HomeMy WebLinkAbout05.G- Finance 5.G
DOC ID: 4651 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Budget
From: Brent Mason M/CC Meeting Date: 10/03/2016
Prepared by: Veronica Martinez, (909)
384-5242
Dept: Finance Ward(s):
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Approving
the Fiscal Year 2015-16 Continuing Appropriations and Encumbrance Carryovers and
Amend the Fiscal Year 2016-17 Budget to Include the Approved Fiscal Year 2015-16
Continuing Appropriations and Encumbrance Carryovers. (#4651)
Current Business Registration Certificate:
Financial Impact:
The requested actions amend/increase the 2016/17 adopted budget to the accounts
and in the amounts as noted in the attachments to this report. The amounts represent
the unexpended portion of various projects that were previously approved by the
Council that were not yet complete at June 30. This action re-establishes the unspect
portion of the budget from the prior year in the new fiscal period. Sufficient funds exist
in all instances to address the requested supplemental appropriation.
Motion: Adopt the Resolution
Synopsis of Previous Council Action:
June 27, 2016 - FY 2016-17 Budget was approved.
Background:
The City Charter causes existing budgeted appropriations to lapse at each fiscal year
end. However, there are always projects that are under way, or that had not yet gotten
under way at the June 30 fiscal year end date for which the Council has already given
specific authority to proceed. It is a routine matter to amend the subsequent year's
budget to add these committed, but unspent amounts as additional spending authority
in the new fiscal period. These amounts can not be part of the routine budget
development process typically occurring in the spring, as the amounts are not yet
known until the fiscal period is complete and the books are closed (or nearly closed).
Now that the books are essentially closed for 2015-16, Finance has coordinated with
the City departments to identify those projects/accounts which meet the above definition
and has developed the attached lists of encumbrance carryovers and continuing
appropriations that reflect City commitments to projects, services or purchases
approved in FY 2015-16 but unable to be completed by the close of the 2016 fiscal
year.
Of the amounts requested ($7,023,045), all but roughly $258,000 are Non-General
Fund, restricted funding sources, available only for specific purposes authorized by the
Updated: 9/27/2016 by Georgeann Gigi" Hanna C
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4651
Council during 2015-16.
Supportinq Documents:
Reso - Continuing Appropriations and Encumbrance Carryovers (DOCX)
Continuing Appropriations FY 2017 Exhibit 1 (PDF)
Encumbrance Carryovers FY 2017 Exhibit 2 (PDF)
Updated: 9/27/2016 by Georgeann "Gigi" Hanna C Packet Pg. 153
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RESOLUTION NO. >
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 U APPROVING THE FISCAL YEAR 2015-16 CONTINUING u
3 APPROPRIATIONS AND ENCUMBRANCE CARRYOVERS AND AMEND THE C
FISCAL YEAR 2016-17 BUDGET TO INCLUDE THE APPROVED FISCAL YEAR
4 2015-16 CONTINUING APPROPRIATIONS AND ENCUMBRANCE CARRYOVERS.
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5 WHEREAS, the FY 2016-17 budget was adopted on June 27, 2016; and
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WHEREAS, the Encumbrance carryovers and Continuing Appropriations o
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reflect City commitments to projects, services or purchases that were approved in FY
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9 2015-16 but were not completed or fully paid for in FY 2015-16. a
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NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
11 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
12 SECTION 1. The Mayor and Common Council approve the Continuing
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Appropriations and Encumbrance Carryovers list, attached hereto as Exhibit 1 and
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15 Exhibit 2.
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16 SECTION 2. The Director of Finance is hereby authorized to amend the FY
17 2016-17 budget to include the approved Continuing Appropriations and Encumbrance E
18 Carryovers. W
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NOW
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN >
1 BERNARDINO APPROVING THE FISCAL YEAR 2015-16 CONTINUING °,
APPROPRIATIONS AND ENCUMBRANCE CARRYOVERS AND AMEND THE
2 FISCAL YEAR 2016-17 BUDGET TO INCLUDE THE APPROVED FISCAL YEAR
3 2015-16 CONTINUING APPROPRIATIONS AND ENCUMBRANCE CARRYOVERS.
