HomeMy WebLinkAbout39- Adminstration CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Teri Baker, Administrative Subject:Approval of the Triennial
Analyst II
Dept: Administration ORIGINAL Employee Commute Trip
Reduction Plan
Date: September 29 , 1998
Synopsis of Previous Council action:
10/02/95 Mayor & Common Council approved 1995 Triennial Employee Trip
Reduction Plan.
Recommended motion:
That the City' s 1998 Triennial Employee Commute Reduction Plan for City Hall
and the City Yard sites be approved.
Sign ture
Contact person: Teri Baker Phone: 5122
Supporting data attached: Staff report, plan Ward:
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
75-0262 Agenda Item No. /o �—
STAFF REPORT
Subject:
Approval of the Triennial Employee Commute Trip Reduction Plan
Background:
SCAQMD Rule 2202 - On-Road Motor Vehicle Mitigation Options requires that all
employers of 250 employees or more submit a Triennial Employee Commute Reduction
Plan. The plan must demonstrate conformance with the Employee Commute Reduction
Program Guidelines. Rule 2202 is designed to bring the South Coast Air Basin into
compliance with the federal Clean Air Act. The attached Triennial Plan is designed to
help the City reach an average vehicle ridership (AVR) of 1.5 employees per vehicle
arriving at the work site. The current AVR for employees arriving at City Hall and City
Yards is 1.25.
Financial Impact:
The Commute Trip Reduction Plan, more commonly know as the Rideshare Program, is
funded through the AB 2766 Transportation Fund. The incentives included in the plan
remain unchanged from previous years. The monetary amounts have been modified to
decrease the costs of the program. The bus pass subsidy in the new plan is $18; which is
three dollars lower than the previous plan. Quarterly drawings will be decreased from ten
$100 winners to ten $50 winners. These changes will result in approximate savings of
$3500.
The primary reason for the decrease in the dollar amount of the incentives is the fact that
the Crossing Guard Program is currently being funded through the AB2766
Transportation Fund. For this reason,the fund balance is being depleted. It has become
necessary to lower the costs of the Rideshare Program as it is anticipated that future
revenues will not cover projected expenditures. The last three-year plan incentive costs
were approximately $15,500 per year. The new proposed costs are approximately
$12,000 per year.
The plan incentives include an annual paid day off for employees who rideshare sixty
percent of the time, preferential parking for carpoolers, monthly and quarterly drawings,
gas vouchers for carpools of three or more, subsidized bus passes, and a annual
equipment reimbursement of up to $50 for walkers and bikers. A marketing plan is also
included.
Recommendation:
That the Triennial Trip Commute Reduction Plan for City Hall and City Yards sites be
approved in compliance with South Coast Air Quality Management District Rule 2202.
Section 1-1 : Employer Profile Year: 1998 Site ID#:065890
A. Name and Address of Organization(site address):
,Empioyer.Name: San Bernardino, City of
Street Number: (N,S,E,W): Street Name: Type: Unit/Suite: Location/Mail Stop:
300 N D St City Admin
City: San Bernardino State: CA Zip+4: 92418- County: SB
B. Source Receptor Area Number:34
C. Mailing Information:
Attn.(Name: LOCI Sassoon
Mailing Address: Mailing Location:
300 N. 'D' ST. City Admin
City. San Bernardino State: CA Zip+4: 92418-
D. Highest ranking official/person responsible for allocating resources for implementing this
program:
MOW: First Name: Last Name: Title:
Mr. Fred Wilson City Administrator
Mailing Address: 300 NORTH "D" ST.
City: SAN BERNARDINO State: C Zip+4: 92418
Phone: (909)384-5122 Ext. Fax. (909)384-5138
E. Certified Employee Transportation Coordinator or On-site Coordinator at this site:
ETC#. Type: Employee Transportation Coordinator
MOW: First Name: Last Name:
Ms. LORI SASSOON
Title:Asst. to the C/A Y Dept:City Administrator's
Mailing Address: City: State: Zip+4:
300 N. "D" Street San Bernardino ca 92418
Phone: (909)384-5122 Ext: 3557 Fax. (909)384-5138
F. Additional ETC, On-site Coordinator or Consultant ETC:
ETC#. Type:
MOW: First Name: Last Name:
Company.:
Mailing Address: City: State: Zip+4:
Phone: 0 Ext: 0 Fax: 0
G. Program Preparer :
ETC#. Type:
MOW: First Name: Last Name:
Company.:
Mailing Address: City: State: Zip+4:
Phone: 0 Ext: 0 Fax: 0
Section II-1: Worksite Analysis YEAR: 1998 Site IN:065890
Worksite Services/Amenities Inventory
On-site Services
Transit Pass/Token Sales x 1
Post Office Services
Direct Deposit x
Movie/Show/Event Tickets
Dry Cleaning Pick-up
Check Cashing Services
Other
On-site/Nearby Amenities
Cafeteria
Lunch Room x s
Catering Truck
Vending Machines x 4
ATM x
Fitness Center
Day Care Center
Gift Shop/Company Store
Showers
Bike Racks x 2
Bike Lockers
Clothes Lockers
Air Pump
Other
Surrounding Land Uses/Amenities(1/4m.)
