HomeMy WebLinkAbout15- Information Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: ,Janis angels, Subject: MAINTENANCE OF 800Mhz VOICE
Director of MIS AND DATA BACKBONE AND USER
Dept: Administration/Management RADIO EQUIPMENT
Information Services
Date: June 18, 1998 ORIGINAL
Synopsis of Previous Council action:
On July 7, 1997, Council approved the 97/98 agreements with the
County of San Bernardino for maintenance of the City's 800Mhz
voice and data backbone and user radio equipment.
JUN 18 1998
Recommended motion:
Adopt resolution
r
Signature
Contact person: Janis Ingels Phone: 384-5010
Supporting data attached: Staff Report, County Ward:
Agreement Amendment
FUNDING REQUIREMENTS: Amount: $199, 142.00
Source: (Acct. No.) 679-252-5172
Acct. Description) Equipment M intenance
Finance:
Council Notes:
74r 9g
75-0262 Agenda Item No ��
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect
Renewal of agreement between the City of San Bernardino and the County of San
Bernardino Radio Division to provide maintenance of the Cities 800 megahertz voice and
data radio systems. This agreement provides maintenance support for both backbone and
user radio equipment.
Background :
On December 9, 1993, Council approved purchase of an 800 mehahertz radio system and
dispatch consoles for local government and public safety use. Council also approved
integration of the City system with the County of San Bernardino 800Mhz system. The
County Communications Center provides annual maintenance of the City's system.
Financial Impact .
The total financial impact will amount to $199,142.00.
180 MDT's @ $25.00 x 12 months $ 54,000.00
13 consoles @ $387.50 x 12 months $ 60,450.00
796 radios @ $6.00 each x 12 months $ 57,312.00
System backbone $ 26,880.00
Contract Development Fee $ 500.00
TOTAL COST: $199,142.00
The only change from 97/98 is the addition of a contract development fee of$500.00.
All other rates remain the same as 97/98. There is a slight increase in the number of
radios to be maintained.
Recommendation :
Adopt resolution approving agreement with the County of San Bernardino Radio
Division for maintenance of the Cities 800 megahertz voice and data radio system.
]5-0264
i
C�Op�
• 1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
3 FISCAL YEAR 98/99 MAINTENANCE SERVICES AGREEMENT WITH THE
COUNTY OF SAN BERNARDINO FOR MAINTENANCE OF 800 Mhz VOICE
4 AND DATA BACKBONE AND USER RADIO EQUIPMENT.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. The Mayor is hereby authorized and directed to execute on
8 behalf of the City a fiscal year 98/99 maintenance services agreement by and
9 between the City of San Bernardino and the County of San Bernardino for
10 maintenance of system backbone, MDT's, radios, and dispatch consoles for the
11 the total amount of$199,142.00, for the City of San Bernardino.
12
SECTION 2. The authorization to execute the above referenced agreement
13
• 14 order is rescinded if it is not executed within sixty (60) days of the passage of this
15 resolution.
16 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
17 Mayor and Common Council of the City of San Bernardino at a meeting
18 thereof, held on the day of 1998, by the following vote, to wit:
19
20
21
22
23
24
25
• 26
27
28
• 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
FISCAL YEAR 98/99 MAINTENANCE SERVICES AGREEMENT WITH THE
2 COUNTY OF SAN BERNARDINO FOR MAINTENANCE OF 800 Mhz VOICE
3 AND DATA BACKBONE AND USER RADIO EQUIPMENT.
4 Council Members Aves Nays Abstain Absent
5
6 ESTRADA
7 LIEN
8 ARIAS
9 SCHNETZ _
10 DEVLIN
11 ANDERSON
12
MILLER
13
• 14
15 Rachel G. Clark, City Clerk
16
The foregoing resolution is hereby approved this day of , 1998.
17
18
19 Judith Valles, Mayor
City of San Bernardino
20
21 Approved as to form and legal content:
James F Penman, City Attorney
23 BY:
24
25
• 26
27
28
FOR COUNTY USE ONLY
E X New Vendor Code Dept. Contract Number
" M Change c((++
X
Can SV IAM A
County Department Dept. Orgn. Contractor's License No.
