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Home My WebLink About02-09-2016 FAC Agenda - reg mtgCall to Order FA Fine Arts Commission Tuesday, February 9, 2016 at 4:00 p.m. 6th Floor Conference (MIC) Room, City Hall 300 N. D Street, San Bernardino, CA 92418 Agenda Ward Commissioner Present 1 Kerry Peterson 2 Olena Ohiy 3 Deborah Bunger 4 Dorothy Garcia, Chairperson 5 Joyce Seeger 6 Bronica Taylor 7 Donna Howard Mayor Michael Segura Mayor Barbara Babcock Mayor - Alternate 1 Vacant Mayor - Alternate 2 Vacant Commissioner /Staff Announcements Approval of Minutes of January 12, 2016 Introduction of New Member Guest Speaker: Mark Persico - Request for funding for Arts Night 2016 — May 19 New Business • Logo and branding issues for the FAC — Monica Lagos • 12/2 Memorial Update — Gigi Hanna Old Business • Grants (due 2/11) Picking up grants for study 2/16 Scoring Rubric Evaluation Form for 15 -16 grants Applicant Interviews (3/5 from 8 a.m. to 4 p.m.) • Properties for Windows Project • Micah Escamilla's Photo proposal • Potential Quilt project honoring veterans — Deb Bunger • Arts Calendar for February 2016 Public Comment Adjournment The next meeting of the Fine Arts Commission is set for 4:00 p.m. Tuesday, November 10, 2015 in the MIC Room, Sixth Floor of San Bernardino City Hall. FINE ARTS COMMISSION DRAFT MINUTES FOR TUESDAY, JANUARY 12, 2016 In Attendance: Gigi Hanna, City Clerk Steven Graham, City Attorney's Office Kerry Peterson Commissioners: Dorothy Garcia, Chairperson Barbara Babcock Deborah Bunger Michael Segura Bronica Taylor Absent: Donna Howard Meeting called to order by Chairperson Garcia on Tuesday, January 12, 2016 at 4:05 p.m. in the MIC Conference Room, 6th Floor of City Hall. COMMISSIONER/STAFF ANNOUNCMENTS Chairperson Garcia announced that there would be a new exhibit of the Inland Empire Museum of Art at San Bernardino Valley College beginning on January 21, 2016. She stated that the Inland Empire Museum of Art was also having a reception for the exhibition on Tuesday, January 26, 2016 from 5:00 p.m. to 7:00 p.m. Commissioner Taylor announced that a Dr. Martin Luther King Prayer Breakfast would be held on January 18, 2016 at Cal State University, San Bernardino. She stated that there would be a freedom bus ride down to the Martin Luther King statue after the breakfast. Commissioner Taylor stated that Pastor Dennis Brown would be having a Dr. Martin Luther King program on January 17, 2016. GUEST SPEAKERS Micah Escamilla, Photographer, gave a presentation on her Windows Proposal for her photography project. APPROVAL OF MINUTES A motion was made by Commissioner Segura to approve the Minutes of December 8, 2015. The motion was seconded by Commissioner Babcock. Motion passed. Fine Arts Commission — January 12, 2016 Page Two NEW BUSINESS Grants Evaluation of 2015 -16 Grants Chairperson Garcia handed out copies of the Grants Evaluation to the commissioners for review. Windows Proposal Micah Escamilla, Photographer Commissioner Segura made a motion to support Micah Escamilla's window project. The motion was seconded by Commission Taylor. Motion passed. Potential December 2, 2016 Memorial City Clerk Hanna recommended that the Fine Arts Commission put out a call for proposals for an appropriate memorial for the victims of the December 2, 2015 mass shooting. She stated that the memorial would be on December 2, 2016. A consensus motion was made by the commissioners to explore this item further. OLD BUSINESS Acquisition Policy Review — Steven Graham Steven Graham, Deputy City Attorney explained the policy revisions and changes on the Art Acquisition Policy. A motion was made by Commission Taylor to approve the Art Acquisition Policy with changes. The motion was seconded by Commission Babcock. Motion passed. Grants Workshop Assignments (for January 21 and January 26) Chairperson Garcia handed out a Timeline for FAC Grants for FY2015 -16 to the commissioners for review. She also stated that he Grant workshops would be held on January 21 and January 26, 2016. Chairperson Garcia and Commissioners Taylor, Babcock, Bunger and Segura would attend the January 21, 2016 workshop and Chairperson Garcia and Commissioners, Babcock, Bunger, Howard, Ohiy, and Peterson would attend the January 26, 2016 workshop. Setting date to make recommendations to MCC A motion was made by Commissioner Taylor to change the interview date of grant applicants from February 27, 2016 to March 5, 2016. The motion was seconded by Commission Segura. Motion passed. Art Walk An update was given by Chairperson Garcia. She stated that the Art's Festival would take place on Thursday, May 19, 2016. Hip Hop Proposal Chairperson Garcia stated she had sent Untapped Hip Hop a grant application. Fine Arts Commission — January 12, 2016 Page Three Report on Multicultural Festival — Bronica Taylor Commissioner Taylor stated that the Multicultural event would be postponed for now. January Calendar PUBLIC COMMENTS Cathy Grier, NYC Subway Girl, gave a brief description of her experience as a performer in the New York subway. She also asked about the possibility of receiving a grant as a transient performer. She performed a song she wrote, entitled "Rise Up ". ADJOURNMENT The meeting adjourned at 5:24 p.m. on