HomeMy WebLinkAbout05.O- Parks, Recreation & Community Services RESOLUTION (ID # 4616) DOC ID: 4616 A
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Budget Amendment
From: Jim Tickemyer M/CC Meeting Date: 09/06/2016
Prepared by: Mitch Assumma, (909) 384-
5233
Dept: Parks, Recreation & Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
the Finance Director to Allocate Unappropriated Senior Services Trust Account
Revenue (Donation/Fundraiser) to the Parks, Recreation and Community Services
Department General Fund Expenditure Accounts for Senior Services in the Amount of
$13,400.
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $285,575 (FY2016-2017)
Account No. 001-380-0075
Account Description: Senior Services
Balance as of: 7/1/2016
Balance after approval of this item: $298,975
This requires an appropriation of$13,400 from Trust Account revenue ($7,200 from
772-380-2403, 5th Street Senior Center, and $6,200 from 772-380-2371 Senior
Olympics) to the General Fund for the Parks, Recreation and Community Services
Department Senior Services expenditure accounts (001-380-0075-5111, 001-380-0075-
5702, and 001-380-0075-5112).
Motion: Adopt Resolution.
Synopsis of Previous Council Action:
September 2, 2014 - Resolution authorizing the Director of Administrative Services to
transfer $7,780 in un-appropriated trust account revenue to the Senior Services General
Fund expenditure accounts for FY2014-2015.
I Background:
The Parks, Recreation and Community Services Department programs the Perris Hill
and Fifth Street Senior Centers specifically to serve the senior-age population of the
City. Fifth Street Senior Center is located in downtown San Bernardino at 600 West
Fifth Street. Activities include billiards, cards, chess, dominoes, crochet, arts & crafts,
walking class, ice cream socials, dollar dances, bingo, Wii fitness, and Tuesday haircuts
donated by the Wrights Non-Medical Home Care Provider who charge the seniors
nothing for their haircuts, while the apprentices gain valuable work experience.
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Perris Hill Senior Center is located at Perris Hill Park at 780 East 21 st Street. Activities
include billiards, cards, chess, dominos, bingo, bridge, health and fitness class, brain
fitness, line dancing, yoga/tai chi, Wii fitness, writing your memoirs, and Zumba.
A daily lunch meal is served at both locations through the Senior Nutrition Program
Monday through Thursday and on Fridays only at the Fifth Street location. Early dinner
is also served on Tuesday and Thursday. All seniors 60 years of age or better qualify for
this meal. The lunch meal for many is the only meal they receive a day. Over 47,000
meals are served annually by the departments' senior nutrition program.
Other invaluable programs offered at the Centers include the Retired and Senior
Volunteer Program, which takes senior volunteers and places them in community
service activities, and the Senior Companion Program, whereby senior-age companions
assist fellow senior and challenged clients with many of their daily life's chores. Many
holiday celebration events are also conducted, such as New Year's, Martin Luther King,
Jr. Day, Valentine's Day, St. Patrick's Day, Easter, Cinco De Mayo, Mother's Day,
Father's Day, Independence Day, Halloween, Veterans' Day, Thanksgiving, and the
Christmas Holiday event, where dance, music, and refreshments/snacks are a common
staple of those events. The 5t" Street Center especially serves as a referral for many
other critical services for seniors, oftentimes hosting workshops on financial
management, personal safety, healthcare, wills and death planning, depression and
mental wellness, travel, and a variety of other topics of interest to community living for
seniors.
The Inland Empire Senior Games formally known as the San Bernardino Senior
' Games, began in 1987 with a partnership between Community Hospital, San
Bernardino Valley College, and the City of San Bernardino. In the prior years, the
games brought in over 300 seniors to participate in various sports (tennis, basketball
and golf) and over 100 guests to attend the Opening/Dance Ceremonies.
For several decades the General Fund obligation covered the costs of the building
operation and personnel only to plan and supervise activities and services. It had been
common practice for the Department to fund specific program services through trust
accounts supported by particular user fees revenue rather than through the General
Fund. Furthermore, FY2010-2011 had been fully funded through the Community
Development Block Grant program. In the year prior (FY2009-1010) the City chose to
reduce the Department's reliance upon Trust Account revenue to operate basic
activities, programs, and services for all ages by narrowing the validity of these in-and-
out accounts to only donations and fundraiser revenue/expense. However, in the same
year no off-setting General Fund appropriations were made to balance the fund
shortfalls. The Department continued to rely upon whatever fund balances remained in
these trusts for the next fiscal year until the funds were reduced to a level of
insufficiency to operate programs, and reliance upon donations and fundraisers became
paramount to program operation. Trust accounts became the primary program funding
mechanism for most of the senior services activities. Furthermore, all user fee revenue
has been deposited into the General Fund.