Bank x
Restaurants x
Dry Cleaning
Pharmacy
Retail Stores x
Food Stores x
Post Office
Auto Services x
Other
Section 11-2: Worksite Analysis YEAR: 1998 Site ID#:065890
A.Number of transit(bus/rail)lines within 114 mile or 3 blocks from site.: 9
B.Period (in minutes)of most frequent transit route,in the AVR window.: 15
C.Are conditions around the worksite conducive to bicycling? :Yes
D.Are conditions around the worksite conducive to walking?:Yes
E. Registered Transportation Management Association(TMA)or Transportation Management Organization
(TMO)information
TMA/TMO Serving area:
Member of TMA/TMO: No
Section III-1: AVR Verification Process Year: 1998 site ID#: 065890
A. Methodology District Approved AVR Survey
B. Number of employees who report to workwithin the standard Current 454 Total Prior 437r Total
6-10 am, Monday - Friday window.
C. Total number of employees reporting to this site 552
D. Survey Response Rate
Number of surveys returned Window Employees Survey response rate
from employees reporting to (60o minimum response
work within the standard rate required. )
window
454 divided by 454 X 100 = 100.00 %
E. Survey Week
First day of survey Last day of survey
09/14/98 09/18/98
H. Specific location where surveys are stored
Sixth floor City Hall, in the City Administrator's Office file room
Section IV-1A: Weekly Employee Survey Summary Form Year: 1998 site iD#: 065890
Mode Mon Tue Wed Thu Fri Total
NSR. No Survey Response 0 0 0 0 0 0
A. Drive Alone 316 316 316 316 197 1461
B. Motorcycle 1 2 1 1 0 5
C. 2 person carpool 63 67 67 71 27 295
D. 3 person carpool 5 8 9 9 7 38
E. 4 person carpool 0 0 0 0 0 0
F. 5 person carpool 0 0 0 0 0 0
G. 6 person carpool 0 0 0 0 0 0
H. Vanpool 0 0 0 0 0 0
I. Buspool 0 1 0 0 0 1
J. Transit 5 2 3 2 2 14
K. walk 2 2 2 2 1 9
L. Bicycle 5 4 6 6 3 24
M. Zero Emission 1 1 1 1 1 5
N. Telecommute (trip 0 0 0 0 0 0
0. Noncommuting 0 0 0 0 0 0
Compressed Work Week Day(s) Off
P. 3/36 work week day 0 0 0 0 0 0
Q. 4/40 work week day 0 0 0 0 35 35
R. 9/80 work week day 4 1 0 1 142 148
Other Days Off
S. Vacation 17 16 18 20 11 82
T. Sick 18 18 20 13 10 79
U. Other 17 16 11 12 18 74
Daily Totals 454 454 454 454 454 2270
Year: 1998 Site ID#: 065890
Section IV-2: Weekly Employee / Vehicle Calculation
Mode Trips
NSR. No Survey Response 0 NSR. divided by 1 = 0
A. Drive Alone 1461 A. divided by 1 = 1461
B. Motorcycle 5 B. divided by 1 = 5
295 C. divided b
C. 2 person carpool y 2 = 147
D. 3 person carpool 38 D. divided by 3 = 12
0 E. divided b
E. 4 person carpool y 4 = 0
0 F. divided b 5 = 0
F. 5 person carpool y
0 G. divided b 6 = 0
G. 6 person carpool y
H. Van p ool 0 H. Weekly van trips 0
I. Buspool 1 V. Subtotal (NSR thru H) 1626
J. Transit (bus/rail/plane) 14
K. Walk 9 Alternative Fuel Credit
L. BIcycle 24 AFC. Credit 0
M. Zero Emission Vehicles 5
N. Telecommute 0 TV. Total Vehicles 1626
0. Noncommuting 0
Compressed Work Week
P. 3/36 work week 0 Average Vehicle Ridership
Q. 4/40 work week 35
R. 9/80 work week 148 1.50
1. AVR Target Area:
W. Employee Trips (NSR thru R) 2035
Days Off 2. AVR of Last Submittal: 1.25
S. Vacation 82 3. Current AVR: 1.25
T. Sick 79
U. Other 74
IX. Total (W + S + T + U) 2270
Note: The numbers in box X and box Z must be the same:
