HomeMy WebLinkAbout05.K- Public Works 5.K
RESOLUTION (ID # 4453) DOC ID: 4453
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: Chris Alanis M/CC Meeting Date: 06/06/2016
Prepared by: Michael Grubbs, (909) 384-
5140
Dept: Public Works Ward(s): 1,3
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Approving
Contract No. 16-1001477, Cooperative Agreement with the San Bernardino Associated
Governments (SANBAG) for the Development of the Mount Vernon Avenue Grade
Separation Over the BNSF Railway Intermodal Yard Project (SSO4-12). (#4453)
Current Business Registration Certificate: Not Applicable
Financial Impact:
The City will be required to pay to SANBAG an initial deposit of$905,891.00 for the
City's share of the cost of these project phases as noted in the project funding table in
Attachment A. The City will be required to pay the initial deposit no later than thirty (30)
calendar days after SANBAG invoices the City. It is anticipated that this payment will
become due in August 2016.
Sufficient funds have been recommended for inclusion in the FY 16/17 Budget to cover
the initial deposit plus staff cost.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
03-01-10 Resolution No. 2010-036 adopted approving Amendment No. 5 to
Services Agreement with LAN Engineering Corporation for Project
Management of the Mt. Vernon Avenue Viaduct over the BNSF Railroad.
10-20-08 Resolution No. 2008-405 adopted approving Amendment No. 4 to
Services Agreement with LAN Engineering Corporation for Project
Management of the Mt. Vernon Avenue Viaduct over the BNSF Railroad.
09-17-07 Resolution No. 2007-382 adopted approving Amendment No. 3 to
Agreement with LAN Engineering Corporation for Project Management of
the Mt. Vernon Viaduct over BNSF Railroad.
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12-20-04 Resolution No. 2004-399 adopted approving Amendment No. 2 to
Agreement with LAN Engineering Corporation for Project Management of
the Mt. Vernon Viaduct over BNSF Railroad and Resolution No. 2004-400
adopted approving Amendment No. 1 with Jones & Stokes for additional
environmental services for the Mt. Vernon viaduct over the BNSF
Railroad.
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4453
03-15-04 Resolution No. 2004-73 authorizing execution of Professional Services
Agreement with LAN Engineering Corporation for the Project Management
of the Mt. Vernon Ave. Viaduct over the BNSF railroad in the amount of
$49,000.
12-01-03 Adopted resolution approving Professional Environmental Services
Agreement with Myra L. Frank and Associates for environmental services
related to the Mt. Vernon Bridge Project.
02-16-16 Mayor and Common Council authorized staff to develop a Memorandum
of Understanding (MOU) with the San Bernardino Associated
Governments (SANBAG) designating SANBAG as Lead Agency for
environmental clearance, design, right-of-way acquisition and construction
of the Mt. Vernon Avenue Viaduct over the BNSF Railroad (SSO4-12).
05-16-16 Adopted Resolution approving anMOU with SANBAG designating
SANBAG as Lead Agency for environmental clearance, design, right-of-
way acquisition and construction of the Mt. Vernon Avenue Viaduct over
the BNSF Railroad (SSO4-12).
Background:
The Mt. Vernon Bridge is 1,016 feet long and spans over 20 train tracks. Three of the
tracks are owned by Metrolink and carry 60 passenger trains per day. Two of the tracks
are used by AMTRAK which run two trains per day under the bridge. The remainder of
the tracks are owned by the Burlington Northern Santa Fe Railroad (BNSF). BNSF
operates three transcontinental tracks which carry 80 transcontinental trains per day.
BNSF has six intermodal strip tracks that operate 24 hours a day seven days a week
and carry an average of 12 trains per day. A total of 154 trains operate under the bridge
every day.
Replacement of the Mt. Vernon Bridge, which was built in 1934, has been a high priority
for the City for more than 15 years. In 1997, Caltrans inspectors determined that the
bridge had a sufficiency rating less than 50 out of a possible 100. Bridges rated less
than 50 are considered to be structurally deficient and functionally obsolete. In 2015,
Federal funding in the amount of $92 million for replacement of the bridge was
approved by Caltrans.
