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HomeMy WebLinkAboutPolice Vehicles SP Consent Calendar City of San Bernardino �6NOEn tN� Request for Council Action Date: February 21, 2017 To: Honorable Mayor and City Council Members From: Mark Scott, City Manager IW By: Jarrod Burguan, Chief of Police Susan Stevens, Senior Management Analyst Subject: Purchase of Police Vehicles from Fairview Ford Recommendation Adopt Resolution of the Mayor and City Council of the City of San Bernardino, California, authorizing the Director of Finance to transfer $628,996 to the General Fund Capital Expense account and issue a Purchase Order to Fairview Ford Sales, Inc. in the amount of$813,540. Background The Fiscal Year 2016/2017 Adopted Budget for the Police Department includes funding to purchase replacement police vehicles for its aging fleet. The Police Department has funds budgeted in several funding sources to cover the cost of replacing 28 police vehicles and related safety equipment during the current fiscal year, including; General Fund, AB109 Fund, Traffic Safety Fund, and the FY2016 JAG grant. Discussion The Police Department is requesting to 'piggy back' on San Bernardino County Sheriff Bid# SHR117-ADMSR-2305 in which 17 auto dealers were solicited for quotes and only one responded; Fairview Ford Sales, Incorporated in San Bernardino. The San Bernardino Municipal Code provides that the City may purchase from a vendor in which another California government agency's bidding procedure has established a price that a vendor is willing to sell to the City. Fairview Ford is willing to sell vehicles to the City using San Bernardino County bid prices. The Police Department will purchase seventeen 2017 Ford Interceptor Explorers, five 2017 Ford Interceptor Taurus', three 2017 Ford Escapes, and three 2016 Ford Fusions (used). The total vehicle purchase price quote is approximately $813,540. The quotes for vehicles to be purchased by the Police Department are less than the Sheriffs bid quotes as the Police Department has selected less optional equipment. Fiscal Impact All funds have been appropriated in the Adopted FY16/17 Budget. Funds will need to be transferred in two funds from non-capital to capital expenditure accounts. The Police Department's General Fund allocation includes $448,996 originally budgeted for an eCAD system upgrade that has been delayed. The FY17/18 Proposed budget will include funding for the eCAD upgrade which was delayed in FY16/17. The funds that had been planned for the eCAD upgrade will be transferred to a capital vehicle expenditure account. Additionally $180,000 was budgeted in the AB109 Fund for Small Tools & Equipment which will also be transferred to the General Fund capital vehicle expenditure account. Budget transfers will include funding necessary for the safety equipment to be installed in the vehicles after delivery from the dealer. Funding for the vehicle purchase will be: General Fund $267,687 AB109 Fund $180,000 Traffic Safety Funds $332,928 FY16 JAG Grant $ 32,900 Conclusion Authorize the Director of Finance to transfer $628,996 to a General Fund Capital Expense account and issue a Purchase Order to Fairview Ford Sales, Incorporated in the amount of $813,540. Attachments Attachment 1 — Resolution Attachment 2 — 2017 Ford Explorer quote & Sheriffs Dept. bid Attachment 3 — 2017 Ford Explorer (K9) quote & Sheriffs Dept. bid Attachment 4 — 2017 Ford Taurus quote & Sheriff's Dept. bid Attachment 5 — 2017 Ford Escape quote from Sheriffs Dept. bid Attachment 6 — List of used Ford Fusions and cost Ward: Synopsis of Previous Council Actions: