HomeMy WebLinkAbout1985-287 i
RESOLUTION NO. 85-287
1
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND
2 DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE
3 FOLLOWING INDIVIDUAL ORGANIZATIONS: ROLLING START, INCORPORATED
AND MENTAL HEALTH ASSOCIATION.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5 OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. The Mayor of the City of San Bernardino is
7 hereby authorized and directed to execute, on behalf of said
8 City, three (3 ) separate agreements for Community Development
9 Block Grant funding with the following organizations: Rolling
10 Start, Incorporated (2 agreements) and Mental Health Association ,
11 a copy of each of which agreements are annexed hereto as Exhibits
12 "l" , "2" , and "3 " respectively and are incorporated herein by
13 reference as though fully set forth at length.
14 SECTION 2. The agreements provide for the granting of
15 Community Development Block Grant funds in the following amounts :
16
17 Rolling Start, Incorporated (Lifeline) $30 ,600
18 Rolling Start , Incorporated (Deaf Services) $ 7 ,986
19 Mental Health Association $15,000
20
21 I HEREBY CERTIFY that the foregoing resolution was duly
22 adopted by the Mayor and Common Council of the City of San
23 Bernardino at an adjourned reaularmeeting thereof , held on the
24 29th day of July 1985 , by the following vote, to
25 wit:
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1 AGREEMENT
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4 THIS AGREEMENT is entered into effective as of July 1
5 1985, at San Bernardino, California, between the CITY OF SAN BERNARDINO, a
6 municipal corporation, referred to as "City", and MENTAL HEALTH ASSOCIATION
7 a nonprofit community service organization, referred to as "Subrecipient".
8 City and Subrecipient agree as follows:
9 1. Recitals.
10 (a) Subrecipient has requested financial assistance from City for
11 fiscal year 1985/1986 from funds available through a community development
12 block grant from the United States of America to City.
13 (b) Subrecipient represents that the expenditures authorized by
14 this Agreement are for valid community development purposes, in accordance
15 with federal law and regulations, and that all funds granted under this
16 Agreement will be used for no purpose other than those purposes specifically
17 authorized. The specific purposes and scope of services of this particular
18 grant are set forth in Exhibit "A", attached hereto and incorporated into this
19 Agreement as though fully set forth herein.
20 2. Payments. City shall reimburse Subrecipient for allowable costs
21 incurred under the scope of this Agreement and applicable Federal regulations,
22 which have not been paid for or reimbursed in any other manner or by any other
23 Agency. Reimbursement will be made at least on a monthly basis, with the
24 'total of all such reimbursements not to exceed $ 15 nnn.nn
25 3. Term. This Agreement shall commence July 1, 1985, and terminate
26 June 30, 1986.
27 4. Use of Funds; Budget; Travel Limitation. The funds paid to
28 Subrecipient shall be used by it solely for the purposes set forth in
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1 Paragraph 1(b) of this Agreement, and in accordance with the program budget
2 submitted by Subrecipient to the Redevelopment Agency of the City of San
3 Bernardino, a copy of which is attached to this Agreement as Exhibit "B".
4 This budget shall list all sources of funding for the program covered by this
5 Agreement, whether from State, Federal, local or private sources, and shall
6 identify which sources are paying for which specific portions of the program,
7 by line-item, to the extent practicable. No travel expenses for out-of-state
8 travel shall be included in this program unless specifically listed in the
9 budget as submitted and approved, and all travel expenses to be funded from
10 funds provided hereunder shall be specifically identified as travel expense,
11 which shall be negotiated between Agency and Subrecipient in the budget. Any
12 travel expenses incurred by Subrecipient above the budgeted amount or for
13 out-of-town travel shall not be eligible for reimbursement unless the prior
14 written approval of the Executive Director of the Redevelopment Agency of the
15 City of San Bernardino, or his or her designee, has been obtained. Funds
16 shall be used for purposes authorized by the Community Development Block Grant
17 program only, and no portion of the funds granted hereby shall be used for any
18 purpose not specifically authorized by this agreement. Only net payroll shall
19 be periodically reimbursed by City as an allowable cost. Any amounts withheld
20 by Subrecipient from an employee's pay for taxes, social security, or other
21 withholding and not immediately paid over to another entity, shall not be
22 included as wages or expenses eligible for reimbursement as an allowable cost
23 until such time as the withheld taxes, social security, or other withholdings
24 are actually paid over to the entity entitled to such payment. Upon such
25 payment and the submission of evidence of such payment to the Redevelopment
26 Agency, such expenses shall be regarded as allowable cost, and City shall
27 reimburse Subrecipient for such obligation. A variation in the itemization of
28 costs, as set forth in the proposed budget submitted to City, not to exceed
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1 10% as to any particular line item, shall be allowed, provided the prior
2 written approval of the Executive Director of the Redevelopment Agency of the
3 City of San Bernardino is obtained, it being understood that the total amount
4 of the grant shall not be varied thereby. At the end of the term, all
5 unexpended funds shall be returned to the City by Subrecipient. The parties
6 intend that grant funds be utilized within the time period covered by this
7 Agreement, and any funds not used shall revert to the City. No reserve for
8 the future shall be established with the funds except as may be authorized to
9 meet commitments made for services provided during the period of this
10 Agreement, but not yet paid for at the conclusion of this Agreement.
11 5. Accounting. Prior to the final payment under this Agreement, and
12 at such other times as may be requested by the Executive Director of the
13 Redevelopment Agency of the City of San Bernardino, Subrecipient shall submit
14 to the Executive Director an accounting of the proposed and actual
15 expenditures of all revenues accruing to the organization for the fiscal year
16 ending June 30, 1986. Financial records shall be maintained by Subrecipient
17 in accordance with generally accepted accounting principles, in a manner which
18 permits City to trace the expenditures of funds to source documentation. All
19 books and records of Subrecipient are to be kept open for inspection at any
20 time during the business day by the City, its officers or agents, and by any
21 representative of the United States of America authorized to audit Community
22 Development Block Grant programs. Standards for financial management systems
23 and financial reporting requirements established by Attachment "F" and
24 Attachment "G" of Office of Management and Budget Circular No. A-110 shall be
25 fully complied with by Subrecipient. Subrecipient acknowledges that the funds
26 privded are federal funds. Subrecipient's financial management system shall
27 provide for accurate, current and complete disclosure of the financial results
28 of each program sponsored by this Agreement. It is the responsibility of
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j Subrecipient to adequately safeguard all assets of the program, and
2 Subrecipient shall assure that they are used solely for authorized purposes.
3 6. Services Available to Residents; Monitoring and Reporting Program
4 Performance. The services of Subrecipient shall be made available to
5 residents and inhabitants of the City of San Bernardino unless otherwise noted
6 in Exhibit "A". No person shall be denied service because of race, color,
7 national origin, creed, sex, marital status, or physical handicapp.
8 Subrecipient shall comply with Affirmative Action guidelines in its employment
9 practices. Subrecipient shall also monitor the program's activities and
10 submit written reports quarterly, or more often if requested, to the Executive
jj Director of the Redevelopment Agency of the City of San Bernardino, in
12 accordance with Attachment "H", Office of Management and Budget Circular No.
13 A-110. Failure to provide such quarterly performance reports may prevent the
14 processing by City of Subrecipient's requests for reimbursement, and may
15 justify temporary withholding as provided for in Paragraph 11 hereof.
16 7. Procurement Practices. Subrecipient shall comply with
17 procurement procedures and guidelines established by Attachment "0" to Office
18 of Management and Budget Circular No. A-102, "Procurement Standards". In
19 addition to the specific requirements of Attachment "0" to Circular No. A-102,
20 Subrecipient shall maintain a code or standards of conduct which shall govern
21 the performance of its officers, employees or agents in contracting with and
22 expending the Federal grant funds made available to Subrecipient under this
23 Agreement. Subrecipient's officers, employees or agents shall neither solicit
24 nor accept gratuities, favors, or anything of monetary value from contractors
25 or potential contractors. To the extent permissible by State law, rules, and
26 regulations, the standards adopted by Subrecipient shall provide for
27 penalties, sanctions or other disciplinary actions to be applied for
28 violations of such standards by either the Subrecipient's officers, employees
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j or agents, or by contractors or their agents. Subrecipient shall provide a
2 copy of the code or standards adopted to City forthwith. All procurement
3 transactions without regard to dollar value shall be conducted in a manner so
4 as to provide maximum open and free competition. The Subrecipient shall be
5 alert to organizational conflicts of interest or non-competitive practices
6 among contractors which may restrict or eliminate competition or otherwise
7 restrain trade. Subrecipient agrees to adhere to the procurement rules
8 specified in Office of Management and Budget Circular No. A-102 Attachment "0"
9 in its expenditure of all funds received under this Agreement.
10 8. Anti-Kick Back Provisions; Equal Employment Opportunity. All
11 contract for construction or repair using funds provided under this Agreement
12 shall include a provision for compliance with the Copeland "Anti-Kick Back"
13 Act (18.U.S.C. 874) as supplemented in Department of Labor Regulations (29
14 CFR, Part 3). This act provides that each contractor or subgrantee shall be
15 prohibited from inducing, by any means, any person employed in the
16 construction, completion or repair of public work, to give up any part of the
17 compensation to which he is otherwise entitled. Subrecipient shall report all
18 suspected or reported violations to City. All contracts in excess of
19 $10,000.00 entered into by Subrecipient using funds provided under this
20 Agreement shall contain a provision requiring compliance with Equal Employment
21 Opportunity provisions established by Executive Order #11246 as amended.
22 9. Prevailing Wage Requirement. Any construction contracts awarded
23 by Subrecipient using funds provided under this Agreement in excess of
24 $2,000.00 shall include a provision for compliance with the Davis-Bacon Act
25 (40.U.S.C. 276a to 276a-7) and as supplemented by Department of Labor
26 Regulations (29CFR). Under this act, contractors shall be required to pay
27 wages to laborers and mechanics at a rate not less than the minimum wages
28 specified in a wage determination made by the Secretary of Labor. In
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1 addition, contractors shall be required to pay wages not less often than once
2 a week. Subrecipient shall place a copy of the current prevailing wage
3 determination issued by the Department of Labor in each solicitation and the
4 award of a contract shall be conditioned upon the acceptance of the wage
5 determination. Subrecipient shall report all suspected or reported violations
6 to City.
7 10. Approval of City of any Charges; Use of Program Income. City
8 reserves the right to require Subrecipient to obtain the prior written
9 approval of City of any charges or fees to be charged by Subrecipient for
10 services provided under this Agreement, and of any rules and regulations
11 governing the provision of services hereunder. Program income represents
12 gross income earned by the Subrecipient from the Federally supported
13 activities. Such earnings exclude interest earned on advances and may
14 include, but will not be limited to, income from service fees, sale of
15 commodities, usage and rental fees. These funds shall be used first for
16 eligible program activities, before requests for reimbursement, or shall be
17 remitted to the City. Subrecipient shall remit all unspent program income to
18 the City within thirty (30) days subsequent to the end of the program year
19 (June 30, 1986). Interest earned on funds advanced under the Agreement shall
20 be paid to the City.
21 11. Temporary Withholding. The Executive Director of the
22 Redevelopment Agency of the City of San Bernardino is authorized to
23 temporarily withhold the payment of funds to Subrecipient when the Executive
24 Director determines that any violation of this Agreement has occurred. Funds
25 shall be withheld until the violation is corrected to the satisfaction of the
26 Executive Director or of the Mayor and Common Council. Subrecipient shall
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27 have the right to be heard by the Mayor and Common Council if Subrecipient
28 maintains no violation of the Agreement has occurred, which hearing shall be
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j held within 45 days after the funds have first been withheld, provided
2 Subrecipient requests such hearing within 15 days after such first withholding.
3 12. Records Retention. Financial records, supporting documents,
4 statistical records, and all other records pertaining to the use of the funds
5 provided under this Agreement shall be retained by Subrecipient for a period
6 of three (3) years, at a minimum, and in the event of litigation, claim or
7 audit, the records shall be retained until all litigation, claims, and audit
8 findings involving the records, have been fully resolved. Records for
9 non-expendable property acquired with federal funds provided under this
10 Agreement shall be retained for three (3) years after the final disposition of
11 such property.
