. We the People Dance Center: No Financial Report was included with the application. 3. Rialto High School ASB: they did not submit a letter from their Principal with their application. ii. The Commission will not be able to fund all of the organizations fully and will need to cut the amount of the awards and decline to fund a number of them. Page 1 Fine Arts Commission meeting of March 07, 2017. iii. The Commission will go through the entire list and then see if there is enough left to increase amounts to one or more of the organizations or to fund some that were previously cut. Commissioner Taylor made a motion that the recommended funding for Junior University only be cut down from the requested $14,500.00 if necessary to stay within the $200,000.00 cap for all the grants. The motion was seconded by Commissioner Botello. The motion passed. Commissioner Babcock made a motion to recommend funding for the Parks and Recreation Department for $10, 000.00. The motion was seconded by Commissioner Botello. The motion passed. PUBLIC COMMENTS: none ADJOURNMENT The meeting was adjourned by Chairperson Dorothy Garcia at 06:05 p.m. The next meeting for the Fine Arts Commission will be Tuesday, March 14, 2017 at 4:00 p.m. in the City Hall MIC Conference room on the 6th floor. Respectfully submitted, Diane Grant, Senior Office Assistant Page 2 Fine Arts Commission meeting of March 07, 2017.