4 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
5 Mayor and Common Council of the City of San Bernardino at a
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meeting thereof, held on the day of o
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2016, by the following vote, to wit: o
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9 Council Members: AYES NAYS ABSTAIN ABSENT a
10 MARQUEZ
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BARRIOS
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13 VALDIVIA v
14 SHORETT
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15 NICKEL
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16 �
RICHARD
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17 MULVIHILL
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20 Georgeann Hanna, City Clerk °-
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The foregoing Resolution is hereby approved this day of Q
22 2016. a
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24 R. Carey Davis, Mayor 0
25 City of San Bernardino
26 Approved as to form: cn
IGary D. Saenz, City Attorney
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28 By: U
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City of San Bernardino
FY 2016-17 Continuing Appropriations
ORIGINAL AMOUNT TO
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FUND DEP PROGRAM ACCOUNT AMOUNT CARRYOVER PROJECT TITLE
001 180 0001 5133 5,000.00 5,000.00 Education and Training p
001 180 0001 5502 58,000.00 45,000.00 Imaging
001 180 0001 5502 10,000.00 10,000.00 Front Lobby Furniture R
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001 180 0028 5015 24,000.00 10,000.00 Overtime-to provided Friday Inspections
001 180 0029 5133 4,000.00 4,000.00 Education and Training O
Total Community Development 74,000.00
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General Fund 74,000.00 O
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119 090 0053 5801 404,000.00 Section 108 Debt Payment
119 090 0053 5802 324,376.00 Section 108 Debt Payment M
Total General Government 728,376.00 N
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119 210 2168 5704 200,000.00 200,000.00 2015-16 Camera Expansion Project to
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119 210 2168 5704 - 225,000.00 2016-17 Camera Expansion Project OL
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Total Police 425,000.00 CL
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119 470 8055 5502 130,000.00 130,000.00 Library Roof Replacement Project =
119 470 8055 5504 520,000.00 520,000.00 Library Roof Replacement Project
Total Library 650,000.00 O
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CDBG Fund 1,803,376.00 U
120 100 2350 5502 1,500,000.00 1,493,278.01 Part of the Substantial amendedment u7
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approved by City Council on May 6th,2016.
Total City Manager 1,493,278.01
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Neighborhood Stabil.Prog 1 Fund 1,493,278.01 _
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122 100 2058 5502 991,873.00 787,054.67 Part of the Substantial amendedment ~
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approved by City Council on May 6th,2016. N
Total City Manager 787,054.67
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Neighborhood Stabil.Prog 3 Fund 787,054.67 0
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123 210 0880 5181 142,943.00 4,231.00 JAG FY14/15 Grant O
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123 210 8041 5102 136,504.00 31,004.00 JAG FY15/16 Grant O'
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123 210 8047 5015 73,270.00 7,223.11 OTS Grant-DUI Saturations M
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123 210 8047 5029 1,063.00 105.00 OTS Grant-DUI Saturations
123 210 8047 5602 2,565.00 253.00 OTS Grant-DUI Saturations
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123 210 8048 5015 10,612.00 10,612.00 OTS Grant-Motorcycle Operations V
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123 210 8048 5029 154.00 154.00 OTS Grant-Motorcycle Operations
123 210 8048 5602 371.00 371.00 OTS Grant-Motorcycle Operations
Total Police 53,953.11
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Federal Grant Programs Fund 53,953.11 Q
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City of San Bernardino
FY 2016-17 Continuing Appropriations
ORIGINAL AMOUNT TO
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FUND DEP PROGRAM ACCOUNT AMOUNT CARRYOVER PROJECT TITLE
247 090 0053 5502 60,000.00 36,999.12 Fine Arts Parks grant >
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Total General Government 36,999.12 '
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Cultural Development Fund Total 36,999.12 O
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635 400 0100 5133 4,200.00 4,200.00 Ford Training E
635 400 0100 5133 3,900.00 3,900.00 Software Training O
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635 400 0100 5133 4,000.00 4,000.00 Automotive Computer Training
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Total Public Works 12,100.00 is
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Fleet Services Fund 12,100.00 N
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679 250 0061 5102 1,100.00 1,100.00 Purchase of two projectors
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Total Information Technology 1,100.00 C
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Information Technology Fund 1,100.00 C
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Grand Total 4,261,860.91 =
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City of San Bernardino
FY 2016-17 Encumbrance Carryovers
ORIGIONAL AMOUNT AMOUNTTO
FUND DEP PROGRAM ACCOUNT AMOUNT REMAINING CARRYOVER VENDOR NAME y
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001 180 0021 5502 25,000.00 20,810.00 20,810.00 Dapeer Rosenbilt&Litvak LLP 41