12 13. Property Management Standards. Non-expendable personal property,
13 for the purposes of this Agreement, is defined as tangible personal property,
14 purchased in whole or in part with Federal funds, which has useful life of
15 more than one (1) year and an acquisition cost of three hundred dollars
16 ($300.00) or more per unit. Real property means land, including land
17 improvements, structures and appurtenances thereto, excluding movable
j$ machinery and equipment. Non-expendable personal property and real property
19 purchased with or improved by funds provided under this Agreement shall be
20 subject to the property management standards specified in Attachment "N" of
21 Office of Management and Budget Circular No. A-102, "Property Management
22 Standards".
23 14. Termination for Cause. City reserves the right to terminate this
24 Agreement and any and all grants and future payments under this Agreement in
25 whole or in part at any time before the date of completion of this Agreement
26 whenever City determines that the Subrecipient has failed to comply with the
27 conditions of this Agreement. In the event City seeks to terminate this
28 Agreement for cause, City shall promptly notify the Subrecipient in writing of
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1 the proposed termination and the reasons therefore, together with the proposed
2 effective date. Subrecipient shall be given an opportunity to appear before
3 the Mayor and Common Council at the time at which the Mayor and Common Council
4 are to consider such recommended termination, and shall be given a reasonable
5 opportunity to show cause why, if any exists, the Agreement should not be
6 terminated for cause. Upon determination by this Mayor and Common Council
7 that the contract should be terminated for cause, notice thereof, including
8 reasons for the determination, shall promptly be given to Subrecipient,
9 together with information as to the effective date of the termination. The
10 determination of the Mayor and Common Council as to cause shall be final.
11 15. Termination for Convenience. City or Subrecipient may terminate
12 this Agreement in whole or in part provided both parties agree that the
13 continuation of the project would not produce beneficial results commensurate
14 with further expenditure of funds. In such event, the parties shall agree
15 upon the termination conditions, including the effective date and, in the case
16 of partial terminations, the portion to be terminated. The Subrecipient shall
17 not incur new obligations for the terminated portion after the effective date
18 and shall cancel as many outstanding obligations as possible. City shall
19 allow Subrecipient full credit for the City's share of the non-cancellable
20 obligations properly incurred by the Subrecipient prior to termination.
21 16. Hold Harmless. Subrecipient agrees to indemnify and save
22 harmless the City and its employees and agents from all liabilities and
23 charges, expenses (including counsel fees), suits or losses, however
24 occurring, or damages, arising or growing out of the use of or receipt of
25 funds paid under this Agreement and all operations under this Agreement.
26 Payments under this Agreement are made with the understanding that the City is
27 not involved in the performance of services or other activities of
28 Subrecipient. Subrecipient and its employees and agents are independent
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1 contractors and not employees or agents of City.
2 17. Amendment. This Agreement may be amended or modified only by
3 written agreement signed by both parties, and failure on the part of either
4 party to enforce any provision of this Agreement shall not be construed as a
5 waiver of the right to compel enforcement of any provision or provisions.
6 18. Assignment. This Agreement shall not be assigned by Subrecipient
7 without the prior written consent of City.
8 19. Notices. . All notices herein required shall be in writing and
9 delivered in person or sent by certified mail, postage prepaid, addressed as
10 follows:
11 As to City: As to Subrecipient:
12
Executive Director,
13 Redevelopment Agency of the
City of San Bernardino
14 City Hall, Third Floor Rm. 320
300 North "D" Street
15 San Bernardino, Calif. 92418
16 20. Evidence of Authority. Subrecipient shall provide to City
17 evidence in the form of a certified copy of minutes of the governing body of
18 Subrecipient, or other adequate proof, that this Agreement has been approved
19 in all its detail by the governing body of Subrecipient, that the person(s)
20 executing it are authorized to act on behalf of Subrecipient, and that this
21 Agreement is a binding obligation on Subrecipient.
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< 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement
2 on the day and year first hereinabove written.
3
4 ATTEST: CITY OF SAN BERNARDINO:
5 vlwawez� BY: '
6 City Clerk Mayor
7
SUBRECIPIENT:
8
9 BY:
President
10 �?
BY:
11 Secretary
12
Approved as to legal form:
13 r �
14
City Attorney
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June/1985
17 977L
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Mental Health Association of San Bernardino County
101 No."I" Street • San Bernardino,California 92410 • 885-6843
ALZHEIMER DAY CARE CENTER
ESTIMATED THREE MONTH BUDGET
A. UTILITIES Estimated Dollar Value
Electric $ 300.00
Water Provided
Gas 250.00
Telephone 450.00
Trash Service Provided
TOTAL $ 1,000.00
B. MATERIALS
Janitorial Supplies $ 500.00
Office Supplies 719.50
Recreational Supplies Donated
Ground Supplies None
TOTAL $ 1,219.50
C. MAINTENANCE
Repairs of Building, Equipment $ 1,000.00
Maintenance of Equipment Included
TOTAL $ 1,000.00
D. INSURANCE
Liability $ 300.00
Fire Included
TOTAL $ 300.00
E. PROGRAM STAFF Man Hours
3 New Positions 1,560 $11,480.50
Janitor Provided
Outdoor Maintenance Provided
TOTAL $11,480.50
F. THREE MONTH TOTALS $15,000.00
G. OTHER REVENUE SOURCES
Membership Fees, Board Fundraisers $ 4,250.00
Patient Per Day Fee (minimum 20 clients) $23,000.00
THREE MONTH REVENUE TOTAL $27,250.00
ASSETS $ 8,000.00 (Furniture)
E xh/ is i
A Non Profit Tax Deductible Organization
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Abh�i��'s Doy Care Center
. -____'-________-___'__—_______---____--__—_____________-
U=~FZC3K�3 FR Ok8=1 K%.jOx�<F-;I:wIl[ ]x *wp&E
Population:
The target population for this project are the non—hospitalized
elderly suffering from Alzheimer' s disease and their relatives who
care for them in the Community. Often these caretakers are senior
citizens themselves and/or are still active members of the
community and suffer greatly from this demanding task.
This project is designed to direct}y serve brain impaired persons
over the age of 55 and is not limited to ethnicity, sex, income or
any other categories~ Indirectly, this project will assist family
members of the above mentioned elderly, will provide community
support and promote existing self help groups among those family
menVers in the community'
It is estimated that there are 2 mz 1 l ` on Alzheimer' s Patients in
the U. S. , a quarter of a million of these being in California.
Many of these patients are still in the, community being cared for
by their families. A day care center will assist these families
and substantially extend the time hmspitalization can be avoided.
----------------------------------------_ --------__ ______________
Mental Health Association in San 1�crnardjnu Cnuot`. � q.�,-c,of`t Corporation
�� �� '�,~/ /�/1 /'
,�~''/"` ' /7
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0ztsimer`s Day Care Center
'--'-----------------------------------------------------
This translates into savings for the afflicted families and the
government agencies, who finally a,e burdened with the costs.
These savings are estimated to be $21 ,500 per patient per year
comparing the cost of hospitalization (25,000 per patient per
year) with the cost of $4, 500 per patient per year in the Day Care
Center.
Using the nationwide figures, the numt)er of Alzheimer Victims in
the greater San Bernardino area is about 1470 persons, and it is
estimated that approximately 30 % of them are in the transitional
situation, where home care becomes increasingly difficult and
hospital care is not yet necessary- ComseqnentIy the Day Care
Center will directly assist a population of 441 Victims of
Alzheimer Disease and as each of th*,se persons is supported by 3
persons of the next generaAion, the beoefit of this Center will be
extended to 1323 additional persons-
~~
During the last four a wajti'`a list of prospective clients
----------------- __ _ _________
Mcmta\ Helth Aeac/at/un in
. . .
. .
Alzheimer's Day Care Cerite,
----------------------------------------------------- ____________________ ---------
has been established. Although this new program has been
advertized minimally so far, aYready 35 clients have signed
applications for the Day Care Program, indicating the real need
for these service--, in this community.
In addition to the financial savinqs this respite project will
relieve the families from the excruciating stress, social
isolation they must presently bear'
Program:
San Bernardino County has a relatively high percentage of elderly
and consequently of people Sufferinq from Alzheimer' s disease. The
services provided are concentrnt/Ad around a Day Care Center,,
providing respite for the afflicted famtlies but will also include
pnblic education and network1no, cnmmunity involvement through
volunteer services and fundrai,:;ers, and self help groups for
+ami 1 ies involved. [hesc sorvi ui } l reduce in!7,titucionaIization
of these patients in conventional mental health facilities and
will fulfill the unmet meods of this population at risk~
The Mayor and Council of the City of 9an Bernardino have provided
for the Mental Health facility which is maximally
suitable for this Day Car, C,ntrr onder relatively low lease
__________________________ _ _ ________
Memta\ Health Assoczabon m Sao yenardmn Lu.�y. � naopro<i� Cu,umbuv
��� '
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0zheimEr'E Day Carp Canter
________________________________________________________________
payments.
The Community at large has expressed the need for these services
and has responded generously to fundraising drives for that
purpose. Collaboration of diverse (government agencies has been
established to promote services for this population at risk,
consisting of thp Office on Aging, County Department of Mental
Heal th11 Veteran' s Administrations, and the Mental Health
Association of San Bernardino County, which later is designed as
the provider of the planned �ervices~
Organxz�k� onal Striuture:
The OrgLAnizational StruCttore of the Mental Health Association
follows the State and National Guidelines for Mental Health
Assoc I iat ions, it is a Non Profit Cnrporatinn, organized under the
Cal ifo�nia Corporate La�, c.,. -i stinq o� a �oard ``f Dir�ctor*�v
President and Officers of the Board` local Chapter Councils and a
salaried Staff' The local County Department of Mental Health, the
Regional CenLer for the DpveJ opo^entaIly Bisabled°
' rc presently funding the
staff and services provided in the fipId of Mpntal Health. At the
present time the funding does not include services for Victims of
Alzheimer Disorder-
-----'----------------------- - ---- -' — ---------------
Metal Health Associabun io S^n Dcn:mdinn xa oo! Cu,umatun
. .. ..
Azheimer'5 Day Core Center
______________________________________________________
The staffimg of the proposed Day Care Center i as followed:
Registered Nurse as Program Manager Frogram Assistant with BA
degree in Psychology, Interns from local LollegeeFi and Patton State
Hospital . Volunteers ai-e being recruited from Senior Companion
Program and the Community- Additionall ,, , Psychological Services
are promised from the local Vetorans Hospital for screening and
training services. Plus an additional meutal beuldz worker as staff.
, Agency Capability
The Mental Health Association of San Bernardino County is e
private non profit and mainly volunt,py citizens organization
which has been in existence since 1960 ma|� irig it one of the oldest
private mental health services in San Pprnardinn County. The
Associ:'ation has successful ] y operated a I5 member Day Care Center
for Mentally and Developmentally Dj sab3e'! Adul ts since 1960 as
well as volunteer services and patient a'!rococy.
The Mental Health Association is |`o.`wn as initiator of new
programs such as Parents United, Hotline, Friendship
Club, Friends and Families of the Menta| ly Disabled and many other
support groups and self help group!�, in thn:, community.
������`��-^^�������� ����� ---------------- -��������`����`�
Memi Health Aoscodicm in Sen Be-oardmo [ca��.
. . . ..
Abhoicer'-, Day Carp Center
________________________________________________________
The existing staff of nine experienced employees and 45
professional volunteer consultants and approximately 60 lay
volunteers and 30 dedicated Board members, augmented by 1013
paying and supporting members of the community, guarantees the
continued existence of mental health services to the community
provided by this Association.
The Mental Health Association of San Bernardino County is e
chapter of the National and State Mental Health Associations.
�
---------------_________________ --------------
_____________________
henta} Upa\tk Associabno in San Bernad`no Com1v, A om pc-fit Curporation
. . . .
Alzheimer's Day Cane Center
_____________________________________ __________________
----'
Evaluation
~
The program will be evaluated on two paromoters.
1} Prevention of premature hospitalization of Alzheimer
Patients
2) Prevention of extreme stress in the supportive Relatives
of Alzheimer Patients, which does lead to emotional ,
physical and medical illness.
%} Prevention of premature hospitalization.
- -
�
—__--_______—'______
�
-
Alzh*irier's Day Care Ceoter
����������������������������� ������������������������
In the Application Interview a Prnqram Consultant will establish a
date (The Hospital at which point the
Caretakers of an individual patient anticipate the necessity for
hospitalization in order to prevent a majmr breakdown of the
Care�akers` normal functioning.
