HomeMy WebLinkAbout13- Mayor's Office CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Thelma Press, Fine Arts Liaison Subject: Approve recommendation of The
Fine Arts Commission to grant
Dept: Mayor's Office 2,500 to the Ballet Folklorico
Date: September 4, 1998 ORIGINAL
Synopsis of Previous Council Action:
Last Funded in 1987
Recommended Motion: MAYOR AND COMMON COUNCIL
ADOPT RESOLUTION
Signature
Contact person: Thelma Press one 5133
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount: 2,500
Source:(Acct. No.) 001-091-5185
Acct. Description) FIN ARTS
Finance:
Council Notes:
Agenda Item No.
JID/5/9 r
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
STAFF REPORT
To: Honorable Mayor& Members of the Common Council
From: Fine Arts Commission
Date: August 31, 1998
Re: Fine Arts Commission funding
The twelve San Bernardino organizations approved for funding by the Fine Arts
Commission for 1998/1999 are listed below in alphabetical order:
1. Ballet Folklorico Cultural
2. Canto Ballet
3. Family Playhouse
4. Inland Dance Theaters, Inc.
5. Junior University
6. Metropolitan Opera National Council Auditions Western Regions
7. Prime Time Choraliers
8. San Bernardino Symphony Orchestra
9. San Bernardino Valley Community Concert Association
10. Sinfonia Mexicana Society
11. Stage One Players
12. Sturges Academy
* New Applicants
1. The applications were mailed to the Commissioners for advanced study.
2. The Commissioners met as a group on Monday August 10, 1998 to discuss the
requests.
3. Oral interviews with the applicants were scheduled for August 12�', 0) , 14`", 1998.
The recommendations before you are the results of an extremely difficult decision
making process. The Commissioners concerns were to have the long standing productive
San Bernardino Fine Arts Organizations continue to function while at the same time
encouraging the development of the organizations.
The two new applicants are Sturges Academy and Family Playhouse. The Commissioners
have asked these two groups to combine their projects. Sturges Academy will bring
children from the inner city schools during the summer months for a variety of theater
training skills, which will be demonstrated at the end of the Academy season with a final
performance using the expertise of the Family Playhouse.
Hopefully, the Academy's creative programming will successfully attract other funding
sources in order to develop continued off track school children involvement.
Fine Arts Requests
Fiscal Year 1998 - 99
Amount Requested - $230, 781 . 00
Funding Available - $149 , 000 . 00
Organization Amount Requested Amount Funded
Ballet Folklorico $3 , 175 . 00 $2 , 500 . 00
Canto Bello $5, 000 . 00 $4 , 000 . 00
Community Concert $21, 204 . 00 $16, 000 . 00
Family Playhouse $15 , 810 . 00 $5 , 000 . 00
Junior University $20, 000 . 00 $12 , 000 . 00
Inland Dance $25, 000 . 00 $16 , 000 . 00
Metropolitan Opera $3 , 500 . 00 $3 , 000 . 00
Prime Time $2 , 942 . 00 $1, 000 . 00
Sinfonia Mexicana $34 , 850 . 00 $15, 000 . 00
Stage One Players $17, 800 . 00 $6, 000 . 00
Sturges Academy $10 , 000 . 00 $5 , 500 . 00
S .B . Symphony $71, 500 . 00 $63 , 000 . 00
Fine Arts Commission in Attendance
For Funding Requests
1998-99
Commisioners: Attendance
First Ward
Marie Antoinette Alonzo Absent from Judging
Second Ward
Helen M. Carlson Attended Partial Reviewing
Third Ward
Patricia A. Halbig Present
Fourth Ward
Barry Silver Present
Fifth Ward
Rita Bee Present
Sixth Ward
No Commissioner
Seventh Ward
Dorris A. Ballard Present
Mayor's Appointments
Mildred L. McKim Present
Maura Owens Townsend Present
Alternate Member
Gwendolyn Roberts Present
Synopsis: Ballet Folklorico Cultural
The Ballet Folklorico Cultural is a community based organization which promotes an
understanding, awareness and sensitivity of the Mexican heritage and culture through music
and dance.
