HomeMy WebLinkAbout05.N- Information Technology 5.N
RESOLUTION (ID # 4713) DOC ID: 4713
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Purchase Order
From: Larry Martin M/CC Meeting Date: 11/21/2016
Prepared by: Larry Martin, (909) 384-
5947
Dept: Information Technology Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
the Execution of Service Agreements and the Issuance of a Purchase Order to
TelePacific Communications for MPLS Data Services. (#4713)
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $75,000.00
Account No. 001-090-0053-5505
Account Description:
Balance as of: 11/21/2016 $
Balance after approval of this item: $
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action
On November 21st 2014, the Mayor and Common Council authorized an agreement
and execution of a Purchase Order to TelePacific Communications for PRI services.
Background
To support the City's network at the three proposed leased work locations the City's
Information Technology Department needs to install MPLS (Multiprotocol Label
Switching) circuits. The network will utilize the existing Data Center server facility at
City Hall but a new data and voice transport network needs to be installed.
The IT Department worked with the local carriers that support telecommunication
services at the proposed leased spaced location to obtain quotes. Frontier
Communications and TelePacific Communications both submitted proposals (see
attachment A). The vendors were asked to quote services for the proposed leased
spaces as well as existing locations that will need to be added due to the move of out of
the current City Hall into a new City Hall located at 201 N E Street (total of 7 sites).
Frontier Communication $ 8,443.00 per month (Only bid 6 of 7 sites)
TelePacific Communication $ 9,003.00 per month (bid 7 of 7 sites)
Updated: 11/17/2016 by Georgeann "Gigi" Hanna Packet Pg. 397
5.N
4713
TelePacific's proposal also waived the costs associated with the managed router and
circuit installation charges (one time savings of approximately $9,000).
The 2016/2017 City Hall Leased Space Costs will be $38,000 (six months service at
three leased locations). Annual MLPS circuit costs for proposed lease space will be
$75,000.
Due to move out of 300 N D Street, IT needs add telecommunication services to
support three existing City locations (Animal Control, City Yards and 5t" Street Senior
Center); these locations will need to be added to the new MPLS network. This will
increase telecommunications annually by $50,000. (Currently these locations are using
a licensed radio links connection that requires line of site from their location to stop of
current City Hall, which we will lose when the data center is moved to 201 N E Street.)
Total Move Related Costs
Annual Leased Space: $ 75,000
Three Existing City Locations $ 50,000
TOTAL $125,000
Note: total cost includes quoted figures plus 14% (typical taxes and surcharges for telco
services)
As the IT Department transitions other City locations to the new MLPS circuits and
completes an upgrade to a VOIP (Voice over IP) phone system circuits will be
eliminated which will reduce costs but will not totally offset the increase of$50,000.
The 2016/2017 costs from the City Hall move fund is projected to be $75,000.00 which
will be funded by the City Hall Move account (001-090-0053-5505. Continuing funding in
future fiscal years will be appropriated in the IT Network Budget at $72,000.00 (679-
250-0060-5502) and $123,168.00 from City Hall Move account (001-090-0053-5505).
Information Technology is asking for a 2016/17 purchase order of $75,000.00 and 2
single year extensions (for fiscal years 2017/18 and 2018/19) of$195,168.00.
Net costs to the City (after reductions in other areas) will be approximately $97,000.00.
The costs for the three temporary sites will be discontinued after the City moves into the
201 North E St. Building and will result in a cost reduction of approximately $50,000.00
annually.
City Attorney Review:
Supporting Documents:
TelePacific Communication Reso (DOC)
182 S Sierra way - Service Agreement- Exhibit "A" (PDF)
215 N D St - Service Agreement- Exhibit "B" (PDF)
290 N D St - Service Agreement- Exhibit "C" (PDF)
333 Chandler- Service Agreement- Exhibit "D" (PDF)
600 N Arrowhead - Service Agreement- Exhibit "E" (PDF)
600 W 5th - Service Agreement- Exhibit "F" (PDF)
Updated: 11/17/2016 by Georgeann "Gigi" Hanna Packet Pg. 398
5.N
4713
710 N D - Service Agreement- Exhibit "G" (PDF)
Attachment A (PDF)
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Updated: 11/17/2016 by Georgeann "Gigi" Hanna Packet Pg. 399
5.N.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING THE EXECUTION OF SERVICE
AGREEMENTS AND THE ISSUANCE OF A PURCHASE ORDER TO TELEPACFIC
4 COMMUNICATIONS FOR MPLS DATA SERVICES.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That the Director of Finance, or his or her designee, is hereby authorized o
8 and directed to create an Annual Purchase Order to TelePacific Communications in an amount �o
x
9
not to exceed $125,000.00 for the fiscal year 2016/2017 with two (2) one year renewal v
10
11 options. The options may be exercised only if funds are available and appropriated in the a
12 budget for each subsequent fiscal year. The purchase order shall reference the number of this
ti
13 resolution and shall read, "For Landline Services."