During the Pilot Phase of the Prograu this Interview Form will be
developed. Basically it will consist of the following questions:
a) At what date have you the first time seriously considered
hospitalization and have you actually inquired about it~ In case
of a negative answer the question w/ ] l he modified: When do you
anticipate to do so in the future~ if yot,r patient is not accepted
by a Day Care Center.
b> At what date to you definitely e,'nect to have to hospitalize
your Patient, considering the progress of the disease and your
oth6l' resources and obligations, if yomr patient is not accepted
in a Day Care Center.
The interviewer will assist the Caretakers in answering these
questions accordin� to guidelines-. The Hospital---Prevention-Date
will be the medium between the two established dates.
This process will be documented in th, rhart of the patient and
any day after the is counted as direct
------------------------------- _ _ _ __ _______________
ee:bl ;*al|h As5cciat/co ;n S'2x bernaromo [orporaoo^
-
��� . . .. ..
~
Nzhei��'� Day Caro Center
-------------------------------'---------------------------
�
'~ saving by the Day Care Program' Hospital-Prevention-Days will be
}W accumulated on each patient and rpcorded in monthly and annual
savings. The Savings per Hospital -Prevention-Days is anticipated
` as $67.00 (24~500 per year divided by 365) to the private and
� public sector~ i . o- whoever wouId have to pay for such
hospitali-.ation.
, 2> Prevention of Extreme Stress in the Caretakers
u� -
�
~ At the time of Application nne or nmr, of the Major Caretakers o'
|� a patient will be asked to fill out a Quality of Life Scale woit|
'~
assistance of the Program Consuitamt ' At quartr_-,rly intervals thi/
'W
~
scale is repeated and can be accumulated over time.
.� Should there be a number of Appl it ants who cannot be accepted b,
t�he Program, thcy coul 'I he 1. - ?d '.c Cootrol Gr/^up.
�^
'-Note: The Quality of Life Scale nf the Caretakers and tb*
Honpital-Prevention-Day for the Alzheimer Victim will be used tc
r
e-stablish prioritv on the noi Lznq tist for the program and will ba
'
considered in granting assistancr in placement.
'
Program Co/.< � .m.�t-zon
`
The present fee per day per patle,`t is $I[ . 0 which will a8Io thE
program to +unction independently [roa pub1ic after the
----------------- - -------- -` -' ---------------------
non-profit Co'pnr.00nl
,
'
. . . '
Abheimer'� Day Care Center
'---_--__--_-___--_---_-______-_______--___-__-__________---_
first initial year except /or the r,aluation component of the
program and special professicnal assistancn- %t is expt-?cted that
these two components will be in need of reduced assistance through
decreased funding for the next two years-
�
'
----------------------------------------- -------------------------
- _'-______-
Msnt"' HEdth Asseciadon in San 600irUjno Couob, i pmhl cuporation----- ---
|
/
PROJECT PROPOSAL -
nn
VIP i0pr
REDEVELOPP"IENT A 1Ft ry OF TNi
A. GENERAL INFORMATION CITY OF SnN BERG ARDP40. C^
Comanunity in which the proposed project is to be located:
San Bernardino ---Date Submitted: 2-8-85
Applicant/Organization: dental Health Ass uiation of San Bernardino
Address: 101 North "I" St:rvet, San CA 92410
Contact Person: June M. Klebel Phone: 885-6843
Property-Assessors Parcel Number
B. PROJECT SUMMARY INFORMATION
Project Information (Give a complete and detailed description, i .e. size,
location, use type, use intensity)t,lzbeimor Day Care Center will provide
services to a population at risk, will prevent or delay costly hospitalization
and decrease the burden of family members who now take care of these patients
without assistance and educate the eou:munity & utl►etr ap,��ncic.s about this disease.
Center to be located at 101 N. "1" St, san 13erunrdinu, on the garden floor. To
provide care for 30 clients per play.
Pq,ject Eligibility (CHECK AT LEAST ONE) -
This Project Will :
Principally benefit low- and r:iod-1-Tate-iticotne persons. (Describe
who will benefit and how they wi 1 i bent.fi t. )
Eliminate or prevent slums and blight. (Describe conditions to be
alleviated. )
Eliminate an innd neat threat to public health, safety or welfare.
(State the problem, the time at which it originated, and other
funding source(s) available. )
Other Objectives
Historic Preservation
� .- Is the structure in question listed or eligible to be listed on the National
E: k, Register of Historic Places or the California Register of Historic Places;
located within a historic district, or otherwise recognized as a significant
i landmark? If so, please explain.
Zoning and General Plan
Is the proposed project a permitted use under local zoning ,and consistent
with the text, map, and intent of the General Plan and other plans governing
the use of the proposed project site? Please document answer.
Currently operating a Day Care. Confer for wontally disabled adults on main
floor.
t
I :
C. ESTIMATED BUDGET
Provide the financial data requested below. Costs should be' based on the
best information available. When preparing these data, consider the
following factors: (a) project should be completed in one phase if possible,
or if phased, operational capability of the phases should be independent of
each other; (b) a phased project should be prioritized and broken into
distinct parts, with estimated cost and priority for each part; (c) apply
federal prevailing wage rates to construction projects over $2,000.
1. Total Estimated Cost of Project: $60,000 (We time only will enable
{ = rogram to become self-sustaining; afC� r T y car
�.
2. Estimator's Qualification: Executive: DLI-c•Ctor - see attached. "
3. Amount of CDBG funds Requested: $eo,onu
4. Funds to be received from other sources: ` 2,000
Membership fees, Board ay
Sources: Fee
- (PART I) _
MAINTENANCE AND OPERATION
COMMITMENT
Project: Alzheimer Day Care Center
Target Area: San Bernardino r
Name and Address of Prospective M & 0 Entity: Mvjital Ifeal.th Association of
San Bernardino, 101 North "I" Street, San BCc1711:lydino, CA 92410 i
The governing body of the above named Public, Quasi-Public, or Non-Profit
entity has the financial capacity and is willing to assume the maintenance and . .;,.
' operation responsibility and costs associated with the indicated Community
Development project. This body has reviewed Part II of this form and to the
best of its= ability has determined this budget to be a true and accurate
estimate of the annual M&O costs for the proposed project.
It is understood that without a coimnit.ment for maintenance and operation, the
indicated project may not be considered for funding under the Community
Development Block Grant Program. Should this project be funded, a formal
M & 0 contract between the County and the M & 0 entity shall be written and
signed before any funds can be released.
NOTE: Community Development Block Grant Funds may not be utilized for ongoing
maintenance and operation costs of capital il,iprovelllents/facilities.
Signature Title
Date �
.P4-M&O1
1/12/84/jj
.. ...�� _... ....._ .. ._ ..v5. :v...w.e�..—,ads... .:..
'4 (PARl II) •
ESTIMATED ANNUAL MAINTENANCE AND OPfP.ATION
` BUDGET . .
jest: Alzheimer Day Care Center seed money
arget Area:San Bernardino County
A. UTILITIES Estimated Dollar Value t
e�Ctric-
Water $ 1§20-0 !`
Gas PATJ)
Telephone
Trash 'Service
Other
B. MATERIALS TOTAL $
Janitorial Supplies
Office Supplies 2 Win
Recreational Supplies _2 878
Ground Supplies �,nrtATrn
Other
No
C. MAINTENANCE — CAPITAL IMPROVEMENTS TOTAL $ "
ePa�
Maintenance of Equipment $.
Improvements to Property Note
Other
D. INSURANCE TOTAL
Liabi ity
Fire $ 1,200
OtherfiZ,TtJ15EI3----- r
E. PERSONNEL* TOTAL $-- ---
POSITION r OF PEOPLE MAN-BOORS_
Janitor .�__.,. ._
Secretary g PROVIDED
Adm i n i s t rZ o r
Outdoor Maintenance
Program Staff 6,240— _ I,Fiw
3 new
*List of people and man hours based on 2030 hrs pet" � -
Dollar Value must include salaries and benefits yeas • 4�,> >1
E. M & 0 ANNUAL TOTALS (Sum A,G,C,D,E) '
G.` . REVENUE SOURCES ** $ 60,000
**List out all sources such as budget sources, memberships, user fees
rental , etc.
MEMEBERSHIP FEES, BOARD FUNDRAISL•'RS,
�PATIEI\T YAk $17,000
ient:;)
92,000
BUDGETED REVENUE TOTAL $109,000
ASSETS/DL4°I~,3 `fS
re aced
2 F-G) �FnrnitiLrF�
ignature
0-t+�&(
ate
t � $4/JJ _ ,y
M EN T At_ HE ALT HYA 8 8 OC I A T I ON
OF N SAN BERNARD I NO COUNTY. _
139 Eitt Court Street
San Bernardino, CA 92410
Tel. (714) 885 6843
J{i
F="R t7 FP MIS L—
.s
FOR A BLOCK GRANT DEMONSTRATION PROJECT
•3 IN A NEW ALZHEIMER DAY CARE CENTER
0 SUPPLEMENTING EXISTING COMMUNITY AND FAMILY CONTRIBUTIONS FOR
SERVICES TO PATIENTS SUFFERING FROM
ALZHEIMER'S DISEASE AND RELATED BRAIN DISORDERS
s
_ SERVING SAN BERNARDINO COUNTY
.i
r
SAN 8 E R NA RD I NO
b ALZHEIMER ' S DAY CAFE CENTER
W P R O POS AL F O R S U P P L E M ENT AL F=UNDS
L Y:
rD
By
June M. K1 ebel
Executive Director
i Mental Health Association in San Bernardino County
SEPTEMBER 1984
N� Mental Health Association in San Bernardino County, A non-profit Corporation
.a
• Page 2
Alzbeiser's Day Care Center
PROPOSAL_ DESCRIPTION
i
1. Project Description: ;
The Mental Health Association of San Bernardino County is in the
process of developing a new Day Care Center for elderly persons
suffering from Alzheimer's Disease and related Brain Disorders.
The Mayor and Council of the City of San Bernardino and the Count
Y Y Y .
Board of ' Supervisors of -San Bernardino County are in the process
of concluding negotiations to provide to the Mental Health
Association a facility which is maximally suitable for this Day
Care Center.
The Community at large has expressed the need for these services
and has responded generously to fundraising drives for that
pur;f6se. A Task Force of government agencies (Long—Term Care
Alternatives Task Force)has been established to promote services
for this population at risk, consisting of the Office on Aging,
County Department of Mental Health, Loma Linda Jerry L. Pettis
Memorial Hospital (Veteran's Administration) , and the State
Department of Mental Health. The Mental Health Association of San
Bernardino County has been designated as a recipient of expertise
and guidance offered by the task force.
Mental Health Association in San Bernardino County, A non-profit Corporation
Wow =290
' Page 3
Al:heiser-s_Day Cart-Center
-�__-__+-_�-N_Mr_�_M-_
2. Population:
The target population for this project are the non—hospitalized at
risk elderly suffering from Alzheimer's disease and their
relatives who care for them in the community. Often these
caretakers are senior citizens themselves and/or are still active
members of the community and suffer greatly from this demanding
task.
This project is designed to directly serve brain impaired persons
over the age of SO and is not limited to ethnicity, religion, sex, � ..
income or any other categories. Indirectly, this . . project will
assist family members of the above mentioned elderly, will provide
community support and promote existing self help groups among
those family members in the community.
V
3. Need for the Project
It is estimated that there are 2 million Alzheimer's Patients in
the U.S. , . a quarter of a million of these being in California.
Many of these patients are still in the community being cared for
by their families. A day care center will assist these families
and substantially extend the time hospitalization can be avoided. '
Mental Health Association in San Bernardino County, A non-profit Corporation
• Page 4
Al:heiser's Day Care Center
1 ,
This translates into savings for the afflicted families and the
.government agencies, who finally are burdened with the costs.
These savings are estimated to be $25,000 hospital cost per
patient per year compared to the cost of $4,500 per patient per
year in the Day Care Center.
In addition to the financial savings this respite project will
relieve the families from the excruciating stress, and social
iioVation, they must presently bear.
4. Program:
San Bernardino County has a relatively high percentage of elderly
and consequently of people suffering from Alzheimer's disease and
related disorders. The services planned are concentrated around a
Day ' Care Center, providing respite for the afflicted families but
will also include public education and networking, community
involvement through volunteer services and fundraisers, and self
help groups for families involved. These services will reduce
institutionalization of these patients in conventional health and
mental health facilities and will fulfill the unmet needs of this
population at risk.
Mental Health AsOCiation in San Bernardino County, A non-profit Corporation
,
Page 5
Alzheiser's Day Care Center
5. Services
The services provided through the Block Grant Demonstration
Project are a Day Care Center preventing hospitalization, and
consultation and community education services.