This group was assisted by The Fine Arts Commission in 1985 to gain a non-profit status and
are now having a second and third generation involvement. Student instruction is free.
Currently there are 80 students.
This group survives on donations and fundraisers the monies going for instructors, costumes
and instruments.
Ballet Folklorico members perform at hospitals, The Lights Around The World Festival, clubs
etc. Some students have performed at the Mark Taper Forum and in the Mambo scene of
the movie "My Family", Ml Familia, and at Disneyland.
* Estimated attendance - 2,000 persons
* Number of performances - 1
* Estimated income..........$2,700.00
* Estimated costs..........$71575.00
* Grant requests was for..........$3,175.00
* Fine Arts Commission recommends..........$2,500.00
RESOLUTION NO._ ('C-))NJ
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF AN AGREEMENT WTITI THE BALLET FOLKLORICO CULTURAL
FOR THE PROMOTION OF ARTS AND CULTURE.
4
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERNARDINO AS FOLLOWS:
7
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
8
9 and directed to execute on behalf of said City an Agreement with BALLET
10 FOLKLORICO CULTURAL, a copy of which is attached hereto marked Exhibit "A"
11 and incorporated herein by reference as fully as though set forth at length.
12 SECTION 2. The authorization to execute the above referenced agreement
13 is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
14
passage of this resolution.
15
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28 September 22, 1998 1
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE BALLET FOLKLORICO
1 CULTURAL FOR THE PROMOTION OF ARTS AND CULTURE.
2
3 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor
4 and Common Council of the City of San Bernardino at a meeting thereof,
5 held on the day of , 1998, by the following vote, to wit:
6 Council Members AYES NAYS ABSTAIN ABSENT
7
ESTRADA — — — —
8
9 LIEN — — — —
10 ARIAS — — —
11 SCHNETZ — — — —
12 DEVLIN — — — —
13 ANDERSON — — — —
14
MILLER — — — —
15
16
17 City Clerk
18 The foregoing resolution is hereby approved this day of
19 1998.
20
JUDITH VALLES, Mayor
21 City of San Bernardino
Approved as to form and
22 legal content:
23 James F. Penman,
24 City ttorney
25 By: 14vo 2—yms.,,-�
26
27
28 September 22, 1998 2
�'4 A Rt�,y
f 4�ir 7� C I T Y O F
i
an bernardino
A C H E L C L A R K
C I T Y C L E R K �\
October 7, 1998 �
v'
Gloria Chavez
Ballet FoWorico Cultural
cio Rita Navarrete
455 West 20`h Street
San Bernardino, CA 92405
Dear .1/Ir. Chavez:
At the Mayor and Common Council meeting of October 5, 1998, the City of San
Bernardino adopted Resolution 98;270 authorizing a fine arts funding agreement.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return
the original agreement to the City Clerk's Office, ATTN: Melanie Miller, P.O. Box
t 518, San Bernardino, CA, 92418 as soon as possible.
Vou will be mailed an executed copy for your files.
Please be advised that said resolution will be null and void if it is not executed within
sixty (60) days— December 4, 1998.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Sincerely,
Rachel Clark
City Clerk
RC:mam
Enclosures
P . O . B O X 1 3 1 8 , S A N 8 E R N A R D I N 0 , C A 9 2 4 0 2
3 0 0 N O R T H D S T R E E T S A N B E R N A R D I N O .
