HomeMy WebLinkAbout05.I- Parks, Recreation & Community Services 5.1
RESOLUTION (ID # 4452) DOC ID: 4452 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Grant
From: Jim Tickemyer M/CC Meeting Date: 06/06/2016
Prepared by: Mitch Assumma, (909) 384-
5233
Dept: Parks, Recreation & Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying
the Submission of an Application for and Accepting a Contribution Sponsorship from
Kaiser Permanente Operation Splash Regional Community Benefit Grant Program, and
Appropriating Additional General Fund Expenditures in the Amount of $27,000 for the
2016 Summer Aquatics Program. (#4452)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $316,584
Account No. 001-380-0069
Account Description: Aquatics
Balance as of: July 1, 2015: $316,584
Balance after approval of this item: $343,584
Since the Aquatics Season falls between two fiscal years, the current balance includes
approximately 32.4% of the total grant award at $8,751 applied to FY2015-2016, with
the remaining applied to FY2016-2017. With the acceptance of this grant award,
$27,000 in funds for this program will be appropriated into grant fund revenue Account
No. 123-380-0000-4695 as a Contribution Sponsorship (non-Federal or State Grant)
and an expenditure appropriation of$27,000 in Account No. 001-380-0069-0979 per the
1 attached FY2015-2016 and FY2016-17 Object Code Budgets. There is no City cash
match requirement, though the funds may only be used per the grantor to subsidize the
program and not replace full expenses. The Administrative Services Director or
designee is requested to incorporate the changes into the FY2015-2016 and FY2016-17
Budgets as follows:
FY2015-2016: $8,310 into line item 5014 (Salaries Temp/Part-time); $150 into misc.
benefits; and $291 into line item 5602 (Worker's Compensation).
FY2016-2017: $12,471 into line item 5014 (Salaries Temp/Part-time); $224 into misc.
benefits; $2,520 into line item 5174 (Printing Charges); and $2,597 into line item
5111(Materials and Supplies); $1,000 into line item 5174 (Printing Charges); and $437
into line item 5602 (Worker's Compensation).
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
June 15, 2015 Mayor and Common Council ratified the submission of an
Updated: 5/31/2016 by Georgeann "Gigi" Hanna C I Packet Pg.-193
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4452
application for, accepted a Contribution Sponsorship from Kaiser
Permanente Operation Splash Regional Community Benefit Grant
Program for, and appropriated additional General Fund
Expenditures in the Amount of $27,000 for the 2015 Summer
Aquatics Program.
May 5, 2014 Mayor and Common Council accepted a $30,000 Grant Award
(Contribution Sponsorship) from California Community Foundation
and authorized the appropriation of $30,000 in additional grant
expenditures for the parks, Recreation and Community Services
Department's 2014 Summer Aquatics Program.
April 29, 2014 Grant Committee approved the acceptance of a contribution
sponsorship from Kaiser Permanente Operation Splash Regional
Community Benefit Grant Program for funding in the amount of
$30,000 for the 2014 Summer Aquatics Season.
May 6, 2013 Mayor and Common Council accepted a grant award from Kaiser
Permanente Operation Splash Regional Community Benefit Grant
Program for funding in the amount of $30,000 and ratified the
submittal of an on-line grant application upon invite to Kaiser
Permanente Fontana and Ontario Medical Centers Community
Benefit Grant Program for funding in the amount of $25,000 to
f provide for the Parks, Recreation and Community Services
Department for the 2013 Summer Aquatics Season.
March 19, 2012 Mayor and Common Council ratified the submittal of an on-line
grant application to Kaiser Permanente Regional Operation Splash
Community Benefit Grant Program in the amount of $30,000 for
funding of aquatics programs in 2012 Season.
Background:
The Department continues to pursue other funding opportunities to supplement aquatics
programming and provide greater access for the public to community pools as a means
to improve overall fitness and health of the community residents. The Department
recognizes the need to provide community services with as little impact to the General
Fund as possible and continues to seek cash and in-kind contributions, volunteerism,
and collaborative agreements in its mission of providing efficient and effective parks and
recreation services. The Department has been awarded two grants from Kaiser
I Permanente Community Benefit Grants Programs in the past six fiscal years and one of
those two the past eight years; one from the local Fontana & Ontario Medical Center
and the second from the Kaiser Southern California Regional Headquarters. The
Grants totaled $20,000 in 2009, $43,000 in 2010, $40,000 in 2011, $48,000 in 2012,
$45,000 in 2013, $30,000 in 2014, and $27,000 for the 2015 Aquatics Season, enabling
the swimming pools at Ruben Campos/Nunez, Meadowbrook/Hernandez and Delmann
Heights Parks to remain open throughout the traditional summer season. The grants
also provided for limited free swimming lessons for low-income youth at Ruben
Updated: 5/31/2016 by Georgeann "Gigi" Hanna C I Packet Pg. 194
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4452
Campos/Nunez and Hernandez pools and for the initiation and continuation of a Junior
Lifeguard Program at the Jerry Lewis Family Swim Center.