6. Restrictions:
The Mental Health Association of San Bernardino County is a
private non—profit - mainly volunteer citizens organization and is
consequently eligible for these Block Grant Demonstration Funds.
7. Organizational Structure:
The -e Organizational Structure of the Mental Health Association
follows the State and National Guidelines for Mental Health
Associations, it is a Non Profit Corporation, organized under the
California Corporate Law, consisting of a Board of Directors,
President and Officers of the Board, local Chapter Councils and a
salaried Staff. The local County Department of Mental Health, the
Regional Center for the Developmentally Disabled, and the
Department of Public Social Services are presently funding the
staff and services provided in the field of Mental Health.
Mental Health Association in San Bernardino County, A non-profit Corporation
Page 5
• Alzheiter'f Day Care Center
The staffing of the proposed Day Care Center is as followed:
Registered Nurse as Program Manager, Program Assistant with BA
degree in Psychology, Psychology Trainees from local Colleges and
Trainees from Patton State Hospital . Volunteers are being
recruited from Senior Companion Program and the Community.
Additionally, Psychological Services by licensed Psychologists are
promised from the local Veterans Hospital for screening and
training services.
B. Agency Capability
The Mental Health Association of San Bernardino County is a
private non profit and mainly voluntary citizens organization
which has been in existence since 1960 making it one of the oldest
private mental health services in San Bernardino County. The
V.
.
Association has successfully operated a 45 member Day Care Center
for .Mentally and Developmentally Disabled Adults since 1960 as
well as volunteer services and patient advocacy.
The Mental Health Association is known as initiator of new
programs such as Parents United, Child Abuse Hotline, Friendship
Club, Friends and Families of the Mentally Disabled and many other
support groups and self help groups in the community.
Rental Health Association in San Bernardino County. A non-profit Corporation
Page 1
Altheiser's Day Care Center
The existing staff of nine experienced employees and 45
professional volunteer consultants and approximately 60 lay _
volunteers and 30 dedicated Hoard members, augmented by 1013
paying and supporting members of the community, guarantees the
continued existence of mental health services to the community
provided by this Association.
The Mental Health Association of San Bernardino County is a
chapter of the National and State Mental Health Associations.
9. Implementation:
• Time Schedule:
Licensing Application 08/27/84
Building acquisition completed 10/01/84
Hiring of Staff 10!01/84 to 11/01/84
Volunteer Orientation and Training 10/01/84 to 12/01/84
First Day for Services ./01/8•1
The one year supplemental Grant would enable this project to be
self supportive by December 1985.
N ^ + Mental Health Association in San Bernardino County, A non-profit Corporation
tz
X Mental Health Association of San Bernardino County.:
101 No."I" Street • San Bernardino,California 92410 • 885-6843
Chandra Panther - Training & Promotional Coordinator
A��
February 8, 1985
The Mental Health Association of Safi Bernardino County is a
Private, non-profit largely volunteer citizens organization
dedicated to increasing awareness of better mental health as as '
a community responsibility. Promoting and advocating for improved;'-;
cAre and treatment for persons with mental disabilities is a
primary concern. In an effort to promote services and inform
the public about mental health, a vari (,.ty of programs are
conducted including educational semiiiars, careprovi.der training
classes, speeches to i.ntorostod grcnip:,, referral and information
services and publications. ?additionally , the Mental Health !
Association provides appropriate social , educational. treatment
programs which are needed in a specific area and which will
help to increase the awareness of laic womhorship and general
population as to the need to c ilre for taie chronically mentally
disabled adults in tho r-oinnrnu)i.t.y.
The Mental liealth Associiit:i.on 4':s 1,10011 in oporati.on approximately
25 years. The association w0s fornnorly louatod at 139 East Court
street, but recently comploto(l a ltlovr i.r, a .larger facility
located at 101 North "I" Strout (corrior of "I" and Rialto hvenue)
in San Bernardino. The inux,t, will t lti., Association the
opportunity for the oapan.-don ()i r�:i .'OA I I)r.odl:atns as well. as
the development of now prOgr011";. 'Mil, Irty (,,al-e Center,
one of the new programs bo i.iiq pl atilletl, i:. rocoivi.ng priority due
A Nun Profit Tax t)cductihle organizotion
`= Mental Health Association of San Bernardino Co'
101 No."I"Street • San Bernardino,California 92410 • 885-6843
Page 2
to the overwhelming need for such a program in this county.
Alzheimer's Disease is a progressive disorder of the brain
affecting memory, thought and language. The disease produces
intellectual impairment in 2 to 2. 5 million American adults.
Tlie 'propgsed center will provide day care for victims of
Alzheimer's Disease and related brain disorders, as well as
support and education to family members and the community.
The program will. serve 30 adults per ci.ly,monday through Friday
7: 30 a.m. to 5: 30 p.m. A f oo of $111 lust: clay will be charged
to clients based on their to lay. A hot mr_al. will
be provided by one of thO urr,l
The Association presently offors a ::tlppOrt group for family
members of Alzheimer' s victims lrhi.c.•h 1100t.'; every other Monday
3:00 to 4: 30 p.m. Tbo grcnll, ff ctrt; 0111 W.1t.icnl, information,
special speakers and a si.tLcr srl.-vic-0. '1'rai.nod volunteers
supervise the victims i.n a soporato room) while family members
are involved in ti-le support group.
This will be the first progr,im of t.ld !, tyre in San Bernardino
County. Programs such -Is t.11l ; 110vc' Di'''ll it) C xistonce for several
years in Riverside and `pan 1)j ow but little has been
done in our county. Subst lint:i a 1 C i ll,"It-i .l 1 support i.s of major
concern to the Associ.atiOn It Appi..oxi.mately $1200 has
been donated to data. This nu)IIQY will lxn u:sod to establish a
A Non Pro'lrt Tai Deductible Organization
Mental Health Association of San Bernardino County
�d 101 No."I"Street • San Bemar4ino,California 92410 • 885-6843
Page 3
fund for those who are unable to pay part or all- of the
required daily fee. Proposals have been sent to various
State and Federal funding sources requesting the needed monies.
In addition to the request for financial assistance, the
Association is requesting volunteers to promote the program,
to provide handyman skills for final preparation of the
facility and to assist clients attending the program. The
Association also plans to utilize Interns from various
colleges, universities and training programs in the area. : ..
For questions or i.nform.:tion on hoax you can be of assistance
please call 885-6843, Monday through Friday 8:00 a.m. to
5:0( p.m.
A N— Pt�-r- rox Deductible Organization
1 A G R E E M E N T
2
3
4 THIS AGREEMENT is entered into effective as of July 1 . ,
5 1985, at San Bernardino, California, between the CITY OF SAN BERNARDINO, a
(SERVICES FOR THE DEAF)
6 municipal corporation, referred to as "City", and ROLLING START, INC. ,
7 a nonprofit community service organization, referred to as "Subrecipient".
8 City and Subrecipient agree as follows:
9 1. Recitals.
10 (a) Subrecipient has requested financial assistance from City for
11 fiscal year 1985/1986 from funds available through a community development
12 block grant from the United States of America to City.
13 (b) Subrecipient represents that the expenditures authorized by
14 this Agreement are for valid community development purposes, in accordance
15 with federal law and regulations, and that all funds granted under this
16 Agreement will be used for no purpose other than those purposes specifically
17 authorized. The specific purposes and scope of services of this particular
18 grant are set forth in Exhibit "A", attached hereto and incorporated into this
19 Agreement as though fully set forth herein.
20 2. Payments. City shall reimburse Subrecipient for allowable costs
21 incurred under the scope of this Agreement and applicable Federal regulations,
22 which have not been paid for or reimbursed in any other manner or by any other
23 Agency. Reimbursement will be made at least on a monthly basis, with the
24 total of all such reimbursements not to exceed $ 7,986.00
25 3. Term. This Agreement shall commence July 1, 1985, and terminate
26 June 30, 1986. _
27 4. Use of Funds; Budget; Travel Limitation. The funds paid to
28 Subrecipient shall be used by it solely for the purposes set forth in
1 Paragraph 1(b) of this Agreement, and in accordance with the program budget
2 submitted by Subrecipient to the Redevelopment Agency of the City of San
3 Bernardino, a copy of which is attached to this Agreement as Exhibit "B".
4 This budget shall list all sources of funding for the program covered by this
5 Agreement, whether from State, Federal, local or private sources, and shall
6 identify which sources are paying for which specific portions of the program,
7 by line-item, to the extent practicable. No travel expenses for out-of-state
8 travel shall be included in this program unless specifically listed in the
9 budget as submitted and approved, and all travel expenses to be funded from
10 funds provided hereunder shall be specifically identified as travel expense,
11 which shall be negotiated between Agency and Subrecipient in the budget. Any
12 travel expenses incurred by Subrecipient above the budgeted amount or for
13 out-of-town travel shall not be eligible for reimbursement unless the prior
14 written approval of the Executive Director of the Redevelopment Agency of the
15 City of San Bernardino, or his or her designee, has been obtained. Funds
16 shall be used for purposes authorized by the Community Development Block Grant
17 program only, and no portion of the funds granted hereby shall be used for any
18 purpose not specifically authorized by this agreement. Only net payroll shall
19 be periodically reimbursed by City as an allowable cost. Any amounts withheld
20 by Subrecipient from an employee's pay for taxes, social security, or other
21 withholding and not immediately paid over to another entity, shall not be
22 included as wages or expenses eligible for reimbursement as an allowable cost
23 until such time as the withheld taxes, social security, or other withholdings
24 are actually paid over to the entity entitled to such payment. Upon such
25 payment and the submission of evidence of such payment to the Redevelopment
26 Agency, such expenses shall be regarded as allowable cost, and City shall
27 reimburse Subrecipient for such obligation. A variation in the itemization of
28 costs, as set forth in the proposed budget submitted to City, not to exceed
-2-
10% as to any particular line item, shall be allowed, provided the prior
2 written approval of the Executive Director of the Redevelopment Agency of the
3 City of San Bernardino is obtained, it being understood that the total amount
4 of the grant shall not be varied thereby. At the end of the term, all
5 unexpended funds shall be returned to the City by Subrecipient. The parties
6 intend that grant funds be utilized within the time period covered by this
7 Agreement, and any funds not used shall revert to the City. No reserve for
8 the future shall be established with the funds except as may be authorized to
9 meet commitments made for services provided during the period of this
10 Agreement, but not yet paid for at the conclusion of this Agreement.
11 5. Accounting. Prior to the final payment under this Agreement, and
12 at such other times as may be requested by the Executive Director of the
13 Redevelopment Agency of the City of San Bernardino, Subrecipient shall submit
14 to the Executive Director an accounting of the proposed and actual
15 expenditures of all revenues accruing to the organization for the fiscal year
16 ending June 30, 1986. Financial records shall be maintained by Subrecipient
17 in accordance with generally accepted accounting principles, in a manner which
18 permits City to trace the expenditures of funds to source documentation. All
19 books and records of Subrecipient are to be kept open for inspection at any
20 time during the business day by the City, its officers or agents, and by any
21 representative of the United States of America authorized to audit Community
22 Development Block Grant programs. Standards for financial management systems
23 and financial reporting requirements established by Attachment "F" and
24 Attachment "G" of Office of Management and Budget Circular No. A-110 shall be
25 fully complied with by Subrecipient. Subrecipient acknowledges that the funds
26 privded are federal funds. Subrecipient's financial management system shall
27 provide for accurate, current and complete disclosure of the financial results
28 of each program sponsored by this Agreement. It is the responsibility of
-3-
I Subrecipient to adequately safeguard all assets of the program, and
2 Subrecipient shall assure that they are used solely for authorized purposes.
3 6. Services Available to Residents; Monitoring and Reporting Program
4 Performance. The services of Subrecipient shall be made available to
5 residents and inhabitants of the City of San Bernardino unless otherwise noted
6 in Exhibit "A". No person shall be denied service because of race, color,
7 national origin, creed, sex, marital status, or physical handicapp.
8 Subrecipient shall comply with Affirmative Action guidelines in its employment
9 practices. Subrecipient shall also monitor the program's activities and
10 submit written reports quarterly, or more often if requested, to the Executive
11 Director of the Redevelopment Agency of the City of San Bernardino, in
12 accordance with Attachment "H", Office of Management and Budget Circular No.
13 A-110. Failure to provide such quarterly performance reports may prevent the
14 processing by City of Subrecipient's requests for reimbursement, and may
15 justify temporary withholding as provided for in Paragraph 11 hereof.