• INFORMATION SERVICES DEPARTMENT ISD IAM
County Department Contract Representative Ph. Ext. Amount of Contract
JUDY CLINE 3885518 $ 199.142
County of San Bernardino Fund Dept. Organization Appr. Obj/Rev Source Activity GRC/PROJ/JOB Number
IAM MHz MHz 900 9800
F A S
Commodity Estimated Payment Total by Fiscal Year
C ode
STANDARD CONTRACT FY Amount uD FY Amount uD
Project Name 98199 $199,142 —
800 MHz Radio Maintenance
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the County, and
Name CUSTOMER
CITY OF SAN BERNARDINO hereinafter called
Address
300 NO "D"STREET
SAN BERNARDINO.CA 92418-0001
Phone BiM Date
(909)384-5010
Federal ID No or Social Security No
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered,amount to be paid,manner of payment,time for performance or completion,determination of
�tory performance and cause for termination.other terms and conditions,and attach plans,specifications,and addenda. if any.)
I. MHZ RADIO AND EQUIPMENT MAINTENANCE SERVICES
The County of San Bernardino Information Services Department (ISD) provides a number of 800 MHz radio and
equipment maintenance services. The specific service(s) rendered to Customer and charges for such service(s) are
set forth and attached hereto as Exhibit A, "800 MHz Equipment Maintenance Services and Payment Terms".
II. COUNTY RESPONSIBILITIES IN PROVIDING MAINTENANCE SERVICES
A. Maintain sufficient "loaner equipment" or "spare" mobile radios to temporarily replace equipment that is
removed from service for maintenance reasons.
B. Remove, reinstall and maintain MDTs, radios or other equipment that has become defective from normal wear
and usage. ISD shall determine whether or not defects are normal wear and usage; said determination will be
final. Repair work will be performed at ISD or elsewhere as prescribed by ISD.
C. Maintenance for Radio Dispatch Equipment and Backbone Radio Equipment will be provided 24 hours per
day, seven days per week with a two-hour response time. Maintenance for MDTs and Mobile/Portable
Radios to be provided during normal County work hours on normal County business days. After hours
service will be available on a premium rate basis.
D. ISD reserves the right to subcontract for all or part of services from authorized Motorola repair facilities.
is E. ISD assumes no liability for equipment failure in the field, nor for any adverse consequences caused by such
failed equipment.
F. ISD assumes no liability for failure to provide or delay in providing services, under this agreement, due directly
or indirectly to causes beyond the control of ISD or other designated repair facility.
City of San Bernardino 800 MHz Maintenance Page 1 of 5
III. COUNTY SERVICES PROVIDED ON A TIME AND MATERIALS BASIS
Ill.
Service required due to Customer abuse or abnormal wear.
B. Service to correct attempts by Customer or unauthorized third parties to repair or modify MDTs or other
equipment.
C. Facility electrical problems at Customer location(s) or vehicle electrical problems.
D. Services not covered in Paragraph II., to the extent feasible/cost-effective as determined by ISD.
E. Program or re-program radios at Customer's request or in response to abnormal wear and usage, except for
County originated systems reconfigurations.
IV. CUSTOMER RESPONSIBILITIES
A. Customer shall own its own equipment.
B. Customer shall provide ISD with model and serial numbers of all equipment to be covered under this
agreement.
C. Customer shall designate an individual as the single point of contact for maintenance coordination.
D. Customer shall coordinate and schedule service requirements with ISD in advance whenever possible.
E. Customer shall advise ISD of all MDT or radio relocations or reassignments within their fleet, within 24
hours of relocation or reassignment.
EFFECTIVE DATE AND TERMINATION
This agreement shall commence on the first day of the month following its execution. This agreement shall remain in
effect until the County or the Customer, at the sole discretion of either, terminates the agreement by giving thirty (30)
days written notice to the other. Any such termination date shall coincide with the end of a calendar month. Neither
party shall incur any liability to the other by reason of such termination.
