HomeMy WebLinkAbout10-29-2015 FAC spl mtgFine Arts Commission
Thursday, October 29, 2015 at 4:00 p.m.
6t" Floor Conference (MIC) Room, City Hall
300 N. D Street, San Bernardino, CA 92418
Agenda
Call to Order
Ward
Commissioner
Present
1
Vacant
2
Olena Ohiy
3
Deborah Bunger
4
Dorothy Garcia, Chairperson
5
Lynette M. Kaplan
6
Bronica Taylor
7
Donna Howard
Mayor
Michael Segura
Mayor
Barbara Babcock
Mayor - Alternate 1
Vacant
Mayor - Alternate 2
Vacant
Commissioner /Staff Announcements
Guest Speaker:
Old Business
1. Grants Application Revision — Update of Timeline
Public Comment
Adjournment
The next meeting of the Fine Arts Commission is set for 4:00 p.m. Tuesday, November 10, 2015
in the MIC Room, Sixth Floor of San Bernardino City Hall.
APPLICATION GUIDELINES FOR FUNDING REQUESTS
THE VISUAL AND PERFORMING ARTS
The City of San Bernardino Fine Arts Commission grants will be made available to qualifying non-profit arts
organizations, Parks and Recreation community centers, and classroom teachers within the City of San
Bernardino for the enhancement and support of city -wide art and cultural programs of benefit and interest to
a broad segment of our population.
Funding considerations for approved programs will be for a one -year period only.
Qualifications include:
4 ,on- profit status 501 -c -3; or Parks and Recreation arts classes or public schools
a local business for promotional or other collaborative purposes.
a. !n order to qualify, must partner with p
2. Address within the city limits,
d
- �"v
3. A majority of the Board of Directors are residents or employed in the City of San Bernardino or by public schools
within the
4. Grant funds are to be used for public performances, exhibits, classes and workshops held in the City of San
Bernardino,
Visual and Performing Arts Grant requests must relate to one of the following categories to be eligible for funding
consideration.
1. Music
Established producing organizations offering training, exposure, opportunities and /or creative resources for
vocal and instrumental experiences.
2. Dance
Established producing organizations that teach, and present dance performances.
Visual Art
Established producing organizations whose programs involve the experience of creating and /or presentation of
visual art.
4. Theater
Established producing - organizations whose primary purpose is to create and /or produce legitimate theater,
musical theater, mime and opera /theater works.
5. literary Arts
organizations which provide experiences in creative writing, either poetry or prose that culminate in a readin" �i
of the creation.
GENERAL INSTRUCTIONS
Applicants must follow the general instructions,
All materials must be typed and either sent electronically or in such manner that they can be photocopied,
Use space provided for program description, need statement, intended results, future objectives and
history /background.
All supplemental information sheuld be hit le #eF sized papef
and must refer to corresponding application section number.
Ar
V A
��veFve- sets -a# -he c rnpleted application
must be submitted o the Fine Arts Commission no later than 4:00 on , 2016.
Submit all materials to the following address:
Fine Arts Commission
Office of the City Clerk
City of San Bernardino
300 aartl-�
.a�rna(di $
omission of required information, without explanation, or failure to complete the forms in accordance with
instructions may be cause for the applicant to receive a' lower rating for funding consideration or be rejected.
The application should be WA all pages numbered chronologically.
3
1 Applicant Organization —
non- profit corporation nur
II. Contact P rson —Name,
about the program.
i
1NSTt UCTICINS OR CO
anizati' n name, a dress,
OR inhe case of City or
e, add ess, and to ephonf
guidelines for program categofy definitions.
IV. Period of Support Renuest d — Th� span of ti e n
funding is requested,
V. Pr2jecl Descri tiion Need S atem t - Uescrit
sentence of your program desf ription should brie
educational component (s) of he pro ect should
names of key organization me bers, or persona
statement should identify the oval n' ed(s) the p
statement should reflect the c4itural eed(s) of
information to reflect the exis rice o this need.
application submitted. 2) rea OF
Parks and Recreation requests or finding will cc
Requests from schools must h ve a I ter of supi
utilization of faculty from C5U B or SiVC.
V1. Estimated Number of Pers ns Mooed to 13c
displays and the number of students, !audience r
A. Number of person who civil) pay an
B. Number of person who �viil receive
C. Number of classeslscheduied or pert
visual arts.
VII. Intended Results - Explai
program funding request. if I
the target group or groups yc
indicator of groups served. st
forms of participants, audien
in measurable (
osslW, please it
i intent to bene
:h as. �enior citi;
e members, etc.
THE
ne number, e-mail, Stag of California identification or
District applicants, the epartment and /or school.
umber of person who may bo contacted concerning questions
indicate the appropriate category. Refer to application
to plan and implement thj proposed program for which
clearly and concisely how the requee
V sumn tarize your entire program; m
provic led in subsequent sentences.
and th eir role in the implementatior
gram a tivity is intended to meet. 1N
articul r target group, or groups, ant
ote.1) here Is to be an educational
Also explain your proposal
e from he office of the Director.
rt from the Principal of the school. Sc
This Program —The total n
r others who are expected
charge
;ed funds will be spent. The first
ire detail regarding the
Nhere appropriate, include the
of the program. The need
sere applicable, the need
include measurable support
amponent to any project
ror a local business partnership,
of requests may include the
ber of classes, performances or
benefit directly.
ee adm scion
•mance scheduled for the performin arts or length of display for the
r
luatlon erms the intended results or pact anticipated by your
rporate the requested data into a spreadsheet (See example) Identify
setting time frame for accomplishm ant and providing a quantitative
s, num r of performances, anticipati id maximum audience. Sign -in
iy be us W to fulfill this requirement.