0
14 SECTION 2. That the City Manager, or his or her designee, is hereby authorized and
_
15
directed to execute the 7 attached (Designated Service Agreements) Service Agreements with
16 _
TelePacific Communications, attached hereto as Exhibits "A" through "G" and incorporated E
17 c
18 herein.
19 SECTION 3. This purchase conforms with Section 3.04.010.B l of the San Bernardino a,
as
20 Municipal Code.
21 E
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23
24 ///
25 ///
26 ///
27
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5.N.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF SERVICE
2 AGREEMENTS AND THE ISSUANCE OF A PURCHASE ORDER TO TELEPACFIC
COMMUNICATIONS FOR MPLS DATA SERVICES.
3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
4 and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of , 2016, by the following vote,
5 to wit:
6 Council Members: AYES NAYS ABSTAIN ABSENT
7 MARQUEZ >
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8 BARRIOS M
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9 VALDIVIA
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10 0
SHORETT v�
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NICKEL
12 M
13 RICHARD
14 MULVIHILL
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16 Georgeann Hanna, CMC, City Clerk
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The foregoing Resolution is hereby approved this day of , 2016. v
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R. Carey Davis, Mayor
21 City of San Bernardino
22 Approved as to form:
Gary D. Saenz, City Attorney Q
23
24 By:
25
26
27
28
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Section 1 Customer Information
Account Number(existing acct)
Company Legal Name(Individual if Sole Proprietorshi City of San Bernardino
Doing Business As(DBA)
Contact Name and Title Larry R.Martin-Senior Network Administrator,IT ^y
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Telephone Number 909-384-5947 Fax Number Email Martin La a sbcit .or
Service Address: 182 S SIERRA WAY
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Monthly MRC Total Set-up NRC Total
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Install Discount 3 1 $0.00 $0.00 ($650.00
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OneCentral 3 1 $0.00 $0.00 $0.00 $0.00
50 Mbps Port 3 1 $700.00 $700.00 $0.00 $0.00 E
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50 Mbps Access 3 1 $1,560.00 $1,560.00 $500.00 $500.00 Q
OneNet 3 1 $150.00 $150.00 $0.00 $0.00 v
First CoS 3 1 $30.00 $30.00 $150.00 $150.00 (D
Network Monitor option 3 1 $0.00 $0.00 $0.00 $0.00 N
Tier D Equipment Upgrade 3 1 $59.00 $59.00 $0.00 $0.00 3
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Sub Totals: $1,429.00 $0.00
LDAC,EUCC and EUCL: $0.00 Q
Federal,State and Local Taxes and Other Charges will be applied in accordance with the definitions stated at
hftp://www.insidetelepacific.com/rates/rates4elepacific.asp.
Method of Payment:ACH(Automated Clearing House)By selecting this payment method,you agree to allow
TelePacific to deduct your monthly balance in full through an electronic payment system.
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Company Legal Name(Individual if Sole Proprietorshi City of San Bernardino
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Contact Name and Title Larry R.Martin-Senior Network Administrator,IT
Telephone Number 909-384-5947 Fax Number Email Martin_. Lan,sbcity.org o
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Custom Bill Formatting 0 2 $0.00 $0.00 $0.00 $0.00
OneCentral 3 1 $0.00 $0.00 $0.00 $0.00 W
30 Mbps Port 2 1 $633.00 $633.00 $0.00 $0.00 C
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OneNet 2 1 $172.50 $172.50 $0.00 $0.00 Q
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Network Monitor option 2 1 $0.00 $0.00 $0.00 $0.00 y
Tier C Equipment Upgrade 2 1 $49.00 $49.00 $0.00 $0.00
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Sub Totals: $1,329.00 $0.00 Q
LDAC,EUCC and EUCL: $0.00
Federal,State and Local Taxes and Other Charges will be applied in accordance with the definitions stated at
http://www.insidetelepacific.com/rates/rates-telepacific.asp.
Method of Payment:ACH(Automated Clearing House)By selecting this payment method,you agree to allow
TelePacific to deduct your monthly balance in full through an electronic payment system.