Vl. RATES AND PAYMENT TERMS
Payment rates and conditions are set forth on Exhibit A, "800 MHz Equipment Maintenance Services and Payment
Terms". Payments shall be due within sixty (60) days of invoice date. In order to amend this agreement for a change
in service levels, County will provide to Customer a revised Exhibit A incorporating such change(s) which shall be
signed by Customer and retumed to County. Customer's subsequent invoice shall be adjusted in accordance with the
change(s), on a prorated basis, as necessary.
Any rate change(s) shall become effective on July 1 of the County fiscal year (July 1, through June 30) in which such
rate change(s) is adopted as part of the County's budget. County shall provide notice to Customer by May 1 of the
fiscal year in which a rate change occurs by providing Customer with a revised Exhibit A reflecting such rate
change(s). Customer's subsequent invoice shall be adjusted in accordance with the rate change(s), on a prorated
basis, as necessary.
Payment address is: Information Services Department
670 E. Gilbert Street, 1"Floor
• San Bernardino, CA 92415-0915
Attn: Fiscal and Personnel Services
City of San Bernardino 800 MHz Maintenance Page 2 of 5
• CUSTOMER REPRESENTATIONS
The Customer represents that the person signing this agreement is a duly authorized representative of the Customer
and has the authority to execute this agreement on the Customers behalf.
VIII. ASSIGNMENT
This agreement, or any interest therein, including any claims for monies due with respect thereto, shall not be
assigned, and any such assignment shall be void and without effect.
IX. DEFAULT
If the Customer does not make timely payment of amounts due under this agreement or breaches any term or
condition of this agreement, County may declare immediately due and payable the entire unpaid amount, plus all
other amounts due hereunder, less any unearned charges. County may also exercise all rights and remedies of a
secure party under the Uniform Commercial Code (or other similar law) of the State of California and pursue any other
remedies existing in law or in equity.
X. GENERAL TERMS AND CONDITIONS
A. Indemnification - Customer agrees to indemnify, defend and hold harmless the County and its authorized
agents, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability
arising from Customers acts, errors or omissions and for any costs or expenses incurred by the County on
• account of any claim therefore, except where such indemnification is prohibited by law.
County agrees to indemnify and hold harmless the City and its authorized agents, officers, volunteers and
employees against any and all claims or actions arising from County's negligent acts or omissions on account
of any claim therefore.
City of San Bernardino and County of San Bernardino acknowledges that each party is legally self-insured for
workers' compensation up to statutory limits. The city is self-insured for comprehensive general liability and
automobile liability, and each party shall provide a certificate of self-insurance to the other. The City and the
County accept such self-insurance as satisfaction of the insurance and workers' compensation requirements
under this agreement.
B. Permits - Customer is responsible for obtaining and paying any costs of all permits, licenses or approvals by
any regulatory bodies having jurisdiction over the uses authorized herein, as appropriate.
C. Exercise of County's Rights and Authority - The ISD Chief Information Officer or its designee, shall have
the authority to exercise County's rights under this agreement.
D. Waiver - No waiver of a breach of any provision of this agreement shall constitute a waiver of any other
breach, or of such provision. Failure of County to enforce at any time, or from time to time, any provision of
this agreement shall not be construed as a waiver thereof. The remedies herein reserved shall be cumulative
and additional to any other remedies in law or equity.
E. Validity-The invalidity in whole or in part of any provision of this agreement shall not void or affect the validity
of any other provision.
F. Caption and Paragraph Headings - Captions and paragraph headings used herein are for convenience only
and are not a part of this agreement and shall not be used in construing it.
• G. Exhibits - All Exhibits attached hereto, if any, are an integral part of this agreement and are incorporated
herein by reference.
City of San Bernardino 800 MHz Maintenance Page 3 of 5
• H. Entire Agreement - This agreement shall be governed by the laws of the State of California and constitutes
the entire agreement between the parties and supersedes all prior negotiations, discussions, and preliminary
understanding. This agreement may be amended as County and the Customer mutually agree in writing.
Any such amendment must be signed/approved by authorized representatives of the County and Customer.