Kaiser is once again awarding grants for the upcoming summer season. The awarding
of a Community Benefit Grant from Regional Kaiser Permanente Operation Splash
Program in the amount of $27,000, will allow the Department to offer low-income youth
ages 6-17 years the opportunity to learn how to swim or to advance their swimming
skills at no cost at several City Pools. It will also allow the Department to continue to
offer the Junior Lifeguard Program for a third season at low cost for under-privileged
San Bernardino youth, ages 11-15 years. Furthermore, the Department will be able to
provide greater access for low-income patrons to community pools by offering pool
passes for those who cannot afford the regular fees at four sites: Nunez Pool,
Hernandez Pool, Delmann Heights Pool, and Mill Pool (pending adequate staffing). The
various City Pools will be opened in the order of greater to least attendance of prior
years' attendance and public interest in the following priority: Jerry Lewis Family Swim
Center, Nunez Pool, Hernandez Pool, Delmann Heights Pool, and Mill Pool. Mill Pool is
currently undergoing an underground leak identification and repair and a water auto-fill
system install that will take 4-6 weeks. (Please refer to Exhibit "C" - Aquatics
Attendance and Revenue Comparison.) A portion of the total grant amount
(approx.$1,600) is being offered toward funding a Re Think Your Drink campaign
designed to get youth and adults (swim patrons) to consume less sugary beverages in
their daily life's routine through nutrition education. This season staff will be providing
healthy drink campaign educational material to all pool visitors, including bottled water
holders and custom-labeled bottles of water with the ReThink Your Drink logo imprinted,
conducting a Beverage Exchange Program at the Jerry Lewis Swim Center, posting
banners at pool facilities, and showing a series of video promotions to increase the
awareness of this important health issue.
The Department is currently awaiting a reply to a $15,000 grant application with the
local Fontana/Ontario Kaiser Medical Center for similar aquatics programming services.
The on-line application with the Regional Kaiser office was submitted in October 2015
and awarded in February 2016, and the check was received in late-April. The on-line
application for Fontana/Ontario Kaiser was submitted on time for the February 5, 2016
deadline with an expected awarding date in July 2016.
City Attorney Review:
Supporting Documents:
RESOLUTION Kaiser Contribution - 2016 Operation Splash (DOC)
Exhibit A - 2016 Grant Application, Kaiser Regional (PDF)
Exhibit B - 2016 Kaiser Grant Award & Check (PDF)
Exhibit C - 2016 Kaiser Grant - 2Yr Budget Allocation By Object Code (PDF)
Exhibit D - 2010-2015 Pools Attendance & Revenue Comparison (PDF)
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Updated: 5/31/2016 by Georgeann "Gigi" Hanna C Packet Pg. 195
S.I.a
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMISSION OF AN APPLICATION
3 FOR AND ACCEPTING A CONTRIBUTION SPONSORSHIP FROM KAISER cn
4 PERMANENTE OPERATION SPLASH REGIONAL COMMUNITY BENEFIT 0
GRANT PROGRAM, AND APPROPRIATING ADDITIONAL GENERAL FUND
5 EXPENDITURES IN THE AMOUNT OF $27,000 FOR THE 2016 SUMMER Q
AQUATICS PROGRAM. O
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7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
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8 CITY OF SAN BERNARDINO AS FOLLOWS: 0
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9 SECTION 1. That the Mayor and Common Council hereby ratify the y
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submission of the grant application to the Kaiser Permanente Regional Operation
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Splash Community Benefit Grants Program ("Kaiser Grants Program"), marked
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13 Exhibit "A" and incorporated herein by reference as fully as though set forth at length; s
14 and C Cn
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15 SECTION 2. That the Mayor and Common Council hereby accept the Kaiser
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16 Grants Program award of $27,000 and authorize the City Manager , or his designee, 0
to
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to execute the Letter of Agreement from the California Community Foundation,
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marked as Exhibit B" and incorporated herein by reference as fully as though set forth
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20 at length; and o
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21 SECTION 3. That the Director of Finance, or his designee, is authorized to y
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22 allocate the $27,000 in accepted grant funds to the FY 2016-2017 Object Codes in o
23 I--the amounts shown on the attachment marked as Exhibit "C" and incorporated herein o
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by reference as fully as though set forth at length.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO RATIFYING THE SUBMISSION OF AN APPLICATION FOR AND
ACCEPTING A CONTRIBUTION SPONSORSHIP FROM KAISER PERMANENTE
3 OPERATION SPLASH REGIONAL COMMUNITY BENEFIT GRANT PROGRAM, Cn
4 AND APPROPRIATING ADDITIONAL GENERAL FUND EXPENDITURES IN THE o
AMOUNT OF $27,000 FOR THE 2016 SUMMER AQUATICS PROGRAM.