16 7. Procurement Practices. Subrecipient shall comply with
17 procurement procedures and guidelines established by Attachment "0" to Office
18 of Management and Budget Circular No. A-102, "Procurement Standards". In
19 addition to the specific requirements of Attachment "0" to Circular No. A-102,
20 Subrecipient shall maintain a code or standards of conduct which shall govern
21 the performance of its officers, employees or agents in contracting with and
22 expending the Federal grant funds made available to Subrecipient under this
23 Agreement. Subrecipient's officers, employees or agents shall neither solicit
24 nor accept gratuities, favors, or anything of monetary value from contractors
25 or potential contractors. To the extent permissible by State law, rules, and
26 regulations, the standards adopted by Subrecipient shall provide for
27 penalties, sanctions or other disciplinary actions to be applied for
28 violations of such standards by either the Subrecipient's officers, employees
-4-
i
] or agents, or by contractors or their agents. Subrecipient shall provide a
2 copy of the code or standards adopted to City forthwith. All procurement
3 transactions without regard to dollar value shall be conducted in a manner so
4 as to provide maximum open and free competition. The Subrecipient shall be
5 alert to organizational conflicts of interest or non-competitive practices
6 among contractors which may restrict or eliminate competition or otherwise
7 restrain trade. Subrecipient agrees to adhere to the procurement rules
8 specified in Office of Management and Budget Circular No. A-102 Attachment "0"
9 in its expenditure of all funds received under this Agreement.
10 8. Anti-Kick Back Provisions; Equal Employment Opportunity, All
11 contract for construction or repair using funds provided under this Agreement
12 shall include a provision for compliance with the Copeland "Anti-Kick Back"
13 Act (18.U.S.C. 874) as supplemented in Department of Labor Regulations (29
14 CFR, Part 3). This act provides that each contractor or subgrantee shall be
15 prohibited from inducing, by any means, any person employed in the
16 construction, completion or repair of public work, to give up any part of the
17 compensation to which he is otherwise entitled. Subrecipient shall report all
18 suspected or reported violations to City. All contracts in excess of
19 $10,000.00 entered into by Subrecipient using funds provided under this
20 Agreement shall contain a provision requiring compliance with Equal Employment
21 Opportunity provisions established by Executive Order #11246 as amended.
22 9. Prevailing Wage Requirement. Any construction contracts awarded
23 by Subrecipient using funds provided under this Agreement in excess of
24 $2,000.00 shall include a provision for compliance with the Davis-Bacon Act
25 (40.U.S.C. 276a to 276a-7) and as supplemented by Department of Labor
26 Regulations (29CFR). Under this act, contractors shall be required to pay
27 wages to laborers and mechanics at a rate not less than the minimum wages
28 specified in a wage determination made by the Secretary of Labor. In
-5-
1 addition, contractors shall be required to pay wages not less often than once
2 a week. Subrecipient shall place a copy of the current prevailing wage
3 determination issued by the Department of Labor in each solicitation and the
4 award of a contract shall be conditioned upon the acceptance of the wage
5 determination. Subrecipient shall report all suspected or reported violations
6 to City.
7 10. Approval of City of any Charges; Use of Program Income. City
8 reserves the right to require Subrecipient to obtain the prior written
9 approval of City of any charges or fees to be charged by Subrecipient for
10 services provided under this Agreement, and of any rules and regulations
11 governing the provision of services hereunder. Program income represents
12 gross income earned by the Subrecipient from the Federally supported
13 activities. Such earnings exclude interest earned on advances and may
14 include, but will not be limited to, income from service fees, sale of
15 commodities, usage and rental fees. These funds shall be used first for
16 eligible program activities, before requests for reimbursement, or shall be
17 remitted to the City. Subrecipient shall remit all unspent program income to
18 the City within thirty (30) days subsequent to the end of the program year
19 (June 30, 1986). Interest earned on funds advanced under the Agreement shall
20 be paid to the City.
21 11. Temporary Withholding. The Executive Director of the
22 Redevelopment Agency of the City of San Bernardino is authorized to
23 temporarily withhold the payment of funds to Subrecipient when the Executive
24 Director determines that any violation of this Agreement has occurred. Funds
25 shall be withheld until the violation is corrected to the satisfaction of the
26 Executive Director or of the Mayor and Common Council. Subrecipient shall
27 have the right to be heard by the Mayor and Common Council if Subrecipient
28 maintains no violation of the Agreement has occurred, which hearing shall be
-6-
j held within 45 days after the funds have first been withheld, provided
2 Subrecipient requests such hearing within 15 days after such first withholding.
3 12. Records Retention. Financial records, supporting documents,
4 statistical records, and all other records pertaining to the use of the funds
5 provided under this Agreement shall be retained by Subrecipient for a period
6 of three (3) years, at a minimum, and in the event of litigation, claim or
7 audit, the records shall be retained until all litigation, claims, and audit
8 findings involving the records, have been fully resolved. Records for
9 non-expendable property acquired with federal funds provided under this
10 Agreement shall be retained for three (3) years after the final disposition of
11 such property.
12 13. Property Management Standards. Non-expendable personal property,
13 for the purposes of this Agreement, is defined as tangible personal property,
14 purchased in whole or in part with Federal funds, which has useful life of
15 more than one (1) year and an acquisition cost of three hundred dollars
16 ($300.00) or more per unit. Real property means land, including land
17 improvements, structures and appurtenances thereto, excluding movable
18 machinery and equipment. Non-expendable personal property and real property
19 purchased with or improved by funds provided under this Agreement shall be
20 subject to the property management standards specified in Attachment "N" of
21 Office of Management and Budget Circular No. A-102, "Property Management
22 Standards".
23 14. Termination for Cause. City reserves the right to terminate this
24 Agreement and any and all grants and future payments under this Agreement in
25 whole or in part at any time before the date of completion of this Agreement
26 whenever City determines that the Subrecipient has failed to comply with the
27 conditions of this Agreement. In the event City seeks to terminate this
28 Agreement for cause, City shall promptly notify the Subrecipient in writing of
-7-
1 the proposed termination and the reasons therefore, together with the proposed
2 effective date. Subrecipient shall be given an opportunity to appear before
3 the Mayor and Common Council at the time at which the Mayor and Common Council
4 are to consider such recommended termination, and shall be given a reasonable
5 opportunity to show cause why, if any exists, the Agreement should not be
6 terminated for cause. Upon determination by this Mayor and Common Council
7 that the contract should be terminated for cause, notice thereof, including
8 reasons for the determination, shall promptly be given to Subrecipient,
9 together with information as to the effective date of the termination. The
10 determination of the Mayor and Common Council as to cause shall be final.
11 15. Termination for Convenience. City or Subrecipient may terminate
12 this Agreement in whole or in part provided both parties agree that the
13 continuation of the project would not produce beneficial results commensurate
14 with further expenditure of funds. In such event, the parties shall agree
15 upon the termination conditions, including the effective date and, in the case
16 of partial terminations, the portion to be terminated. The Subrecipient shall
17 not incur new obligations for the terminated portion after the effective date
18 and shall cancel as many outstanding obligations as possible. City shall
19 allow Subrecipient full credit for the City's share of the non-cancellable
20 obligations properly incurred by the Subrecipient prior to termination.
21 16. Hold Harmless. Subrecipient agrees to indemnify and save
22 harmless the City and its employees and agents from all liabilities and
23 charges, expenses (including counsel fees), suits or losses, however
24 occurring, or damages, arising or growing out of the use of or receipt of
25 funds paid under this Agreement and all operations under this Agreement.
26 Payments under this Agreement are made with the understanding that the City is
27 not involved in the performance of services or other activities of
28 Subrecipient. Subrecipient and its employees and agents are independent
-8-
1 contractors and not employees or agents of City.
2 17. Amendment. This Agreement may be amended or modified only by
3 written agreement signed by both parties, and failure on the part of either
4 party to enforce any provision of this Agreement shall not be construed as a
5 waiver of the right to compel enforcement of any provision or provisions.
6 18. Assignment. This Agreement shall not be assigned by Subrecipient
7 without the prior written consent of City.
8 19. Notices. All notices herein required shall be in writing and
9 delivered in person or sent by certified mail, postage prepaid, addressed as
10 follows:
11 As to City: As to Subrecipient:
12
Executive Director,
13 Redevelopment Agency of the
City of San Bernardino
14 City Hall, Third Floor Rm. 320
300 North "D" Street
15 San Bernardino, Calif. 92418
16 20. Evidence of Authority. Subrecipient shall provide to City
17 evidence in the form of a certified copy of minutes of the governing body of
18 Subrecipient, or other adequate proof, that this Agreement has been approved
19 in all its detail by the governing body of Subrecipient, that the person(s)
20 executing it are authorized to act on behalf of Subrecipient, and that this
21 Agreement is a binding obligation on Subrecipient.
22
23
24
25
26
27
28
-9-
l IN WITNESS WHEREOF, the parties hereto have executed this Agreement
2 on the day and year first hereinabove written.
3
4 ATTEST: CITY F SAN BERNARDINO:
r
5 �P
�J/wezl� B v
6 City Clerk M or
7
SUBRECIP
8
g BY: -
Pres' ent
10
BY:
11 Secretary
12
Approved as to legal form:
13
14 le,4��
City Attorney
15
16
June/1985
17 977L
18
19
20
21
22
23
24
25
26
27
28
-10-
LIFELINE NARRATIVE:
Funds allocated to the Lifeline Program by the CDBG Program , for
fiscal year 85/86 will be utilized for purchasing 35 Lifeline units
for approximately $17 , 500. A portion of a Program Associate ' s
salary will be paid . Remaining funds will be utilized for program
operation expenses .
At the end of the fiscal year there will be 210 units operating .
Assuming 10% of these units will be leased to individuals with
adequate means , a $3000 income will result . Assuming the remaimi.ng
189 clients are low income and in need of institutional care , the
savings to the County Health Care costs would be well over $3 million .
DEAF SERVICES:
The Rolling Start Deaf Services will provide increased interpreter
services , sign language instruction , and caption film shows . It
will also increase relay services and information to the deaf/hearing
impaired community .
The CDBG grant will be used to defray the cost of providing these
services . It will .payf,Ovtiton-�s of salary and fringe benefits ,
proft-Issional fees for interpreters and instructors , telephone service
and supplies , including printing and costs .
1
k
r
T BUZG[ +*+
** ,
ROLLIMG START, lNr
443 W�st Fm�.rth Strcet
�ernardino. Calibmia 9240�
T,]7 AL OPBATlNG BUDGET
Fisc�� Pe,;od �uiy l' 1�� thru Jsa 3O' 1936
� �
.Li'ebn�) (Lifa\inc) (dfeline} (bfe}icp� (Core B�v> (Riversdn>|�af ��0eaf �v>
CA O� S8CI� � ��TY ��E UNITED G� ��O S� ��O 0�L
GRANT* GRANT0 CD8G CD G AB 204 WAY CD8G PARK & REC G��T
FUN N2S CS FU FUNDS FUNDS FUNUS FUNDS FUNDS FUNDS FUKUS
E�PE�5 TURB
Salade�
and Wages $936,;O $9,70 0.CO $6/Z5. 2 �1O/3�G.88 $�5 $4,62S.00 $4,00O3 OO 4`01 4.0n 675.0O
Frings Ben�fits $U7.V0 $1`261.00 $1,588.02 �2.59O.�B �10/302.V0 �1/00O.00 $728.0V 187 0'.
