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Consent Calendar
City of San Bernardino
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Request for Council Action
Date: February 21, 2017
To: Honorable Mayor and City Council Members
From: Mark Scott, City Manager IW
By: Jarrod Burguan, Chief of Police
Susan Stevens, Senior Management Analyst
Subject: Purchase of Police Vehicles from Fairview Ford
Recommendation
Adopt Resolution of the Mayor and City Council of the City of San Bernardino,
California, authorizing the Director of Finance to transfer $628,996 to the General Fund
Capital Expense account and issue a Purchase Order to Fairview Ford Sales, Inc. in the
amount of$813,540.
Background
The Fiscal Year 2016/2017 Adopted Budget for the Police Department includes funding
to purchase replacement police vehicles for its aging fleet. The Police Department has
funds budgeted in several funding sources to cover the cost of replacing 28 police
vehicles and related safety equipment during the current fiscal year, including; General
Fund, AB109 Fund, Traffic Safety Fund, and the FY2016 JAG grant.
Discussion
The Police Department is requesting to 'piggy back' on San Bernardino County Sheriff
Bid# SHR117-ADMSR-2305 in which 17 auto dealers were solicited for quotes and only
one responded; Fairview Ford Sales, Incorporated in San Bernardino. The San
Bernardino Municipal Code provides that the City may purchase from a vendor in which
another California government agency's bidding procedure has established a price that
a vendor is willing to sell to the City. Fairview Ford is willing to sell vehicles to the City
using San Bernardino County bid prices. The Police Department will purchase
seventeen 2017 Ford Interceptor Explorers, five 2017 Ford Interceptor Taurus', three
2017 Ford Escapes, and three 2016 Ford Fusions (used). The total vehicle purchase
price quote is approximately $813,540. The quotes for vehicles to be purchased by the
Police Department are less than the Sheriffs bid quotes as the Police Department has
selected less optional equipment.
Fiscal Impact
All funds have been appropriated in the Adopted FY16/17 Budget. Funds will need to
be transferred in two funds from non-capital to capital expenditure accounts. The Police
Department's General Fund allocation includes $448,996 originally budgeted for an
eCAD system upgrade that has been delayed. The FY17/18 Proposed budget will
include funding for the eCAD upgrade which was delayed in FY16/17. The funds that
had been planned for the eCAD upgrade will be transferred to a capital vehicle
expenditure account. Additionally $180,000 was budgeted in the AB109 Fund for Small
Tools & Equipment which will also be transferred to the General Fund capital vehicle
expenditure account. Budget transfers will include funding necessary for the safety
equipment to be installed in the vehicles after delivery from the dealer.
Funding for the vehicle purchase will be:
General Fund $267,687
AB109 Fund $180,000
Traffic Safety Funds $332,928
FY16 JAG Grant $ 32,900
Conclusion
Authorize the Director of Finance to transfer $628,996 to a General Fund Capital
Expense account and issue a Purchase Order to Fairview Ford Sales, Incorporated in
the amount of $813,540.
Attachments
Attachment 1 — Resolution
Attachment 2 — 2017 Ford Explorer quote & Sheriffs Dept. bid
Attachment 3 — 2017 Ford Explorer (K9) quote & Sheriffs Dept. bid
Attachment 4 — 2017 Ford Taurus quote & Sheriff's Dept. bid
Attachment 5 — 2017 Ford Escape quote from Sheriffs Dept. bid
Attachment 6 — List of used Ford Fusions and cost
Ward:
Synopsis of Previous Council Actions: