HomeMy WebLinkAboutR53- Economic Development ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
REQUEST FOR COMMISSION/COUNCIL ACTION
FROM: RONALD E. WINKLER SUBJECT: CONSOLIDATED PLAN
Development Director RELATED ITEMS-PROJECTS
DATE: September 24, 1998
ORIGINAL 97-229&98-219
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Synopsis of Previous Commission/Council/Committee Action(s):
On May 5, 1997,the Mayor and Common Council approved and adopted the Community Development Citizen
Advisory Committee's recommendations for the 1997/98 Fiscal Year Federal funds. Included in this action,was the
approval of projects for funding during the mid-year reallocation process(to reprogram certain FY 1996/97 funds)
with amendments.
(Synopsis Continued to Next Page...)
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Recommended Motion(s):
(Mayor and Common Council)
MOTION: That the Mayor and Common Council authorize an increase to Purchase Order 13777 in the
amount of$63,100 to cover change orders and integrated radio equipment. The amended not-to-
exceed purchase order amount would increase to$1,965,000.
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Contact Person(s): Ronald E. Winkler/ Phone: 5081
Project Area(s): Low/Mod Income Census Tracts Ward(s): One- Seven(1-7)
Supporting Data Attached:El Staff Report❑ Resolution(s) ❑ Agreement(s)/Contract(s) ❑ Map(s) x❑ Ltr/Memo
FUNDING REQUIREMENTS: Amount: $1,965,000 in overall payment Source: FY98/99 Line of Credit
Not to Exceed$449,650/year
Budget Authority:
SIGNATURE:
ARY VAN OS EL,Exec tive Director RONAL E. WINKLER,Director
Economic Development Agency Development
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Commission/Council Notes:
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REW:MT:Iag:09-21-02.cdc COMMISSION MEETING AGENDA
MEETING DATE: 10/05/1998
Agenda Item Number:
io f 3/9�
REQUEST FOR COMMISSION/COUNCIL ACTION
Consolidated Plan Related Items - Projects 97-229 & 98-219
September 16, 1998
Page Number-2-
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Synopsis or Previous Commission/Council/Committee Action(s) Continued:
On January 12, 1998, the Mayor and Common Council approved and adopted the Community
Development Citizen Advisory Committee's recommendations for reallocation of FY 1996/97
funds, with modifications and caveats, and authorized the Mayor to submit these projects as part
of the third Year Action Plan component of the Consolidated Plan to the U.S. Department of
Housing and Urban Development.
On February 16, 1998, the Mayor and Common Council approved and adopted Resolution No.
98-69, which authorized the execution of a Memorandum of Understanding between the City and
the San Bernardino Economic Development Agency for the lease/purchase of an All Wheel Steer
Aerial Ladder Truck and other equipment.
On April 6, 1998, the Mayor and Common Council approved and adopted Resolution No. 98-93,
which authorized the execution of a first amendment to the Memorandum of Understanding
between the City and San Bernardino Economic Development Agency for the lease/purchase of
fire apparatus (Project#97-229).
On July 20, 1998, the Mayor and Common Council approved the issuance of a purchase order in
an amount not to exceed $1,900,000 for the lease/purchase of seven or more fire engines, or fire
vehicles and ancillary equipment from Pierce Manufacturing. (CDBG Projects 97-229 & 98-
219).
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REW:MT:1ag:09-21-02.cdc COMMISSION MEETING AGENDA
MEETING DATE: 10/05/1998
Agenda Item Number: R63
"O/Of
ECONOMIC DEVELOPMENT AGENCY
STAFF REPORT
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Consolidated Plan Related Items - Projects 97-229 & 98-219
Background
The Fire Department currently has two approved CDBG funded projects for the lease/purchase of
fire engines, fire vehicles, and ancillary equipment. Project 97-229 provides $230,761 each year
for the next ten years (1997-2007), or $2,307,610 total available funding for the period. Project
98-219 provides $218,889 per year for ten years (1998-2008), or a total of$2,188, 890. In
combination, $4,496,500 would be available over the eleven(11) year period.