Current Status
On May 16, 2016, the Mayor and Common Council adopted a Resolution approving a
Memorandum of Understanding with SANBAG designating SANBAG as Lead Agency
for environmental clearance, design, right-of-way acquisition and construction of the Mt.
Vernon Avenue grade separation over the BNSF Railroad.
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SANBAG has submitted the attached Contract No. 16-1001477, Cooperative
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4453
Agreement, for approval by the City.
The Cooperative Agreement specifically authorizes SANBAG to proceed with the
environmental clearance, design and right-of-way phases of the project. This
Agreement requires the City to place an initial deposit with SANBAG within 30 days of
receipt of invoice in the amount of $905,891. This amount represents the City's share of
the cost of these phases of the work. Sufficient funds have been recommended for the
FY 2016-17 budget to cover the cost of this project, including staff cost.
SANBAG will submit a separate Cooperative Agreement for the construction
management and construction phase of the work.
City Attorney Review:
Supporting Documents:
RESO Coop Agree with SANBAG(DOC)
Agrmt 4453 (PDF)
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO APPROVING CONTRACT NO. 16-1001477, a� �
3 COOPERATIVE AGREEMENT WITH THE SAN BERNARDINO ASSOCIATED �
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GOVERNMENTS (SANBAG) FOR THE DEVELOPMENT OF THE MOUNT m
4 VERNON AVENUE GRADE SEPARATION OVER THE BNSF RAILWAY o
5 INTERMODAL YARD PROJECT (SSO4-12).
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
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CITY OF SAN BERNARDINO AS FOLLOWS: °
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SECTION 1. The City Manager is hereby authorized and directed to execute on
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9 behalf of the City, Contract No. 16-1001477, Cooperative Agreement with the San Bernardino r
10 Associated Governments (SANBAG) for the Development of the Mount Vernon Avenue
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11 Grade Separation over the BNSF Railway Intermodal Yard Project (SSO4-12), attached hereto
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as Exhibit"A". o
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I 14 SECTION 2. The authorization to execute the above-referenced Agreements is o
15 rescinded if they are not executed within ninety(90) days of the passage of this Resolution.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING CONTRACT NO. 16-1001477, COOPERATIVE
2 AGREEMENT WITH THE SAN BERNARDINO ASSOCIATED GOVERNMENTS
(SANBAG) FOR THE DEVELOPMENT OF THE MOUNT VERNON AVENUE a�
3 GRADE SEPARATION OVER THE BNSF RAILWAY INTERMODAL YARD :2
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4 PROJECT (SSO4-12). m
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor d
6 and Common Council of the City of San Bernardino at a meeting
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7 thereof, held on the day of , 2016,by the following vote, to wit: Q
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Council Members: AYES NAYS ABSTAIN ABSENT N
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10 MARQUEZ
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11 BARRIOS
12 VALDIVIA a
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16 RICHARD
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17 MULVIHILL
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19 Georgeann Hanna, City Clerk cn
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21 The foregoing Resolution is hereby approved this day of , 2016.
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R. Carey Davis, Mayor w
24 City of San Bernardino
25 Approved as to form:
Gary D. Saenz, City Attorney s
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27 By:
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COOPERATIVE AGREEMENT NO. 16-1001477
BETWEEN
SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY
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CITY OF SAN BERNARDINO c
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ENVIRONMENTAL CLEARANCE,DESIGN AND RIGHT-OF-WAY (ROW)PHASES a
FOR THE MOUNT VERNON AVENUE VIADUCT OVER BNSF RAILWAY m
INTERMODAL YARD IN THE CITY OF SAN BERNARDINO Z
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THIS COOPERATIVE AGREEMENT ("Agreement") is made and entered into by and between 3
the San Bernardino County Transportation Authority(hereinafter referred to as "SANBAG") and
the City of SAN BERNARDINO ("CITY'), (SANBAG and CITY may be referred to herein as a m
"Party"and collectively "Parties").
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WHEREAS, CITY intends to remove and replace the existing Mount Vernon Avenue a
Viaduct Bridge over the BNSF Railway Intermodal Yard; and °o
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WHEREAS, planned improvements include removal and replacement of the Viaduct o
Bridge and improvements to existing streets, storm drains, traffic signals, BNSF Railway a
Intermodal Yard, and related work necessitated by the bridge removal and replacement and is a
defined as the"PROJECT"; and
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WHEREAS, the Parties consider the PROJECT to be a high priority and are willing to
participate in funding the PROJECT pursuant to the provisions of Measure 1 2010-2040
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Expenditure Plan and the SANBAG Nexus Study ("Nexus Study") prepared by the San v
Bernardino Associated Governments ("SANBAG"), and approved by the SANBAG Board. of E
Directors on November 6,2013; and 0
WHEREAS, the Parties wish to enter into this agreement to delineate roles, a
responsibilities, and funding commitments relative to the Environmental Clearance, Design and
Right-of-Way(ROW)phases of the PROJECT; and
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WHEREAS, the Construction Phase of the PROJECT will be covered as part of a future
cooperative agreement; and
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WHEREAS the CITY had revi
p ously completed preliminary engineering and obtained
3 Environmental Clearance from Caltrans in June of 2011, however a revalidation of the
Environmental Clearance may be required during final design; and
WHEREAS, State and/or Federal funds are anticipated to be used to fund a portion of
PROJECT; and
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WHEREAS, the CITY had previously procured the services of AECOM Technical ca
Services, Inc. (AECOM) for design and ROW services May 6, 2013, under CITY 2013-81 with m
AECOM for the environmental revalidation, design and ROW services for the Mount Vernon
Avenue Viaduct Bridge over the BNSF Railway Intermodal Yard Project (SERVICES >
AGREEMENT)and had progressed design to approximately a 30 percent level; and g
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WHEREAS, the professional services provided by AECOM will be required through Q
Environmental Clearance, Design, ROW and Construction phases of the Project; and m
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WHEREAS, CITY, SANBAG and AECOM have negotiated the terms of an Assignment Cn
and Assumption Agreement (Authority Contract No. 16-1001511) under which CITY assigns 3
and SANBAG assumes CITY's rights, obligations and responsibilities under the SERVICES
AGREEMENT, to which AECOM has given its consent; and
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WHEREAS, the Assignment and Assumption Agreement will be effective only upon 0
CITY and SANBAG entry into this Agreement and Authority's receipt of an Authorization to Q
Proceed (E-76) for the Federal Highway Bridge Program (HBP) funding used to fund the �00�
SERVICES AGREEMENT; and
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WHEREAS, the CITY desires SANBAG to provide project management services for the o
Environmental Clearance, Design and ROW phases of the Project, and understands it is the d
CITY's sole responsibility to pay 100% of actual SANBAG Project Management costs in
accordance with SANBAG Measure I Strategic Plan Policy 40006/VMS-29 and -30; and
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual ,
promises herein,the Parties agree as follows:
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I. SANBAG RESPONSIBILITIES a
SANBAG agrees:
A. To become lead agency on Environmental Clearance, Design and ROW phases and provide
Project Management Services and to diligently undertake and complete these phases of work Q
on the PROJECT, including the selection and retention of consultants. Performance of
services under these consultant contracts shall be subject to the technical direction of
SANBAG's Director of Project Delivery, or his designee, with input and consultation from
CITY.
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B. To provide all necessary ROW services to acquire rights-of-way for PROJECT through
negotiated purchases of property, or if necessary, through Eminent Domain. If necessary, the
San Bernardino County Transportation Commission (Commission) will conduct the
f Resolutions of Necessity hearings and acquire property in the name of Commission for
purposes of construction of the PROJECT and convey such property, or portions thereof, to
t CITY. The interest conveyed to the CITY shall be a permanent easement or other required
instrument for public street and/or utility purposes. rn
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C. To make reasonable efforts to relocate businesses affected by the PROJECT within the o
boundaries of the CITY to the extent feasible. c
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D. To identify the utilities within the PROJECT area and coordinate with utility companies to
determine their location, and if necessary,their relocation. o
E. To obtain, as a PROJECT cost, all necessary PROJECT permits, agreements and/or m
approvals from appropriate agencies. All mitigation, monitoring, and/or remedial action a
required by said permits and/or agreements shall constitute part of the PROJECT cost. `o
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F. To have the Environmental Clearance, Design and ROW documents and drawings of civil,
structural, mechanical, electrical, architectural, or other engineering features of PROJECT
prepared by or under the direction of engineers or architects registered and licensed in the d
applicable professional field in the State of California. Any engineering reports and each a►
sheet of plans and specifications for PROJECT shall bear the professional seal, certificate o
number, registration classification, expiration date certificate, and signature of the v
professional engineer responsible for their preparation.
