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HomeMy WebLinkAbout18- Information Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: JANIS INGELS, Subject: FIRST QUARTER OF FY 98/99 DIRECTOR OF MIS AGREEMENT WITH DIGITAL Dept: INFORMATIONISERVICESEMENT ORIGINAL CQITYPOWNEDFCCOMPUTERESYSTEMSF Date: Synopsis of Previous Council action: On July 7, 1997, Council approved an agreement with Digital Equipment Corporation for maintenance of City owned computer and networking equpment for the 97/98 fiscal year. JUN 18 1998 Recommended motion: Adopt resolution. ignatur Contact person: Janis Ingles Phone: 384-5010 Supporting data attached: Staff Report Ward: FUNDING REQUIREMENTS: Amount: $44,000.00 Source: (Acct. No.) 679-251-5172 Acct. Description) Equipment flaintenance Finance: Council Notes: 75-0262 Agenda Item No.� CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject Renewal of agreement between the City of San Bernardino and Digital Equipment Corp. (DEC)to provide maintenance of City owned computers, data networking equipment and computer software. This resolution is a month-to-month extension for up to 3 months of the 1998/1999 fiscal year. Background : The Council has for the last 5 fiscal years approved an annual contract with Digital Equipment Corp. for the maintenance of computer systems and software. The last such agreement taking place on July 7,1997. A formal bid process is in progress. A month-to- month extension of the current contract allows time for a careful selection process. This maintenance includes 240 coverage of the Police and Fire dispatching system. It is critical that vendors responding to the bid process are carefully screened for their ability 'to provide the required levels of service a Police and Fire dispatching operation demands. Financial Impact : The total financial impact for this first quarter agreement will not exceed $44,000.00. Recommendation : Adopt resolution approving agreement with the Digital Equipment Corp. and the City of San Bernardino for maintenance of City owned computer systems, computer networking equipment and software. ]6-0264 COPY • 1 RESOLUTION NO. 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING A FIRST QUARTER OF FISCAL 4 YEAR 98/99 MAINTENANCE CONTRACT WITH DIGITAL EQUIPMENT CORPORATION (DEC), FOR MONTH-TO-MONTH MAINTENANCE OF THE 5 CITY'S COMPUTER AND NETWORKING HARDWARE AND OPERATING 6 SYSTEM SOFTWARE. 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 8 SECTION 1: The Mayor is hereby authorized and directed to execute on 9 10 behalf of the City a first quarter fiscal year 98/99 maintenance service contract by 11 and between the City of San Bernardino and Digital Equipment Corporation (DEC), 12 for a total amount of$44,000.00 for the maintenance of the City's DEC computer 13 hardware, DEC terminals and DEC operating system software. • 14 SECTION 2. This is a month-to-month contract. The Director of MIS is 15 authorized to renew this contract on a monthly basis as needed during the first 16 17 quarter of fiscal year 98/99. 18 SECTION 3. The authorization to execute the above referenced agreement 19 order is rescinded if it is not executed within sixty (60) days of the passage of this 20 resolution. 21 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the 22 Mayor and Common Council of the City of San Bernardino at a meeting 23 thereof,held on the day of , 1998, by the following vote,to wit: 24 25 26 • 27 28 • 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING A FIRST QUARTER OF FISCAL YEAR 3 98/99 MAINTENANCE CONTRACT WITH DIGITAL EQUIPMENT CORPORATION (DEC), FOR MONTH-TO-MONTH MAINTENANCE OF THE 4 CITY'S COMPUTER AND NETWORKING HARDWARE AND OPERATING SYSTEM SOFTWARE. 5 6 Council Members Ayes Nays Abstain Absent 7 ESTRADA g LIEN 9 ARIAS 10 SCHNETZ 11 DEVLIN 12 ANDERSON 13 • 14 MILLER 15 16 Rachel G. Clark, City Clerk 17 18 The foregoing resolution is hereby approved this day of , 1998. 19 20 Judith Valles, Mayor City of San Bernardino 21 22 Approved as to form and legal content: 23 James F. Penman, City Attorney 24 BY: 25 • 26 27 28 2 _ dd 7 Y V < V T N N M M M N M y • � � J P � � � ' � % � 'O b V O d O O Z P ag I. c V SSZ U L 4. zi « « « « « « « « « « « « « « « « « « z « « z « « « « « « « « « it :% ttttGtLt Z tt Z Ci � C no � Xn � xn Xx x XAX 29999992 w VV w : IV ! Z » » T7 ^ e e o e o e e I� 8 >'fzz -EE �� C v� vF $ �Y V1i1i .4 Q a 5 c°r y � x �, x Lfxx � t $ Faeri 7 Z C i f � Zas iZif 1<.. OS � Is sC n Y n a � O, it 0 �• � � � � 4141 f1i mn1 u1 H1 r •i�. _ � f�il F � ' a n:.E? 0 6 Y s T o a c d d-! — �s �,.. < to � x fffff0oeee0e ' S +.c2 OH x 53555 = = J LL . . « 6.zv .°6iFF e mj� o -Y • $ O Ln w r_ e c �-° = = ne a ± _ � 'r ^� L O •V u L r 'li C z T V V:;V m Z < T < < < < <, < < < < < < �� a R v d . .. = 2 L <L d < Ji Q8 ,�, y - yy T i a i i i S. 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