January 12, 2016. The next Fine Arts Commission meeting will be on Tuesday, February 9, 2016 at 4:00 p.m., in the MIC Conference Room, 6th Floor of San Bernardino City Hall. Respectfully submitted, Valerie R. Montoya Deputy City Clerk February 2016 Experience the Arts in San Bernardino Continuing: Mon. Tues. Weds. Thurs. Fri. Sat. inland Empire 7 1 2 '2 J 4 5 6 Museum of Art ( IEMA) Exhibition Nat'l Freedom Day Groundhog Day IEMA Exhibition Preschool Story Time IEMA Photography Exhibit CSUSB, RAFFMA SBVC, CAGAG Inland Empire � _ � _ Election Day SBVC, CAGAG Hours: Call 384 -4432 Feldheym Library, Childreris Room Exhibition SBVC, CAGAG see "Continuing' [lours: Call 384 -4432 Museum of Art FREE/ $2 10:30 a.m. Hours: Black history Expo FREE/ parking: $2 (IEMA) Exhibition Play Your parking: _ . - - - Free Call 384 -4432 a er P 1 SBVC, CAGAG Ukulele Day - - - Photography Exhibit IEMA Exhibition FREE/ parking ntcriai Food vendors, entertainment, dancing; 1 hotograplly Exhibit Photography Hours: - Call 384 4432 IEMA Exhibition CSUSB, RAFFMA "Continuing" SBVC, CAGAG Hours: Call 384-4432 $2 curt Street Square CSUSB, RAFFMA: FREE/ parking: $2 SBVC, CAGAG see Free/ parking: $2 p- g The Unsung 10 a.m. -4 p.m. ,REE "EMPIRE" by Lewis deSoto - - - - Hours: Call 384 -4432 Arts & crafts - Photography Exhibit African (nfo: Extended through Photography FREE/ parking: $2 Feldheym Library, CSUSB, RAFFMA "Continuing" American Arts Opening of „ww.bcciiilandenipire.coni March 5, 2016 Exhibit Children's Room see Show The Unsung African CSUSB, RAFFMA "CARTOON 4:00 p.m. - - Scrapbooking NOS Gallery American Arts "Intimate Landscapes" "Empire;' CLASS" - - Knitting, Crocheting Delmann Heights g 689 S. "E" St. Opening Reception P g P NOS Galley y by Sant Khalsa Lewis de Soto; for details see listin , 1` & Stitching Workshop Community Center 2969 N. Flores, 92405 o p.m. - 9 p.m. 689 S. "E" St. and "C.ASI1,_4_GOLD" "Intimate for Feb. 16. llelmann Heights 4:00 -5:30 p.m. Opera Theatre 12 p.m. - 5 p.m. Landscapes;' Arts & Crafts Class- Community Center FREE Presents: The 7 Mural Additions by Tim Portlolck Sant Khalsa; Lytle Creek y 2969 N. Flores, 92405 info: 909 -880 -1362 Deadly Sins Phil Yeh & Friends Extended through C.ASH_4_Gold;' Community Centex; 4:00 -5:30 m P Latin Dancing CSUSB, professional cartoonist March 12, 2016 Tim Portluck 380 S "K" St., 92410 FREE (Salsa, Cha Cha, Recital Hall add their characters to Mon., Weds. and Sat: 10:00 a.m. -5:00 p.m. 4:00 -5:00 p.m, info: 909 -880 -1362 Merengue, Bachata & 7:30 p.m. mural, also autograph signings 10:00 a.m. -5:00 P.M. Story Time FREE Arts & Crafts More) Blue Swing/ $8;$12;$15 (special $11 for 2 McDonald's Museum Thurs.: Villasenor Library info: 909- 384 -5424 class Ruben Campos Arrowhead Lanes tkt price avail. with 1398 N. "E" St., 92405 11:00 a.m. - 7:00 m. P 4:00 m. Senior Seminar Community Center (side entrance) "Sinful Delight' 1:00 - 4:0o m. Swing Dancing ci FREE! parking: $6 FREE Jason Ramos, Artist J 1717 W. 5th St., 92410 299 W. Orange Show Rd Dinner special at Le Rendez see details Feb. 13 (Painter)/ Writer / ( 4:30 - 5:30 p.m. classes: 6:30 p.m. and 7:30 p.m. -Naas cafe in Colton Echoes of America Curator/ Teacher TREE Social Dancing: 909- 424 -0355) San Bernardino Symphony CSUSB, VA 101 info: 8:30-11:00 p.m. Parking -$6 California Theatre Cali p.m. 7:00 m. p' 909- 384 -5421 Lesson - $12 Info. re show: Info. // Tickets: FREE ($5 w. Social Dancing Fee); 909 -537 -7516 909 - 381 -5388 Social Dancing - $10 ney: LAhAlr = tiara anci Alien krresnam Art tsanery; I,Juwj = l.al mate university at Jan Dernarumo; rvua = IVauunal vrartgc auow; RAFFMA = Robert and Frances Fullerton Museum of Art; SBGCFA = San Bernardino Garcia Center For the Arts; SBVC = San Bernardino Valley College; = Theatrical Performance; = Dance; = Music; ® = Visual Arts; = Poetry, Spoken Word or Lecture; = Festival, Fair, or Farmer's Market 1 February 2016 Experience the Arts in San Bernardino Sun. Mon. Tues. Weds. Thurs. Fri. Sat. 7 8 9 10 11 12 13 Chinese New Year IEMA Exhibition IEMA Exhibition Deadline to turn in Darwin Day Photography Exhibit (Year of the Monkey) SBVC, CAGAG SBVC, CAGAG vendor application for The Unsung CSUSB, RAFFMA Hours: Call 384 -4432 Hours: Call 384 -4432 February 18`" 3rd Thursday African see "Continuing" ' Laugh and FREE/ parking: $2 FREE/ parking: $2 g Farmer's Market. American Arts - - - - - Day Get Rich Da Music Tuesday: Thomas - - - photography Exhibit Preschool Story Time Feldhe Library NOS Gallery The Unsung African American Arts IEMA Exhibition Kozumplik, percussion CSUSB, RAFFMA Yn' y Children's Room 689. . - 12 - 5 NOS Gallery SBVC CAGAG CSUSB, Recital Hall see "Continuing" g a.m. p.m. p. FREE EE 689. "E" Hours: Call 384 -443'' 12:00 Noon $2/ parking: $6 Free Free - p. 12 p.m. - 5 p.m. FREE/ parking: $2 "CARTOON Arts & crafts Last Day for Inland Empire FREE CLASS" for details see listing for Feldheym Library, Museum of Art Exhibition Swing Dancing Photography Exhibit Feb. 16. Children's Room SBVC, CAGAG C Blue Swing/ CSUSB, RAFFMA 4:00 p.m. Hours: Call 384 -4432 Arrowhead Lanes see "Continuing" Arts & Crafts Class- . FREE/ parking: $2 299 W Orange Show Rd Story Time Lytle Creek Community Center, 380 S "K" St., Knitting, Crocheting & n n g' g Stitching Workshop - Photography Exhibit 6:45 p.m. — Various Villasenor Library 92410 Delmann Heights CSUSB, RAFFMA styles ($12 /class) 4:00 p.m. 4:00 -5:00 p.m. Community Center see "Continuing" 7:30 p.m. — East Coast Free FREE 2969 N. Flores, 92405 Deadline to turn in Swing class ($5 w. Social info: 909 -384 -5424 4:00 -5:30 p.m 2016 Grant Application to Dancing Fee) Inlandia Creative Writing FREE San Bernardino Fine Arts 8 p.m. - midnight — Workshop info: 909 - 880 -1362 Commission Social Dancing $10 Rowe Library Scrapbooking 108 E. Marshall Blvd. Arts & Crafts class Delmann Heights 6:00 p.m. Ruben Campos Community Center y Senior Seminar Community Center Details: see Feb. 04 Tim Portlock, Artist Details: see Feb. 03 Latin Dancing (Digital Media) Blue Swing/ CSUSB, VA 101 Arrowhead Lanes 7:00 p.m. Details see listing Feb. 04. FREE Key: CAGAG = Clara and Allen Gresham Art Gallery; CSUSB = Cal State University at San Bernardino; NOS = National Orange Show; RAFFMA = Robert and Frances Fullerton Museum of Art; SBGCFA = San Bernardino Garcia Center For the Arts; SBVC = San Bernardino Valley College; N = Theatrical Performance; 0 = Dance; 0 = Music; N = Visual Arts; 0 = Poetry, Spoken Word or Lecture; N = Festival, Fair, or Farmer's Market February 2016 Experience the Arts in San Bernardino Sun. Mon. Tues. Weds. Thurs. Fri. Sat. 14 15 16 17 18 19 20 Valentine's Day president's Day Literary Salon Random Acts of Preschool Story Time The Unsung Cherry Pie Day (The City Hall, Book Club Kindness Day Feldheym Library, African Photography Exhibit Library Lovers Day Libraries and Parks Feldheym Library, Photography Exhibit Children's Room 10:30 a.m. American Art CSUSB, RAFFMA Valentine's Day and Recreation Kellogg Room A CSUSB, RAFFMA Free NOS Gallery "E" see "Continuing" Concert Community Centers 1:00 -3:00 p.m. see "Continuing" Photography Exhibit 689 S. St. S m P honie I eunesse are all dosed today) "CARTOON CLASS" CSUSB, RAFFMA 12 p.m. - 5 p.n. The Unsung African Sturges Center g - - - - - - _ KIDS AGE 7 TO 70 Knitting, see "Continuing" FREE American Arts 780 N. "E" St. Singles Awareness Center for Spiritual Crocheting & Chase Bryant NOS Gallery "E" 3:00 p.m. Day Living 2404 N.Golden g Stitching Workshop Farmer's Market, The Brandin' 689 S. St. $10 advance Ave, 92404 Delmann Heights Food Felt, Art Display Iron Saloon 12 p.m. - 5 p.n;. $15 at door 3:30 p.m - 4:30 p.m. Community Center Y and Music 320 S. "E" St. FREE advance tickets: $10 per class 2969 N. Flores, Court Street Square 9:30 p.m. PoetrIE sJoslings @gmail.cotn (incl. supplies) 92405 Downtown $13 Poetry Reading For info: 4:00 -5:30 p.m San Bernardino tickets: SBGCFA 886 -1592 or FREE 11:30 a.m. -2:30 p.m (909) 381 -6172 536 West I lth Street www.DarleneArtStudio.com info: 909 - 880 -1362 Scrapbooking 6:00 p.m. - - Delmann Heights Free Arts & Crafts Class- Arts & crafts Community Center Swing g Dancin g Lytle Creek Feldheym Library, Details: see Feb. 04 Blue Swing/ Community Center, 380 S "K" St., 92410 Children's Room Latin Dancing Arrowhead Lanes 4:00 -5:00 p.m. 4:00 m. - - - . - _ - Blue Swing/ Arrowhead Lanes (side 299 W. Orange Show Rd FREE Arts & Crafts class entrance) 6:45 p.m. — Various styles info: 909 - 384 -5424 Ruben Campos 299 W Orange Show Rd ($12 /class) Community Center classes: 6:30 & 7:30 p.m. 7:30 p.m. — East Coast Details: see Feb. 03 Social Dancing: 8:30 -11:00 Swing class ($5 w. Social Pin. Dancing Fee) Lesson - $12 8 p.m. - midnight — ($5 w. Social Dancing Fee); Social Dancing $10 Social Dancing - $10 Key: CAGAG = Clara and Allen Gresham Art Gallery; CSUSB = Cal State University at San Bernardino; NOS = National Orange Show; RAFFMA = Robert and Frances Fullerton Museum of Art; SBGCFA = San Bernardino Garcia Center For the Arts; SBVC = San Bernardino Valley College; 0 = Theatrical Performance; 0 = Dance; 0 = Music; 0 = Visual Arts; N = Poetry, Spoken Word or Lecture; 0 = Festival, Fair, or Farmer's Market February 2016 . Experience the Arts in San Bernardino Sun. Mon. Tues. Weds. Thurs. Fri. Sat. 21 22 23 24 25 26 27 Shades of Blackness Submission Deadline for Shades of Blackness Preschool Story Time Tell a Fairy Tale Day Photography Exhibit SBVC, CAGAG placing events on March SBVC, CAGAG Feldhe m Library, Y Y Shades of Blackness CSUSB, RAFFMA Hours: Call 384 -4432 2016 FAC calendar. Hours: Call 384 -4432 Children's Room SBVC, CAGAG see "Continuing" FREE/ parking: $2 P g African- American History FREE/ parking: $2 P g 10:30 a.m. Hours: Call 384 -4432 Photography Exhibit Month Presentation Rev Dennis Morgan Brown Free FREE/ parking: $2 The Unsung African CSUSB, RAFFMA Feldheym Library, Photography Exhibit Shades of Blackness - American Arts see "Continuing" g Bin Won Auditorium g g CSUSB, RAFFMA see "Continuing" g SBVC, CAGAG The Unsung African NOS Gallery 689 S. "E" St. - - - Story Time 10:00 a.m. FREE Hours: Call 384 -4432 American Arts 12 p.m. - 5 p.m. Villasenor Library Shades of Blackness Arts & crafts FREE/ parking: $2 - - - NOS Galley Y "E" FREE 4.00 pari SBVC, CAGAG Feldheym Librar;, Photography Exhibit 689 S. St. Free Hours: Call 384 -4432 Children's Roma SUSS, RAF CSUSB, RAFFMA 12 p.m. - 5 p.m. Anime Club FREE) parking: $2 P g 4:00 p.m. see "Continuing" FREE Feldheym