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G. To contribute towards the cost of Environmental Clearance, Design and ROW phases of
PROJECT in an amount not to exceed $846,858 (the Public Share amount) as shown in
Attachment A. The actual cost of a specific phase may ultimately vary from the estimates Ln
provided in Attachment A, however, under no circumstances is the total combined SANBAG v
contribution to exceed$846,858 without an amendment to this Agreement. ,
H. To prepare and submit to CITY an original and two copies of signed invoices for E
reimbursement of eligible PROJECT expenses. Invoices may be submitted to CITY as a
frequently as monthly.
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I. To establish and maintain an accounting system conforming to Generally Accepted
Accounting Principles (GAAP) to support SANBAG's request for reimbursement, payment Y
vouchers, or invoices which segregate and accumulate costs of Project Management, a
Environmental Clearance, Design and ROW work elements and produce monthly reports
which clearly identify reimbursable costs, matching fund costs, indirect cost allocation, and
other allowable expenditures by SANBAG.
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J. To prepare a final accounting of expenditures, including a final invoice for the Project
Management, Environmental Clearance, Design and ROW. The final accounting and invoice
shall be submitted no later than one hundred and twenty (120) calendar days following the
completion of work and shall be submitted to CITY. The invoice shall include a statement
that the PROJECT funds were used in conformance with this Agreement and for those
PROJECT-specific Project Management, Environmental Clearance, Design and ROW work
activities.
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K. To cooperate in having a PROJECT-specific audit completed by CITY, at its option, upon c
completion of the Project Management, Environmental Clearance, Design and ROW work. L
The audit should justify and validate that all funds expended on the PROJECT were used in >
conformance with this Agreement.
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L. To reimburse CITY for costs that are determined by subsequent audit to be unallowable a
within ninety (90) calendar days of SANBAG receiving notice of audit findings, which time m
shall include an opportunity for SANBAG to respond to and/or resolve the finding. Should
the finding not be otherwise resolved and SANBAG fails to reimburse monies due CITY r
within ninety (90) calendar days of audit finding, or within such other period as may be 3
agreed between both Parties hereto, CITY reserves the right to withhold future payments due
SANBAG from any source under CITY's control.
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M. To include CITY in Project Development Team (PDT)meetings and related communications t
on PROJECT progress as well as to provide CITY with copies of PDT meeting minutes and c
action items. o
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N. To provide submittals to the CITY at appropriate stages of PROJECT development and to
provide an opportunity for CITY to review and comment on the provided documents. o
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0. SANBAG and its consultants shall apply for encroachment permits authorizing entry of
SANBAG and its consultants onto CITY right of way to perform investigative activities, W
including surveying and geotechnical borings, required by the PROJECT. --
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P. To maintain all source documents, books and records connected with SANBAG's
performance under this Agreement for a minimum of five (5) years from the date of the Final E
Report of Expenditures submittal to CITY or until audit resolution is achieved, whichever is
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later, and to make all such supporting information available for inspection and audit by
representatives of CITY. Copies will be made and furnished by SANBAG upon request.
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Q. To address, prior to incorporation into the project, any requests made by the CITY for any B
betterments and/or additional work and the source of funding of same under separate
agreements or amendments to this agreement approved between Parties.
R. To obtain funding obligation (i.e., FNM-76/E-76), as needed, from Caltrans Local
Assistance.