Y. Number of employees in window 454
Z. Box Y * 5 2270
Section V: Status / Update of Program YEAR: 1998 Site ID#:065890
A. Evaluate why you did or did not attain your target AVR.
Despite full implementation of the City's Trip Reduction Plan, the City has fallen short of its target AVR of 1.5. Instead,
the AVR is currently 1.25. Several factors explain why the target was not reached.
1. The City's Rideshare program incentives are offered to all employees, regardless of whether they work at the
regulated site or at a non-regulated location. As a result, many employees who rideshare regularly and are enrolled in
the program were not included in the AVR tabulation.
2. Many City employees live within a ten mile radius of City Hall. Because traffic congestion is not as serious in the San
Bernardino area as it is in Los Angeles and Orange counties, many employees do not feel the need to avoid traffic. It is
difficult to convince these employees of the benefits of ridesharing because they feel that the short commute is less
stressful and less polluting.
3. Because of the high crime rate in the City, some employees feel unsafe using public transit,walking, or bicycling to
work.
4. This year, the City went from a synchronzed 9180 to a rotating 9180. In past years,the survey was conducted on a
9180 week when most employees did not report to work. Approximately half of the City's employees reported to work on
the Friday of this year's survey week.
B. Explain how this plan is expected to succeed in achieving your target AVR.
The City will continue to fully implement the incentives previously offered. Incentives include Option Rideshare/Freeway
Commuter Incentive programs; extra annual paid day off; monthly, quarterly, and bi-annual drawings; annual equipment
reimbursements of up to $50 to employees who walk or bicycle to work; preferrential parking passes; guaranteed
emergency ride home; 9180 and 4110 work schedules; gas vouchers for carpools of three or more; subsidized bus
passes and October Rideshare Week festivities.
Marketing efforts will continue to ensure that all employees are aware of the incentives offered through the rideshare
program. Quarterly paycheck stuffers will provide a direct means of communication with each employee. Marketing will
focus on those employees who have previously participated in the program, and also those who participate occasionally
on an informal basis.
Quarterly meetings with department rideshare representatives provide an opportunity to discuss current rideshare
promotions. Representatives, in turn, can provide more personnal contact with employees.
Section VI-1: Marketing Summary Year: 1998 Site ID:065890
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STRATEGY
Preferential Parking for Ridesharers ISI I I ISISI I I I I I I I I I I I I I I
Guaranteed Return Trip Is1 I I ISISI I I I I I I I I I I I I I I
Rideshare Matching Service ISI I I ISISI IDI I I I I I I I I I I I I
Personalized Commute Assistance I I I I I I I I I I I I I I I I I I I I I
Telecommuting I I I I I I I I I I I I I I I I I I I I
Compressed Work Week I I I I I I I D I W I I I I I I I I I I I I I
Direct Financial Awards I I I I I I I I I I I I I I I I I I I I I
Prize Drawings I S I I I I S I S I I I I I I I I I I I I I I I
Gift Certificates i s I I I I S I S I I I I I I I I I I I I I I I
Points Program I I I I I I I I I I I I I I I I I I I I I
Time off with Pay I s i I I I S I S I I I I I I I I I I I I I I I
Parking Charge /Subsidy I I I I I I I I I I I I I I I I I I I I I
Vanpool Program I I I I I I I I I I I I I I I I I I I I I
Bicycle Program I S I I I I I S I I I I I I I I I I I I I I I
Miscellaneous Awards I I I I I I I I I I I I I I I I I I I I I
Auto Services I I I I I I I I I I I I I I I I I I I I I
Transit Information Center/Pass Token Sale$SI I I ISISI I I I I I I I I I I I I I I
Discounted/Free Meals I I I I I I I I I I I I I I I I I I I I I
Flex Time I I I I I I I I I I I I I I I I I I I I I
Miscellaneous Strategy I I I S I I I I I I I I I I I I I I I I I I
GENERAL MARKETING PROGRAM I I I I I I I I I I I I I I I I I I I I I
Preferential Parking for Ridesharers YEAR: 1998 Site ID#: 065890
Status: Current
A. Description of strategy:
The employer provides eligible employees with preferential parking spaces to park their vehicles as follows:
[X] Closer to Building Entrance(s) [ ] Parking Spaces with Greater Security
[ ] Closer to Work Station(s) [ ] Parking Spaces with Cover/Shelter
[ ] Closer to Facility Exit(s) [ ] Closer to Shuttle
[ ] Based on Demand
[ ] Other
These spaces shall be clearly posted or marked in a manner to identify them for carpool and vanpool use only.