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6 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the o
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7 Mayor and Common Council of the City of San Bernardino at a joint regular meeting
8 thereof, held on the 16t" day of May, 2016, by the following vote, to wit:
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10 Council Members: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ N
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12 BARRIOS
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13 VALDIVIA
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14 SHORETT c
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NICKEL d
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RICHARD co
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18 MULVIHILL o
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20 Georgeann Hanna, City Clerk o
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21 The foregoing resolution is hereby approved this day of N
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23 R. CAREY DAVIS, Mayor o
24 City of San Bernardino v,
I Approved as to Form: W
25 GARY D. SAENZ, City Attorney
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27 By' i
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EXHIBIT "A"
Mitch Assumma
From: Roberta.D.Tinajero @kp.org
Sent: Wednesday, September 09, 2015 11:07 AM
To: Mitch Assumma
Subject: Fw: Operation Splash 2016-San Bernardino
Attachments: Work Plan Summary_1109.doc; Budget-1 109.xIs
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-----Forwarded by Roberta D Tinajero/CAIKAIPERM on 09109/2015 11:06 AM-----
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From: Roberta DTinajero/CAIKAIPERM Q-
To; assuma_mi @sbcity.org,valdivia—mi@sbclty.org O
Cc: Martha R Valencia/CA/KAIPERM @Kaiperm,So Cal Grants @KAIPERM =
Date: 09/09/2015 10:58 AM O
Subject: Operation Splash 2016-San Bernardino
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Dear Mitch Assuma and Mickey Valdivia,
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The City of San Bernardino, Parks, Recreation and Community Services Department is invited to request a renewal of its c
2015 grant for the 2016 Operation Splash season. This is a different process from previous years when a full proposal c14
was required. Invited applicants will be required to submit a 04
1. workplan with updated objectives and activities
2. budget and
3. budget narrative.
Please find enclosed two templates. As with previous years, we'll schedule a phone call to discuss your 2016 plans and a c
decision will be made by our review committee in the the first quarter of 2016.The deadline for these documents is M
Monday, October 19. Please submit your documents to so.cal.grants @kp.org. Please send any questions to Roberta
Tinajero at Roberta.D.Tinajero @kp.org. y
Operation Splash Objectives Y
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Operation Splash was launched to increase opportunities for safe physical activity in low-income neighborhoods.The
required objectives of the Kaiser Permanente Operation Splash program are to:
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• Facilitate physical activity in communities where health disparities are greatest and opportunities for safe physical a
activity are often scarce.
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• Teach children and adults basic water safety and swimming skills in order to prevent drowning and promote life-long
physical activity. C14
• Educate Operation Splash participants about the lack of nutritional content of sugary drinks and encourage the
consumption of water by participating in a Healthy Beverage Campaign. -°
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Funding Parameters m
I Operation Splash grants are intended to augment existing budget resources in order to increase the number of people E
that can participate in aquatic programs.
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Funds are intended for neighborhoods with barriers to safe and affordable physical activity. a
• Operation Splash aquatic activities should target low-income pre-school and school-age children and adults for
whom cost may be a barrier to participate in swimming programs.
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• Fees for any Operation Splash activities should be free or at a low cost to participants.
• One year of funding will be considered from invited municipalities and organizations. Proposals will be accepted by
invitation only.
Funding amounts will take into account the number of people served, the number of participating pools, and the
organization's overall budget for recreation programs.
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Funds may be requested to provide the following activities free of charge or at a low cost in neighborhoods with barriers to @
safe and affordable physical activity. Applicants need not include all activities.
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• Learn-to swim programs,which equip children and/or adults with water safety and swimming skills 0
• Swim passes to allow children and adults to use public pool facilities for free o
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• Healthy Beverage Campaigns that provide children and adults with information on the nutritional value of sugary
drinks and water o
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• Junior lifeguard programs,which prepare youth to participate in lifeguard training programs
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Funds may not be requested for: N
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• Swim teams
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• Transportation to swim meets and other sporting events o
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• Festivals and celebrations
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• Infant swim rescue programs Y
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• "Mommy and me"classes o
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• Day camp programs o.
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• Refreshments
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• Backfilling budget gaps. Grant funds are intended to expand participation for low-income community members. cc
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Partnership Expectations Q
Kaiser Permanente would like to co-host launch events/press conferences with each partner in Operation Splash.