Library, Artist talk: on - - - Bing Wong Auditorium Shades of Blackness Knitting, Crocheting , Scrapbooking 1:00 PM SBVC, ART 144 5 p.m. -Show reception to Stitching Workshop g p Delmann Heights Delmann Heights g New Attitude; follow in CAGAG (until g Community Center Community Center The Musical (Gospel, Harp, Dance, 8:00 p.m.) FREE /parking free in lots 2969 N. Flores, 92405 2969 N. Flores, 9240 4:00 -5:30 p.m. Spoken Word S p ) 3, 4, and 5 for this event 4:00 -5:30 p.m FREE Ages: 5 yrs. and up - - - - FREE Warehouse, "CARTOON CLASS" info: 909 -880 -1362 info: 909 - 880 -1362 777 S. Allen St. 92408 for details see listing for - - - - - Latin Dancing 6:30 p. m. Feb. 16. Arts & Crafts class Blue Swing/ (doors open at 6:00 p.m.) Arts & Crafts Class- Ruben Campos Arrowhead Lanes $5.00 donation Lytle Creek Community Community Center Details - Swing Dancing Center, for details see listing for Feb. 16. 1717 W. 5th St., 92410 see listing eb. 18 g Blue Swing/ 4:30 - 5:30 p.m. Arrowhead Lanes Inlandia Creative Writing FREE Details: see listing on Workshop Rowe Library info: Feb. 20 108 E. Marshall Blvd. 909- 384 -5421 6:00 p.m. rxey: UAUAG = Clara and Allen Gresham Art Gallery; CSUSB = Cal State University at San Bernardino; NOS = National Orange Show; RAFFMA = Robert and Frances Fullerton Museum of Art; SBGCFA = San Bernardino Garcia Center For the Arts; SBVC = San Bernardino Valley College; = Theatrical Performance; = Dance; 0 = Music; N = Visual Arts; = Poetry, Spoken Word or Lecture; = Festival, Fair, or Farmer's Market 4 February 2016 Experience the Arts in San Bernardino Sun. Mon. Coming Up: 28 29 Friday March 4: Belly Dance Showcase Shades of Blackness Vocal Jazz India Clay Oven SBVC, CAGAG CSUSB, Recital Hall Restaurant Hours: Call 384 -4432 7:30 p.m. 228 W Hospitality Ln, FREE/ parking: $2 $6, $9, $11 92408 7 p.m. - 9 p.m. photography Exhibit parking $6 For info. re dancing: (909) 908 -0927 CSUSB, RAFFMA "Continuing' Continuing into March: For dinner prices see call -(909) 890 -0091 Story Time "EMPIRE" by Lewis deSoto Villasenor Library continues through March 5, 2016. 4:00 p.m. - - - - - - - - - - - - - Free "Intimate Landscapes" by Sant Khalsa Winter Showcase and CSUSB, Recital Hall " C.ASH_4_GOLD" by Tim Portlolck 7:30 p.m. $8,$12,$15 continue through March 12, 2016 parking $6 Key: CAGAG = Clara & Allen Gresham Art Gallery RAFFMA = Robert & Frances Fullerton Museum of Art CSUSB = Cal State University at San Bernardino SBGCFA = San Bernardino Garcia Center For the Arts NOS = National Orange Show SBVC = San Bernardino Valley College Theatrical Dance Music Visual Arts Poetry or Festival, Pair. or Performance Spoken Word p Ptumer'sMarl:et 5 Art Night - May 19, 2016 Proposed Budget (Draft) Quantity Description Price Street Banners 2 Street Banners (Double sided on vinyl hemmed with grommets, wind slits, and reinforced corners) $900 3 Pull -Up Banners Pull Up Banners (sidewalks) (Ultra smooth vinyl trimmed to size including 3 retractable step banner stands) 5000 Flyers Flyers (Set of 5000 4" x 6" postcards on 14pt card stock full color) SB Sun Advertisment Print Ad in Sunday Paper Water Bill Inserts 43,000 (Single -sided printing of a 2.83x3.66 inch insert and fulfillment - 43,000 water customer) Water Bill Inserts (Spansih translation on reverse) 2 Officers Police Officer Overtime (2 Officers for 3 Hours) Total $470 $240 $2,400 $3,500 $900 $429 $8,839 Draft - FAC Meeting - February 9, 2016 I. PURPOSE FINE ARTS COMMISSION CHAIRMAN — DOROTHY GARCIA ADDRESS: OFFICE OF THE CITY CLERK 300 NORTH "D" STREET SAN BERNARDINO, CALIFORNIA ART ACQUISITION POLICY ADOPTED: LAST REVISED: The purpose of this policy is to establish guidelines for and encourage the acquisition of art in the public spaces of the City of San Bernardino. II. AcQuISITtON GuiDELINES Artwork for City Facilities should comply with the following guidelines: 2.1 The artwork should demonstrate higher aesthetic qualities, originality, and artistic excellence. 2.2 The artwork should be appropriate in scale, material, form, content and value such that it contributes to the identity and viability of the community and promotes the image of the City of San Bernardino. 2.3 The artwork should be durable, permanent, and easily protected from vandalism and weathering. Substantial consideration shall be given to the structural and surface integrity and stability of the foundation (or building facade), the permanence and durability of the artwork, and the artwork's resistance against weathering, theft, and vandalism. 2.4 The artwork should not have any unsafe feature or conditions that may affect public safety. 2.5 The artwork should not disrupt traffic, nor create any unsafe conditions or distractions to motorists and pedestrians. 2.6 The Fine Arts Commission may appoint a Professional Advisory Panel, with members chosen by vote of a majority of the members of Commission, to advise and make recommendations to the Commission on whether artwork complies with these guidelines. FAC Art Acquisition Policy Page 1 of 6 ADOPTED: LAST REVISED: 4.4 STEP FOUR — The Commission reviews the submitted proposals from artists, including the artists' experience and qualifications, references, and art proposal to determine compliance with the Call. 4.5 STEP FIVE -- The Commission selects semi - finalists. The arts may be asked to present their work at a public meeting of the Commission. The artists' proposals may be displayed in a public space for a fixed time period and public comment invited. 