33 Number of Preferential Parking Spaces
2 Minimum Number of Persons (per vehicle) Required to be Eligible
60 Minimum Number of Days per Week or % of Rideshiring Required to be Eligible
permit Method of Vehicle Identification
B. Monitoring / Tracking
[X] Claim Forms [ ] Parking Lot or Building Entry Checkpoint
[ ] Driver's or Operator's Record [ ] Observations(e.g., bike rack counts, preferred parking
[ ] Other
C. Monthly Participation:
50 Current Participation 50 Projected Participation
(Current +/- Change)
D. Implementation Schedule:
This strategy will be implemented no later than 0 days after program approval.
Guaranteed Return Trip YEAR: 1998 Site ID#:065890
Status:Current
A. Employees using the following transportation modes are included in this strategy:
[X] Carpooling [X] Transit [X] Bicycling
[ ] Vanpooling [X] Walking [ ] Other
B. Description of strategy:
The employer provides eligible employees a return trip (or up to the point of commute origin), when a need
for the return trip is created, in the event of:
[X]Personal Emergency Situation [X] Program Participants
[ ]Unplanned Overtime 60 Minimum number of days per week or percentage of
[ ]Planned Overtime ridesharing required to be eligible.
[ ]Inclement Weather
[ ]Other
This will be accomplished by utilizing one or more of the following transportation modes or options:
[X]Company Vehicle [ ]TMA/TMO Provided
[ ]Rental Car [X]Supervisor or Fellow Employee
[X]Taxi [ ]Other
C. Monitoring / Tracking
[ ] Claim Forms [ ] Time Cards or Other Forms of Self-Reporting
[ ] Driver's or Operator's Record [X] Manager or Supervisor's Report
[ ] Other
Name of person who will monitor the use of this strategy: Telephone / Extension
Lori Sassoon (909)384-5122
D. Implementation Schedule:
This strategy will be implemented no later than 0 days after program approval.
Rideshare Matching Service YEAR: 1998 Site ID#: 065890
Status: Current
A. Description of strategy:
Rideshare Matching Service provides matchlists on a prescribed basis. Employer provides rideshare
matching service to all employees using at least one of the following methods:
[ ] Employer Based System [ ] Zip Code Lists
[X] Regional Commute Management Agency. [ ] Zip Code Maps
[ ] TMA/TMO [ ] Meet Your Match Meeting
How and when do you match people:
[ ] During New Hire Orientation
[ ] As part of a company ( or site) wide survey
[X] On demand
Registration and distribution will take place: On-Going
B. Monitoring/Tracking:
[ ] Registration Forms
[X] Matchlist
[ ] Survey Forms
[ ] Other
C. Implementation Schedule:
This strategy will be implemented no later than 0 days after program approval.
Compressed Work Week YEAR: 1998 SITE ID#:065890
STATUS: Current
A. Description of strategy: Compressed Work Week(CWW) applies to employee(s)who as an alternative to working five
eight-hour days in one week or ten eight-hour days in two weeks, are scheduled in a manner which
reduces vehicle trips to the work site.
Does a written policy exist that defines eligibility, participation and
administration of the compressed work week program? Yes
The Compressed Work Week schedule is offered to: All employees
Number of employees for each type of CWW used: Current Projected
[ 1 3/36 compressed work week 0 0
[X] 4/40 compressed work week 30 30
[X] 9/80 compressed work week 350 350
B. Monitoring/Tracking:
[ ] Time cards or other form of self reporting
[ ] Claim Forms
[X] Manager' s or Supervisor' s Report
[ ] Other
C. Implementation Schedule:
This strategy will be implemented no later than 0 days after program approval.