C A L I F O R N I A 9 2 4 1 8 - 0 0 0 1 ( 9 0 9 ) 3 8 4 - 5 0 0 2
( 9 0 9 ) 3 8 4 - S 1 0 2 F A X - ( 9 0 9 ) 9 8 4 - 5 1 S 8
T D 0 / T T Y - ( 9 0 9 ) 3 8 4 - 5 5 4 0
98-279
1 AGREEMENT
2 Fine Arts Funding
3 THIS AGREEMENT is entered into between the CITY OF SAN
4 ERNARDINO, a municipal corporation, referred to as "City" and the
5 BALLET FOLKLORICO CULTURAL, a non-profit organization, referred to
6 s "Organization. "
7 The parties agree as follows :
8 1 . Recitals .
9 A. Organization has requested financial assistance from
10 City for the fiscal year 1998-99, in order to assist in defraying
11 the expense of certain concerts, shows , festivals, or events or
12 activities sponsored by Organization as set forth in Organization' s
13 grant proposal (hereinafter "the proposal" ) approved by the Fine
14 its Commission of the City. A copy of said proposal is on file in
15 the Mayor' s Office of Cultural Affairs . The terms of the proposal
16 are incorporated herein by reference and shall govern the uses of
17 the funds provided herein. The financial assistance provided for
18 in this agreement is made on a one-time only basis, and receipt of
19 said funds shall not imply a continuing obligation of the City
20 beyond the terms of this Agreement .
21 B . The expenditure is for a valid municipal public
22 purpose, to wit : for the promotion of art appreciation in San
23 Bernardino, as more fully set forth in the proposal submitted by
24 Organization.
25 2 . Payment . Upon presentation of a claim to the Mayor' s
26 Office, City shall pay to Organization from the
27
28 Exhibit
-1-
98-•279
1 AGREEMENT RE : THE CITY OF SAN BERNARDINO AND THE BALLET FOLKLORIC
CULTURAL FOR THE PROMOTION OF THE ARTS AND CULTURE .
2
3 budget for the 1998-99 fiscal year, the total sum of $2 , 500
4 dollars, to cover the costs per the Fine Arts grant application
5 agreement .
6 3 . Use of Funds . The funds paid to Organization shall be
7 used solely for the purposes set forth in Paragraph 1 and in strict
8 compliance with the provisions set forth in the agreement . N
9 deviation from the agreement shall be made without the express
10 approval of the City of San Bernardino. Said funds shall be
11 expended by June 30 , 1999, and any unexpended funds shall be
12 returned to City by Organization.
13 4 . Accounting. Within 20 days after the completion of the
14 event, the Organization shall submit to the Mayor' s Office, with a
15 copy to the Director of Finance, an accounting of the actual
16 expenditures connected with said event as it relates to the funds
17 which were provided by the City. Financial records shall be
18 maintained in accordance with generally accepted accounting
19 principles by Organization in such manner as to permit City to
20 easily trace the expenditures of the funds . All books and records
21 of Organization are to be kept open for inspection at any time
22 during the business day by the City or its officers or agents .
23 Failure to submit the financial records in accordance with this
24 section will result in the Organization reimbursing the City.
25 5 . Hold Harmless . Organization covenants and agrees to
26 defend, indemnify, and hold harmless the City and its employees and
27 agents from all liabilities and charges,
28
-2-
98-279
AGREEMENT RE : THE CITY OF SAN BERNARDINO AND THE BALLET FOLKLORIC
1 CULTURAL FOR THE PROMOTION OF THE ARTS AND CULTURE .
2
3 expenses (including counsel fees) , suits or losses howeve
4 occurring, or damages arising or growing out of the use or receipt
5 of the funds paid hereunder and all operations under thi
6 agreement . Payments hereunder are made with the understanding that
7 the City is not involved in the performance of services or oche
8 activities of Organization. Organization and its employees an
9 agents are independent contractors and are not employees or agent
10 of the City in performing said services .
