HomeMy WebLinkAbout28 Public ServicesCITY OF .SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Dept: Public Services Department
Date: August 3, 1999
ORUNAL
Synopsis of Previous Council Action
Subject: Resolution authorizing an Annual Purchase
Order with Fairview Ford for services and materials to
support the City's light vehicle fleet
Council Date: August 16, 1999
December 1, 1997 Adopted Resolution 97 -351
July 8, 1998 Adopted Resolution 98 -182
April 19, 1999 Adopted Resolution 99 -73
Recommended Motion:
To adopt resolution
Contact person: Bill Oppenheim, Fleet Manager
Supporting data attached: Staff Report, Resolution
FUNDING REQUIREMENTS:
Council Notes:
17//
Lynn Merrill
Phone: 384 -5220
Ward: All
Amount: $64,260.00
Source: 635 - 341 -5111 $59,760.00
Materials & Supplies
635- 341 -5173 $ 4,500.00
Outside Vehicle Maintenance
Tmlo
NO H "M M81
Agenda Item No. A a
4 06/R9
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution awarding an Annual Purchase Order to Fairview Ford for materials and services to support the
City's light vehicle fleet.
BACKGROUND
It is requested that the Mayor and Common Council approve an Annual Purchase Order in the amount of
$64,260 to Fairview Ford to provide maintenance, materials, and service. The City's fleet contains over two
hundred seventy -six (276) Ford Motor products. Generally, all Ford dealerships offer similar pricing for parts
and services. Fairview Ford is the only Ford dealership in the City of San Bernardino and it maintains
sufficient parts inventory to support the City's fleet operations. Fairview Ford's close proximity to the City's
fleet maintenance garage is an important factor as getting parts quickly reduces vehicle downtime. Actual
expenditures fluctuate from year to year based on equipment malfunctions, availability requirements, and
inflationary increases to parts and service.
FINANCIAL IMPACT
Funds for these purchase orders are contained in the Public Services Department, Fleet Division Fiscal Year
`99/00 budget.
RECOMMENDATION
It is recommended that the Mayor and Common Council adopt the resolution authorizing the Purchasing
Manager to issue an Annual Purchase Order to Fairview Ford for a "not to exceed" limit of $64,260 for
service and materials in support of the City's light vehicle fleet.
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COPY
Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO, CALIFORNIA,
AWARDING AN ANNUAL PURCHASE ORDER TO FAIRVIEW FORD FOR
SERVICES AND MATERIALS TO SUPPORT THE CITY'S LIGHT VEHICLE FLEET
TO BE UTILIZED BY THE FLEET DIVISION OF PUBLIC SERVICES
DEPARTMENT OF THE CITY OF SAN BERNARDINO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Fairview Ford is the preferred supplier of Ford factory authorized
materials and service. Pursuant to this determination, the Purchasing Manager is hereby
authorized and directed to issue an Annual Purchase Order to Fairview Ford for service and
materials in an amount not to exceed $64,260.
SECTION 2. The authorization to execute the above referenced is rescinded if a purchase
order is not issued within sixty (60) days of the passage of this resolution.
July 22, 1999
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RESOLUTION OF THE CITY OF SAN BERNARDINO, CALIFORNL
AWARDING AN ANNUAL PURCHASE ORDER TO FAIRVIEW FORD FOR
SERVICES AND MATERIALS TO SUPPORT THE CITY'S LIGHT VEHICLE FLEET
TO BE UTILIZED BY THE FLEET DIVISION OF PUBLIC SERVICES
DEPARTMENT OF THE CITY OF SAN BERNARDINO.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof, held on
the day of
Council Members:
ESTRADA
LIEN
McGINNIS
SCHNETZ
VACANT
ANDERSON
MILLER
1999, by the following vote, to wit:
Armes Nays
The foregoing resolution is hereby approved this
Approved as to form and
Legal content;
James F. Penman, City Attorney
BY:
August 2, 1999
1999.
Abstain
City Clerk
Judith Valles, Mayor
City of San Bernardino
Absent
day of