L Notifications -All notices or demands required or permitted to be given or made hereunder shall be in writing
and shall be deemed duly given:
1. Upon actual delivery, if delivery is by hand; or
2. Upon receipt by the transmitting party of confirmation or answer back if delivery is by telex, telegram
or facsimile; or
3. Three days following delivery into the First Class United States mail.
Each such notice is to be sent to the respective party at the address indicated below or to any other address
or person that the respective party may designate by written notice delivered pursuant hereto:
Customer: City of San Bernardino
300 N. "D" Street
San Bernardino, CA 9241E-0001
Attn: Director, Management of Information Services
County: Information Services Department
670 E. Gilbert Street, First Floor
San Bernardino, CA 92415-0915
Attn: Finance and Personnel Services
NESS WHEREOF, the parties have hereunto set their hands and seals on the date set forth below their respective
signatures.
COUNTY OF SAN BERNARDINO
Chairman, Board of Supervisors (State if corporation, company, etc.)
Dated By ►
(Authorized Signature)
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN Dated
OF THE BOARD.
Title
Clerk of the Board of Supervisors of the County of San
Bernardino. Address
By
Deputy
as to Legal Form Reviewed as to Affirmative Action Reviewed for Processing
co�+rt4 Counsel Agency Administrator/CAO
Date .S-7 — Sy Date Date
City of San Bernardino 800 MHz Maintenance Page 4 of 5
EXHIBIT A
• 800 MHz EQUIPMENT MAINTENANCE
SERVICES AND PAYMENT TERMS
The following maintenance service(s) selected by check mark shall be rendered to Customer under this agreement:
® 800 MHz Backbone Radio Equipment
® 800 MHz Mobile/Portable Radio Equipment
® 800 MHz Mobile Digital Terminals (MDTs)
® 800 MHz Radio Dispatch Equipment
As stated in Paragraph V of this agreement, commencement of this agreement shall be the first day of the month following
its execution. The following payment conditions selected by check mark shall be in effect during the term of this
agreement:
Semi-annual Payment- each six months of services shall be invoiced:
7 In advance of each six month period of services to be rendered.
® At the end of each six-month period of services rendered or upon termination of this agreement,
whichever comes first.
Annual Payment-each year of services rendered shall be invoiced:
On the commencement date of this agreement and each anniversary date thereafter.
9ments shall be due within sixty days of invoice date.
CHARGES FOR SERVICES
. Monthly
Units Unit Rate Rate
Motorola 9100-11800 MHz Mobile Digital 180 $25.00 $54,000
Centra-Com II CRT console and related 800 MHz central electronics equipment. 13 $387.50 $60,450
MOSCAD System Host and 11 Stations 12 $80 $11,520
MSF 5000 Repeaters 11 $80 $10,560
Prime Controllers 1 $80 $960
Antenna Systems (antenna,amplifier,combiner and feedlines) 1 $80 $960
Microwave/Microwave Distribution 3 $80 $2,880
STX Gemini portable radios 383 $6.00 $27,576
Spectra mobile radios 413 $6.00 $29,736
TOTAL 800 MHZ MAINTENANCE SERVICES --- --- $198,642
,act Development Fee — — $500
'MTAL CONTRACT -- 199,142
City of San Bernardino 800 MHz Maintenance Page 5 of 5
an Bernardino
R A C H E L C L A R K
C I T Y C L E R K
July 9. 1998
County of San Bernardino, Information Services
ATTN: Judy Cline
670 E. Gilbert, First Floor
San Bernardino. CA 92405-0915
Dear Ms. Cline:
At the Mayor and Common Council meeting of July 6, 1998, the City of San Bernardino
adopted Resolution 98-188 awarding a maintenance service agreement for the 800Mhz
voice and data backbone and user radio equipment for FY 1998/1999.
Enclosed are one (1) original agreement, and six (6) duplicate original agreements.
Please obtain signatures where indicated and return the (1) original and one (1) duplicate
original agreements to the City Clerk's Office, P.O. Box 1318. San Bernardino, CA,
92418 as soon as possible.
Please be advised that the resolution will be null and void if it is not executed within
sixty (60) days—September 4, 1998.
Please keep two (5) fully executed duplicate original agreements for your files.
If you have any questions, please do not hesitate to contact Melanie Miller at (909) 384-
5002.