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II. CITY RESPONSIBILITIES
CITY agrees:
A. To reimburse SANBAG for its share of the actual costs incurred estimated at $905,891
towards the Environmental Clearance, Design and ROW phases of the PROJECT, which
includes $500,000 towards Project Management, as shown in Attachment A. The actual cost
of a specific phase may ultimately vary from the estimates provided in Attachment A, m
however, under no circumstances is the total combined CITY contribution to exceed r_
$905,891 (the Development Share amount) without an amendment to this Agreement.
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B. To pay to SANBAG a deposit of$905,891.00 for the CITY Development Share amount for
these project phases as noted in the project funding table in Attachment A. City shall make
deposit payment no later than thirty (30) calendar days after SANBAG invoices CITY. After Q
Parties agree that all work is complete, SANBAG will submit a final accounting for all costs m
for all phases covered in this Agreement. Based on the final accounting, SANBAG will Z
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refund to the CITY as necessary in order to satisfy the financial commitments of this Cn
Agreement for CITY's Development Share amount.
C. SANBAG will have the right to withdraw funds for all eligible PROJECT expenditures as set
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forth in this Agreement, including eligible PROJECT expenditures prior to CITY's deposit of
funds. Any unused funds and all interest accrued will be returned to CITY. Q
D. To provide SANBAG with all procurement documentation for the City of San Bernardino 0
Contract 2013-81 with AECOM for the design and ROW services for the Mount Vernon c
Avenue Viaduct Bridge over the BNSF Railway Intermodal Yard Project. 2
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E. When conducting an audit of the costs claimed under the provisions of this Agreement, to
rely to the maximum extent possible on any prior audit of SANBAG performed pursuant to
the provisions of State and Federal laws. In the absence of such an audit, work of other
auditors will be relied upon to the extent that work is acceptable to CITY when planning on �-
conducting additional audits.
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F. To designate a responsible staff member that will be CITY's representative in attending the E
PDT meetings, receiving day-to-day communication and reviewing the PROJECT d
documents.
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G. To complete review and provide comments on PROJECT submittals to SANBAG within 20
working days after the submittal is received by the CITY. If comments are not provided by
the 20'h working day, SANBAG will deem the submittals approved by CITY and shall notify Q
CITY of its intention to move forward with PROJECT execution. The CITY agrees the
submittals may be in the form of plans, specifications, estimates, reports, studies,
environmental documents or other PROJECT related submittals requiring CITY review and
comment.
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H. That the final plans and specifications shall be approved by the CITY. The City Engineer
shall be the PROJECT Designated Engineer as defined by Local Assistance of the State of
California Department of Transportation.
I. To provide at no cost to SANBAG existing improvement plans, and standard plans and
specifications.
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J. To accept all PROJECT acquired rights-of-way located within CITY's jurisdictional m
boundaries upon completion of construction. The City Council of San Bernardino, by o
approval of this Agreement, authorizes and directs the City Clerk to execute an acceptance,
in substantial conformance with the form attached hereto as Attachment B, within thirty (30) >
days of receipt of a quit claim deed from SANBAG conveying its interests in such acquired
rights-of-way. .0
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K. Intentionally Omitted. m
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L. To provide any CITY required permits, inspections, reviews, acceptance of the transfer of W
title of properties and oversight at no cost to SANBAG or to consultants and contractors 3
contracted by SANBAG for the work of the PROJECT.
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M. To provide SANBAG copies of the franchise/utility agreements for the utilities in the 0
PROJECT area for the purposes of determining prior rights and estimating utility relocation
costs. a
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N. To assist SANBAG as requested, and when necessary, exercise its rights under utility o
relocation law or under any franchise agreement, to cause each utility to relocate or rearrange
its utility facilities. c
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O. CITY's City Engineer is authorized to act on behalf of CITY under this Section of the
Agreement. LO
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III. MUTUAL RESPONSIBILITIES AND AGREEMENT
The Parties agree: E
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A. To abide by all applicable Federal, State and Local laws, regulations, policies, procedures
and standards pertaining to the PROJECT, including policies in the applicable program in the E
