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HomeMy WebLinkAbout18 Arts Connection - 1 of 2 - MusicVISUAL AND PERFORMING ARTS -- -GRANT APPLICATION FO City of San Bernardino —Fine Arts Commission Applicant /Organization Name of Organization_ Arts Connection Physical Address 536 W. 11th, San Bernardino, CA 94601 Mailing Address 5500 University Pkwy, VA Building Rm. 308, San Berne Telephone No. (909 381 -1900 Cell Phone ( Non - Profit I.D. No. 46- 3088038 m cn Website Address (if available) http: / /www.artsconnectionnetwork.org Number of Years in Existence or in Teaching 3 w 11. Contact Person Danielle Wallis Title Executive Director Telephone No: (909) 381 -1900 Cell No: ( E -mail address: danielle @artsconnectionnetwork.org III. Program Category Under which Support is Requested: IV 7 A4vS;e- Period of Support Requested: From July 1, 2017 Starting Amount of Grant Requested Through May 31 ,2018 Ending $3000.00 Total Organizational Budget for current fiscal year (Not applicable to schools) Percent of total Organization Budget Requested. $55,390 5.5% W C"> rY� A r� r� V. Project Description /Need Statement Arts Connection proposes to promote music education among low- income students in the San Bernardino Unified School District ( SBUSD) by providing access to refurbished instruments for children to play. SBUSD consists of 52,000 students, of whom 92% are participating in the Free or Reduced Lunch (FRL) meal program, which is an indicator of poverty. Families struggling to make ends meet do not have the means to provide their children with musical instruments. This program, Instruments For All, would accept donations of used musical instruments from throughout the community, repair them to a high quality, and loan them to students to use during the years they are participating in area school band programs. Instruments For All will be managed by Becky Ackley, a musician and qualified arts manager. Ackley has extensive experience in program management and will coordinate the local partnership of leading local arts and education organizations. Strong partnerships will be established with organizations and individuals which will leverage local resources to help propel the project. The San Bernardino Symphony Orchestra will collaborate with this program to raise awareness, and serve as a location where donated instruments can be dropped off. Instrument repair technician Robert Ackley will repair the instruments to a high quality before they are given to students to use. Most importantly, Arts Connection will work closely with the SBUSD Visual and Performing Arts office (VAPA) to ensure that the instruments are made available to the schools and students who are most in need. Instruments For All addresses a critical need identified by the local partners. Although all of the elementary and secondary schools in the San Bernardino district currently offer band and /or orchestra programs, the schools do not own enough instruments to meet the demand of students who would like to participate. Priority for the use of district owned instruments is given to elementary school students to promote involvement in music at the earliest age possible. When students enter secondary school, many of them are left to purchase or rent instruments on their own because there aren't enough district instruments available to meet the demand. In families that are living paycheck to paycheck, this added expense isn't possible and students are forced to drop the band program entirely. This instrument donation program would focus on serving these low- income secondary school students, so that they can continue getting a musical education, regardless of their family's financial status. Area schools will enjoy the impact of this program in the 2017 -2018 academic year. We will begin advertising the program and accepting donations immediately. Instruments will be collected at various locations including the Arts Connection office in downtown San Bernardino and a date will be set where community members can bring instruments to the San Bernardino Symphony. Donations will be accepted on an ongoing basis to ensure consistent growth of the program. Donors supplying instruments will be given letters acknowledging their gift so that it could serve as a write -off on taxes. The instruments will then be repaired to the highest possible level of playability before being taken to an area school for use by a student in need. Schools that are the most in need will be identified with the help of the area VAPA office, and will focus will be given to middle and high schools. Students borrowing the instrument will be asked to provide a monetary donation to help cover the cost of maintenance. At the end of every school year, instruments will be returned to Arts Connection to ensure that they are accounted for and to receive regular maintenance checks. Because instruments with proper care remain useable for generations, the stock of instruments available would