/Sincerely,
Rac MI Clark
City Clerk
RC:mam
Enclosures
P. O . B O X 1 3 1 8 , S A N B E R N A R 0 1 N O , C A 9 2 4 0 2
3 0 0 N 0 R T H 0 S T R E E T , S A N B E R N A R 0 1 N 0 .
C A L I F 0 R N I A 9 2 4 1 8 - 0 0 0 1 (9 0 9) 3 9 4 . 5 0 0 2
( 9 0 9) 3 9 4 - S 1 0 2 F A X - ( 0 0 9 ) 3 8 4 -S 1 3 4
T 0 D I T T T -( 9 0 1) 2 0 4-5 5 4 0
98-188 FOR COUNTY USE ONLY
E X New Vendor Code Dept. Co ract Number
M Change Q/� n
X Cancel l7lJ IAM A
County Department Dept. Origin. Contractor's License No.
INFORMATION SERVICES DEPARTMENT ISD IAM
County Department Contract Representative Ph. Ext. Amount of Contract
JUDY CLINE 3885518 S 199,142
County of San Bernardino Fund Dept. Organization Appr, ObyRev Source Activity GRC/PROJ/JOB Number
F A $ IAM MHz MHz 900 9800
Commodity Code Estimated Payment Total by Fiscal Year
STANDARD CONTRACT FY Amount I/D FY Amount I,D
Project Name 98/99 $199.142 _
800 MHz Radio Maintenance
-HIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
-he County, and
Name
:�ITY OF SAN BERNARDINO hereinafter called CUSTOMER
.aaress
300 NO "D"STREET
SAN BERNARDINO, CA 92418-0001
Rhone Binh Date
909)384-5010
=eaeral ID No or Social Security No
IT IS HEREBY AGREED AS FOLLOWS:
se space below and additional bond sheets. Set forth service to be rendered.amount to be paid.manner oirpayment, time for performance or completion.determination of
'ansfactory performance and cause for termination, other terms and conditions.and attach plans,specifications, and addenda. if any
MHZ RADIO AND EQUIPMENT MAINTENANCE SERVICES
The County of San Bernardino Information Services Department (ISD) provides a number of 800 MHz radio and
equipment maintenance services. The specific services) rendered to Customer and charges for such service(s) are
set forth and attached hereto as Exhibit A, "800 MHz Equipment Maintenance Services and Payment Terms'.
11. COUNTY RESPONSIBILITIES IN PROVIDING MAINTENANCE SERVICES
A. Maintain sufficient "loaner equipment" or "spare" mobile radios to temporarily replace equipment that is
removed from service for maintenance reasons.
B. Remove, reinstall and maintain MDTs, radios or other equipment that has become defective from normal wear
and usage. ISD shall determine whether or not defects are normal wear and usage; said determination will be
final. Repair work will be performed at ISD or elsewhere as prescribed by ISD.
C. Maintenance for Radio Dispatch Equipment and Backbone Radio Equipment will be provided 24 hours per
day, seven days per week with a two-hour response time. Maintenance for MDTs and Mobile/Portable
Radios to be provided during normal County work hours on normal County business days. After hours
service will be available on a premium rate basis.
D. ISD reserves the right to subcontract for all or part of services from authorized Motorola repair facilities.
E. ISD assumes no liability for equipment failure in the field, nor for any adverse consequences caused by such
failed equipment.
F. ISD assumes no liability for failure to provide or delay in providing services, under this agreement, due directly
or indirectly to causes beyond the control of ISD or other designated repair facility.
City of San Bernardino 800 MHz Maintenance Page 1 of 5
98-188
r
III. COUNTY SERVICES PROVIDED ON A TIME AND MATERIALS BASIS
A. Service required due to Customer abuse or abnormal wear.
B. Service to correct attempts by Customer or unauthorized third parties to repair or modify MDTs or other
equipment.
C. Facility electrical problems at Customer location(s) or vehicle electrical problems.
D. Services not covered in Paragraph II., to the extent feasible/cost-effective as determined by ISD
E. Program or re-program radios at Customer's request or in response to abnormal wear and usage, except for
County originated systems reconfigurations.