1 Measure 1 2010-2040 Strategic Plan, as amended, as of the Effective Date of this Agreement.
B. In the event that any federal or state funds that are classified as funds that buy down the total a
cost of the PROJECT, per San Bernardino Valley Subarea (VS) Measure I 2010-2040
Strategic Plan Policy 40001.IV.1.1, are used, the Parties acknowledge the federal or state
I funds will be used to reduce Development Share and Public Share, as defined in Attachment
A, proportionally. In addition, in the event SANBAG determines Project Management,
f Environmental Clearance, Design and ROW work may exceed the total amount identified in
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- Attachment A of this Agreement, SANBAG shall inform CITY of this determination and
thereafter the Parties shall work together in an attempt to agree upon an amendment to the
amounts identified this Agreement. In no event, however, shall any of the Parties be
responsible for PROJECT costs in excess of the total amount identified in this Agreement
absent a written amendment that is approved by all Parties.
C. Eligible PROJECT reimbursements shall include only those costs incurred by SANBAG for rn
PROJECT-specific work activities that are described in this Agreement and shall not include m
escalation or interest. SANBAG Policy 40006/VMS 25 further defines eligible ROW work =
regarding land and applies to this Agreement. c°
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D. In the event that federal funds are used in any phase of work, the Parties acknowledge
Federal Highway Administration (FHWA) requires that the PROJECT must progress to a o
capital phase (ROW) within ten years or the federal funds may be required to be repaid to
FHWA. Should repayment be required, and is a result of the PROJECT not progressing by m
choice, it shall be the responsibility of the Party that determines it is unable to move forward a
with the PROJECT. If it is mutually decided that the PROJECT will not move forward then N
repayment of any federal funds used for Public Share will be the responsibility of SANBAG y
and any federal funds used for the Local Share will be the responsibility of CITY.
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E. This Agreement is expressly subordinated to any bonds, notes, certificates, or other E
evidences of indebtedness involved in bond financings as are now outstanding or as may
hereafter be issued by SANBAG. Q
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F. CITY, independent of PROJECT, is responsible for any hazardous material (including but v
not limited to hazardous waste) found within PROJECT limits that may require removal and c
disposal pursuant to federal or state law. SANBAG will undertake hazardous material
management activities with minimum impact to PROJECT schedule. CITY will pay all costs
associated with hazardous material activities including management costs of SANBAG.
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G. The CITY is the PROJECT owner, operator and maintainer of the existing and proposed
improvements and this Agreement does not transfer ownership to SANBAG not does it
transfer any legal responsibilities associated with ownership, operation and maintenance of LO
the existing and future improvements. d
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H. Environmental Clearance is assumed to consist of a revalidation of the Environmental a
Clearance the CITY received from Caltrans in June of 2011. In the event that a revalidation
is determined to not be sufficient based on current PROJECT requirements, Parties shall E
review scope and cost of such work for Environmental Clearance and amend this Agreement
if additional cost will result in exceeding funding limits of each Party.
1, The Design phase of the PROJECT shall be performed in accordance with CITY standards
and practices. The construction bid package will be based on the following standards but not
be limited to:
a. Standard Specifications for Public Works Construction(Greenbook)
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b. Standard Plans for Public Works Construction
c. City Standard Specifications
d. City Standard Plans
e. Caltrans Bridge Standard Plans and Specifications
f. AASHTO Geometric Design of Highways and Streets and other AASHTO Standards
g. BNSF/UP RailRoad Standard Plans and Specifications
h. Other applicable standard plans and specifications
J. If SANBAG is to be reimbursed from state or federal funds that are provided by CITY for o
Project Management, Environmental Clearance, Design and ROW work and SANBAG L
administers those funds,then SANBAG will draw from those funds without invoicing CITY. >
K. Neither SANBAG nor any officer, director, employee or agent thereof is responsible for any `o
injury, damage or liability occurring or arising by reason of anything done or omitted to be
done by CITY under or in connection with any work, authority or jurisdiction delegated to
CITY under this Agreement. It is understood and agreed that, pursuant to Government Code Z
Section 895.4, CITY shall fully defend, indemnify and save harmless SANBAG, its officers,
directors, employees or agents from all claims, suits or actions of every name, kind and
description brought for or on account of injury (as defined by Government Code Section
810.8) occurring by reason of anything done or omitted to be done by CITY or its officers,
directors, employees, agents, volunteers and contractors under or in connection with any
work, authority or jurisdiction delegated to CITY under this Agreement.