Prize Drawings YEAR: 1998 SITE ID#:065890
STATUS: Revised
A. Employees using the following transportation modes are included in this strategy:
[X] Carpool [ ] Vanpool [X] Transit [ ] Other
[X] Walking [X] Bicycling [ ] Telecommuting
B. Description of strategy:
Prize Average Value Number Drawing Eligibility Minimum
Category per Prize of Prizes Frequency Code Requirement
Other $20.00 2 Monthly % of Working 60
Other $50.00 10 Annually % of Working 60
Other $50.00 2 Semi-annually Other 0
Other $50.00 6 Annually Other 0
C. Monitoring/Tracking:
[X] Claim Forms
[ ] Manager' s or Supervisor' s Report
[ ] Electronic Badges
[ ] Time cards or other form of self reporting
[ ] Other
D. Implementation Schedule:
This strategy will be implemented no later than 0 days after program approval.
Other Frequency Codes
Other Eligibility Codes
Other Prizes
Time Off with Pay YEAR: 1998 SITE ID#:065890
STATUS: Current
A. Employees using the following transportation modes are included in this strategy:
[X]Carpooling [X]Transit [X]Bicycling
[ ]Vanpooling [X]Walking [ ]Other
B. Description of strategy: The employer provides eligible employees additional time off with pay for participation in the
company's commute program as follows:
Participation Rate
Number of days Time off Earned Unit of time off earned
of participation
0 Per Month 0.00
0 Per Quarter 0.00
60 Per Year 1.00
Each day of participation 0.00 Days
Maximum amount (if any) of earned time off that can be accumulated within a one-year period.
0
C. Monitoring/Tracking:
[ ] Time cards or other form of self reporting
[ ] Claim Forms [ ] Electronic Badges
[X] Manager' s or Supervisor' s Report [ ] Other
D. Implementation Schedule:
This strategy will be implemented no later than 0 days after program approval.
Bicycle Program YEAR: 1998 SITE ID#:065890
STATUS: Current
A. Description of strategy: The employer provides eligible employees who commute by bicycle with the following:
Distribution Minimum
Frequency Requirement
[ ] Bicycle Matching
[X] Shoes/Clothing Annually 60
[ ] Helmets/Locks/Etc.
[ ] Bicycle Repairs/Kits
[ ] Discounts at Local Bike Shops
[ ] Special Meetings
[ ] Bicycle To Work Day
[ ] Other
Is there particiption in an organized bicycle club? No
B. Monitoring/Tracking:
[X] Claim Forms [ ] Parking Lot/Entry Checkpoint
[ ] Time cards or other form of self [ l Electronic Badges
reporting
[ ] Manager' s or Supervisor' s Report [ ] Other
[ ] Observations
C. Implementation Schedule:
This strategy will be implemented no later than 0 days after program approval.
Transit Information Center/Pass Token Sales YEAR: 1998 SITE ID#:065890
STATUS: Current
A. Description of strategy: The employer provide(s) (a)transit information center(s) that make(s) available general transit
information(route maps and schedule information) significant to the worksite to all the employees.
The location of this center(s) should be visible within the worksite and be accessible to all employees
during working hours. A transit information center(s)will be located and provided through:
TYPE OF INFORMATION CENTER:
[ ] "Take One" Displays or Racks
[ ] Staffed Commuter Information Center
[ ] Security or Facility Management Office
[ ] Parking Office
[ ] Other
On-site sale of transit passes or tokens provided. Yes
Discounted transit passes or tokens provided. Yes
Value of discount. $18.00
B. Monitoring/Tracking:
[X] Manager' s or Supervisor' s Report
[ ] Observations
[ ] Other
C. Implementation Schedule:
This strategy will be implemented no later than 0 days after program approval.
Gift Certificates YEAR: 1998 SITE ID#:065890
STATUS: Current
A. Description of strategy: The employer provides eligible employees ¢ift certificates for oarticioation in the comnany's
commuter program.Employees are only eligible for a maximum of$40 in gift certificates
per month for the first three months of participation.
Average Value Frequency Eligibility Minimum
per Certificate Requirement
35.00 Monthly Other 0
0.00
0.00
0.00
B. Monitoring/Tracking:
[ ] Driver's or Operator's Record [X] Claim Forms
[ ] Time cards or other form of self reporting [ ] Electronic Badges
[ ] Manager's or Supervisor's Report [ ] Other
C. Implementation Schedule:
This strategy will be implemented no later than 0 days after program approval.
Other Eligibility Description