continue to grow over time to eventually make a significant impact. Our goal during the first year is to collect 75 instruments which would repaired and available to be used by students in need. Success of this program will be evaluated by the number of quality instruments that are distributed and in use by local students on a regular basis. Instruments For All has the potential to reach hundreds, and eventually thousands, of students annually. This program reflects the strong relationship and spirit of collaboration between SBUSD and the Arts Connection which will flourish over time. W VI. Realistic number of persons expected to benefit from this program. a) Number of persons paid by attendance_ b) Number of persons admitted by no fee all c) Number of classes and /or performances scheduled /length of display d) Total attending classes /performances /displays /exhibits VII. Intended Results: 350 Target Group {s) High School Student Time Frame 7/1/17- ongoing Number of performances /classes, exhibits Anticipated maxim_ 75 _u_m 1 audience, i artici ants etc. VIII. Project Budget What are the project expenses, and how much is requested from the Fine Arts Commission (FAC)? Line Item Expenses Brief Description of each line item Total Budget per line -item for this project Total amount requested from FAC Arts Connection 450 /month $5400 $3000 Repair Tech 150 /service $11,250 facilities 150 /month $1800 marketing expenses $800 $800 instrument accessories. $1000. $1000 storage shelves $750 $750 TOTAL EXPENSES AND AMOUNT REQUESTED $21,000 $3000 vvnai are oiner sources or Tunaing Tor tnis projecir k3rants, Lontrmutions, Kevenue (such as ticket sales, etc.) Name of funding source I Amount committed to this project in -kind facilities, Garcia Center 1 $1800 TOTAL AMOUNT $1800 10 IX. Future Objectives If awarded, this grant would serve as matching funds to the California Arts Council's Local Impact Grant (notification by the end of May, 2017), in which we applied for $10,875. We also have a commitment from the San Bernardino Symphony to help with instrument collection, and will be applying for a children's fund grant. Project marketing and communications will reach audiences through our local partnerships. We will partner with the local public radio station, KVCR, to get the message out about the ability to bring used instruments to Arts Connection to be used by local youth. We will build relationships with other area music organizations to help market the program and share information with the public. The San Bernardino School District will allow us to connect with local families through websites, brochure distribution, and social media. Arts Connection will use our website and social media connections to garner attention and increase donations. Project impact will be documented by monitoring the number of instruments that are donated, restored, and distributed out to the schools, and by gathering student and teach evaluations of the project. Youth who benefit from this program will be interviewed and monitored to see if this program has really made a difference. Results will be documented and shared on the Arts Connection website. 11 X. Provide a brief history /background of your organization /school project (s). (What you have done before in this category of the arts. Arts Connection, the Arts Council of San Bernardino County, is dedicated to stimulating creative and economic vitality and enriching lives throughout the communities we serve by providing support, promotion, education, and advocacy for the arts. In 2010, The Community Foundation of Riverside and San Bernardino Counties (TCF) spearheaded the effort to create Arts Connection. TCF, together with support from the San Bernardino County Board of Supervisors and a task force of over 70 cultural and civic leaders, developed and implemented a plan for a new, non - profit arts council. Arts Connection was created to act as an umbrella organization, sharing knowledge and resources, supporting initiatives that engage, encourage and advocate for community building through the arts, and offering funding solutions for projects, art organizations and artists. As an umbrella organization we facilitate the exchange of arts information through our e- newsletter, social media, and website. We also actively cultivate relationships with local news media to encourage and increase arts coverage. Our website offers news and events pages, an opportunities page, and a directory where members can link their websites. The latest addition to our site is a cultural asset map, which serves to collect and share information with the goal of increasing visibility and facilitating communication between the arts and other sectors. Programming this past year also included a Veterans Initiative in the Arts (VIA) Grant, for which we facilitated a multi- faceted environmental arts project in the High Desert, and collaborated with Mil -Tree, 29 Palms Art Gallery, the environmental community, Copper