HomeMy WebLinkAbout23 FireCITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Larry Pitzer Subject:
Fire Chief
Dept: Fire
Date: December 1, 1998
Synopsis of Previous Council Action:
Resolution awarding purchase oraer Tor
three (3) 4x4 Wildland Apparatus Units.
ORIGINAL
On April 6, 1998 the Mayor and Common Council approved and adopted resolution 98 -93, which
authorized the execution of a first amendment to the Memorandum of Understanding between the City
and the San Bernardino Economic Development Agency for the lease /purchase of fire apparatus (CDBG
Project # 97 -229).
On February 16, 1998 the Mayor and Common Council approved and adopted resolution 98 -69, which
authorized the execution of a Memorandum of Understanding between the City and the San Bernardino
Economic Development Agency for the lease /purchase of an All Wheel Steer Aerial Ladder Truck and
other equipment. (CDBG Project # 98 -219).
Recommended Motion:
Adopt Resolution.
i, v`
Contact Person: _Larry Pitzer, Fire Chief Phone: (909) 384 -5286
Supporting data attached: Staff Report & Resolution Ward: City Wide
FUNDING REQUIREMENTS: Amount: 536 837(to be financed through lease- purchase agreement.)
Source: General Fund to be reimbursed for lease payments by
EDA with CDBG funds. No net impact to the General
Finance:
Council Notes:
Agenda Item No. a3
STAFF REPORT
SUBJECT:
Approval for the purchase and financing of three (3) 4 X 4 Wildland Apparatus Units for
the Fire Department through the use of designated CDBG funding.
BACKGROUND:
The Fire Department currently has two approved CDBG funded projects for the
lease /purchase of fire engines, fire vehicles, and ancillary equipment. Project 97 -229
provides $ 230,761 each year for the next ten years (1998 -2007) or total available
funding for the period of $ 2,307,610. Project 98 -219 provides $ 218,889 per year for
ten years (1999- 2008), or a total of $ 2,188,890. In combination, $ 4,496,500 is
available over the eleven -year period. Of this $4,496,500, approximately $3,205,000
has been committed, leaving approximately $1,291,500 available through the year
2008.
Replacement of three of the Fire Department's wildland units (commonly referred to as
"water tender units ") has been determined to be a priority use of the recently awarded
CDBG funding, and is in accordance with the fire apparatus replacement schedule
adopted by the Mayor and Common Council on June 1, 1998. The units being replaced
are older than the adopted life span replacement schedule. Further, all current units are
in very poor condition.
ASSIGNED VEHICLE
AGE
CONDITION
Wildland Unit T -73
Korean War surplus
Very Poor
Wildland Unit T -74
Korean War surplus
Very Poor
Wildland Unit T -75
Korean War surplus
Very Poor
Bid Process /Results
Vendors were required to bid on units as outlined in Specification No. F99 -23, "The
furnishing and delivering of three (3) Type III Wildland Engines ".
A notice inviting bids was sent to five (5) vendors; three (3) bids were received and
opened on October 27, 1998. The results were as follows:
LOCAL VENDOR
VENDOR
LOCATION
BID PRICE
PREFERENCE
Pierce Manufacturing, Inc.
Appleton, Wisconsin
$ 536,837
Not applicable
KME Fire Apparatus
Ontario, California
$ 581,496
Not applicable
Westmark
Ceres, California
$ 582,912
Not applicable
Vendors were also asked to list separately the cost of upgrading the chassis to a 4x4
chassis. Based on their analysis of the bid results, the Fire Department has decided to
include this option on the units. This cost is included in the total bid prices listed above.
The cost and technical specifications of the bids were reviewed and the bids submitted
were found to be acceptable and met all items called for in the specification.
Based on staff analysis, Pierce Manufacturing was determined to be the low bidder.
Pierce Manufacturing submitted a bid of $536,837 for three (3) 1999 4x4 Type III
Navistar 4800's with Hawk Wildland Type III body units.
FINANCIAL IMPACT:
Funding for the three wildland units will come entirely from CDBG funds (CDBG projects
98 -219 and 97 -229). Because the funding from CDBG will come in annual allotments
over an eleven -year period, the Fire Department is requesting authorization to enter
into a lease- purchase agreement so that the three (3) wildland units can be purchased
up front and financed. Annual payments will be determined once the Director of
Finance obtains lease- purchase rate quotes under existing Master Lease Agreements.
Note: The Mayor and Council should note that if CDBG funding were to be eliminated,
the City would still be responsible for the annual lease payments and would have to find
alternative funding sources to meet this obligation.
RECOMMENDATION:
Adopt resolution which 1.) authorizes award of a purchase order to Pierce
Manufacturing in the amount of $536,837 for three (3) 1999 4x4 Type III Navistar
4800's with Hawk Wildland Type III body units; and 2.) authorizes the Director of
Finance to solicit as needed lease- purchase quotes under existing Master Lease
Agreements and to award a lease- purchase agreement to the lowest responsible
leasing company.
RESOLUTION
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
PURCHASE ORDER TO PIERCE MANUFACTURING COMPANY, INC. FOR
2 THE PURCHASE AND DELIVERY OF THREE (3) 4 X 4 TYPE III WILDLAND
ENGINES, TO BE UTILIZED BY THE FIRE DEPARTMENT OF THE CITY
3 OF SAN BERNARDINO IN ACCORDANCE WITH BID SPECIFICATION F99-
23.
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5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
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7 SECTION 1. That Pierce Manufacturing Company, Inc. is the lowest
8 and best responsible bidder for the furnishing of three (3) 1999 4 X 4 Navistar
9 4800 with Hawk Wildland Type III Body Vehicles in accordance with Bid
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Specification F99 -23; pursuant to this determination, the City of San
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12 Bernardino Finance Department is hereby authorized and directed to 1.)
13 issue a purchase order in the amount of $536,837 for said three (3) 1999 4X4
14 Navistar 4900 with Hawk Wildland Type III Body Vehicles; and, 2.) authorize
15 the Director of Finance to solicit as needed lease- purchase rate quotes under
16 existing Master Lease Agreements and to award a lease- purchase to the
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lowest responsible leasing company.
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SECTION 2. The authorization to execute the above referenced is
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20 rescinded if it is not issued within ninety (90) days of the passage of this
21 resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
PURCHASE ORDER TO PIERCE MANUFACTURING COMPANY, INC. FOR
THE PURCHASE AND DELIVERY OF THREE (3) 4 X 4 TYPE III WILDLAND
ENGINES, TO BE UTILIZED BY THE FIRE DEPARTMENT OF THE CITY
OF SAN BERNARDINO IN ACCORDANCE WITH BID SPECIFICATION F99-
23.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
199 , by the following vote, to wit-
COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT
ESTRADA
NMI
ARIAS
SCHNETZ
DEVLIN
ANDERSON
MILLER
The foregoing resolution is hereby approved this
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Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
By- Piwr-ti,
day of
Judith Valles, Mayor
City of San Bernardino