$2 0N O0 $2'000.VV
lnturprnter & instruct-or Res � ^
$48 23V 0V
[�uipment `
Accnuntng/Audit �90,00 $��.00 �915.SO $1�494.20 $�N,OV $3/20O.O0
�
ti sing �25.V0 $622.00 $115.14 $l87,86 s2`�N.00 $250.�@ $3,�N.VO
E L'ipmest Maiotenaoce $850.VO $152.V0 VO *1'O0V.VV $2/400.00
Rui|dicg haint»oance
In�sance S25.VO $10O.Oh $560.50 $914.50 $3,500.00 $5.�VV.0O
OffiaSunpUe $162,00 $1,441.00 $0.00 $0.00 $1/800.00 $200.00 $200.00 $3'803,00
Office Space $569.00 $1 GL0O $7,650,00 $9V0.0 $0/7VV.00
UtiL tics $�90.00 $3�0.00 $3.NN.0O $3/5A0.@O
Postage and Frei $115.52 $188.48 $500.00 $\VO.VV $2nN.00 $i'\S4.00
Other - Ad�n S�vicps
Printing ard Duplication $8L00 $25.00 S263.T2 $495.28 12�60.00 $500.00 $200.00 $ 00.00 $4/5-75.00
�1J8.� $1�.�
�mferexces
Suc $1,00.00$1,00.00 $100.00$100.00�sriptions $
Tpl���a �7Y.00 $45V.00 $JOO.58 $1,1Y0.52 $\O,�N.0V ��30.0O $586.V0 $i'YN.00 $\5,�@.1V
Travel $135.00 120,0.VO 1419.60 $1,2V.3V CL393.00 $500.00 $3,927.90
' ------ ------ ------- ----- ----- ----- ------
-----'�- -�----- �0 �0 00 $5O ��� 0O $199 996 f� $7 5OO 00 $7.966.H $7/594.0V $32O,650.00
Tutal [xp»oditures u�'Uvv..v m.,�/�,ov ' . ' . / . ` ,
+* Pace 1 **
CITY OF SAN BERNARDINO V �•�
OFFICE OF COMMUNITY DEVELOPMENT
PROJECT PROPOSAL - APPLICATION
1. Name of organization/individual suggesting a proposed project
ROLLING START, INC.
Address 443 WEST 4TH ST. SAN BERDO:Zip 92401 Phone(714)RA4-312Q
Individual preparing application ROBERT NEVES, RESOURCE DEVELOPER
Name and Title)
Address 560 WEST 4TH ST. SAN BERDO. Zip 92401 Phone (714) 381-4639
Contact Person ROBERT NEVES Phone (714) 381-4639
2. Brief description of project Provide better communications services to people
who are deaf / hearing impared by providing: relay services, interpreter
pool, sign-lan-guage instruction, and captioned films.
3. Specific benefits to low and moderate income people (95% of clientele) Better
contact to government / professional services (with relay/interpreter
services) and with the Reneral public (with films and sign-language classes)
4. The project is located in Census Tract (s) We serve clients in all tracts.
5. Estimated cost of project $ 51 ,600 ( $7,986 from RDA)
6. Potential number of people served by proposed project 150
7. Are supplemental funds available from other sources? Yes Z ZZa% No
If yes,-from whom? Office on ArinR / S.B. City Parks and Recreation
Address 686 E. Mill / 300 N. "D" ST. Zip 92418/924Dbne 383-7131
Contact Person S.E.P. program / Ann Rhodes
8. Operation and maintenance funds are available from N/A for this service program
Organization
Address Zip Phone
Contact Person
9. Would organization/group accept a low interest loan? Nn
Ret n to:
zy4)eve nty
300 North "D" Street
San Bernardino, California 92418
. � �� -soggy
ACCRUAL BASIS '
AGENCY:' CASH BASIS FORM1
1915 leU Ion 19—
IF CASH BASIS PLEASE COMPLETE
REVERSE SIDE OF THIS FORM 1 2 . 3 4 Increase
(Decrease
ACCOUNT ACCOUNT
NUMBER TITLE
SUPPORT REVENUE
4000 Contributions •••
In-KmU
4200 Special Events INeI)
4300 Leyacies 9 Bequests
466 Cuuecled Thru Local Member Units _-
4600 Contributed by Assoc Organitalions
4100 From United Way Ial _11:-
From S.B. Co. OCD (.5) 73-gsfi 140964 14-964
From Office on Aging 4607R 4,07R 40Q7R
From S.B. City Parks & Recreation 7,594 741594 7,594
6000 Mrinwrsmp Dues-Individuals
6100 Asw%smenl Owes-Local Member Units
6200 Peog Sin►°Fees t !yet Incident Revenue
6300 Sales-Mat is. Sery-Local Member Units
From S.B. City RDA (.2) __.I.SBfi_
From Cucamonga OCD (.1) 7,986 3,992
From Ontario OCD (.2) 7,986 7,986__
6600 Miscellaneous Revenue
Other[Describe)
TOTAL AVAIL FOR CURRENT SERV.OPERATION (A) 1.$.51 fiffl 51 .600
IEXPENSES FOR CURRENT SERVICE OPERATIONS
7000 Salaries $ 32,860 $ 32,860_ 32 860
7100 Employee Health A Retirement Benefits 2,700 2,700 2,700
7200 Payroll Taxes.etc _2,951_._ 2,950 21950_ _
6000 Process Fees a Contr Service Payments 2,540 2,540 2,540
6100 Supplies 120 _• _120_ 120
• 6200 Telephone and Telegraph 2,600 2,600 2,600
6300 Post•ye a Shipping 150 150 150
8400 Occupancy(Building a Grounds) 6,000 6,000 6,000
$Wo fit•rital a Maintenance of Equipment --
6600 Printing Art Waft.Publications.etc 600 600 600
8700 Local transportation 300 300 300
8♦00 Curilerences.Conventions Meetings 200 200 —200-.. _
8900 Specific Assistance to Individuals
9000 Agency Dues 101her than Acct 96911 -
9100 A*if us and Grants _
9400 Miscellaneous Subscriptions _. 100 100
olner(Describe!� �Li-tiES_----- 480 480 480 _
01HECT SERVICES EXPENSES(before depreciation) (e) 1 51 600 51 600 51.600_
9500 pi•piecialion(non•build4n9l --
ON-of cash basis-Equip and other fix e0euels _._..._
TOTAL DINECI SENVICES EXPENSES (C)
tROGRAM (DEFICIT) OR EXCESS (A) MINUS IC) (0) -----
96!1 Payments lo National Parent Organization (E)
TOTAL EXPENSES-(C)PLUS(9) (F) 51.600 51 600
(DEFICIT)OK EXCESS-(A)MINUS(F)
EXHIBIT A
Exhibit 1
CALIFORNIA STATE DEPARTMENT OF REBABILITATION
TABLE 1 — Cost Per Client
• Fiscal Year 1983-64
Actual Number of Cost per
Independent Living Center revanaa Clients client
TOTAL $9,125,514 190800
Dayle McIntosh Center for the Disabled... $1,096,000 19191 ; 920
Vestside Community for Independent Liv... ;19000,013 1,530 ; 654
Center for Independent Living, Berkeley.. $ 917,247 2,274 403 695&522 29223 2"
•Resources for Independent s fLi � bbl $ 544,733 1,285 i 424
Living.........
C.A.P.R. Independent Living Center....:.. $ 524,412 19212 ; 432 •
Adult Independence Developmant Canter $ 518,728 496 $1,046
Darrell McDaniel Indep. Living Center.... $ 497,618 885 $ 562
Independent Living Resource Center....... $ 4799225 719 $ 666
Good Shepherd Center for Indep. Living... $ 391,767 930 $ 421
Center for Independence of the Disabled.. $ 367,768 569 $ 646
Southeast Center for•Independent•Living.. $ 336,154 516 $ 651
ing $ 252,915 681 $ 371
San Francisco Independent Living Canter.. ; 218,072 913 $ 239
Center for Indep. Living, San Gabriel 0 $ 211,346 787 $ 269
Merin Canter for Independent Living...... $ 193,776 487 $ 398
Community Resources for Independence..... $ 171,358 310 $ 553
Community Resources for Indep. Living.... $ 163,244 486 $ 336
Disabled Resources Center, Inc. $ 154,821 502 $ 308
Community Rehab. .Services, E. Los Angeles $ 147,426 381 = 387
Humboldt Access Project...e..6-0*00.0000 $ 129,786 353 $ 368
Northern California Independent Living... $ 113,583 470 $ 242
1•
Exhibit 1
CALIFORNIA STATE DEPARTlMNT OF REHABILITATION
TABLE 2 - Cost Per Unit of Service
Fiscal Year 1983-84
Total irect Indirect Actual Cost per
Independent Living Center units revenue unit of
service
TOTAL 1,255,701 9419556 3149145 ;9,125,514 $ 7.75
Dayle McIntosh Center for the Disabled... 158,580 150,579 8,001 ;1,096,000 ; 6.91
Westside Commmity for Independent Living 102,457 79,260 23,197 $1,000,013 ; 9.76
Center for Independent Living, Berkeley.. 166,855 130,681 36,174 ; 9179247 ; 5.50
Community Service Center for the Disabled 94,366 55,475 38,891 ; 695,522 ; 7.37
Resources for Independent Living......... 59,462 42,382 17,080 ; 544,733 = 9.16
C.A.P.H. Independent Living Center....... 35,204 27,631 7,573 ; 524,412 ;14.90
Adult Independence Development Center.... 48,895 38,021 10,874 ; 518,728 ;10.61
Darrell McDaniel Indep. Living Center.... 28,364 15,401 12,963 ; 497,618 ;17.54
Independent Living Resource Center....... 56,868 37,389 19,479 ; 479,225 ; 8.43
Good Shepherd Center for Indep. Living... 41,652 24,803 16,849 ; 391,767 ; 9.41
Center for Independence of the Disabled.. 71,382 55,172 16,210 ; 367,768 ; 5.15
Southeast Center for Independent Living. . 29,212 24,662 4,550 ; 336,154 ;11.51
/Rolling Start, Inc... ... 138,800 125,326 13,474 $ 252,915 ; 1.82
San Francisco Independent Living Center.. 23,473 13,675 9,798 ; 218,072 • ; 9.29
Center for Indep. Living, San Gabriel Val 56,463 27,294 29,169 ; 211,346 ; 3.74
Karin Center for Independent Living...... 25,993 10,388 15,605 ; 155,705 ; 7.45
Community Resources for Independence..... 19,857 14,604 5,253 ; 171,358 ; 8.63
Community Resources for Indep. Living.... 15,126 9,551 5,575 ; 163,244 $10.79
Disabled Resources Center, Inc........... 21,724 15,550 6,174 ; 154,821 ; 7.13
Community Rehab. Services, E. Los Angeles 17,669 14,810 2,859 ; 147,426 8.34
Humboldt Access Project. ................. 24,950 16,761 8,189 ; 129,786 $ 5.20
Northern California Independent Living. .. 18,349 12,141 69208 ; 113,583 $ 6.19
' 'Exhibit 1
CALIFORNIA STATE DEPARTMENT OF REHABILITATION
TABLE 3 - Coat Per Placement
Fiscal Year 1983-84
Independent Airing Center Attendant Rooming Job
placement placement placement
TOTAL 361.68 493.20 29415.31
Dayle McIntosh Center for the Disabled... 39.38 71.86 11,905.93
Westaide Community for Independent Liv.. 279.13 893.04 12,150.22
Center for Independent Living, Berkeley. 103.40 33,679.25 424.60
Cosswnity Service Center for the Disabled 223.31 184.98 654.45
Resources far Independent Living........ 370.98 178.62 1,892.45
C.A.P.N. Independent Living Canter....... 86.42 369.52 208.60
Adult Independence Development Center 475.32 718.29 937.92
Darrell KcDaaial Indep. Living Center... 438.50 1489.23 912.08
Independent Living Resource Center....... 248.68 533.61 1,027.61
Good Shepherd Center for Indep. Living.. 288.88 391.45 1,667.45
Center for Independence of the Disabled.. 299.73 1,615..04 1,678.90
Southeast Center for Independent Living. . 247.46 518.65 979466.68
-Rolling Start, Rae...................... 838.47 169.07 217.49
San Francisco Independent Living Center.. 155.14 NA NA
Center for Indep. Living, San Gabriel 0 136.13 31.41 917.79
Karin Center for Independent Living...... 222.75 96.10 331.52
Community Resources for Independence..... 75.08 133.76 1,872.71
Community Resources for Indep. Living.... 418.65 639.84 NA
Disabled Resources. Center, Inc. 104.81 642.41 NA
Community Rehab. Services, E. Los Angeles 222.67 1,035.82 NA
Humboldt Access Project.................. 603.20 22,479.60 431.60
Northern California Independent Living...) 131.22 243.88 NA
1 A G R E E M E N T
2
3
4 THIS AGREEMENT is entered into effective as of July 1 ,
5 1985, at San Bernardino, California, between the CITY OF SAN BERNARDINO, a
6 municipal corporation, referred to as "City", and R01_LING START- INC. (LIFELINE)
7 a nonprofit community service organization, referred to as "Subrecipient".
8 City and Subrecipient agree as follows:
9 1. Recitals.
10 (a) Subrecipient has requested financial assistance from City for
11 fiscal year 1985/1986 from funds available through a community development
12 block grant from the United States of America to City.