Even through several years of reductions, most paramount being a 60% reduction in
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staff going into the bankruptcy year (2012), the Senior Services staff had maintained
programming levels through supplemental trust account use. In order to expedite the
provision of senior services, the Department is requesting the appropriation of most of
the balances of these two senior services trust accounts (Fifth Street Senior Center
Trust Account and Senior Games Trust Account) into General Fund expenditure
accounts as needed for the provision of senior services. This will ensure greater
accountability and consistency with public budget reporting/recording protocol. The
Parks, Recreation and Community Services Department is cooperating with the City's
Finance Department to ensure accountable and responsive fiscal procedures for the
trust account program (donations and fundraisers) based upon sound financial
management and common practice ideology.
City Attorney Review:
Supporting Documents:
RESOLUTION 2016-17 Senior Services Trust Account Transfer (DOC)
Exhibit A - 2016-17 Senior Services Trust Account Transfer (PDF)
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1 RESOLUTION NO.
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR TO
3 ALLOCATE UNAPPROPRIATED SENIOR SERVICES TRUST ACCOUNT
4 REVENUE (DONATION/FUNDRAISER) TO THE PARKS, RECREATION AND 0
COMMUNITY SERVICES DEPARTMENT GENERAL FUND EXPENDITURE Q
5 ACCOUNTS FOR SENIOR SERVICES IN THE AMOUNT OF $13,400.
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7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
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8 CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. That the Parks, Recreation and Community Services Department staff
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has received $13,400 in Trust Account revenue from a series of donations and fundraisers for to
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12 its Senior Services Division activities. Pursuant to this determination the Finance Director is
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13 hereby authorized and directed to appropriate funds in the amount of $13,400 from trust
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14 accounts 772-380-2403 ($7,200), and 772-380-2371 ($6,200) into account number 001-380- 2
15 0075(Senior Services General Fund) pursuant to the 2016-2017 Senior Services Trust o
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Account Transfer Sheet, a copy of which is attached hereto, marked Exhibit "A" and
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incorporated herein by reference as fully as though set forth at length; and N
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19 SECTION 2. That the appropriation of the trust account revenue as an expenditure
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20 allocation is to be administered expeditiously upon passage of this resolution so that senior o
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services are provided with little or no interruption. r
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1 OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR TO
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2 ALLOCATE UNAPPROPRIATED SENIOR SERVICES TRUST ACCOUNT
REVENUE (DONATION/FUNDRAISER) TO THE PARKS, RECREATION AND
3 COMMUNITY SERVICES DEPARTMENT GENERAL FUND EXPENDITURE
4 ACCOUNTS FOR SENIOR SERVICES IN THE AMOUNT OF $13,400. 0
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and i
6 Common Council of the City of San Bernardino at a meeting thereof, held on the v
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day of , 2016,by the following vote, to wit: (n
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9 Council Members: AYES NAYS ABSTAIN ABSENT N
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10 MARQUEZ
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11 BARRIOS N
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VALDIVIA
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14 SHORETT
15 NICKEL _
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16 RICHARD a
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17 MULVIHILL i
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Georgeanna Hanna, City Clerk Cn
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21 The foregoing resolution is hereby approved this day of cn
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24 R. Carey Davis, Mayor E_
City of San Bernardinoo
25 Approved as to Form: w
Gary D. Saenz, City Attorney
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27 By:
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EXHIBIT "A"
2016-2017 SENIOR SERVICES TRUST ACCOUNT TRANSFER SHEET
REVENUE -DONATIONS AND FUNDRAISERS-5TH ST. SR. CTR.