Partners may also be asked to work with Kaiser Permanente to promote the program.Activities may include: -�
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• Incorporating the Kaiser Permanente logo on program materials, W
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• Coordinating with Kaiser Permanente regional and local medical center Public Affairs staff, and
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• Participating in a joint media release Q
I Roberta Tinajero-Frankel, Community Benefit Manager
Kaiser Permanente, Southern California Region
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Healthy Eating,Active Living
(626)405-5329 (tie line 335)
fax (626)405-6882
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NOTICE TO RECIPIENT. If you are not the intended recipient of this e-mail,you are prohibited from sharing,copying,or otherwise using or disclosing its L
contents. If you have received this e-mail in error,please notify the sender immediately by reply e-mail and permanently delete this e-mail and any attachments d
without reading,forwarding or saving them. Thank you. CL
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Mitch Assumma
From: Mitch Assumma
Sent: Friday, October 16, 2015 2:23 PM
To: 'so.cal.grants @kp.org'
Subject: Operation Splash 2016-City of San Bernardino
Attachments: City of San Bernardino_2016 Budget.pdf; City of San Bernardino_Program Budget Narrative
2016,pdf; City of San Bernardino_Work Plan Summary 2016-Junior Lifeguard.pdf; City of s
San Bernardino Work Plan Summary 2016-Learn to Swim.pdf; City of San
Bernardino Work Plan Summary 2016-Open Swim Swim Pass.pdf; City of San C
Bernardino_Work Plan Summary 2016-Rethink Your Drink.pdf n
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On behalf of the community of San Bernardino and the City of San Bernardino Parks, Recreation and Community Q
Services Department I want to thank you for the opportunity to renew our grant request for the 2016 Operation Splash O
season.Attached are four Work Plans, Budget,and Budget Narrative as requested. If upon cursory review I have missed 0
something, please don't hesitate to e-mail me the concern(s).
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We are very anxious to confirm funding for next year's 2016 Season and have already began a Lifeguard Recruitment c
strategy in order to maximize our potential service offerings next summer.The most significant issue for this next v
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summer season is the lack of qualified lifesaving personnel; hence,the recent minimum wage increases and one to come
in January 2016 is not only a blessing for attracting more lifeguards but also again another budgetary challenge.
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Mitch Assumma—Community Recreation Manager
City of San Bernardino v
Parks, Recreation and Community Services
201 North E Street, Suite 301, San Bernardino CA, 92401
Office (909)384-5132, fax (909)384-5160, cell (909)772-0330 0
Assumma mi(a@sbcity.orr
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Parks Make Life Better.! Creating Community Through People, Parks,and Programs Y
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WER FERMANEtM.
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Organization Name: City of San Bernardino-PRCSD CL
Project Title: Operation SPLASH Date: 19-Oct-15
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Request from In-Kind Other TOTAL Lm
Kaiser Foundation Contribution Sources BUDGET CL
Hospitals of Income O
PERSONNELISTAFFING EXPENSES '
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List title and%on project) O
1 15%-Aquatics Recreation Supervisor $ 2,468 $ - $ 2,468
2 50%1100%-Pool Manager $ 7,865 $ 7,865
3 50%/100%-Senior Lifeguard/Swim Instr. $ 9,488 $ 9,488
4 50%/100%-Lifeguard $ 8,083 $ $ 8,083 0
5 5%-Recreation Coordinator-RYD $ 475 $ $ 475
6 $ $ - rn
$ -
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Subtotal,Personnel/Staffing Expenses $ 28,379 $ 217,470 $ $ 245,849 c
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Benefits( 5.3 %of Personnel) $ 1,504 $ 15,239 $ 16,743
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TOTAL,PERSONNEL $ 29,883 $ 232,709 $ $ 262,592
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PROGRAM/OPERATING EXPENSES
Office Supplies $ - $ - $
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Drink materialslhanclouts&banners $ 1,000 $ $ 1,000 0)
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copies plus 4,000 swim fliers @ 8 cents each $ 1,520 $ - $ 1,520 IY
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Customized promo Items(water bottles,etc.) $ 2,000 $ - $ 2,000 N
Water&unsweetened tea for RYD Beverage Exchange $ 597 $ $ 597
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Other: $ - 2
TOTAL,PROGRAM EXPENSES $ 5,117 $ 83,875 $ - $ 88,992
INDIRECT/OVERHEAD EXPENSE" Q
(_%of Expenses) $ Q
TOTAL EXPENSES c
(Personnel+Program+Indirect) $ 35,000 1 $ 316,584 1 $ 48,000 $ 351,584
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City pays ail utilities cost(water,electric,gas)and all equipment maintenance and replacement(circulation system,chemical feed system,filtration,
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deck&grounds),NOT shown as In-Kind. CD
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PERSONNEL:Costs include part-time staff only for four pools(Pool Managers,Senior Lifeguards,Lifeguards,Cashiers)who serve as the ,
lifesaving services for the open swim program and as swim instructors.Staff are hired from a"pool"of qualified employees with varying work Q
experience hislory.The Aquatics Recreation Supervisor has been employed in like capacity for over 25 years.Two swim sessions are offered �=
Monday through Saturday from 1:00pm-3:00pm&330pm-5:30pm for a 10-week summer season only,of which the Grant supports the 2nd session.
I Learn-to-swim classes are taught 12:00pm-12:45pm on M-Th prior to open swim.Four 2-week swim sessions are taught to three classes of 8-10 W
students each session.IN-KIND:Operating supplies include toiletries and sanitation supplies(staff serve as custodians during daily use),routine
first aid supplies needs,minor repair items(chemical tubing replacement or hardware for signs,etc.),and kickboards as teaching aids.
Other Sources of Income:$48,000 Includes revenue from user fees(non-qualifying pool pass and learn-to-swim patrons).