L. Neither CITY nor any officer, director, employee or agent thereof is responsible for any °o
injury, damage or liability occurring or arising by reason of anything done or omitted to be
done by SANBAG under or in connection with any work, authority or jurisdiction delegated
to SANBAG under this Agreement. It is understood and agreed that, pursuant to 0
Government Code Section 895.4, SANBAG shall fully defend, indemnify and save harmless
CITY, its officers, directors, employees or agents from all claims, suits or actions of every
name, kind and description brought for or on account of injury (as defined by Government LO
Code Section 810.8) occurring by reason of anything done or omitted to be done by
SANBAG or their officers, directors, employees, agents, volunteers and contractors under or
in connection with any work, authority or jurisdiction delegated to SANBAG under this
Agreement. .�
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M. This Agreement will terminate upon completion of (1) SANBAG's management of the Q
Environmental Clearance, Design and ROW phases of the PROJECT, final property
disposition, PROJECT closeout and reimbursement of eligible costs by CITY to SANBAG, E
or (2) December 31, 2020, whichever is earlier in time, unless otherwise extended by r
agreement, except that the indemnification provisions shall remain in effect until terminated
or modified, in writing, by mutual agreement.
N. Should any claims arising out of this Agreement be asserted against one of the Parties, the
Parties agree to extend the fixed termination date of this Agreement, until such time as the
claims are settled, dismissed or paid.
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O. Notwithstanding any other provision herein, to the extent consistent with the terms and
obligations hereof, any Party may terminate this Agreement at any time, with or without
cause, by giving thirty (30) calendar days written notice to all the other Parties. In the event
of a termination, the Party terminating this Agreement shall be liable for any costs or other
obligations it may have incurred under the terms of the Agreement prior to termination.
P. All signatories hereto warrant that they are duly authorized to execute this Agreement on rn
behalf of said Parties and that by executing this Agreement; the Parties hereto are formally c
bound to this Agreement. m
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Q. Except on subjects preempted by federal law, this Agreement shall be governed by and
construed in accordance with the laws of the State of California. All Parties agree to follow
all local, state, county and federal laws and ordinances with respect to performance under this o
Agreement.
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R. The Parties agree that each Party and any authorized representative, designated in writing to z
the Parties, and upon reasonable notice, shall have the right during normal business hours to Cn
examine all Parties' financial books and records with respect to this Agreement. The Parties
agree to retain their books and records for a period of five (5) years from the later of a) the 3
date on which this Agreement terminates; or b) the date on which such book or record was
created. E
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S. If any clause or provision of this Agreement is fully and finally determined by a court of Q
competent jurisdiction to be illegal, invalid or unenforceable under applicable present or o
future laws, then it is the intention of the Parties that the illegal, invalid or unenforceable U
clause or provision shall be deemed severed from this Agreement and the remainder of this o
Agreement shall not be affected but shall remain in full force and effect.
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T. This Agreement cannot be amended or modified in any way except in writing, signed by all
Parties hereto. M
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U. Neither this Agreement, nor any of the Parties' rights, obligations, duties, or authority
hereunder may be assigned in whole or in part by either Party without the prior written
consent of the other Party in its sole, and absolute, discretion. Any such attempt of
assignment shall be deemed void and of no force and effect. E
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V. No waiver of any default shall constitute a waiver of any other default whether of the same or
other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or E
performed by a Party shall give the other Party any contractual rights by custom, estoppel, or
otherwise. Y
W. In the event of litigation arising from this Agreement, each Party to this Agreement shall bear
its own costs, including attorney(s) fees. This paragraph shall not apply to the costs or
attorneys)fees relative to paragraphs K and L of this Section.
` X. This Agreement may be signed in counterparts, each of which shall constitute an original.
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Y. CITY and SANBAG represent that they have sufficient insurance coverage for purposes of
Professional Liability, General Liability, Automobile Liability and Workers' Compensation
and warrant that through their respective insurance programs,they have adequate coverage or
resources to protect against liabilities arising out of the performance of the terms, conditions
or obligations of this Agreement.