The Fire Department is currently in the process of taking advantage of the ability to participate in
a large lease/purchase program with the City of Los Angeles, thereby realizing a substantial cost
saving. There is currently in place a purchase order an amount not-to-exceed $1,900,000 with
Pierce Manufacturing, Inc., for the lease/purchase of seven new 1,500 GPM Triple Combination
Pumpers and the purchase of ancillary equipment. The Fire Department has requested to
increase the purchase order by $65,000 to allow for the purchase of additional ancillary
equipment for the seven engines that was initially, to be paid from other City resources, which
are no longer available.
Recommendation
That the Mayor and Common Council authorize increase to Purchase Order 13777 in the amount
of$65,000 to cover change orders and integrated radio equipment. The amended not-to-exceed
purchase order amount would increase to $1,965,000, with the annual not-to-exceed amount
remaining at $449,650.
G.
RONALD . WINKLER, Director
Development Department
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REW:MT:lag:09-21-02.cdc COMMISSION MEETING AGENDA
MEETING DATE: 10/05/11998
Agenda Item Number: AD
lo s19p
City of San Bernardino
ECONOMIC DEVELOPMENT AGENCY REQUISITION/ TO GUARANTEE PAYMENT,THIS
NUMBER MUST APPEAR ON ALL
201 North E"Street, Third Floor Purchase Order
INVOICES,PACKAGES,ETC.
San Bernardino, California 92401-1507 _
(909)384-5081 ♦Fax(909)888-9413 1 3`7 —7 -7
r r
Pierce Manufacturing Inc. UNLESS OTHERWISE SPECIFIED
PO Box 2017 City of San Bernardino
Appleton,Wisconsin 54913 ECONOMIC DEVELOPMENT AGENCY
201 North"E"Street,Third Floor
San Bernardino,California 92401-1507
L J L J
Date Issued: Delivery Date: FOB Pant Taxable Non-Tax Terms
7-a-r
Quantity Unit Description of Supplies or Service Unit Price Extension
Ordered
Amt not to
7 Lease/purchase of 1,500 GPM Triple Combination Pumpers(To receive a exceed
discount of$10,256 per engine a full payment can be made within 10 days of $1,900,000 in
contract acceptance) total or
$449,650 per
(Engine chasis prepayment of$147,640 per engine is due 90 days before annum for 10
delivery if full payment is not made within 10 days as stated above). years
NOTICE: IF THIS IS A SERVICE CONTRACT—A CURRENT COPY OF THE TOTAL:
WORKERS COMP INSURANCE POLICY MUST BE PROVIDED OR ON FILE
IN OUR OFFICE.
PLEASE NOTIFY US IMMEDIATELY IF YOU ARE
UNABLE TO DELIVER BY DATE SPECIFIED. Buyer.
Budget Line Item Requested By: Authorized By:
97-229198-219 N.Owens July 27,1998
APP Approved:
RECEIVING REPORT
I certify that the above listed supplies or services have been received and that I have inspected the supplies re i ed or services performed and they comply with all specifications.
Payment of the attached invoices authorized based on my signature below.
Signature: Date:
Payment is: ❑ Partial ❑ Final
P,EC�IVEG BY
'0 p;
San Bernardino City Fire Department Y
Interoffice r g h U IG 25 Pit 12 24
Memorandum
To: Mike Trout, Contract Administrator EDA
From: Mike Alder, Battalion Chief
Subject: Request for an Amended P.O. For Pierce Fire Engines
Date: August 24, 1998
Copies:
We are requesting an amended purchase order for the purchase of additional equipment
and changes that resulted from contract negotiations with the building of seven Pierce fire
engines, purchase order(#13777). We are requesting the use of the CDBG funds that are
already allocated and ready to be spent. A cost breakdown of the additional money
requested is as follows:
Original Purchase Order- #13777
$1,900,000
Additional Money Requested - $63,100
The breakdown for the additional money requested is as follows:
$4692 per engine for needed change orders= $32,844
$3667 per engine for Sigtronics radio equipment = $25,669
Tax @ .0775%
Total $63,047.757
We rounded the requested figure to $63,100
If at all possible, we would like to amend the original purchase order without having to
go back for council approval. If you have any questions or concerns, do not hesitate to
contact me at 384-5401 or 384-5279. Thanks for your prompt attention