4.6 STEP SIX — The Commission selects a final proposal and artist/s for recommendation to the appropriate department. If approved by the department, the proposal shall be submitted to the Mayor and Common Council along with detailed information including timeline to completion, proposed contract with artist, and final budget. 4.7 STEP SEVEN — The Mayor and Common Council approve or deny the recommended proposal, timeframe, contract, and budget. The project then returns to the Commission for project monitoring. V. MAINTENANCE Before artwork is accepted into the City's collection, the artist or donor must provide the City with the following: 5.1 A detailed list of the types, brands, and colors of materials composing the artwork. 5.2 A summary of cleaning instructions. 5.3 Estimated annual maintenance needs and costs in dollars and detailed budget. This information will be kept on file with the Department of Public Works. Any maintenance responsibilities of the artist or City must be clearly described in the contract with the artist. A maintenance and inspection schedule suitable for the site and work will be implemented upon possession of the work. Complete records of inspections, cleaning, and conditions of the work will be kept on file with the Department of Public Works. If the work becomes damaged, the City may contact the artist to see if s/he is willing to make the necessary repairs, or contract with another party to repair the work in the City's discretion. VI. REMOVAL The Fine Arts Commission may recommend to the Mayor and Common Council that a work be removed from the City's collection. It is contemplated that removal may be necessary when any of the following are present: FAC Art Acquisition Policy Page 3 of 6 ADOPTED: ( / LAST REVISED: 8.4 Ability and willingness of the artist /applicant to work with the FAC and City Staff. 8.5 Ability of the applicant to provide funding (if proposed). 8.6 Verification that the completed and installed artwork will become the property i of the City of San Bernardino and all necessary waivers are executed, including waivers for the Visual Artists Rights Act ( "VARA ") and the California Art Preservation Act ( "CAPA "). 8.7 Artwork meets design, safety and maintenance criteria, funding availability, appropriateness of the artwork for the site and how well it contributes to the identity and viability of the community and promotes the image of the City of San Bernardino. IX. SUBMISSION REQUIREMENTS 10.1 A completed Application Form and VARA /CAPA waivers. 10.2 A site plan with photograph or depiction showing the placement of the proposed artwork within the site proposed. 10.3 A narrative statement to demonstrate that the artwork will be displayed in an area open and freely available to the general public. 10.4 A narrative of the artist's concept. 10.5 Evidence of the value of the proposed artwork. 10.6 Description of maintenance requirements. 10.7 Visual representations of the artwork will be submitted in one of the following formats: a. 8 "x 10" photographs or digital photos on CD/USB depicting several views of the artwork; b. A model of the artwork; or C. A graphic or artist illustration depicting several views of the artwork. FAC Art Acquisition Policy Page 5 of 6 Lead Artist MailingAddress City Phone # Email Project Coordinator Mailing Address_ City Phone # Email FINE ARTS COMMISSION CHAIRMAN - DOROTHY GARCIA ADDRESS: OFFICE OF THE CITY CLERK 300 NORTH "D" STREET SAN BERNARDINO, CALIFORNIA ART APPLICATION FORM SM Sponsoring Organization. Street Address City Phone # E -mail Funding Sources) State Fax #( ) Fax#( ) Fax #( ) State Zip Zip State Zip Artist Waiver for Artwork on City Property Waiver of Proprietary Rights for Artwork Placed upon City Property The provisions of this paragraph shall apply to modify Artist's rights of attribution and integrity as set out in the Visual Artists Rights Act, 17 U.S.0 § §106A and 113(d) ( "VARA "), the California Art Preservation Act, Cal. Civil Code §§ 987 and 989 ( "CAPA "), and any rights arising under United States federal or state law or under the laws of another country that convey rights of the same nature as those conveyed under VARA and CAPA, as against the City of San Bernardino ( "City ") and its agents. The City has the absolute right to change, modify, destroy, remove, relocate, move, replace, transport, repair or restore the [describe artwork/project: mural, sculpture, etc. and medium]: entitled [title of work]: and located at [identify site, including interior location if applicable],: in whole or in part, in City's sole discretion. Artist's Address for Notice: Artist bears the sole responsibility for providing the City with any changes to the Artist's Address for Notice. Notice of changes must be mailed to: Office of the City Clerk 304 North "D" Street San Bernardino, CA 92418. Artist Signature/Date City Signature /Date Please let me know if you have comments or questions. As we agreed, when I hear from Steven, l will