Mountain Community College, artists, veterans, active duty and the larger community. We taught papermaking, mold making /casting, and silk- screening in a 3 month long project that culminated in an exhibition at 29 Palms Art Gallery. We also hosted a series of political cartooning classes in the City of San Bernardino, funded by a previous San Bernardino City Fine Arts Commission grant and a California Arts Council Artists Activating Communities grant. The classes were led by local artists Phil Yeh and Michael Segura who also brought in professional guest artists /cartoonists from San Diego, Los Angeles and the region. Work was published in a special election issue of Uncle Jam magazine, in the Inland Empire Community Newspapers and on their website. We continue to host an annual conference, events, professional development and networking opportunities. XI. Attach a copy of your last fiscal year financial report, audited or unaudited. This does not apply to schools or parks. Failure to submit this will result in rejection of your application. CERTIFICATION: Project Officer Danielle Wallis Title Executive Director Telephone No: 909- 381 -1900 Cell Phone No.: 510- 872 -9042 Date Email Address: danielle @artsconnectionnetwork.org 12 2/15/17 List Board of Directors and Officers (does not apply to parks and schools) (Include names, addresses, and telephone numbers.) Kathryn Ervin, Board Chair Stephanie MacLean, Board Vice Chair Patrick Hediger, Secretary Terri Proctor, Board Member Merrill Grady, Board Treasurer Alan E. Van Fleet, Board Member Mario Suarez, Board Member 13 Anne Viracel, Board Member Miriam Nieto Dr. Dorothy Garcia Arts Connection STATEMENT OF FINANCIAL POSITION As of June 30, 2016 TOTAL ASSETS Current Assets Bank Accounts 1020 Chase Checking 31,388.37 Total Bank Accounts $31,388.37 Other Current Assets 1900 Payroll Clearing 0.00 Total Other Current Assets $0.00 Total Current Assets $31,388.37 TOTAL ASSETS $31,388.37 LIABILITIES AND EQUITY Liabilities Current Liabilities Other Current Liabilities 2200 Payroll Tax Payable 194.43 Total Other Current Uabilkles $194.43 Total Current Liabilities $194.43 Total Liabilities $194.43 Equity 3900 Retained Earnings 26,429.51 Net Revenue 4,764.43 Total Equity $31,193.94 TOTAL LIABILITIES AND EQUITY $31,388.37 Cash Basis Wednesday, February 15, 2017 12:57 PM GMT -8 ill Arts Connection STATEMENT OF ACTIVITY July 2015 - June 2016 Cash Basis Wednesday, February 15, 2017 12:59 PM GMT -8 1/2 TOTAL REVENUE 4010 Non Profit Income 4015 Board Contributions 2,150.00 4030 Foundation Contributions 510.00 4035.1 Government- Municipal Contributions 8,100.00 4040 Government - State Contributions 6,713.10 4050 Poetry out loud 2,095.00 4055 SLP 15 -16 20,325.60 4060 Veterans Initiative in the Arts -1 9,000.00 Total 4040 Govemment - State Contributlons 38,133.70 4065 Individual Contributions 1,226.16 4070 Membership Fees 2,566.87 Total 4010 Non Profit Income 52,686.73 4090 Refunds - Allowances 428.90 4105 Services 0.00 4110 Sponsor 4,678.85 4115 Sponsorship 5,025.00 Total Revenue $62,819.48 GROSS PROFIT $62,819.48 EXPENDITURES 8000 Accounting 1,127.45 8005 Advertising 868.21 8025 Contract Services 24,508.89 8030 Dues & Subscriptions 100.00 8040 Facility Rental 2,505.50 8045 Fees - Membership 0.00 8050 Fundraising 100.00 8055 Insurance 2,675.40 8060 Information Technology 1,626.00 8065 Legal & Professional Fees 25.00 8070 Marketing 980.00 8085 Office Expenses 1,063.86 8090 Office Expenses reimbursement 28.29 8100 Parking Services 108.00 8105 Payroll Expenditures 0.00 8110 Payroll Taxes 659.89 8115 Salaries 0.00 8118 AIS 15 -16 Wages 36.00 8120 Wages - AIS 16 -17 180.00 8122 Wages - VIA 15 -16 wages 540.00 8125 Wages - Art Place 252.00 8130 Wages - CAC AAC 162.00 8132 Capacity Building wages 108.00 Cash Basis Wednesday, February 15, 2017 12:59 PM GMT -8 1/2 Cash Basis Wednesday, February 15, 2017 12:59 PM GMT -8 212 TOTAL 8135 Wages - Fundraising 1,053.00 8140 Wages - General & Admin 2,961.00 8145 Wages - Program Mapping 108.00 8147 Web /mailchimp Wages 216.00 Total 8105 Payroll Expenditures 6,275.89 8160 Phone 380.45 8165 Postage & Shipping 25.35 8170 Printing 1,255.03 8175 Printing -- business cards 0.00 8180 Professional Development 80.00 8185 Professional Fees 3,297.00 8190 artist in schools planning costs 1,880.00 Total 8185 Professional Fees 5,177.00 8195 Professional Fees - Tech 0.00 8210 Registration Fee 133.25 8215 Reimbursement - - mileage 389.20 8250 Travel 316.92 8280 Veterans Initiative in the Arts 8,385.36 Total Expenditures $58,135.05 NET OPERATING REVENUE $4,x'43 OTHER EXPENDITURES 9020 Reconciliation Discrepancies -80.00 Total Other Expenditures $ x'00 NET OTHER REVENUE $80.00 NET REVENUE $4,764.43 Cash Basis Wednesday, February 15, 2017 12:59 PM GMT -8 212 Programs completed in the last year: Political Cartooning workshops Veterans Initiative in the Arts Project — Joining Forces, Plant to Paper Project 2016 Annual Conference, "From Competition to Collaboration"