11 6 . Termination. City shall have the right to terminate
12 this Agreement and any funding remaining unpaid hereunder for an
13 reason by mailing a ten-day written notice to Organization and this
14 agreement shall terminate ten days after the mailing of such
15 notice . In the event this Agreement is terminated for reasons of
16 improper use of funds or use of funds for any purpose other than
li those authorized, any unexpended portion of the funds provided by
18 City shall be returned to City. In addition, Organization shall
19 reimburse to City any funds expended which were used for an
20 purposes other than those authorized under this Agreement .
21 7 . Assignment . Organization shall not assign its interest
22 in this Agreement without the prior written approval of City.
23 8 . Insurance . Organization shall take out and maintain
24 during the life of this Agreement such public liability an
25 property damage insurance as shall insure City, its elective an
26 appointive boards, commissions, officers,
27
28
-3-
98-279
AGREEMENT RE : THE CITY OF SAN BERNARDINO AND THE BALLET FOLKLORIC
1 CULTURAL FOR THE PROMOTION OF THE ARTS AND CULTURE .
2
3 agents and employees, Organization and its agents performing act
4 covered by this Agreement from claims for damages for persona
5 injury, including death, as well as from claims for property damag
6 which may arise from Organization' s or its agents' operation
7 hereunder, whether such operations be by Organization or its agent
8 or by anyone directly or indirectly employed by either Organization
9 or its agents, and the amounts of such insurance shall be as
10 follows :
11 (a) Public Liability Insurance . In an amount not less tha
12 $1, 000 , 000 for injuries, including, but not limited to, death, t
13 any one person, and subject to the same limit for each person, in
14 an amount not less than $100, 000 on account of any one occurrence;
15 (b) Property Damage Insurance . In an amount of not less than
16 $50 , 000 for damage to the property of each person on account of an
17 one occurrence .
18 (c) Workers Compensation. Organization shall provide worker
19 compensation insurance in the amount required by state law if the
20 funds provided hereunder are to be paid as salary to any employee
21 of Organization. Organization shall require that all rights of
22 subrogation under such policy of workers compensation insurance
23 shall be waived as to City. City shall be set forth as an
24 additional named insured in each policy of insurance provide
25 hereunder.
26 (d) The Certificate of Insurance furnished to the City shall
27 require the insurer to notify the City of any change or termination
28 in the policy.
-4-
98-279
AGREEMENT RE : THE CITY OF SAN BERNARDINO AND THE BALLET FOLKLORIC
1 CULTURAL FOR THE PROMOTION OF THE ARTS AND CULTURE.
2
3 9 . Obligation. Organization hereby covenants that it has
4 taken all actions necessary to make the adherence to the
5 obligations imposed by this agreement a binding obligation of the
6 organization.
7 10 . Notices . All notices herein required shall be in writing
8 and delivered in person or sent by certified mail, postage prepaid
9 addressed as follows :
10 As to City: As to Organization:
11 Mayor' s Office Gloria Chavez
City of San Bernardino Ballet Folklorico Cultural
12 300 North "D" Street c/o Rita Navarrete /
13
San Bernardino, CA 92418 455 W. 20th St . //4)'?
4
14 11 . Entire Agreement . This Agreement and any documents or
15 instruments attached hereto or referred to herein integrate all
16 terms and conditions mentioned herein or incidental hereto, an
17 supersede all negotiations and prior writing in respect to the
18 subject matter hereof . In the event of conflict between the terms,
19 conditions or provisions of this Agreement, and any such document
20 or instrument, the terms and conditions of this Agreement shall
21 prevail .
22 12 . Non-Discrimination. Organization agrees that for the term
23 of this Agreement it shall not discriminate in employment,
24 recruitment, hiring, admission practices, advertising or in any
25 other manner on the basis of race, color, creed, religion, national
26 origin, sex, physical handicap, or marital status .
