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City of San Bernardino
Request for Council Action
Date: February 21, 2017
To: Honorable Mayor and City Council Members
From: Mark Scott, City Manager 1G5
By: Jarrod Burguan, Chief of Police
Ronald Maass, Captain
Subject: Vendor Service Agreement with Taser International, Inc.
Recommendation
Adopt Resolution of the Mayor and City Council of the City of San Bernardino,
California, authorizing the City Manager to Execute a Vendor Service Agreement with
Taser International, Inc. and authorizing the Director of Finance to issue a Purchase
Order to Taser International Inc in the amount of $341,230.
Background
In October 2015, the San Bernardino Police Department, jointly with the Fontana Police
Department as a sub-grantee, was awarded a 2 year grant from the Bureau of Justice
Assistance for the acquisition of a body worn camera system on a 50/50 matching funds
basis. The total grant amount of $546,502 was to be split evenly between the San
Bernardino Police Department ($273,251) and the Fontana Police Department
($273,251). The Fiscal Year 2016/2017 Adopted Budget for the Police Department
includes funding to purchase body worn cameras, associated hardware, and cloud-
based data storage. The Police Department has funds budgeted to cover the cost of
purchasing the cameras and related equipment and storage during the current fiscal
year, including: General Fund and the BJA Body Worn Camera Grant Fund.
Discussion
As an exemption to competitive bidding in accordance with Ordinance MC14-13 San
Bernardino Municipal Code Section 3.04.010 authorizes purchases from a vendor in
which another California government agency's bidding procedure has established and
approved by the Council and a price that a vendor is willing to sell to the City. The Santa
Ana Police Department issued a Request for Proposal (RFP) No. 16-053. Eight (8)
vendors responded to the Santa Ana solicitation and Santa Ana has chosen Taser
International, Inc. and is currently seeking City Council approval for their purchase by
March 2017. By utilizing the RFP process conducted by the Santa Ana Police
Department, the San Bernardino Police Department saves the considerable time and
expense of conducting its own RFP process and can thereby acquire and implement the
use of body worn cameras in a more timely fashion. Taser International is willing to sell
a comprehensive body worn camera system to the City using Santa Ana Police
Department's bid prices.
The Police Department will purchase 200 Taser Axon body worn cameras, 34 Taser
Axon docks, associated equipment, repair/replacement service and unlimited
Evidence.com data storage for a period of five years. The first year cost to purchase the
cameras, docks, equipment, service plan, and data storage is approximately $341,230.
The annual cost for the service plan and unlimited data storage for years 2-5 is
approximately $183,864 per year. Incorporated within the 5 year service plan is the
automatic replacement of all 200 body worn cameras after 2.5 years at no additional
cost to the City. Taser International, Inc. has agreed to use the same pricing model for
the City of San Bernardino as the bid submitted to and accepted by the Santa Ana
Police. The quotes for body worn cameras and associated services to be purchased by
the San Bernardino Police Department are slightly different from the Santa Ana Police
Department's bid quotes because the San Bernardino Police Department has selected
a different mix of optional equipment and services.
Fiscal Impact
There is no fiscal impact; all funds have been appropriated in the FY16/17 Adopted
Budget. The Police General Fund includes $250,000 originally budgeted as the required
match for the Body Worn Camera Grant. Grant funds in the amount of $542,503 have
been budgeted in the Body Worn Camera Grant Program.
Funding for the purchase will be:
General Fund $170,615
BWC Grant Fund $170,615
Conclusion
Authorize the City Manager to Execute a Vendor Service Agreement with Taser
International, Inc. and the Director of Finance to issue a Purchase Order to Taser
International Inc in the amount of$341,230.
Attachments
Attachment 1 — Resolution
Attachment 2 — Taser International SBPD bid Q-28932-3
Attachment 3 — Santa Ana RFP No. 16-053
Attachment 4 —Taser International Santa Ana PD bid Q-64408-1
Attachment 5 — Body Worn Camera Vendor Service Agreement