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Home My WebLink About21 City AdministratorCI I'Y OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION ORIGINAL From: Fred Wilson, City Administrator Dept: Administrator's Office Date: September 23, 1998 Synopsis of Previous Council Action: Recommended Motion: Subject: Request for waiver of fees at the San Bernardino Stadium by East Valley Special Education. That the request for waiver of fees in the amount of $2,500 for the East Valley Special Education Plan Area assistive technology and educational software vendor faire on October 30,1998, be granted. OR That the request for waiver of fees in the amount of $2,500 for the East Valley Special Education Plan Area assistive technology and educational software vendor faire on October 30, 1998, be denied. Signature Contact person: Fred Wilson Phone 5133 Supporting data attached: Yes Ward: 1 FUNDING REQ S: Amount: $2,500 Council Notes: Source:(Acct. No.) (Acct. Description) Baseball Stadium Fund Finance: #1,-- 35" Agenda Item No. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT: Request by East Valley Special Education Local Plan Area for waiver of fees at the San Bernardino Stadium, for the assistive technology and educational software vendor faire planned for October 30, 1998. BACKGROUND: The City received an letter from the East Valley Special Education Local Plan Area (see attached) requesting that fees in the amount of $2,500 for use of the Stadium by a non - profit agency, by waived. The East Valley Special Education Local Plan Area and the San Bernardino County Superintendent of Schools Office will be hosting an assistive technology and educational software vendor faire at the San Bernardino Stadium on October 30, 1998. FINANCIAL IMPACT: The breakdown of the $2,500 cost for use of the Stadium by non - profit agencies is as follows: $900 - maintenance and operations (building maintenance, field maintenance, staffing, vehicle and equipment maintenance), $900 - utilities $180 - overhead (10 %) $520 - debt service and depreciation Costs to operate the Stadium are incurred when the facility is used; either those costs are recouped from the agency utilizing the facility, or the City subsidizes the event by the amount of the fees waived. EAST VALLEY SPCCIAL ED1:CATiOn LOCAL FLAN ARCA 5-AN SERNARDNO COUN'n _ M FROM EAST VALLEY SELPA 909890130A 11 1 P.2 August 17,, 1998 GERALD J. STEFFENS, ADAUNISTRATOR MEMBER DISTRICTS: COLTON JOINT UNIFIED SAN BERNARDINO COUNTY SUPERINTENDENT REDLANDS UNIFIED OF SCHOOLS EAST VALLEY STUDENT SERVICES RIALTO UNIFIED YUCAIPA•CALIMESA JOINT UNIFIED RIM OF THE WORLD UNIFIED The Honorable Judith Valley Mayor of San Bernardino 300 North "13" Street San Bernardino, CA 92418 Dear Mayor Valles: On October 30, 1998, from 8:00 a.m. to 8:30 p.m. the East Valley Special Education Local Plan Area along with the San Bernardino County Superintendent of Schools Office will host an assistive technology and educational software vendor faire. In addition, presentations will be given throughout the day on methods for assisting children with disabilities through the use of technology activities. This event is designed to provide information on the latest technological devices and programs for children with disabilities. We are preparing for fifty to seventy-five vendors who will display and demonstrate their products to an audience of approximately five hundred teachers, school administrators, parents of children with disabilities and the general public. We recently reserved the Stampede Stadium, "The Ranch," for this unique event, and were told by the Parks, Recreation and Community Services Department that the rental fee of 52,500 could be waived by your office for community service projects. Since our program definitely falls within the description of a community service event and we are a non - profit educational organization, we are requesting that the $2,500 facility fee be waived. We are more than willing to acknowledge the City of Sari Bernardino as a co-sponsor on all advertising, as well as on the event program which will be distributed to all attendees. Thank you for taking time from your busy scheduled to consider our request. Please let us know as soon as possible whether or not the fee waiver is approved, so that we can proceed with our planning. Sincerely, Gail Lindberg Program Manager /1p 1040 E. COOLEY DRIVE 0 COLTON, CA 92324 O 909/433 -4794 9 -17 -1998 8:12PM FROM EAST VALLEY SELPA 90989011504 P.2 -�UMORl0 X41 a � w m SAN BERNARDINO