003012 321990-103016 Page 1 of 2
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Federal,State and Local Taxes and Other Charges will be applied in accordance with the definitions stated at
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Method of Payment:ACH(Automated Clearing House)By selecting this payment method,you agree to allow
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v103012 321991-103016 Page 1 of 2
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Account Number(existing acct)
Company Legal Name(Individual if Sole Proprietorshi City of San Bernardino
Doing Business As(DBA)
Contact Name and Title Larry R.Martin-Senior Network Administrator,IT
Telephone Number 909-384-5947 Fax Number Email Martin La @sbeity.org >
Service Address: 333 CHANDLER PL -
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Method of Payment:ACH(Automated Clearing House)By selecting this payment method,you agree to allow
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Contact Name and Title Larry R.Martin-Senior Network Administrator,IT y
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100 Mbps Port 2 1 $1,265.00 $1,265.00 $0.00 $0.00 C
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Network Monitor option 2 1 $0.00 $0.00 $0.00 $0.00 (D
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Method of Payment:ACH(Automated Clearing House)By selecting this payment method,you agree to allow
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IN WITNESS WHEREOF each Party hereto has caused this Service Agreement to be executed by its duly authorized
representative.
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Account Number(existing acct)
Company Legal Name(Individual if Sole Proprietorshi City of San Bernardino
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Contact Name and Title Larry R.Martin-Senior Network Administrator,IT
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Service Address: 600 W 5TH ST - -
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Sub Totals: $1,029.00 $0.00
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Federal,State and Local Taxes and Other Charges will be applied in accordance with the definitions stated at
http://www.insidetelepacific.com/rates/rates-telepacific.asp.
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Method of Payment:ACH(Automated Clearing House)By selecting this payment method,you agree to allow
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Company Legal Name(Individual if Sole Proprietorshi City of San Bernardino
Doing Business As(DBA)
Contact Name and Title Larry R.Martin-Senior Network Administrator,IT
Telephone Number 909-384-5947 Fax Number Email Martin La a sbcitor�
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Service Address:
710 N D ST -
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City SAN BERNARDINO State CA Zip 92401 =
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Section 2 TelePacific Services °
TelePacific will provide Customer with the specified type and amount of Services at the rates,and terms and conditions listed J
below,and Customer shall accept and pay for Services under the Terms and Conditions to which Customer agreed on the 11
Telecommunications Account Agreement that governs this Service Agreement.
Monthly MRC Total Set-up NRC Total
Account QTY Recurring Charge ti Description of Services Term Charge (NRC) d
(Yrs) (MRC)
Install Discount 3 1 $0.00 $0.00 ($650.00) ($650.00)
Custom Bill Formatting 0 2 $0.00 $0.00 $0.00 $0.00
IL J TAW OneCentral 3 1 $0.00 $0.00 $0.00 $0.00 W
100 Mbps Port 3 1 $1,100.00 $1,100.00 $0.00 $0.00
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Best Effort CoSP 3 1 $0.00 $0.00 $0.00 $0.00 Q
100 Mbps Access 3 1 $2,060.00 $2,060.00 $500.00 $500.00 N
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OneNet 3 1 $150.00 $150.00 $0.00 $0.00
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First CoS 3 1 $30.00 $30.00 $150.00 $150.00 u
Network Monitor option 3 1 $0.00 $0.00 $0.00 $0.00
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Tier I Equipment Upgrade 3 1 $199.00 $199.00 $0.00 $0.00 N
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GM Adjustment: Price Match Approved NSR 3 1 $2,061.00 E
($2,061.00) $o.00 $o.00 �
GM Adjustment: Router Charges Waived 3 1 ($199.00) ($199.00) $0.00 $0.00
Sub Totals: $1,279.00 $0.00
LDAC,EUCC and EUCL: $0.00
Federal,State and Local Taxes and Other Charges will be applied in accordance with the definitions stated at
http://www.insidetelepacific.com/rates/rates4elepacific.asp.
Method of Payment:ACH(Automated Clearing House)By selecting this payment method,you agree to allow
TelePacific to deduct your monthly balance in full through an electronic payment system.
v103012 321987-103016 Page 1 of 2
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Service Agreement
C O M M U N J C A T ! ll N 5
® I N W ITNESS WHEREOF each Party hereto has caused this Service Agreement to be executed by its duly authorized
representative.