001 180 0021 5502 106,423.00 39,488.00 30,000.00 Brett Carlson O
001 180 0021 5502 30,000.00 10,921.00 8,000.00 M Scott(On Call Weed Abatement)
001 180 0021 5502 30,000.00 14,200.00 8,000.00 Larry Jacinto Farming U
001 180 0021 5502 147,000.00 116,361.00 50,000.00 Environmental Klean Up V
Total Community Development 116,810.00
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001 400 0037 5502 62,740.00 15,857.00 15,857.00 Ludwig V
001 400 0026 5502 14,000.00 14,000.00 14,000.00 Minagar&Associates
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001 400 0026 5502 30,000.00 16,755.91 16,755.91 Transportation Engineering and Planning -p
001 400 0025 5502 49,500.00 1,835.82 1,835.82 Willdan c
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001 400 0037 5111 15,000.00 15,000.00 15,000.00 Quality
001 400 0037 5502 15,000.00 3,877.00 3,877.30 Quality O
Total Public Works 67,326.03 M
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General Fund 001 Total 184,136.03 0
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117 100 2187 5504 810,000.00 81,000.00 81,000.00 Val 9 Housing Partners LP Q
117 100 2318 5502 514,739.58 217,739.62 217,739.62 Inland Housing Development Corporation
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117 100 2318 5502 449,537.50 150,149.67 150,149.67 Neighborhood Housing Services of the Inland Empire
117 100 2330 5502 601,945.82 518,231.18 518,231.18 Neighborhood Housing Services of the Inland Empire =
Total City Manager 967,120.47 C
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Home Improvement Fund 117 Total 967,120.47
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119 100 2169 5502 100,000.00 24,991.18 24,991.00 Inland Housing Development Corporation d
Total City Manager 24,991.00 N
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CDBG Fund 119 Total 24,991.00 'Q
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123 210 8041 5701 105,500.00 71,530.61 71,531.00 Fairview Ford LU
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123 210 8044 5702 28,268.00 18,137.92 18,138.00 Mallory Safety and Supply �-
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Total Police 89,669.00 N
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Federal Grant Programs Fund 123 Total 89,669.00 to
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124 210 0001 5505 20,000.00 18,590.00 18,590.00 Western University p
Total Police 18,590.00 '
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Animal Contol Fund 124 Total 18,590.00 d
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126 160 8017 5502 1,100,000.00 635,232.68 635,232.68 Environmental Project Services L
126 160 8035 5504 170,850.00 36,229.45 36,229.45 Matich Corporation
126 160 8035 5502 118,500.00 14,542.50 14,542.50 Onward j
Total Capital Improvement Projects 686,004.63 r-
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Gas Tax Fund 126 Total 686,004.63 =
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129 160 7924 5502 7,325.00 207.99 207.99 KOA Corporation s
129 160 7931 5502 7,325.00 207.98 207.98 KOA Corporation V
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129 160 8040 5504 2,500,304.62 280,484.10 280,484.10 Matich Corporation Q
129 160 7969 5502 24,000.00 1,821.00 1,821.00 Parsons Brinckerhoff
129 160 7841 5504 185,266.00 14,177.34 14,177.34 Tetra Tech
129 160 8039 5504 167,000.00 6,273.50 6,273.50 Transtech
Total Capital Improvement Projects 303,171.91
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City of San Bernardino
FY 2016-17 Encumbrance Carryovers
ORIGIONAL AMOUNT AMOUNT TO
FUND DEP PROGRAM ACCOUNT AMOUNT REMAINING CARRYOVER VENDOR NAME N
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Measure I Fund 129 Total 303,171.91 0+
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248 160 8015 5502 65,000.00 30,206.90 30,206.90 Tetra Tech
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248 160 7768 5502 72,000.00 8,911.00 8,911.00 Ludwig y
248 160 7574 5502 18,360.00 18,360.00 18,360.00 Ludwig _
Total Capital Improvement Projects 57,477.90
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Storm Drain Construction Fund 248 Total 57,477.90 7
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254 150 6023 5502 9,500.00 9,500.00 9,500.00 Ludwig W
254 150 1462 5502 34,880.00 34,880.00 34,880.00 Willdan
Total Special Assessment District 44,380.00 c4
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Assessment District Fund 254 Total 44,380.00
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264 160 7947 5504 32,606.78 32,606.78 32,606.78 BNSF CL
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264 160 7325 5504 126,365.00 126,000.00 126,000.00 SANBAG Q.
264 160 7240 5502 79,480.32 42,480.76 42,480.76 CalTRANS Q
264 160 7240 5504 44,000.00 1,393.58 1,393.58 TY Lin a
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Total Capital Improvement Projects 202,481.12 C
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Regional Circulation System Fund 264 Total 202,481.12
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621 250 0041 5171 27,000.00 24,683.54 24,683.54 Konica Minolta U
Total Information Technology 24,683.54 r
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Central Services Fund 621 Total 24,683.54 1*
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635 400 0100 5704 118,400.00 118,400.00 118,400.00 Avram Electric
635 400 0100 5172 15,961.00 15,961.00 15,961.00 Southwest Lift&Crane
Total Public Works 134,361.00 W U
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Fleet Services Fund 635 Total 134,361.00 0
679 250 0061 5102 22,268.49 22,268.49 22,268.49 HP INC N
679 250 0061 5102 1,848.78 1,848.78 1,848.78 HP INC LL
Total Information Technology 24,117.27 L
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Information Technology Fund 679 Total 24,117.27 O
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Grand Total 2,761,183.87 U
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