13 (b) Subrecipient represents that the expenditures authorized by
14 this Agreement are for valid community development purposes, in accordance
15 with federal law and regulations, and that all funds granted under this
16 Agreement will be used for no purpose other than those purposes specifically
17 authorized. The specific purposes and scope of services of this particular
18 grant are set forth in Exhibit "A", attached hereto and incorporated into this
19 Agreement as though fully set forth herein.
20 2. Payments. City shall reimburse Subrecipient for allowable costs
21 incurred under the scope of this Agreement and applicable Federal regulations,
22 which have not been paid for or reimbursed in any other manner or by any other
23 Agency. Reimbursement will be made at least on a monthly basis, with the
24 total of all such reimbursements not to exceed $30,600.00
25 3. Term. This Agreement shall commence July 1, 1985, and terminate
26 June 30, 1986.
f
27 4. Use of Funds; Budget; Travel Limitation. The funds paid to
28 Subrecipient shall be used by it solely for the purposes set forth in
1 Paragraph l(b) of this Agreement, and in accordance with the program budget
2 submitted by Subrecipient to the Redevelopment Agency of the City of San
3 Bernardino, a copy of which is attached to this Agreement as Exhibit "B".
4 This budget shall list all sources of funding for the program covered by this
5 Agreement, whether from State, Federal, local or private sources, and shall
6 identify which sources are paying for which specific portions of the program,
7 by line-item, to the extent practicable. No travel expenses for out-of-state
8 travel shall be included in this program unless specifically listed in the
9 budget as submitted and approved, and all travel expenses to be funded from
10 funds provided hereunder shall be specifically identified as travel expense,
11 which shall be negotiated between Agency and Subrecipient in the budget. Any
12 travel expenses incurred by Subrecipient above the budgeted amount or for
13 out-of-town travel shall not be eligible for reimbursement unless the prior
14 written approval of the Executive Director of the Redevelopment Agency of the
15 City of San Bernardino, or his or her designee, has been obtained. Funds
16 shall be used for purposes authorized by the Community Development Block Grant
17 program only, and no portion of the funds granted hereby shall be used for any
18 purpose not specifically authorized by this agreement. Only net payroll shall
19 be periodically reimbursed by City as an allowable cost. Any amounts withheld
20 by Subrecipient from an employee's pay for taxes, social security, or other
21 withholding and not immediately paid over to another entity, shall not be
22 included as wages or expenses eligible for reimbursement as an allowable cost
23 until such time as the withheld taxes, social security, or other withholdings
24 are actually paid over to the entity entitled to such payment. Upon such
25 payment and the submission of evidence of such payment to the Redevelopment
26 Agency, such expenses shall be regarded as allowable cost, and City shall
27 reimburse Subrecipient for such obligation. A variation in the itemization of
28 costs, as set forth in the proposed budget submitted to City, not to exceed
-2-
1 10`L as to any particular line item, shall be allowed, provided the prior
2 written approval of the Executive Director of the Redevelopment Agency of the
3 City of San Bernardino is obtained, it being understood that the total amount
4 of the grant shall not be varied thereby. At the end of the term, all
5 unexpended funds shall be returned to the City by Subrecipient. The parties
6 intend that grant funds be utilized within the time period covered by this
7 Agreement, and any funds not used shall revert to the City. No reserve for
8 the future shall be established with the funds except as may be authorized to
9 meet commitments made for services provided during the period of this
10 Agreement, but not yet paid for at the conclusion of this Agreement.
11 5. Accounting. Prior to the final payment under this Agreement, and
12 at such other times as may be requested by the Executive Director of the
13 Redevelopment Agency of the City of San Bernardino, Subrecipient shall submit
14 to the Executive Director an accounting of the proposed and actual
15 expenditures of all revenues accruing to the organization for the fiscal year
16 ending June 30, 1986. Financial records shall be maintained by Subrecipient
17 in accordance with generally accepted accounting principles, in a manner which
18 permits City to trace the expenditures of funds to source documentation. All
19 books and records of Subrecipient are to be kept open for inspection at any
20 time during the business day by the City, its officers or agents, and by any
21 representative of the United States of America authorized to audit Community
22 Development Block Grant programs. Standards for financial management systems
23 and financial reporting requirements established by Attachment "F" and
24 Attachment "G" of Office of Management and Budget Circular No. A-110 shall be
25 fully complied with by Subrecipient. Subrecipient acknowledges that the funds
26 privded are federal funds. Subrecipient's financial management system shall
27 provide for accurate, current and complete disclosure of the financial results
28 of each program sponsored by this Agreement. It is the responsibility of
-3-
1 Subrecipient to adequately safeguard all assets of the program, and
2 Subrecipient shall assure that they are used solely for authorized purposes.
3 6. Services Available to Residents; Monitoring and Reporting Program
4 Performance. The services of Subrecipient shall be made available to
5 residents and inhabitants of the City of San Bernardino unless otherwise noted
6 in Exhibit "A". No person shall be denied service because of race, color,
7 national origin, creed, sex, marital status, or physical handicapp.
8 Subrecipient shall comply with Affirmative Action guidelines in its employment
9 practices. Subrecipient shall also monitor the program's activities and
10 submit written reports quarterly, or more often if requested, to the Executive
11 Director of the Redevelopment Agency of the City of San Bernardino, in
12 accordance with Attachment "H", Office of Management and Budget Circular No.
13 A-110. Failure to provide such quarterly performance reports may prevent the
14 processing by City of Subrecipient's requests for reimbursement, and may
15 justify temporary withholding as provided for in Paragraph 11 hereof.
16 7. Procurement Practices. Subrecipient shall comply with
17 procurement procedures and guidelines established by Attachment "0" to Office
18 of Management and Budget Circular No. A-102, "Procurement Standards". In
19 addition to the specific requirements of Attachment "O" to Circular No. A-102,
20 Subrecipient shall maintain a code or standards of conduct which shall govern
21 the performance of its officers, employees or agents in contracting with and
22 expending the Federal grant funds made available to Subrecipient under this
23 Agreement. Subrecipient's officers, employees or agents shall neither solicit
24 nor accept gratuities, favors, or anything of monetary value from contractors
25 or potential contractors. To the extent permissible by State law, rules, and
26 regulations, the standards adopted by Subrecipient shall provide for
27 penalties, sanctions or other disciplinary actions tot be applied for
28 violations of such standards by either the Subrecipient's officers, employees
-4-
] or agents, or by contractors or their agents. Subrecipient shall provide a
2 copy of the code or standards adopted to City forthwith. All procurement
3 transactions without regard to dollar value shall be conducted in a manner so
4 as to provide maximum open and free competition. The Subrecipient shall be
5 alert to organizational conflicts of interest or non-competitive practices
6 among contractors which may restrict or eliminate competition or otherwise
7 restrain trade. Subrecipient agrees to adhere to the procurement rules
8 specified in Office of Management and Budget Circular No. A-102 Attachment "0"
9 in its expenditure of all funds received under this Agreement.
10 8. Anti-Kick Back Provisions; Equal Employment Opportunity. All
11 contract for construction or repair using funds provided under this Agreement
12 shall include a provision for compliance with the Copeland "Anti-Kick Back"
13 Act (18.U.S.C. 874) as supplemented in Department of Labor Regulations (29
14 CFR, Part 3). This act provides that each contractor or subgrantee shall be
15 prohibited from inducing, by any means, any person employed in the
16 construction, completion or repair of public work, to give up any part of the
17 compensation to which he is otherwise entitled. Subrecipient shall report all
i8 suspected or reported violations to City. All contracts in excess of
i9 $10,000.00 entered into by Subrecipient using funds provided under this
20 Agreement shall contain a provision requiring compliance with Equal Employment
21 Opportunity provisions established by Executive Order #11246 as amended.
22 9. Prevailing Wage Requirement. Any construction contracts awarded
23 by Subrecipient using funds provided under this Agreement in excess of
24 $2,000.00 shall include a provision for compliance with the Davis-Bacon Act
25 (40.U.S.C. 276a to 276a-7) and as supplemented by Department of Labor
26 Regulations (29CFR). Under this act, contractors shall be required to pay
27 wages to laborers and mechanics at a rate not less than the minimum wages
28 specified in a wage determination made by the Secretary of Labor. In
-5-
1 addition, contractors shall be required to pay wages not less often than once
2 a week. Subrecipient shall place a copy of the current prevailing wage
3 determination issued by the Department of Labor in each solicitation and the
4 award of a contract shall be conditioned upon the acceptance of the wage
5 determination. Subrecipient shall report all suspected or reported violations
6 to City.
7 10. Approval of City of any Charges; Use of Program Income. City
8 reserves the right to require Subrecipient to obtain the prior written
9 approval of City of any charges or fees to be charged by Subrecipient for
10 services provided under this Agreement, and of any rules and regulations
11 governing the provision of services hereunder. Program income represents
12 gross income earned by the Subrecipient from the Federally supported
13 activities. Such earnings exclude interest earned on advances and may
14 include, but will not be limited to, income from service fees, sale of
15 commodities, usage and rental fees. These funds shall be used first for
16 eligible program activities, before requests for reimbursement, or shall be
17 remitted to the City. Subrecipient shall remit all unspent program income to
18 the City within thirty (30) days subsequent to the end of the program year
19 (June 30, 1986). Interest earned on funds advanced under the Agreement shall
20 be paid to the City.
21 11. Temporary Withholding. The Executive Director of the
22 Redevelopment Agency of the City of San Bernardino is authorized to
23 temporarily withhold the payment of funds to Subrecipient when the Executive
24 Director determines that any violation of this Agreement has occurred. Funds
25 shall be withheld until the violation is corrected to the satisfaction of the
26 Executive Director or of the Mayor and Common Council. Subrecipient shall
27 have the right to be heard by the Mayor and Common Council if Subrecipient
28 maintains no violation of the Agreement has occurred, which hearing shall be
-6-
] held within 45 days after the funds have first been withheld, provided
2 Subrecipient requests such hearing within 15 days after such first withholding.
3 12. Records Retention. Financial records, supporting documents,
4 statistical records, and all other records pertaining to the use of the funds
5 provided under this Agreement shall be retained by Subrecipient for a period
6 of three (3) years, at a minimum, and in the event of litigation, claim or
7 audit, the records shall be retained until all litigation, claims, and audit
8 findings involving the records, have been fully resolved. Records for
9 non-expendable property acquired with federal funds provided under this
10 Agreement shall be retained for three (3) years after the final disposition of
11 such property.
12 13. Property Management Standards. Non-expendable personal property,
13 for the purposes of this Agreement, is defined as tangible personal property,
14 purchased in whole or in part with Federal funds, which has useful life of
15 more than one (1) year and an acquisition cost of three hundred dollars
16 ($300.00) or more per unit. Real property means land, including land
17 improvements, structures and appurtenances thereto, excluding movable
18 machinery and equipment. Non-expendable personal property and real property
19 purchased with or improved by funds provided under this Agreement shall be
20 subject to the property management standards specified in Attachment "N" of
21 Office of Management and Budget Circular No. A-102, "Property Management
22 Standards".
23 14. Termination for Cause. City reserves the right to terminate this
24 Agreement and any and all grants and future payments under this Agreement in
25 whole or in part at any time before the date of completion of this Agreement
26 whenever City determines that the Subrecipient has failed to comply with the
27 conditions of this Agreement. In the event City seeks to terminate this
28 Agreement for cause, City shall promptly notify the Subrecipient in writing of
-7-
I
• I Y Y
j the proposed termination and the reasons therefore, together with the proposed
2 effective date. Subrecipient shall be given an opportunity to appear before
3 the Mayor and Common Council at the time at which the Mayor and Common Council
4 are to consider such recommended termination, and shall be given a reasonable
5 opportunity to show cause why, if any exists, the Agreement should not be
6 terminated for cause. Upon determination by this Mayor and Common Council
7 that the contract should be terminated for cause, notice thereof, including
8 reasons for the determination, shall promptly be given to Subrecipient,
9 together with information as to the effective date of the termination. The
10 determination of the Mayor and Common Council as to cause shall be final.
11 15. Termination for Convenience. City or Subrecipient may terminate
12 this Agreement in whole or in part provided both parties agree that the
13 continuation of the project would not produce beneficial results commensurate
14 with further expenditure of funds. In such event, the parties shall agree
15 upon the termination conditions, including the effective date and, in the case
16 of partial terminations, the portion to be terminated. The Subrecipient shall
17 not incur new obligations for the terminated portion after the effective date
j$ and shall cancel as many outstanding obligations as possible. City shall
19 allow Subrecipient full credit for the City's share of the non-cancellable
20 obligations properly incurred by the Subrecipient prior to termination.