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Agreed By,Customer Signature Date
Customer Name(Print) Title
Sales Representative Name Phone
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Agreed By, Sales Manager Signature Date
OWN
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v103012 321987-103016 Page 2 of 2
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Product and Service Quote EkMNEsEDGE
Customer: City of San Bernardino Date: 10/24/2016
300 N. D Street Prepared By: Christine Kaleta-Young
San Bernardino,CA 92418 Phone: 909-620-5275
Email: christine.kaleta-young @ftr.com
Larry R. Martin
909-384-5947
Martin La @sbcity.org
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Point to Point circuits with the common end point of 710 N. D St., San Bernardino, Ca. 92418. Circuit to be used for Data c
Description: HUB Ole: 710 N. D St.,San Bernardino,Ca. 92401;
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Circuit 1: 182 S.Sierra Way,San Bernardino, Ca. 92408; 50 employees =
Circuit 2: 600 W.5th St.,San Bernardino,Ca.92410; 30 employees r
Circuit 3: 333 Chandler PI., San Bernardino, Ca. 92415;20 employees V
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Monthly
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Quantity Description c�
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1'00 HUB Site: EVPL 80M-upgrade to 200M 24 Months $0.00 $243.00
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1.00 Circuit 1: EVPL 20M 24 Months $0.00 $720.00
Silver EVC 15M(data) 24 Months $0.00 $76.00 E
Platinum EVC 2M(voip) 24 Months $0.00 $76.00 0
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1.00 Circuit 2: EVPL 15M 24 Months $0.00 $637.00
Silver EVC 10M(data) 24 Months $0.00 $66.00
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Platinum EVC 1M(voip) 24 Months $0.00 $66.00
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Comments: Circuit 3 location is not in Frontier Territory. I will look at another solution for this location. After you reach 100M,
bandwidth increments increase every 100M.
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Product and Service Quote BusINEw EDGE""
Customer: City of San Bernardino Date: 10/24/2016
300 N. D Street Prepared By: Christine Kaleta-Young
San Bernardino, CA 92418 Phone: 909-620-5275
Email: christine.kaleta-young @ftr.com
Larry R. Martin
909-384-5947
Martin La @sbcity.org
4
Point to Point circuits at 3 locations with the common end point of 710 N. D St., San Bernardino, Ca. 92418. Circuit to be p
Description: used for Data and VOIP. 2
HUB Site:710 N. D St., San Bernardino,Ca. 92401;
Circuit 1: 600 N Arrowhead Ave.Suite 300 San Bernardino,Ca. 92401; 120 employees =
Circuit 2: 290 North D St.San Bernardino,Ca. 92418;80 employees w
Circuit 3: 201 N E St.,San Bernardino,Ca. 92415;40 employees V
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Monthly
tQuantity -HUB Site: EVPL 80M 24 Months $0.00 $1,208.00
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1.00 Circuit 1: EVPL 40M 24 Months $0.00 $979.00
Silver EVC 30M(data) 24 Months $0.00 $101.00
Platinum EVC 5M(voip) 24 Months $0.00 $92.00
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1.00 Circuit 2: EVPL 30M 24 Months $0.00 $620.00
Silver EVC 20M(data) 24 Months $0.00 $86.00
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Platinum EVC 4M(voip) 24 Months $0.00 $87.00
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1.00 Circuit 3: EVPL 10M 24 Months $0.00 $405.00
Silver EVC 8M(data) 24 Months $0.00 $63.00
Platinum EVC 2M(voip) 24 Months $0.00 $76.00
1.00 Circuit at another location for redundancy: 30M 24 Months $0.00 $850.00
2.00 EVPL 10M;8M Silver EVC with 2M Platinum EVC 24 Months $0.00 $1,388.00
1.00 EVPL 5M;4M Silver EVC with 1 M Platinum EVC 24 Months $0.00 $604.00
Comments:
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CO M M L N t C A TIC NO
11/2/2016
MPLS Quotes for City of San Bernardino:
Monthly Class of
Contract Recurring Service
Location Term Service Bandwidth Charges(MRC) (QOS) Total for site
710 N D St 3 year MPLS 250M $ 1,249.00 $30 $ 1,279.00
333 Chandler Place 3 year MPLS 30M $ 999.00 $30 $ 1,029.00
600 W. 5th street 3 year MPLS 30M $ 999.00 $30 $ 1,029.00
182 S Sierra Way 3 year MPLS 50M $ 1,399.00 $30 $ 1,429.00
215 North D street 2 year MPLS 30M $ 1,299.00 $30 $ 1,329.00 0
290 North D street 2 year MPLS 60M $ 749.00 $30 $ 779.00
600 N Arrowhead
Ave 2 year MPLS 100M $ 2,099.00 $30 $ 2,129.00 =
Total Monthly for all
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sites $ 8,793.00 $210 $ 9,003.00
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Routers included
and costs waived.
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Circuit Installation 2
charges are waived-
savings of($3500) ti
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Confidential pricing
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Prepared by:
Artemis Garakanian I Premier Account Manager
TelePacific Communications
Cell:818 731-0584 a
P:(213)213-3906 m
F:(213)213-3907 E
Premier Support:(888)611-8722
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Connect I Cloud I Continuity
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