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Operation SPLASH
City of San Bernardino—PRCSD
Project Description:
Physical activity through water play is an integral part of any municipal Parks and
Recreation program, especially during the hot summer season in Southern California. The
San Bernardino community is a poor community with few opportunities for water play and
learn-to-swim activities outside of the public setting. Operation SPLASH funding allows a
the Department of Parks, Recreation and Community Services to increase access to a
community pools via issuance of pool passes for those who cannot afford to attend any of 0
our four neighborhood pools: Nunez, Hernandez, Delmann Heights, and Mill Pools,which
are located in more disadvantaged, older areas of the City. The Department will also offer p
the opportunity for low-income youth (ages 6-17 years) to learn how to swim at the Nunez
and Delmann Heights Pools and continue to offer to the under-privileged San Bernardino 0
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community at large a comprehensive Junior Lifeguard Program at a heavily reduced cost
l for ages 11 to 15 years at the Jerry Lewis Family Swim Center.
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A shortage of qualified lifeguard applicants is the number one road block to the opening of d
pool facilities. Furthermore, the new minimum wage increases from $9.00 per hour to $10
per hour provides both an opportunity to entice a greater labor force in the profession and Y
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yet is a challenge to the City in affording the 25%wage increase since January of 2014; this o
is part of the additional request for funds from $27,000 in 2015 to $35,000 in the 2016
request.
The Department will also continue a merger of the promotion of healthy drink alternatives
with the summertime aquatics audience through a "Rethink Your Drink" campaign. o
Continuity in these programs with the State's branded logo is critical in affecting
community behavioral change toward more healthy habits. The community is coming to
expect these activities with enthusiasm. N
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Narrative Justification: c
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Open Swim/Swim Passes: The Nunez, Hernandez, and Mill Pools are located in Ward 1 of the
City. The Nunez Pool is located in the southwest corner of San Bernardino, the southeast corner a
for Mill Pool,and the south central area for Hernandez Pool. Delmann Heights Pool is located in
Ward 6, at the northwest corner of the City. All four neighborhoods serve a"walking" clientele.
Expenses cover the cost for one Pool Manager, one Senior Lifeguard, and either one or two
Lifeguards at the Nunez, Hernandez, Delmann Heights, and Mill Pools. (See attached document N
of Job Descriptions) These aquatics staff members also serve as cashier (as needed), office
management, and custodian during operational hours. The lifeguard service staff members are Q
hired from a "pool" of qualified employees with varying work experience histories. The Aquatics
Recreation Supervisor has been employed in like capacity for over 25 years. Two open swim w
sessions will be offered Monday through Saturday from 1:00pm-3:00pm& 3:30pm-5:30pm for a
10-week summer season at these four Pools, pending the recruitment and hiring of a sufficient 0)
level of lifesaving personnel. In-Kind: Basic custodial supplies (toiletries, cleaning) and office
supplies (swim passes, forms/reporting sheets, reg. materials) are included, along with
expendable first aid supplies for routine care (stubbed toes, bumped heads, cut finger). General a
maintenance (chemicals — chlorine and acid, custodial — toiletries and cleaning, office supplies,
risk/liability costs, health and safety permits, utilities, other overhead) are all provided through
the General Fund. Pool passes will be issued to qualifying attendees; the majority of attendees
will likely qualify for free family swim passes and attend as a family 2-3 days per week
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(approximately 80-90 family passes, one pass represents a family of 5 on average). A minimal
user fee(50 cents -$2.00 per visit)may be collected for all others. Over 9,500 visitations for four
pools combined are projected,both daily sessions, in this 10-week season.
Learn-to-Swim: Learn-to-swim will be taught at the Nunez and Delmann Heights Pools to low-
income income resident youth only. The certified life-saving staff members at each pool (1 Pool
Manager, 1 Senior Lifeguard, up to 2 Lifeguards) are certified swim instructors, with varying
levels of experience. Learn-to-swim classes will be taught from 6:00pm-6:45pm, following open y
swim. Five 2-week swim sessions, M-Th, will be taught to three classes of 8-10 students each a
session (120-140 novice swimmers) at the Nunez Pool, and five 2-week swim sessions, M-Th, c
will be taught to two classes of 8-10 students each session (80-100 novice swimmers) at the 0
Delmann Heights Pool. In-Kind: Office supplies include reporting/recording materials and
certificates of completion for each student. Again, other expenses not covered by the Grant are 0
for swim instruction equipment, circulation/sanitation/filtration systems maintenance, pool
chemicals, utilities, office and first aid supplies, toiletries, permits, and deck and equipment w
maintenance.
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Junior Lifeguard Program: Personnel expenses cover the coordinator of the overall program, G
who is Instructor Trainer certified, with some planning time to promote the program ahead of
time and also to complete post-season reporting and evaluation. Promotion of the program by
direct flier distribution to schools is critical; paper and printing will be accomplished with in- Y
house services at City Hall. Handbooks, purchased from the American Red Cross (Guardstart c
Program), are provided to each student. Staff and activities at the Jerry Lewis Family Swim
Center will assist students in providing practical on-the-job mentoring opportunities. Three 3- to
week sessions, 4-days per week, 45-minutes per day will be taught to 10-15 students each
session at the Jerry Lewis Family Swim Center from June — August only. Students at age 16
years (post program) will be encouraged to attend local City-sponsored Lifeguard and Water o
Safety Instructor certification courses to qualify them for jobs within the City of San Bernardino.