21 16. Hold Harmless. Subrecipient agrees to indemnify and save
22 harmless the City and, its employees and agents from all liabilities and
23 charges, expenses (including counsel fees), suits or losses, however
24 occurring, or damages, arising or growing out of the use of or receipt of
25 funds paid under this Agreement and all operations under this Agreement.
26 Payments under this Agreement are made with the understanding that the City is
27 not involved in the performance of services or other activities of
28 Subrecipient. Subrecipient and its employees and agents are independent
-8-
] contractors and not employees or agents of City.
2 17. Amendment. This Agreement may be amended or modified only by
3 written agreement signed by both parties, and failure on the part of either
4 party to enforce any provision of this Agreement shall not be construed as a
5 waiver of the right to compel enforcement of any provision or provisions.
6 18. Assignment. This Agreement shall not be assigned by Subrecipient
7 without the prior written consent of City.
8 19. Notices. All notices herein required shall be in writing and
9 delivered in person or sent by certified mail, postage prepaid, addressed as
10 follows:
11 As to City: As to Subrecipient:
12
Executive Director,
13 Redevelopment Agency of the
City of San Bernardino
14 City Hall, Third Floor Rm. 320
300 North "D" Street
15 San Bernardino, Calif. 92418
16
20. Evidence of Authority. Subrecipient shall provide to City
17
evidence in the form of a certified copy of minutes of the governing body of
18
Subrecipient, or other adequate proof, that this Agreement has been approved
19 in all its detail by the governing body of Subrecipient, that the person(s)
20
executing it are authorized to act on behalf of Subrecipient, and that this
21
Agreement is a binding obligation on Subrecipient.
22
23
24
25
26
27
28
-9-
] IN WITNESS WHEREOF, the parties hereto have executed this Agreement
2 on the day and year first hereinabove written.
3
4 ATTEST: CITY OF SAN BERNARDINO:
BY:
6 City Clerk Mayor
7
SUBRECI NT:
8
9 BY:, E,fE�,. ,-
Presi nt
10
BY:
11 Secretary
12
Approved as to legal form:
13
14 A/00���
City Attorn
16
June/1985
17 977L
18
19
20
21
22
23
24
25
26'
L
27
281
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a 1 t
i
LIFELINE NARRATIVE:
Funds allocated to the Lifeline Program by the CDBG Program , for
fiscal year 85/86 will be utilized for purchasing 35 Lifeline units
for approximately $17 , 500. A portion of a Program Associate ' s
salary will be paid . Remaining funds will be utilized for program
operation expenses .
At the end of the fiscal year there will be 210 units operating .
Assuming 10% of these units will be leased to individuals with
adequate means , a $3000 income will result . Assuming the remaiming
189 clients are low income and in need of institutional care , the
savings to the County Health Care costs would be well over $3 million .
DEAF SERVICES•
The Rolling Start Deaf Services will provide increased interpreter
services , sign language instruction , and caption film shows . It
will also increase relay services and information to the deaf/hearing
impaired community .
The CDBG grant will be used to defray the cost of providing these
services . It will payfdr,jFr iors of salary and fringe benefits ,
professional fees for interpreters and instructors , telephone service
and supplies , including printing and costs .
ROLLINS �Tr.n'. a11'11C? i}Y
POD.:'"' START. iNr-
4y' ��Et Fu�rtt, S�reE±
Sar. .P-rnardina.
Td'n_ "P'ERATING BUDGE'
Fiscal Period thrl-- JUDE 30 1 5E
'Lifeline) iLifeline) MiEi ine) (Lifeiire) (Core Serv) (P: ersdE"Dea4 Serv(Deaf Ser:)
00A r SB CITY SP COUN': STATE UNITED SAN BR00 SAN BRNDC TOTAL
GRAN74 GRnNT# CDB6 CDT{3 AB 204 WAY CDB6 PARK & REC GRANT
FUNDS FUNDS FUNDS FUNDS FUNDS FUNDS FUNDS FUNDS FUNDS
E1F'ED:,:TUi?ES
E.B6 S154.6S1.00 $4.620.01 $ '� H34,014.0`
Sal a:ies and Maces S?36.00 ; .700,00 #6 ?55.i2 f ,36 3194 6'5.0;
rire rel f 7 •1 590.';? ;10.9!,2 00 ;1 CHO,.00 $72E.00 $18487.03)
F. ��e Be.. i s $1$1.00 1,,261.U4 f1,59B.0� $:.,� ••
Interpreter & Instructor Fees 52,O00,00
5 50 rr $4S 230.00
Equipment f2,,.U0 $ 9.G5,;.00 12,.1.r . �.: ,
Accounting/Audit $90.00 MCI.00 $915..,- 31.494.20 $200.00 #3,200'.00
Advertising 02`.00 0622.00 5115.14 #197.26 32,500.00 $25n,00 $3.100.nn
Eauipee�,t P!ainter:ance 1150.0, $950.00 $152.00 1244.00 11.000.00 ;2 40;n 0n
Maintenance
in Sol art ce 125.00 $1OMO $56,..50 P14.50 $3,500.00
Office Supplies $162.00 $1,441.00 $0.00 10.00 (1,800.00 1200.00 $200.00 $3,803.00
Office Space 5569.00 11,551.00 17.650.00 1900,00 $10,700.00
Utilities 5190.00 0310.00 $3400.00 13.500.0:'
PDstaoe and Freiaht $115.52 SIBB.48 $500.:0 $100.00 $200.00 $1.104.00
Other - Adain Sergi-ices
Printing and Duplication $81.00 $25.00 $263.72 $445.29 32.670.00 $500.00 $200.00 $300.00 $4.535.00
Conferences $138.00 $139.0,.
Subscriptions $100.00 1100.00
Telephone $79.00 1450.00 0300.58 $1,140.52 $10.500.00 1430.00 0586.00 01,414.00 115,450.1,!
Travel 1135.00 1200,00 $419.60 11.290.30 $1,3 93.00 $500.00 $3,92?.9fi
Total Lpenditeres 01.900.00 $15,174.00 S30.,60-,.00 $50,00Q.0' $1qc 9y6,0,0, 57,500.G0 07.986."0 37,594.00 $320.650.00
4
+i Pzce ! x
CITY OF SAN BERNARDINO
OFFICE OF C"UNITY DEVELOPMENT
PROJECT PROPOSAL - APPLICATION
1 . Name of organization/individual suggesting a proposed project
ROLLING START INC.
Address 443 WEST 4TH ST. SAN BERDO. Zip 92401 Phone (714) 884-2129
Individual preparing application ROBERT EVELOPER
(Name anURC t e
Address 560 WEST 4TH ST. SAN BERDO. Zip 92401 Phone (714) 381-4639
Contact Person ROBERT NEVES Phone (714) 381-4639
2. Brief description of project Provides over 100 people in S.B. Co. (over 15 in
S.B. City) with an emergency alert device and portable trigger to summon
emergency services when/if needed.
3. Specific benefits to low and moderate income people Lifeline saves lives every
month, however, it is an alternative to institutional care. Approximately
90% of our clients have low-moderate incomes and receive free services.
4. The project is located in Census Tract (s) All tracts in San Bernardino
5. Estimated cost of project $ 177 ,000 ($30,60( from RDA)
6. Potential number of people served by proposed project over 200 (over 30 in S.B. )
7. Are supplemental funds available from other sources? Yes %X%R% No
If yes, from whom? OFFICE ON AGING
Address 686 EAST MILL SAN BERNARDINO Zip 92418 Phone (714) 383-7131
Contact Person JIM CURTIS, JENNY STAFFORD / DENNIS JACKSON, DIRECTOR
8. Operation and maintenance funds are available from N/A Organization
Address Zip Phone
Contact Person
9. Would organization/group accept a low interest loan? NO
RetXn to:
', C . r& _/' !
n_ity Development�
300 North "D" Street
San Bernardino, California 92418
ACCRUAL BASIS -
AGENCY: CASH BASIS
FORM
19 AS 19 fl� 19lZ 19�$.
IF CASH BASIS PLEASE COMPLETE
REVERSE SIDE OF THIS FORM. 1 2 3 4 Increase
(Decrease
' ACCOUNT ACCOUNT
NUMBER TITLE
SUPPORT REVENUE
4000 Contributions
In-Kind
4200 Spec,ai Events(Not)
4300 Leyacies t BeoueSl9
4500 Corrected Thru Local Member Units --
6600 Contributed by Assoc Organizations 20 000 20,000 20,000
6700 F tom United Way(a)
From Office on Aging 24,000 30 000 35,000 40,000
From Unassoc Federated Organizations
From S.B. Co. OCD (.5) 107,100 . 75 500 88,350 90,500
6000 Membetshtp puts-Individuals -
6100 Asu•ssmenl Dues-local Member Units
$200 Prog Sery-Fees t Net Incident Revenue
6300 Sags-mat is. Sery-Local Member Units -From S.B. City RDA (.2) _30+20II--
From Cucamonga OCD (.1) 1
From Ontario OCD (.2) - 36,200 -
6900 M.scettaneous Revenue - - -
Other IDescrnbe) --
TOTAL AVAIL. FOR CURRENT SERV. OPERATION (A) 177 000 $201.000 226 700 241 000 __
EXPENSES FOR CURRENT SERVICE OPERATIONS
7000 Salaries 83,000 97.000 _W3,000 - 1 0
7100 Employee Health t Retirement Benefits 7,500 10,500 10,500 _10,500
7200 Payroit Taxes,etc @ .13 10,800 _12,600 14 700 _ 15,x,500 _
$000 Prutess Fees a Contr Service Payments(CMC) 100 200 3,00-
$too Suppiws 2.mo _ .1.SIIQ_.
$200 lei.-phone and Telegraph 1,500 2000 21500 31000
5300 Postage i Shipping 500 600_ 700 800
8400 Occupancy(Building&Grounds) 6,000 6,000 6,000 6,000
$500 Hental a Maintenance of Equipment 1,000 1,500 000 _ 2.500
$600 Printing.Art Work,Publications.etc 1,500 500 _ 500 500
$700 Local Transportation 2.000 - 3.000 4,000 5,000
$500 Conlcrences.Conventions Meetings 500 __- 600 _ 700 _ 700 _
$900 Spocillc Assistance to Individuals ---2�• -•--2Q� -- - --2M
9000 Agency Dues(Other than Acct 9691) -- --
9100 A.%ifUs aruf Grants 100 200 -- 200 200
9400 mitceuaneous Advertising 2,000 1,000 -_ 1,000 1 000
01hi•r(Describe) Equip._@ 100/year __ 53,000 53,000 53,000 53,000
DIHLCT SERVICES EXPENSES (before deprectalton) (B) 171,700 190,400_ 210,806 219,800
9500 Ovpiecratton(non-building) ---
OR-it cash basis-Equip and other Wed assets 21,200
]DIAL DIHLCI bLHVICES EXPENSES (C) 177,000 201,000 226 700 241.000
PROGRAM (UEFICIT) OR EXCESS (A) MINUS (C) (D) -- -
9691 Payments to National Parent Organization (E)
TOTAL EXPtN5ES-(C)PLUS(E) lF)
(DEFICIT)OHEXCESS-(A)MINUSIF) 1177,000 201 000 226 700 k241,000
EXHIBIT A
COUNTY OF SAN BERNARDINO
OFFICE ON AGING = HUMAN RESOURCES AGENCY
CA tiTY
)) M K.%�IDINO
l�
aB6 East Mill Street • San Bernardino,CA 92415 (714) 383-3861 DENNIS H. ,JACKSON
Director
February 4 , 1985
Don G. Vigil, Executive Director
Tolling Start, Inc.
443 West Fourth Street
San Bernardino, CA 92401
Dear Don:
As Director of the San Bernardino County Office on Aging
it has been a privilege to work with Rolling Start to
provide and coordinate social service programs to enable
frail elderly and handicapped persons to be independant
and active in the community. Your position as Chairman
of the San Bernardino County Long Term Planning Council,
exemplifies your commitment to serve the special needs
of this population.
Your organization' s ability to provide efficient and cost
effective service is demonstrated by the professional
manner in which contracts between this office and Rolling
Start have been negotiated and carried out.
A current contract for the provision of emergency response
units and follow-up services documents my confidence in
the abulity of Rolling Start to effectively serve the
community.
I strop gly support your efforts to seek funds to maintain
and a pand your programs.
Sinc rgly,
Dennis H. Ja son ,
Director
DHJ:GS: jt