r';fth Street Senior Center Trust Account- 2403
Date Donor Donation/ Receipt# Amount Acct#
Fundraiser d
8/6/14 South Bay Insurance Donation 583729 $450.00 2403
8/8/14 Snack Sale Fundraiser 586730 $150.50 2403
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8/20/14 Snack Sale Fundraiser 583745 $20.42 2403
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9/11/14 Snack Sale Fundraiser 583749 $120.76 2403
9/25/14 Five Star Quality- Leisure Donation 586213 $100.00 2403 y
10/13/14 Snack Sale/Mexican Dance Drawing Fundraiser 586228 $340.37 2403
11/5/14 Snack Sale Fundraiser 586229 $197.60 2403
12/3/14 Snack Sale Fundraiser 586233 $169.80 2403
1/5/15 End of The Year Dance Drawing Fundraiser 586234 $125.53 2403 (n
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1/29/15 John Thau-Tennis Snack Sales Donation/Fundraiser 586237 $20.00 2403 0
2/9/15 Pechanga Trip Donation 586238 $1,000.65 2403 Cn
2/23/15 AARP Donation 586239 $97.50 2403 0
3/4/15 Snack Sale Fundraiser 586240 $113.45 2403
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3/18/15 Snack Sale Fundraiser 586241 $149.25 2403 N
3/18/15 Tennis Tournament- Drawing Fundraiser 586242 $30.26 2403
3/18/15 Tennis Tournament- Drawing Fundraiser 586243 $100.00 2403 to
3/18/15 Five Star Quality- Leisure Donation 586244 $50.00 2403
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/18/15 Applied General Agency I.E Donation 586245 $75.00 2403
-)/18/15 Applied General Agency I.E Donation 586246 $75.00 2403
3/18/15 Walter M. (SCAN) Donation 586247 $75.00 2403
4/9/15 AARP Donation 586248 $78.00 2403
4/21/15 Luau Dance PH - Drawing Fundraiser 586249 $369.00 2403 a
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4/21/15 Snack Sale Fundraiser 586250 $94.18 2403 L
4/21/15 Aceves Donation 586751 $28.00 2403
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4/21/15 Marianaes Donation 586752 $70.00 2403 2
4/21/15 Canderarlia Donation 586753 $140.00 2403
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4/21/15 011ie Production-DVD Sales Fundraiser 586755 $2,025.00 2403 0
5/18/15 1 st Valley Credit Union Donation 586757 $25.00 2403 0
5/18/15 South Bay Health Donation 586758 $300.00 2403
6/1/15 Snack Sale Fundraiser 586759 $199.50 2403
6/22/15 HRBC Donation 586761 $300.00 2403 N
6/22/15 SCAN Donation 586762 $100.00 2403 a
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9/25/15 K. Perkins Lincoln Heritage Donation 586786 $50.00 2403
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FROM TRUST 2403 - FIFTH STREET
ACTIVITY 0075-5111 5702 5112
Date Place Event Refreshments Computer Small Tools Total
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Fifth Street c
11/1/2016 Senior New $2,200.00 $2,200.00 m
Center Computer
Perris Hill November
11/18/2016 Senior Dance $500.00 $500.00 Q
Center v,
Perris Hill Sound ~
12/1/2016 Senior Equipment $1,500.00 $1,500.00
Center
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12/1/2016 New Chairs All Events $1,000.00 $1,000.00 c(D
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Fifth Street °
1/1/2017 Senior Senior $1,500.00 $1,500.00 in
Center Bus Trip h
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January C�
1/27/2017 Senior Dance $500.00 $500.00 c
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TOTAL II II $2,200.00 $2,500.00 $7,200.00
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,)tal Amount Transferred from 772-381-2403 to 0075-5111 $2,500.00 c
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Total Amount Transferred from 772-381-2403 to 0075-5702 ~
$2,200.00
Total Amount Transferred from 772-381-2403 to 0075-5112 $2,500.00 C
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EXPENSE TRANSFER $7,200.00 Q
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SENIOR GAMES
REVENUE -DONATIONS AND FUNDRAISERS - SENIOR GAMES
Senior Games Trust Account- 2371
Date Donor Donation/Fundraiser Receipt Amount Acct#
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7/6/09 Health Net Donation 558186 $100.00 2371 c
7/28/09 Leisure Point Donation 558192 $250.00 2371
8/25/09 Robert Ballard Donation 571517 $200.00 2371