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Rethink Your Drink: The Department's Recreation Supervisor and the Recreation Coordinator N
in charge of coordinating nutrition education activities as a member of the California Nutrition Y
Network will assist the Youth Empowerment members at less than 5 hours a week for 12 weeks o
over the summer months. Operating expenses for the campaign will include the purchase of 2
promotional items (long-term messaging/reminder), such as water bottles to encourage families 2
to drink more water,handed out to all swim class,junior lifeguard, and family pass patrons. This a
year the Youth Empowerment members will be challenged to help promote the completion of
Pledge Cards to pre-school and elementary-age community youth, among other awareness
activities. Printed materials for Rethink Your Drink will also be purchased and distributed to all
open swim participants on a daily basis, in addition to what materials can be acquired from San N
Bernardino County Public Health. A few more 4'X6' banners will also be purchased and posted ,
throughout the City at public facilities to continue the "brand" or "message" recognition. A Q
l special 5-minute demonstration and/or video promoting healthy drink alternatives will be shown
on the last day of each two-week swim session(5 sessions, 3 swim class sites). Low-income pre- w
teens and teens that participate in the Youth Empowerment program (approx.. 80) will also be
able to take another summer Pledge. A "Sugar Flush" event will take place at the close of
Summer following the Beverage Exchange with the entire aquatics audience, requiring the
purchase of water and unsweetened tea to exchange for sugary beverages that will be discarded
down the drain,hopefully gaining the attention of media. a
Additional Funding:
City pays all utilities cost (water, electric, gas), all pool chemical costs, licenses and fees for
commercial pool operation and equipment maintenance and replacement (circulation system,
Packet Pg. 204
5.Lb'
chemical feed system, filtration, deck & grounds) through the General Fund, in addition to
100% of all administrative overhead (management, insurance/risk, office support, etc.). A
minimal user fee (50 cents -$2.00 per visit) will be collected from all users. Based on previous
years' attendance, we predict a modest income from non-swim pass users of less than $4,000
from open swim only; learn-to-swim classes will be free to scholarship-qualifying applicants.
s
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Sustainability: cn
As with all public agencies, private businesses, and not-for-profit organizations, the continuation C
of a depressed economy hampered by a high unemployment rate and reduced home property 2
values has significantly reduced revenues for operating many public services. The City of San
Bernardino continues with an overall Court-monitored Bankruptcy Flan of Adjustment for city- p
wide service provision. Unfortunately, revenues for city-wide services are not realistically
projected to improve much in the next fiscal year. It is projected that the FY2015-2016 budget
will not be able to fund the operation of all six pool locations and supplemental revenue will be
needed to allow access to all pools by all neighborhoods.
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EXHIBIT "B„ S.Lc
California
COMMUNITY
Foundation
April 15, 2016
BOARD OF DIRECTORS Mr. Mitch Assumma :2,
City of San Bernardino
CHAIR Parks, Recreation, and Community Services Department CL
Tom unterman 201 North E Street, Suite 301 N
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CHAIR EMERITUS San Bernardino, CA 92401 .°_
Cynthia Ann Telles, Ph D M
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Gwen Baba Dear Mr.Assumma: 0-
James E Berliner
Louise Henry Bryson At the recommendation of the Kaiser Permanente Southern California Fund for o
Dr.Patrick Dowling Charitable Contributions, a donor advised fund at the California Community �.
Melon) M. Hallock Foundation,we are pleased to award City of San Bernardino this check in the amount
Preston -C.Johnson of$27,000.00. This grant is designated for the following purpose:
Melvin D Lindsey O
Robert W.Lovelace Over a one year funding period beginning April 2, 2016 through April 2, 2017 for
Thomas Soenz Operation Splash: City of San Bernardino. N
)eon Bixby Smith
se
Melanie Staggs By endorsing, depositing or cashing this check you certify that the grant will:
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Robert Sun o Be used to fulfill a charitable purpose. N
Peter Taylor • Not fulfill a legally binding pledge or financial obligation of the donor advisor/s,
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Therese Tucker . Not provide any material benefit or privilege to the donor advisor/s or any
Catherine L. Unger individual related to the donor advisor/s (e.g., membership benefits, event
Fidel Vargas tickets, goods bought at auction, religious benefit,.etc.).
Sonia Marie De Leon de Vega
d
Ronald T Vera Please note that because this grant was made from a component fund held at the
PRESIDENT AND CEO California Community Foundation, a 501(c)(3) public charity, neither the donor nor the 06
Antonia Hernandez foundation require a receipt for tax purposes. In addition, we ask that you kindly not 'a
GENERAL COUNSEL send any general mailings to the Foundation unless otherwise requested.