27 Lfg
28 DATED: D b 7
-5-
98-279
AGREEMENT RE : THE CITY OF SAN BERNARDINO AND THE BALLET FOLKLCRIC
1 CULTURAL FOR THE PROMOTION OF THE ARTS AND CULTURE.
2
3 CITY OF SAN BERNARDINO
4
5
. G �
6 Judit Valles, Mayor
7
8 �
ATTEST: RmAtLd cr-Ll t
9 Rachel G. Clark, City Clerk
10 S�Quu�4,A� e ��
J"
11 ORGANIZATION
12
13 Approved as to form
14 and legal content :
15 JAMES F. PENMAN
City Attorney
16
17 By:
18
19
20
21
22
23
24
25
26
27
28
-6-
98-279
PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
I . Applicant Organization (Name, II . Contact Person Gloria Chavez
Address, etc . ) Title Director
Phone : ( 909 ) 985-6091
Ballet Folklorico Cultural III Program Category Under which
C/o Rita Navarrete Support is requested:
455 W. 20th Street Folk Art Program
San Bernardino, CA 92405
Phone :_( 909 ) 886-3737 IV. Period of Support Requested
Non-Profit I .D. 01541256 December 1998 through November 1999
Number of Years in existence 13 Starting Ending
-----------------------------------
V. Project Descriptions :
A presentation to the community by the Ballet Folklorico Cultural of new
folklorico dances they have worked very hard to master. The presentation
will include new students performing for the first time as well as members
who have been with the group for the entire 13 years. The program will
feature lcoal singers and live music, including a mariachi and Nortena band,
to enhance the performance of the dancers.
-----------------------------------
VI . Estimated number of persons expected to benefit from this
program/project : 2000
a) Number of persons by paid attendance : 1700
b) Number of persons by free complimentary admission: 60
c) Number of performances scheduled: 1
d) Total attending all performances ( [a" plus [b] ) 1760
---------------------------------------
VII . Need S�_-atement :
The community has on many presentations in this area by musicians and dancers
but always at a cost which is not affordable by the underserved members of the
community - $25 per person. Our goal is to successfully present this project
to underserved members of the community by making it affordable, especially
to families who would not othewise be able to afford entertainment in today's economy.
-----------------
VIII . Intended Results :
Our most important goal is to continue working with our youth to provide a
positive learning environment to promote an understanding, awareness and
sensitivity in our youth towards their Mexican heritage and culture. As a result
building their character and developing their pride as citizens in the,community.
,
(PA Revised 6/96) -6-
98-279
IX. Total anticipated expenses for this period:
Salary & Wages (Musicians, ushers, security, stage creep) 2025.00
Supplies & Material (costumes, scenery, advertising, $ 3450.00
programs, tickets, insurance)
Travel $ -0-
Fixed Assets/Rentals or Leases (Hall, sound equip) $ 2100.00
Outstanding loan payments $ -0-
Fees & Other $ -0-
TOTAL COSTS $ 7575.00
X. Total anticipated income for this period:
Most Recent This
Fiscal Period Fiscal Period
Income from performances $ 1,000.00 $ 2,000.00
Revenue (stocks, bonds, rentals, etc . ) $ -0- $ -0-
Grants $ -0- $ -0-
Contributions $ 700.00 $ 700.00
Funds from Support Groups $ -0- $ -0-
Other $ -0- $ -0-
TOTAL INCOME $ 1,700.00 $ 2,700.00
XI . Amount requested from the San Bernardino Fine Arts Commission:
a) Total Costs (Section IX) $ 7,575.00
b) Total Income (Section X) ( _) $ 4,400.00
c) AMOUNT REQUESTED ( (a] minus (b] ) $ '-° 3,175.00
Percentage requested:
(Amount Requested divided by Total Costs) 42%
(PA Revised 6196) -7-
98-279
XII . Amount per person to be subsidized by Fine Arts grant :
Amount requested (Section XI Line [c] ) divided by
number of people attending (Section VI Line [d] ) $ 1.80
XII . Future objectives :
As availability of city funds will be increasingly restricted in the
foreseeable future, how does your organization propose to become more
self-sufficient?
