HomeMy WebLinkAbout22 Public ServicesCITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Dept: Public Services Department
Date: August 2, 1999
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Synopsis of Previous Council Action
December 1, 1997 Adopted Resolution 97 -351
May 4, 1998 Adopted Resolution 98 -106
July 8, 1998 Adopted Resolution 98 -185
April 19, 1999 Adopted Resolution 99 -73
Recommended Motion:
To adopt resolution
Contact person: Bill Oppenheim, Fleet Manager
Supporting data attached: Staff Report, Resolution
FUNDING REQUIREMENTS:
Council Notes:
Subject: Resolution authorizing an Annual Purchase
Order with Amrep, Inc. for services and materials to
support the City's Refuse Fleet.
Council Date: August 16, 1999
Lynn Merrill
Phone: 384 -5220
Ward: All
Amount: 4f/y�' //A/-/O
Source: 635- 341 -5111
Materials & Supplies
y� Outside Vehicle Maintenance
Finance
Agenda Item No.p?�
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing an Annual Purchase Order to Amrep, Inc. for services and materials to
support the City's Refuse fleet.
BACKGROUND
It is requested that the Mayor and Common Council approve an Annual Purchase order in the
amount of$175,410 for Amrep, Inc. to provide maintenance, materials, and service for the City's
fleet of refuse collection trucks. The City Refuse Fleet contains forty -one (41) trucks manufactured
by Amrep, Inc. Due to Amrep's proprietorship of design, manufacturing, and parts, it is considered
a sole source provider and, therefore, there is no value in bidding this item.. Actual expenditures
fluctuate from year to year based on equipment, malfunctions, availability requirements, and
inflationary increases to parts and service.
FINANCIAL IMPACT
Funds for these purchase orders are contained in the Public Services Department, Fleet Division
Fiscal Year `99/00 budget.
RECOMMENDATION
It is recommended that the Mayor and Common Council adopt the resolution authorizing the
Purchasing Manager to issue an Annual Purchase Order to Amrep, Inc. for a "not to exceed" limit
of $175,410 for service and materials in support of the City's Refuse Fleet.
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Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN
ANNUAL PURCHASE ORDER TO AMREP, INC. FOR SERVICES AND
MATERIALS TO SUPPORT THE CITY'S REFUSE FLEET TO BE UTILIZED BY
THE FLEET DIVISION OF PUBLIC SERVICES DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Amrep, Inc. is the sole provider of materials and service in support
of the City's Refuse Fleet . Pursuant to this determination, the Purchasing Manager is hereby
authorized and directed to issue an Annual Purchase Order to Amrep, Inc. for service and
materials in an amount not to exceed $175,410.
SECTION 2. The authorization to execute the above referenced is rescinded if a
purchase order is not issued within sixty (60) days of the passage of this resolution.
May 7, 1999
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN
ANNUAL PURCHASE ORDER TO AMREP, INC. FOR SERVICES AND
MATERIALS TO SUPPORT THE CITY'S REFUSE FLEET TO BE UTILIZED BY
THE FLEET DIVISION OF PUBLIC SERVICES DEPARTMENT.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof, held on
the day of
Council Members:
ESTRADA
LIEN
McGINNIS
SCHNETZ
VACANT
ANDERSON
MILLER
1999, by the following vote, to wit:
Ayes Nays Abstain Absent
City Clerk
The foregoing resolution is hereby approved this day of
1999.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
Legal content;
James F. Penman, City Attorney
BY:
May 7, 1999