notify you (probably by phone) Dotti ---- - - - - -- Forwarded message ---- - - - - -- From: Steven Graham <Graham Stti�sbcity.org> Date: Fri, Nov 20, 2015 at 4:35 PM Subject: Art Acquisition Policy / Application / Waivers To: "Dorothy Garcia (erdogarnroadrunner.com} (erdogar(Luroadrunner.com)" <erdok rCa)roadrunner.com >, "msegura909Agmail.com" <mse ura909anxail.com> Cc: Gigi Hanna < Hanna Gia sbcity.or >, Crystal Johnson < Johnson Crr`sbcity.org,> Dotti and Michael, See the attached final version of the Art Acquisition Policy and Application. I believe I have incorporated the comments and feedback from the FAC, but I wanted to give you both what I have so that you can let me know if I missed anything. Please also see the attached application and waivers. ADOPTED: LAST REVISED: III. METHODS OF ART ACQUISITION There are four methods by which the Fine Arts Commission may acquire art for City Facilities. 3.1 OPEN: Artists submit proposals in response to a public advertisement. The Fine Arts Commission then reviews the proposals and either recommends an artist /s to the Mayor and Common Council for acquisitions or requests more detailed proposals from selected artists. 3.2 INVITATIONAL: The Fine Arts Commission may recommend a limited number of artists on the basis of interview or review of previous work. The artists are then invited to develop a site - specific proposal for a particular project. The artists may then present a proposal to the Commission. The 1 Commission reviews the submitted proposals and recommends acquisitions to the Mayor and Common Council. i 3.3 DIRECT: A majority of the members of the Commission may invite a particular artist /s that the Commission feels are particularly well qualified for a project to submit a proposal directly to the Commission without a competition process. 3.4 COMMUNITY INITIATED PUBLIC ART: Members of the public may n� submit a proposal directly to the Commission. Any proposal must be received or- by the Office of the City Clerk no later than 10 days before the next meeting ` ' of the Commission to be considered for an agenda. A proposal may be �(1 submitted during the Public Comments portion of a regular meeting, but cannot be acted upon until the next meeting of the Commission. IV. ACQUISITION PROCEDURE 4.1 STEP ONE — The Commission defines a public art project by selecting the location (ensuring that the location is on City of San Bernardino property) and the method of selection (see Section III). 4.2 STEP TWO — The Commission develops a Call for Artists / Request for Proposals. The Call should include the proposed budget for the project. 4.3 STEP THREE — The Call is considered by the appropriate department charged with management of the particular location selected, such as, the Board of Library Trustees, the Board of Water Commissioners, the Director of Parks, or the Director of Public Works. If approved, the Call is then submitted to the Mayor and Common Council for approval and published. FAC Art Acquisition Policy Page 2 of 6 ADOPTED: LAST REVISED: 6.1 The artwork is its present state poses a safety hazard to the public or the environment. 6.2 Restoration of the work aesthetically and/or structurally is not feasible, or the expense of such restoration would be disproportionate to the value of the work. 6.3 The architectural support (building, wall, streetscape) is to be demolished and relocation is not feasible. 6.4 Prolonged protest of the work persists to the extent that the work detracts rather than enhances the site and the community. 6.5 The work acts as an encumbrance to the use of public property. 6.6 The public use of the site has changed or is proposed to change in a manner that is no longer comp atible with the artwork. The artist shall be notified before ly r r remov , ' �he artist shall be given the opportunity to purchase the art from the City, if it is movable, VII. DONATIONS The City of San Bernardino welcomes any financial donations to benefit this art program. Donations may be tax deductible and may be directed towards a specific project or purpose. The City of San Bernardino also welcomes donations of art, however, before accepting or placing any donated art the other requirements of this policy for art acquisition must be followed. VIII. SELECTION CRITERIA All artwork proposals will be reviewed by the Fine Arts Commission for recommendation to the Mayor and Common Council. The Commission will evaluate the works of art based on the following criteria: 8.1 Verification that the artwork will be located on public property and be publicly accessible. 8.2 Ability of the artist /applicant to complete the project within the proposed timeframe and budget. 8.3 Commitment of proposed partners involved in the project. Application should include a clear explanation of the responsibilities of each entity involved in the project. FAC Art Acquisition Policy Page 4 of 6 ADOPTED: LASTREVISED: 10.4 An application fee as set by the Mayor and Common Council. X. CURRENTLY EXISTING ARTWORK Within 6 months of the effective date of this Policy, an assessment shall be done of all existing artwork in City Facilities. After assessment and listing of the artwork, their conditions, and their anticipated maintenance requirements, the Commission will recommend action on the currently existing artwork to the Mayor and Common Council. Recommended action may include maintenance, modification, relocation, or removal of the artwork. PAC Art Acquisition Policy Page 6 of 6 Proposed Site of Artwork Artwork Title Artwork Dimensions Estimated Schedule: (start and completion dates) Councilmember's Ward where proposed mural will be placed # 1) Proposal (describe proposed design, site, and theme and attach a separate document if needed). 