C O U N T Y SUPERINTENDENT OF SCHOOLS Barry PulYum, fd,()„ County 541perlwndert CERTIFICATION In accordance with State law and California Education Code, I am certifying that the County Superintendent of Schools as listed under Government Code 24000, Sub Section K is an elected official. Duties of the office are set forth in Education Code 1240 and as an educational agency this office is a non -profit public entity. Signature - Thomas F. Kerr, Director w vniuuuHL STADium Day'. u e s: e P c s, v p h i i o n s c r o& t: e t L i S i o V V g e e y Entered into Record at 6 Cou +rcillCMY, VCms Mtg: re �y�E�ia ten► City ClerkICOC Secy City of San Bernardino East Valley Special Education Local Plan Area (SELPA) October 30, 1998 at "The Ranch" Home of the San Bernardino Stampede Purpose: 1) Encourage public awareness of technology 2) Expand vendor knowledge of public's need 3) Introduce families to "The Ranch!" .i DONATIONS: AbleNet Arey Jones Assistive Technology Enterprise for Economic Excellence Enhanced Vision GST /Micro City Lakeshore Lisa Smolen &Associates Resource Directory San Bernardino County Schools Sentient Systems Soft Touch Special Needs Project Stampede Professional Baseball 3 Com Cost Analysis Ki n ko's Forest Technologies . ..a East Valley SELPA Staff and Families East valley Transition Partnership Project S13CSS East Valley Low Incidence Staff Jurupa Unified Program Specialists Diamond Concessions Culinary Staff San Bernardino Stampede Staff FEATURES: • Informational displays of equipment and software • Presentations on finding and using technology: R.J. Cooper working with individual children ( - fundin g sources assessing attention deficits Q-( transferring printed text to speech (0 amplification applications and many others • Live broadcast by local radio station K -FROG • Supervised childrens' activities -- playground astro bounce • Photo displays of children using technology • Door prizes EXPENDITURES Decorations $ 150.00 Advertising $ 280.00 Vendor Booths $ 1,600.00 Photo Display $ 300.00 Misc. $ 175.00 Sub -Total $2,505.00 Stadium Rental $ 23500.00 INCOME Vendor Fees $1,300.00 TOTAL COST $ 59005.00 1 TOTAL INCOME $1,300.00 -r.. EXPENDITURES Decorations $ 150.00 Advertising $ 280.00 Vendor Booths $ 1,600.00 Photo Display $ 300.00 Misc. $ 175.00 Sub -Total $2,505.00 Stadium Rental $ 23500.00 INCOME Vendor Fees $1,300.00 TOTAL COST $ 59005.00 1 TOTAL INCOME $1,300.00 C I T Y O F 5an Bernardino R A C H E L C L A R K C I T Y C L E R K October 21, 1998 Ms. Gail Lindberg East Valley Special Education Local Plan Area 1040 E. Cooley Drive Colton, CA 92324 Dear Ms. Lindberg: At the meeting of the Mayor and Common Council held on October 19, 1998, the following action was taken regarding your request for a waiver of fees in the amount of $2,500 for use of the San Bernardino Stadium on October 30 for an Assistive Technology and Educational Software Vendor Faire: The waiver was approved in the amount of $2,000 with your organization paying $500, plus a cleaning deposit and the posting of a damage bond. Also, if a budget surplus is realized, the East Valley Special Education Local Plan Area is to refund the $2,000 to the City. If we can be of further assistance, please do not hesitate to contact this office. Sincerely, Rachel G. Clark City Clerk CC: Fred Wilson, City Administrator P. O. B O X 1 3 1 8, S A N B E R N A R D I N O, C A 9 2 4 0 2 3 0 0 N O R T H D S T R E E T S A N B E R N A R D I N O C A L I F O R N I .A 9 2 4 1 8 0 0 0 1 ( 9 0 9) 3 8 4 - 5 0 0 2 ( 9 0 9) 3 8 4 - 5 1 0 2 F A X -( 9 0 9) 3 8 4- S 1 S 8 T D 0 / T T Y -( 9 0 9) 3 8 4- 5 5 4 0 �3S ,r C I T Y O F an Bernardino R A C H E L C L A R K C I T Y C L E R K October 7, 1998 Ms. Gail Lindberg East Valley Special Education Local Plan Area 1C'40 E. Cooley Drive Cc-ton, CA 92324 Dear Ms. Lindberg: At the meeting of the Mayor and Common Council held on October 5, 1:98, your request for a waiver of fees in the amount of $2,500 for use of the San Bernardino Stadium on October 30 for an Assistive Technology and Educational Software Vendor Faire was continued to Oc zober 19, 1998. if we can be of further assistance, please do not hesitate to cc -tact this office. S- .cerely, Rachel G. Clark Cizy Clerk cc: Fred Wilson, City Administrator P. O. B O X 1 3 1 8, S A N B E R N A R D I N O, C A 9 2 4 0 2 3 0 0 N O R T H D S T R E E T S A N B E R N A R D I N O. Z A L I F O R N I A 9 2 4 1 8 - 0 0 0 1 ( 9 0 9) 3 8 4 - 5 0 0 2 ( 9 0 9) 3 8 4 - 5 1 0 2 F A X( 9 0 9) 3 8 4. 5 1 5 8 T 0 D/ T T Y -( 9 0 9) 3 8 4- S 5 4 0