Z. Attachment A (Project Description and Project Funding Table) and Attachment B (Quit
Claim Deed Certification) are attached to and incorporated into this Agreement.
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AA. The Recitals are incorporated into and made a part of this Agreement.
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BB. Any notice required, authorized or permitted to be given hereunder or any other
communications between the Parties provided for under the terms of this Agreement shall be
in writing, unless otherwise provided for herein, and shall be served personally or by °
reputable courier or by facsimile addressed to the relevant party at the address/fax number m
stated below: Z
If to SANBAG: Garry Cohoe
Director of Project Delivery
1170 West Third Street, Second Floor E
San Bernardino, CA 92410-1715
Telephone: (909) 884-8276 Q
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If to CITY: ci
City Engineer o
300 North"D" Street, 3rd Floor
San Bernardino, CA 92418 °
Telephone: (909) 384-5190
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IN WITNESS THEREOF, this Agreement has been executed by the Parties hereto and is
effective on the date signed by SANBAG.
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SIGNATURES ON FOLLOWING PAGE:
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SIGNATURE PAGE TO
COOPERATIVE AGREEMENT NO. 16-1001477
BETWEEN
SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF SAN BERNARDINO
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SAN BERNARDINO COUNTY CITY OF SAN BERNARDINO c
TRANSPORTATION AUTHORITY
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By: By: Q
Ryan McEachron Mark Scott m
President, Board of Directors City Manager a
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Date: Date:
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APPROVED AS TO FORM AND APPROVED AS TO FORM: a,
PROCEDURE: Gary D. Saenz, City Attorney a
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By. B O
Eileen Monaghan Teichert
General Counsel
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By:
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Jeffery Hill r
Procurement Manager E
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Attachment A
PROJECT DESCRIPTION
The CITY of San Bernardino and SANBAG propose to remove and replace the existing Mount
Vernon Avenue Viaduct Bridge over the BNSF Railway Intermodal Yard. It is intended that
SANBAG serves as the lead for the Environmental Clearance, Design and ROW phases of the
work.
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PROJECT FUNDING TABLE
Public Share: 67.6% 00
Nexus Development Impact Fee Share ("DIF", "Development Share" or "Local Share"): 32.4% c
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BEFORE PROJECT INCLUDING PROJECT BUY g
BUY DOWN DOWNS o
PHASE TOTAL SANBAG CITY Federal SANBAG CITY 0
SHARE SHARE HBP BUY SHARE SHARE Q
(Public) (DIF) DOWN' (Public) (DIF) z
ENVIRONMENTAL <
CLEARANCE AND $7,384,265 $4,991,763 $2,392,502 $6,537,290 $572,555 $274,420 _
DESIGN 3
RIGHT OF WAY $3,537,700 $2,391,485 $1,146,215 $3,131,926 $274,303 $131,471
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PROJECT $500,000 $0 $500,000 $0 $0 $500,000 m
MANAGEMENTZ d
ITOTAL $11,421,965 $7,383,248 $4,038,717 1 $9,669,216 $846,858 $905,891 Q
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Notes
Federal Highway Bridge Program(HBP) funds c
z Project Management cost assumes a revalidation of the 2011 Environmental Clearance o
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Contract No.16-1001477
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Attachment B
CITY OF SAN BERNARDINO
300 N. "D" STREET
SAN BERNARDINO, CALIFORNIA 92401
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QUIT CLAIM DEED CERTIFICATION
California Government Code 27281 m
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This is to certify that the real property conveyed by the attached instrument dated g
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20 from the San Bernardino County Transportation Commission, a °
California transportation commission, as Grantor to the City of , as Grantee, is m
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hereby accepted by order of the City Council of the City of San Bernardino, County of San <
Bernardino, State of California, as the governing board of said grantee, and consents to the 3
recordation thereof by its duly authorized officer.
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Date: By: o
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Name: v
Title: o
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ATTEST:
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City Clerk
City of San Bernardino
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Contract No.16-1001477
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