2) Materials and processes to be used. 3) List individuals and groups involved in the design, preparation, and implementation. Attach the following documents to the Application Form • Lead artist's resume /qualifications and examples of previous work k/ • Three (3) letters of community support (optional) • Letter or resolution approving proposal from city department • Signed Artist Waiver of Proprietary Rights for artwork placed upon city property • Maintenance Plan (including parties responsible for maintenance) • Color image of design • One image of the proposed site and indicate artwork dimensions COMMENTS ON "ART ACQUISITION POLICY" DRAFT Section Two Add Professional Advisory Panel could (will ?) be appointed by the FAC..... Section Three Heading should be Commissioning Process or Methods of Acquiring Art First sentence: There are ...may acquire... art for City Facilities 3.3 In this process, upon the recommendation of a majority of the members of the Commission who feel that one artist or artists is /are particularly... Add 3.4 Community Initiated Public Art (Section 8 in this document) Section Four 4.7 The Mayor and Common.Council approve or deny the selection, time frame... Section Six Lasttwo sentences: The artist shall be given the opportunity to purchase the art from the City, if It is moveable. Section Eight This should be Section 3.4 Need an application form Section Ten 10.2 Is there a simpler way of saying this? "building and grade elevation and building facades," is scary to some people. Could we include something like "a photograph of the area /wall on which the art will be placed." Section Eleven As we discussed at the FAC meeting, some of this may be accomplished through the "mapping" project for which a grant application has been made. I do think it is important to assess what we currently have whether we get the grant or not. We are only talking about art on City Facilities. That certainly should be possible within six months. I think we should leave it as is. Perhaps Commissioners can take responsibility for checking out their own wards! Applicant Organization: Qualification. City of San Bernardino Fine Arts Commission Visual and Performing Arts Grant Evaluation (Reviewers' Rubric) Applicant is one of the following: ❑ 501(c)3 non- profit arts organization • Teacher in the City of San Bernardino • None of the above (disqualified) ❑ Parks & Recreation Community Center ❑ Working in conjunction with a 501(c)3 non- profit organization Majority of Board of Directors are residents or employed in the City of San Bernardino or by public schools in the City. ❑ Yes ❑ No (disqualified) Request is for public performance, exhibits, classes, or workshops held in the City of San Bernardino. ❑ Yes ❑ No (disqualified) Request relates to: ❑ Music ❑ Dance ❑ Visual Art ❑ Theatre ❑ Literary Arts ❑ Film ❑ Other (disqualified) For qualified applicants, please use the following rubric to evaluate each grant section. Read through the i proposal section then read each question below. Scoring in each section is on a scale of 3 to 0 points with 3 representing the best case for funding and 0 the worst case for funding: A top score is 18 points. Evaluation & Scoring Criteria Score (enter number from 3 to 0) How well does the project description /need statement meet the criteria? 3 The project description /need statement does all of the following: a) Summarizes the entire program; b) Describes the educational component; c) Names key personnel and roles (if appropriate); 8) Articulates the factual existence of need. Identifies target group (if applicable); e) Persuasively demonstrates need and ability of key personnel to fulfill need; f) If a 501(c)3 non - profit organization, describes business partnership. 2 The project description /need statement includes all applicable criteria above, but lacks specificity and detail. 1 The project description /need statement includes four of the six criteria above. 0 The project description is incomplete including three or fewer of the criteria above. Evaluation Questions & Scoring Criteria Score (enter a number from 3 to 0 for each question) How many individuals will benefit from the project? (Rate in one category below.) Music and Theatre Public Performances: 3 a) Combined expected attendance /participation is realistic given the length of the project, and the target population; b) There are options for free or reduced price admission; c) Free classes will be held in conjunction with performance. 2 Meets two of the three criteria above; 1 Meets one of the three criteria above; 0 Meets none of the criteria above. OR Dance and Literary Arts Performances; Visual Arts Exhibits: 3 a) Combined expected attendance /participation is realistic given the length of the project, and the target population; b) There are options for free or reduced price admission; c) Free classes will be held in conjunction with the performance or exhibit. 