As a non-profit organization, we have been very fortunate to find sponsorships
for most of our presentatins and expenses. We continue to build solid
relationships with community organizations such as the Knights of Columbus
the Gents Organization, City and county offices, San Bernardino County Medical
Center as well as several businesses in the local area to enable us to continue
cultural enrichment and awareness through our youth.
XIII . Provide a brief history/background of the organization:
The Ballet Folklorico Cultural is a community based, non-profit dance group
whose main objective is to promote an understanding, awareness and sensitivity
in our studnets towards their Mexican Heritage and culture. Our group currently
consists of over 80 students from the age of 5 years to adult. Our organization
has been in existence for 13 years as a non-profit organization. We do not charge
our students to teach them. We survive strictly on donations from perforamnces
and fundraisers. All funds donated to the gorup are used for the benefit of the
dancers. We have an "open door" policy welcoming young people from all ethnic
affiliations. During the last several years, several--{{members have had the
opportunity to expand their experiences into other areas of performance. Some
students were selected to perform Early California dances with L.A. choreographer
Miguel Delgado in the opening night festivities for the play "Bandido" at the
Mark Taper Forum. Other students auditioned and were selected to perform
in the Mambo schene with actor, Esai Morales, in director Greg Nava's film
Eam 4_h=Eli_Fami1 iip'-_-We_alaa Have y rfprggd.for-the-lag-nine-zyg37;.s_sad_RLpngyland,
CERTIFICATION:
Project Officer: Pat Lemus Title : Treasurer
Phone Number: 909-824-0792 Date : 7-31-98
(PA Revised 6196) -8-
98-279
List Board of Directors and Officers
(Include names, addresses and phone numbers)
Sophie Garza, President
856 Ellen Street
Colton, CA 92324
Rita Navarrete, Vice President
455 West 20th Street
San Bernardino, CA 92405
Sylvia Garcia, 2nd Vice President
1207 West Victoria
San Bernaridno, CA 92405
Pat Lemus, Treasurer
581 West C Street
Colton, Ca 92324
Margo Montano, Asst Director
398 N. Macy
San Bernardino, CA 92410
John Avila, Sgt at Arms
3524 N. Genieve Street
San Bernardino, CA 92405
Maria Garcia, Secretary
1630 Admiralty Street
Colton, CA 92324
(PA Revised 6/96) -9-
J
C I T Y O F
bernardino
R A C H E L C L A R K
C I T Y C L E R K
October 7, 1998
Gloria Chavez
Ballet Folklorico Cultural
c/o Rita Navarrete
455 West 20th Street
San Bernardino, CA 92405
Dear Mr. Chavez:
At the Mayor and Common Council meeting of October 5, 1998, the City of San
Bernardino adopted Resolution 98-271 authorizing a fine arts funding agreement.
Enclosed is one (1) original agreement.I) Please sign in the appropriate location and return
the original agreement to the City Clerk's Office, ATTN: Melanie Miller, P.O. Box
1318, San Bernardino, CA, 92418 as soon as possible.
You will be mailed an executed copy for your files.
Please be advised that said resolution will be null and void if it is not executed within
sixty (60) days—December 4, 1998.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Sincerely,
Rachel Clark
City Clerk u
P 1 r✓. 1
RC:mam ,U '
Enclosures
P . O . B 0 X 1 3 1 8 S A N B E R N A R D I N 0 , C A 9 2 4 0 2
3 0 0 N O R T H D S T R E E T S A N B E R N A R D I N 0 .
C A L I F O R N I A 9 2 4 1 8 0 0 0 1 ( 9 0 9 ) 3 8 4 . 5 0 0 2
( 9 0 9 ) 3 8 4 - 5 1 0 2 F A X - ( 9 0 9 ) 3 8 4 - 5 1 5 8
T D D / T T Y - ( 9 0 9 ) 3 8 4 - 5 5 4 0