4
t
Example for VII.
Target Group(s) —
Time _Frame
Number .of..
performances, classes,
exhibits,etc.
Anticipated maximum
audience, participants,
Children, bges 5 -12
7/ 0/15- /31/15
Is for
Se or
7/1
Citizens
15- 9/14/15
High S
8/30/1
ool Students
-12/15
6 c asses,
6 cl
sses, 1
64 clas ,es
(4 days a
i1
performance /public
per
ormance
exhibits
cul'rninatipn
Pa ticipa is -25
60
A30par
pants
Au iencei 1o0
nce
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1
1�
S
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Future abiectives – Explain your Mans and g
Is for
raising events) Be as comple and Occurate, as
ossibli
are if funding fro the Fine Alrts Commission i5
m
of rec
Brief History /�round bf Onziniaation –E' plain hi
detailed as possible. Include fund lovel history nd ba6
support ant, subscriber, ticket sales levels.
,include your organizatio I's finai cial report`, or the
ditional supplemental fundin` (Le, sponsorships, donors, fund
Explain supplemental fund ra sing plans and what your plans
red.
y of your organization in
and for supplemental fui
,t fiscal year, stating
5
city of San Bernardino. Be as
as well as, community
It has been audited or not.
VISUAL ND ERFOR ING A TS -- -GRANT APPLICAT ON FORM
City of San E ernardi io —Fine Arts Commission
I,
Appli cant (fir anixa ion
Telephone No. ( ) I
i
Non- Profit I.D. No.
i
Website Address (i avail ble)
Number of Years i Exist i nce or in
i
II. Contact Person
Title
Telephone No: ( )
E -mail address:
III. Program Category
IV. Period of Support
From
Starting
Which SuplJort is
Phone ( )
Cell No: (
ested:
g
�=
�.�.�-
v.
VI. Estimated number f persons expecd to
a) Number of p rsons'paid by a ndai
b) Number of p�rsonsl admitted y no
c) Number of cl�sses and /or pe -'rma
d) Total attendyng cla
VII. Intended Results
efit from this program.
scheduled /length of d
cesydisplays /exhibits
Tar�el Graup��l
!
__
Time Frame_
Number of
f
performances /classes,
s
exhibits
Anticipated maximum
I
audience,
Rartic p sL etc.
i
lj
i
' I
i
I
VIII. Total anticipated ex nses Ifor this ,' /pro ram:
Salary /Wages
Supplies & Mate ials j
Travel
Fixed Assets /Ren als or. Leases
outstanding Loa Payments
Fees and other
TOTALEXPENS;
IX. Total anticipated in ome for this per, d.
Income from ad issior�
Revenue
Grants
f
Contributions i
Funds from Sup rt Grbups
Other n
TOTAL INCOME'
i
X. Amount Requested from 4he SB Fine�Arts Co mission;
i
a) Total Expen es (Section IX)
b) Total Incom . (Section X)
c) AMOUNT RE UES�iED (a min b)
d) Total % of buildget (must not e' c d 4 %)
XI. Future objectives:
i
i
f 9
r�
W
P,
XII. Provide a brief history/backgrc
before in this category of the a
i
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i
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XIII. Attach a cop of your last fist
parks or sch ols.
CERTIFICATION:
Project Officer:
Telephone No:
i of I
p year v
organization/ school prc ject(s) (what you've done
Sm
al report, audited or unaudited. Does not apply to
Title
List Board of Directors and Off cars ( oes not ap�ly to pz rks and schools)
(Include names, addresses, and telephone numb4 rs.)
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T AC T
Use this form to make sure ou have proper), completed your application. Ar
may receive a lower rankin , or be rejected w p thout c nsideration for funding.
I
1. Is the application ty ed?
i
2. Are all the pages in F roperjorder and umber d?
3. Does supplemental inateriol refer to ppropri to section number?
4. Are all questions a
5. Does the need statement
really pres t a vali
1, easily understood idea?
6. Is there a target group
I
identified in the need statement?
7. Does the needs fate
ent �e resent a` -local n
p �
ed?
8. Do your intended re
ults e�plain acti 'ities
yo
plan to do in order to
meet the needs you
have identified?
9, Did you explain and
pecifr in measurable
to
s your intended results
on the target group.
10. Did you respond to I
he apt lication ini
tructioi
is element by element?
11. Is your budget in lin
item detailed o %
supple
ental sheets?
12. Have you included tl
ie most recent fiLricial
i
report
13. Are your Calculation
i
accurate?
i,
14. Is the document sig ed by�the Directi ir or Bo rd President or authorized
signature?
15. Is each copy of the .pplical lon staple indivi ually?
I
16. Is the application be ng forwarded tc the Fin Arts Commission?
17. in reviewing the ap licati n from beE inning t end, is there continuity
of thought and read bility.
13
V
i
s not properly prepared
co
18. is the checklist compete and attachel
I G
19. Are you filing within �he appropriate
to the
frarhe?
of the application?
14
18. Is the checklist compete an attache(
19. Are you filing within �he appropriate t
to the
frarhe?
14
of the application?
NIL ___I �Q'C�
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San Bernardino Valley
Concert Association
Sponsor, Promote & Sustain the Arts
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San Be4aa4diwo 44A eeate4
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Board of Directors
Ernest F. Garcia, Ed.D.
Robin Cochran
Amy Ellison
Earleen Ferguson - Dudley
Richard Gonzalez
Gloria Macias Harrison
Jonathan Horstmann, M.D.
Leroy Martinez
Jim Pierson, Ph.D.
Richard Pope
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eaU 909 -86 .2- 3669 �" a"t'"d 44"M42&"
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P.O. Box 377 1 San Bernardino, CA 92402 1 9o9.8623668