2 Meets two of the three criteria above. 1 Meets one of the three criteria above. 0 Meets none of the criteria above. OR Art Classes, Theater Classes, dance classes, film classes, film showings, or creative writing workshops 3 a) Combined expected attendance /participation is realistic given the length of the project, and the target population; b) Length of class or series of classes /rehearsal periods is adequate for significant participant learning to occur; c) Classes are free to participants or target groups. 2 Meets two of the three criteria above; 1 Meets one of the three criteria above; 0 Meets none of the criteria above. What are the intended results of the project? 3 a) High needs groups are targeted for participation; b) Multiple performances or classes are planned; c) A large number of participants are expected to participate or attend. 2 Meets two of the three criteria above. For example, a single performance may be planned, but the numbers of participants expected is still significant. 1 Meets one of the three criteria above. 0 Meets none of criteria listed above. Evaluation Questions & Scoring Criteria Score (enter a # from 3 to 0 for each Does the organization achieve a balance between project cost and anticipated revenue? 3 a) Organization's projected revenue is adequate compared to project's cost; b) Project's cost is reasonable. 2 Organization's projected revenue is low compared to project's cost; 1 Organization's projected revenue is equal compared to project's cost; 0 Project's cost is more than 40% of organization's revenue. Number of Students Number of Classes Maximum Grant $$ 20 4 $1600.00 20 6 $2400.00 20 7 $2800.00 20 12 $4800.00 Number of Students Workshop length Maximum Grant $$ 10 4 hours $400.00 20 4 hours $800.00 10 8 hours $800.00 20 8 hours $1600.00 Is the project a good fit with the organization's future plans? 3 Project is an excellent fit with organization's future plans. 2 Project is a good fit with organization's future plans. 1 Project diverges from organization's future plans. 0 There is no relationship between project and organization's future plans. Does the organization have an established history executing similar projects? 3 Organization is well established with a history of successfully executing similar projects. 2 Organization is well established, but the project diverges from previous activities. 1 Organization has been in operation less than five years, but key staff members are experienced at successfully executing similar projects. 0 Organization is newly established with no history of executing similar projects. POINTS AWARDED (add al( numbers in right hand column for total score). f#W WNW J9 W Trx low IrMWAT-01 TOUCHED Fallen Souls, Angels of the Humankind ,. inland Regional Center �,_ 1 ,365 S. Waterman Ave. San Bernardino, CA 92408 low Date: December 2, 2015 �_ %k .... p....7y .....a.. _. __.. _�, - _._ - -,. - -_ - __ -_. -_- - - ,... jqIW Twenty two wounded, fourteen fatally fallen WOR A= We mourn, weep, and pray for the lost souls and their loved ones Illow 0% No words, dollars, can console or fill their void. uIAL ... Our spirits moved by the shock of their loss �. Victims of a ruthless plot � AA Yes, with a rhyme and reason .. Perpetrators sick, hateful, diabolical minds Airs of disbelief hover over our city The holiday season takes a back burner AW As we celebrate their spirits transcending to paradise. WOW A:. Recovery of such a massacre will be heartfelt slow in coming Our city's biorhythm will never be the same Rest in Peace Touched, blessed, souls Divinely healed, Spirits found. MAW AA Kerry D. Peterson, MW Poetic Artist F wr *4110 WAV Wft 00M WAI *40 P **`ir WAr *Oir **A#W 1i!`iO WAV T it *40 *41W f�+`ir lair SAN BERNARDINO FINE ARTS COMMISSION 2015 -16 GRANTS EVALUATION To Grantees: Your organization received a grant from the City of San Bernardino Fine Arts Commission to be used between July 1, 2015 -June 30, 2016. To help us monitor the effectiveness of our process of awarding grants to arts organizations in San Bernardino, please fill in the form below as fully as you can . Return to: Fine Arts Commission, Office of the City Clerk,City of San Bernardino, 300 North D Street, 2nd Floor, San Bernardino, CA 92418 by April 30, 2016 1. Name of Organization: 2. Project /Event Name: 3. Dates of Project: 4. Total Numbers Attending: 5. 6. As audience Anticipated: Actual: As participants Anticipated: Actual: Of these, how many were aged: Under 18 Over 18 nvwr niuw wab your granir How much of your project was funded from other sources (including ticket sales)? 7. How important was the grant from SB Fine Arts Commission to the success of your project: 8. What impact (if any) has your project had locally? 9. Please fill in the amount granted and the expenditure figures for your project. FAC Grant Amount $ Expendiltures $ TOTAL 10. Were the aims of your project achieved? What aspects went particularly well, or not so well? If possible, please send a photograph, a program or copies of press articles relating to your project.