William C.Choi
If you have any questions, please contact a member of the Grants Management Team
at(213) 239-2330. On behalf of the donor and California Community Foundation,we
wish you much continued success. Q
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Sincerely,
Marilu Guzman c°.I
Grants and Fund Operations Specialist m
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Enclosure: Check#69072 x
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Together 221 S. Figueroa Street,Suite 400 Los Angeles,CA 90012 t: 213.413.4130 f:213.383.2046 calfund.org
Packet Pg. 210
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LETTER OF AGREEMENT
CALIFORNIA COMMUNITY FOUNDATION
OBO KAISER FOUNDATION HOSPITALS SOUTHERN CALIFORNIA REGION
COMMUNITY BENEFIT CHARITABLE CONTRIBUTIONS PROGRAM
This Letter of Agreement (hereinafter"Agreement")is entered into by and between the
California Community Foundation, (the"Foundation"), a California nonprofit public benefit
corporation, Kaiser Foundation Hospitals,a California nonprofit,public benefit corporation a
(hereinafter"KFH") and City of San Bernardino, Tax ID 95-6000772,a charter city organized o
in the State of California and not subject to federal or state income tax.
as
This Agreement sets forth the understanding of the parties hereto as to the terms and o
conditions under which the Foundation at the recommendation of KFH shall donate funds in the c
amount of$27,000.00 payable over a one year funding period beginning April 2,2016 °
through April 2,2017 for Operation Splash: City of San Bernardino. Such terms and
conditions are as follows:
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1. Tax Exemption Status: Grantee represents that at all times relevant herein, it is a charter N
city organized in the State of California and not subject to federal or state income tax. Y
2. Purpose of Grant. Grantee shall use entire Grant to support the specific goals,objectives, N
activities, and outcomes as stated in the Grantee's funding application and, for Grants greater c•,
than$25,000,as submitted in the Work Plan. LO
3. Expenditure of Funds. This Grant(together with any income earned upon investment of
grant funds) is made for the purpose outlined in the Grantee's Work Plan and may not be C
expended for any other purpose without KFH's prior written approval. 06
4. Prohibited Uses. In no event shall Grantee use any of the funds from this Grant to (a) 3
support a political campaign, (b) support or attempt to influence any government legislation,
except making available the results of non-partisan analysis, study or research, or(c) grant an
award to another party or for any purpose other than one specified in Section 170(c)(2)(b)of the
L
Internal Revenue Code of 1986 as amended. n
5. Return of Funds. The Foundation reserves the right to discontinue,modify or withhold
payments to be made under this Agreement or to require a total or partial return of any funds,
including any unexpended funds under the following conditions: m
(a) If KFH, in its sole discretion, determines that the Grantee has not performed in
accordance with this Agreement or has failed to comply with any term or condition x
of this Agreement. w
(b) If Grantee loses its status as an eligible Grantee under Paragraph 1 above.
(c) Any portion of the funds is not used for the approved purpose E
(d) Such action is necessary to comply with the requirements of any law or regulation n
applicable to Grantee or to KFH or to this Grant. Q
Community Benefit-Letter of Agreement
Tracking number for this grant is 20642502.01 1 of 4
Packet Pg.211
6. Records,Audits and Site Visits. KFH is authorized to conduct audits,including on-site
audits, at any time during the term of this Grant and within four years after completion of the
Grant. Grantee shall allow KFH and its representatives, at its request,to have reasonable access
during regular business hours to Grantee's files,records, accounts, personnel and client or other
beneficiaries for the purpose of making such audits,verifications or program evaluations as KFH
deems necessary or appropriate concerning this Grant. Grantee shall maintain accounting records
sufficient to identify the Grant and to whom and for what purpose such funds are expended for at
least four(4)years after the Grant has been expended. N
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7. No Assignment or Delegation. Grantee may not assign,or otherwise transfer, any rights
or delegates any of Grantee's obligations under this Agreement without prior written approval
from KFH. o
8. Records and Reports. Grantee shall submit written progress report(s)to KFH in
accordance with the due dates stated on the Grant Summary(Attachment).
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Grantee shall be primarily responsible for the content of the evaluation report. If KFH ci
determines IRB approval is necessary, as part of the evaluation process,Grantee shall follow N
KFH IRB approval processes and procedures.
T_
9. Required Notification. Grantee is required to provide KFH with immediate written N
notification of any change in Grantee's tax exempt status or when Grantee is unable to expend N
the grant funds for the approved purposes described in the Work flan. v
10. Identification of KFH.Grantee shall identify KFH as a supporting organization in all
published material relating to the subject matter of this Grant. Whenever possible and
appropriate, Grantee shall publicly acknowledge KFH for this Grant. 06
11, Equal Employment Opportunity. Grantee agrees to comply with and be bound by the a
nondiscrimination and affirmative action clauses contained in: Executive Order 11246, as
amended,relative to equal opportunity for all persons without regard to race,color,religion, sex
or national origin;the Vocational Rehabilitation Act of 1973, as amended,relative to the L
employment of qualified handicapped individuals without discrimination based upon their N
physical or mental handicaps;the Vietnam Era Veterans Readjustment Assistance Act of 1974,
as amended,relative to the employment of disabled veterans and veterans of the Vietnam Era, o
and the implementing rules and regulations prescribed by the Secretary of Labor in Title 41, Part N
1 60 of the Code of Federal Regulations (CFR). m
12. Immigration Act Requirements. Grantee shall comply during the term of this Agreement x
with the provisions of the Immigration Reform and Control Act of 1986 and any regulations w
promulgated thereunder. Grantee hereby certifies that it has obtained a properly completed
Employment Eligibility Certificate(INS Form I-9) for each worker performing services related E
to the program described in the Work Plan.