10/29/09 Beacon Property Donation 572407 $200.00 2371 U
9/8/11 Leisure Point Donation 1000063 $200.00 2371 a
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9/8/11 Green Acres Donation 1000062 $500.00 2371 L
3/4/14 1st valley Donation 583705 $25.00 2371
3/4/14 Jeffery court Donation 583706 $25.00 2371
4/2/14 Leisure point Donation 583717 $150.00 2371 in
4/2/14 Pinnacle Donation 583718 $150.00 2371 0
7/10/14 Donation Donation 584115 $25.00 2371 0
8/20/14 McIntosh Donation 583731 $47.00 2371 r
8/20/14 Heise Donation 583732 $23.00 2371 N
8/20/14 Saenz Donation 583733 $15.00 2371 c
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8/20/14 Seeks Donation 583734 $80.00 2371
8/20/14 Musicant Donation 583735 $23.00 2371
8/20/14 Morris Donation 583736 $31.00 2371
1/20/14 Chin Donation 583737 $23.00 2371 N
8/20/14 Lennard Donation 583738 $31.00 2371 2
8/20/14 Welk Donation 583739 $23.00 2371
8/20/14 Goedhart Donation 583740 $47.00 2371 0
8/20/14 McNicoll Donation 583741 $31.00 2371 a
8/20/14 Esparza Donation 583742 $31.00 2371
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8/20/14 Thau Donation 583743 $67.00 2371
8/26/14 Brantley Donation 583744 $46.00 2371
9/4/14 Tom Donation 583746 $23.00 2371
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9/11/14 Gonzalas Donation 583747 $15.00 2371 N
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9/11/14 Healthnet Donation 583748 $2,000.00 2371 C
9/15/14 Rodriguez Donation 583750 $15.00 2371 ti
9/16/14 Zermeno Donation 586201 $39.00 2371
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9/17/14 Townsend Donation 586202 $15.00 2371 N
9/17/14 Degrasse Donation 586203 $39.00 2371 a
9/18/14 Johnson Donation 586204 $31.00 2371 Z
9/18/14 Stromberg Donation 586205 $31.00 2371 w
9/25/14 Aceves Donation 586206 $55.00 2371
9/25/14 Fernandez Donation 586208 $23.00 2371 E
9/25/14 Fernandez Donation 586209 $8.00 2371
)/25/14 James Donation 586210 $75.00 2371 a
9/25/14 Fullerton Donation 586211 $15.00 2371
9/25/14 Vonwolffersdorff Donation 586212 $15.00 2371
9/25/14 Waskel Donation 586214 $31.00 2371
9/25/14 West Donation 586215 1 $54.00 Packet Pg. 328
9/25/14 Cole Donation 586216 $47.00 237
9/29/14 Oliver Donation 586217 $23.00 2371
9/29/14 Johnson Donation 586218 $23.00 2371
A/29/14 Seeger Donation 586219 $23.00 2371
'29/14 Chavez Donation 586220 $8.00 2371
9/29/14 Erikson Donation 586221 $8.00 2371
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9/29/14 Presciado Donation 586222 $8.00 2371
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9/30/14 Garrett Donation 1000139 $71.00 2371
10/2/14 Potter Donation 586223 $85.00 2371 0
10/2/14 Bui Donation 586224 $23.00 2371 Q
10/2/14 Thau Donation 586225 $31.00 2371 y
10/2/14 Thau Donation 586226 $39.00 2371
11/10/14 Brec Inc Donation 586230 $150.00 2371
11/19/14 Tennis Tournament- Drawing Fundraiser 586231 $74.05 2371
1/5/15 City of Rialto Donation 586235 $200.00 2371 �
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1/17/15 Elaine Potter Donation 586236 $10.00 2371 °-
3/28/16 Pechanga Donation 587264 $500.00 2371 cn
3/28/16 1st Valley Credit Donation 587266 $50.00 2371 c
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TOTAL c6
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FROM TRUST 2371 - SENIOR GAMES
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ACTIVITY 0075-5111 5702 5112 JT
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Refreshme Small `
Date Place Event nts Computer tool Total
10/1/2016 Senior Games Supplies All Events $1,500.00 $1,500.00
11/1/2016 Blinds/Tent PH $2,956.00 $2,956.00 a
11/1/2016 New Computers All Events $644.00 $644.00 2
12/1/2016 New Chairs All Events $1,100.00 $1,100.00
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TOTAL II $644.00 $1,100.00 $6,200.00
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Total amount Transferred from 772-381-2371 to 0075-5111 $4,456.00 N
Total amount Transferred from 772-381-2371 to 0075-5702 $644.00 1-
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Total amount Transferred from 772-381-2371 to 0075-5112 $1,100.00
EXPENSE TRANSFER $69200.00 N
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