IV. CUSTOMER RESPONSIBILITIES
A. Customer shall own its own equipment.
B. Customer shall provide ISD with model and serial numbers of all equipment to be covered under this
agreement.
C. Customer shall designate an individual as the single point of contact for maintenance coordination.
D. Customer shall coordinate and schedule service requirements with ISD in advance whenever possible.
E. Customer shall advise ISD of all MDT or radio relocations or reassignments within their fleet, within 24
hours of relocation or reassignment.
V. EFFECTIVE DATE AND TERMINATION
This agreement shall commence on the first day of the month following its execution. This agreement shall remain in
effect until the County or the Customer, at the sole discretion of either, terminates the agreement by giving thirty (30)
days written notice to the other. Any such termination date shall coincide with the end of a calendar month. Neither
party shall incur any liability to the other by reason of such termination.
VI. RATES AND PAYMENT TERMS
Payment rates and conditions are set forth on Exhibit A, "800 MHz Equipment Maintenance Services and Payment
Terms". Payments shall be due within sixty (60) days of invoice date. In order to amend this agreement for a change
in service levels, County will provide to Customer a revised Exhibit A incorporating such change(s) which shall be
signed by Customer and returned to County. Customer's subsequent invoice shall be adjusted in accordance with the
change(s), on a prorated basis, as necessary.
Any rate change(s) shall become effective on July 1 of the County fiscal year (July 1, through June 30) in which such
rate change(s) is adopted as part of the County's budget. County shall provide notice to Customer by May 1 of the
fiscal year in which a rate change occurs by providing Customer with a revised Exhibit A reflecting such rate
change(s). Customer's subsequent invoice shall be adjusted in accordance with the rate change(s), on a prorated
basis, as necessary.
Payment address is: Information Services Department
670 E. Gilbert Street, 1" Floor
San Bernardino, CA 92415-0915
Attn: Fiscal and Personnel Services
City of San Bernardino 800 MHz Maintenance Page 2 of 5
98-188
r
VII. CUSTOMER REPRESENTATIONS
The Customer represents that the person signing this agreement is a duly authorized representative of the Customer
and has the authority to execute this agreement on the Customers behalf.
✓III. ASSIGNMENT
This agreement, or any interest therein, including any claims for monies due with respect thereto, shall not be
assigned, and any such assignment shall be void and without effect.
X. DEFAULT
If the Customer does not make timely payment of amounts due under this agreement or breaches any term or
condition of this agreement, County may declare immediately due and payable the entire unpaid amount, plus all
other amounts due hereunder, less any unearned charges. County may also exercise all rights and remedies of a
secure party under the Uniform Commercial Code (or other similar law) of the State of California and pursue any other
remedies existing in law or in equity.
X. GENERAL TERMS AND CONDITIONS
A. Indemnification - Customer agrees to indemnify, defend and hold harmless the County and its authorized
agents, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability
arising from Customers acts, errors or omissions and for any costs or expenses incurred by the County on
account of any claim therefore, except where such indemnification is prohibited by law.
County agrees to indemnify and hold harmless the City and its authorized agents, officers, volunteers and
employees against any and all claims or actions arising from County's negligent acts or omissions on account
of any claim therefore.
City of San Bernardino and County of San Bernardino acknowledges that each party is legally self-insured for
workers' compensation up to statutory limits. The city is self-insured for comprehensive general liability and
automobile liability, and each party shall provide a certificate of self-insurance to the other. The City and the
County accept such self-insurance as satisfaction of the insurance and workers' compensation requirements
under this agreement.
B. Permits - Customer is responsible for obtaining and paying any costs of all permits, licenses or approvals by
any regulatory bodies having jurisdiction over the uses authorized herein, as appropriate.
C. Exercise of County's Rights and Authority - The ISD Chief Information Officer or its designee, shall have
the authority to exercise County's rights under this agreement.
D Waiver - No waiver of a breach of any provision of this agreement shall constitute a waiver of any other
breach, or of such provision. Failure of County to enforce at any time, or from time to time, any provision of
this agreement shall not be construed as a waiver thereof. The remedies herein reserved shall be cumulative
and additional to any other remedies in law or equity.