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Community Benefit-Letter of Agreement
Tracking number for this grant is 20642502.01 2 of 4
Packet Pg.212
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13. Licensing and Credentials. Grantee agrees to maintain, in full force and effect, all
required governmental or professional licenses and credentials for itself,its facilities and for its
employees and all other persons engaged in work in conjunction with this Grant.
14. Payment of Grant. Payment may be made from the Kaiser Permanente Southern
California Fund for Charitable Contributions, a component fund of the Foundation.
(a) First payment by the Foundation will be contingent upon a signed Agreement between
the Foundation, KFH and Grantee. cn
(b) Subsequent payments (if any) are contingent upon compliance with this Agreement, o
including timely receipt of reports as outlined in Paragraph 8 above.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
first above written.
Kaiser Foundation Hospitals Grantee o
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By: By:. 6� '�
Ang a Co Mickey Valdivia
Managing Director, Community Benefit Director of Parks, Recreation and Community N
Services
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City of San Bernardino
Date:
Date:
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California Community Foundation California Community Foundation
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Community Benefit-Letter of Agreement
Tracking number for this grant is 20642502.01 3 of 4
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LETTER OF AGREEMENT
Attachment
GRANT SUMMARY
GRANT NUMBER: 20642502.01 DATE AUTHORIZED:
GRANTEE NAME: City of San Bernardino-
Parks,Recreation and Community Services y
Department AMOUNT: $27,000.00 over 12 months Q
Grantee Address: 201 North E Street, Suite 301 N
San Bernardino, CA 92401 0
CONTACT,TITLE: Mr. Mitch Assumma, Interim Recreation Division Manager a
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TELEPHONE: (909)384-5132 --[FA�i: (909) 384-5160 ' o
CB PROJECT MANAGER: Roberta Tinajero, Community Benefit Program Manager
Phone: (626)405-5999 Email: so.cal.grants kp.org
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GRANT PURPOSE: Operation Splash: City of San Bernardino N
GRANT OBJECTIVES: Y
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GRANT PERIOD: `"
Start date: 4/2/2016 End Date: 4/2/2017 Ln
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NARRATIVE AND FINANCIAL REPORTS DUE:
Requirement Due Date c
Final Report May 2,2017 06
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City of San Bernardino-Parks,Recreation and Community Services Department
Grant 4 20642502.01 CB Grant Summary
Stream of Work: Page 4 of
Packet Pg. 214
CALIFORNIA COMMUNITY FOUNDATION Check Date: 4/13 5.1.c
Number: 6907 2
To: City of San Bernardino Check N
Parks,Recreation,and Community Services
Department
OF-DA-16-128869-1 4/1212016 KP#20642502.01 $27,000.00 $0.00 $27,000.00
Totals: $27,000.00 $0.00 $27,000.00
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CALIFORNIA COMMUNITY FOUNDATION T'rW
201 S.Lake Avenue;Suite 600. 0
221.5 Figueroa St.Su(ite.400 —
Pasadena,CA 91101
Los A DATg,_f-'0H*ECK
n&les� CA 90012
CHECK
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CALIFORNIA 122242173
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PAY **Twenty seven thousand and 00/100 Dollars*'.. -27 000.00
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2015 AQUATICS SEASON—END-OF-SEASON REPORT
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Private Pool May 18-29,2015 M-F Various: 10:00am—6:00pm Rentals:4
Parties Partic.: 870 0,
Revenue: $1,702 0
Open Public Community Pools: Jerry Lewis: Mon — Sun, 26,793 c
Swim June 1 — August 8, 12:00p.m.-2:30p.m, and Participants
2015; Weekends in 3:00p.m.-5:30p.m.
J.Lewis=23,060
August through Labor Community Pools: Mon - Nunez= 1,811 c
Day Thurs, 1:00p.m. — 3:00p.m. Hernandez=1,922 v
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August 14, 2015; Y
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Classes Session#2: 6/15-6/25 Nunez= 86, --
Session#3: 6/29-7/9 Hernandez=60 N
Session#4: 7/13-7/23
Session#5: 7/27-8/6 a
Junior Lifeguard Session#1:6/8-6/26 M-Th 6:00p.m.-6:45p.m. @ Students= 18
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Program Session #2: 6/30-7/17 Jerry Lewis
Session 43: 7/21-8/7
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