E. Validity -The invalidity in whole or in part of any provision of this agreement shall not void or affect the validity
of any other provision.
F. Caption and Paragraph Headings - Captions and paragraph headings used herein are for convenience only
and are not a part of this agreement and shall not be used in construing it.
G. Exhibits - All Exhibits attached hereto, if any, are an integral part of this agreement and are incorporated
herein by reference.
City of San Bernardino 800 MHz Maintenance Page 3 of 5
98-188
H Entire Agreement - This agreement shall be governed by the laws of the State of California and constitutes
the entire agreement between the parties and supersedes all prior negotiations, discussions, and preliminary
understanding. This agreement may be amended as County and the Customer mutually agree in writing.
Any such amendment must be signed/approved by authorized representatives of the County and Customer.
I Notifications-All notices or demands required or permitted to be given or made hereunder shall be in writing
and shall be deemed duly given:
1. Upon actual delivery, if delivery is by hand, or
2. Upon receipt by the transmitting party of confirmation or answer back if delivery is by telex, telegram
or facsimile, or
3. Three days following delivery into the First Class United States mail.
Each such notice is to be sent to the respective party at the address indicated below or to any other address
or person that the respective party may designate by written notice delivered pursuant hereto:
Customer: City of San Bernardino
300 N. °D" Street
San Bernardino, CA 92418-0001
Attn: Director, Management of Information Services
County: Information Services Department
670 E. Gilbert Street, First Floor
San Bernardino, CA 92415-0915
Attn: Finance and Personnel Services
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the date set forth below their respective
signatures.
BOUNTY OF SAN BERNARDINO
chairman, Board of Supervisors (State if corporation, company, etc.)
Dated By
(Authorized Signature)
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN Dated
OF THE BOARD.
Title Judith Valles Mayor
clerk of the Board of Supervisors of the County of San
Bernardino. Address
By
Deputy
Approved as to Legal Form Reviewed as to Affirmative Action Reviewed for Processing
n ►
�o,VFC&ursel Agency Administrator/CAO
Date -$`—7 — S/� Date Date
City of San Bernardino 800 MHz Maintenance Page 4 of 5
98-188
EXHIBIT A
800 MHz EQUIPMENT MAINTENANCE
SERVICES AND PAYMENT TERMS
The following maintenance service(s) selected by check mark shall be rendered to Customer under this agreement:
Z 800 MHz Backbone Radio Equipment
LLI 800 MHz Mobile/Portable Radio Equipment
800 MHz Mobile Digital Terminals (MDTs)
® 800 MHz Radio Dispatch Equipment
As stated in Paragraph V of this agreement, commencement of this agreement shall be the first day of the month following
its execution. The following payment conditions selected by check mark shall be in effect during the term of this
agreement:
Semi-annual Payment- each six months of services shall be invoiced:
❑ In advance of each six month period of services to be rendered.
® At the end of each six-month period of services rendered or upon termination of this agreement,
whichever comes first.
Annual Payment- each year of services rendered shall be invoiced:
❑ On the commencement date of this agreement and each anniversary date thereafter.
Payments shall be due within sixty days of invoice date.
CHARGES FOR SERVICES
EQUIPMENT . .
Units Unit Rate Rate
Motorola 9100-11 800 MHz Mobile Digital 180 $25.00 $54,000
Centra-Com II CRT console and related 800 MHz central electronics equipment. 13 $387.50 $60,450
MOSCAD System Host and 11 Stations 12 $80 $11,520
MSF 5000 Repeaters 11 $80 $10,560
Prime Controllers 1 $80 $960
Antenna Systems (antenna, amplifier, combiner and feedlines) 1 $80 $960
Microwave/Microwave Distribution 3 $80 $2,880
STX Gemini portable radios 383 $6.00 $27,576
Spectra mobile radios 413 $6.00 $29,736
TOTAL 800 MHZ MAINTENANCE SERVICES ---- ------ $198,642
ontract Development Fee ------- ------- $500
TOTAL CONTRACT ----__ ______ 199,142
City of San Bernardino 800 MHz Maintenance Page 5 of 5