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RESOLUTION (ID # 4412) DOC ID: 4412 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Grant
From: Jarrod Burguan M/CC Meeting Date: 05/02/2016
Prepared by: Susan Stevens,
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
the Appropriation of $136,504 in JAG Grant Funds into the FY2015/2016 Budget and
Issuance of a Purchase Order to Fairview Ford in an Amount Not to Exceed $105,500.
(#4412)
Current Business Registration Certificate: Yes
Financial Impact:
Budgeted Amount: $0.00
Account No. 123-210-8041
Account Description: Grants — Police— JAG FY15/16
Balance as of: 4/1/16, $0.00
Balance after approval of this item: $136,504
Ile Please note this balance does not indicate available funding. It does not include non-
""' encumbered reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
6/15/2015 Resolution 2015-121 approved authorizing the receipt and obligation of
the FY2015/2016 JAG grant in the amount of$136,504.
6/16/2014 Resolution 2014-170 approved authorizing the obligation, appropriation,
and expenditure of FY2014/2015 JAG grant in the amount of$142,943 for
the purchase of Automated License Plate Reader systems.
8/05/2013 Resolution 2013-230 approved authorizing the obligation, appropriation,
and expenditure of the FY2013/2014 JAG grant in the amount of$130,007
to offset the personnel cost of three dispatchers.
Background:
The City of San Bernardino has been awarded $136,504 from the FY 15/16 JAG grant.
Grant acceptance was approved by the Mayor and Common Council on June 15, 2015.
The JAG grant is paid in advance and all grant funds have been received and deposited
into the designated JAG grant account.
The JAG grant has been approved for four new police vehicles, security camera viewing
Updated: 4/25/2016 by Georgeann "Gigi" Hanna C I Packet Pg. 176
4412
equipment, and new desktop computers. The vehicles to be purchased are two 2017
Ford Explorer SUVs, at a cost of$35,730each, to be used by K9 Patrol officers and two
used 2014/2015 Ford Fusions, at a cost not to exceed $17,000 each. The Police
Department is selecting Fairview Ford as a local vendor that we have worked with over
the past several years. Fairview Ford has provided excellent service and fair pricing for
the department's selected fleet vehicles. Police equipment to be installed on the 2017
Ford Explorer's will be funded through the Police K9 Deposit account; equipment for the
Ford Fusions will be funded by the JAG grant. Quotes for vehicles and equipment are
attached hereto as Exhibit "A." Quotes for used vehicles are not available until a week
or two prior to that actual purchase of the vehicle and is based on availability.
At this time the Police Department is requesting that $136,504 be appropriated into the
City's FY15/16 budget and that a purchase order be issued to Fairview Ford in the
amount of $105,500.00 for the purchase of the four vehicles outlined. All grant funds
I have been received and are in grant account number 123-210-8041.
City Attorney Review:
Supportinq Documents:
JAG Grant Budget Appropriation Reso (DOC)
2017 Explorer Quote - Exhibit A (PDF)
Updated: 4/25/2016 by Georgeann "Gigi" Hanna C Packet Pg. 177,
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1 RESOLUTION NO. N
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
3 BERNARDINO AUTHORIZING THE APPROPRIATION OF $136,504 IN JAG GRANT IL
FUNDS INTO THE FY2015/2016 BUDGET AND ISSUANCE OF A PURCHASE ORDER
4 TO FAIRVIEW FORD IN AN AMOUNT NOT TO EXCEED $105,500 >
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5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO AS FOLLOWS: _
6 -
I SECTION 1. That the City Manager, or his designee, is hereby authorized and directed c
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8 to appropriate $136,504 to account number 123-210-8401 and incorporate the changes into the a
9 FY2015/2016 budget. c
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to SECTION 2. That the City Manager, or his designee, is hereby authorized and directed
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11 to issue a Purchase Order to Fairview Ford in an amount not to exceed $105,500 utilizing Q
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12 account number 123-210-8041-5701-0000. Pursuant to San Bernardino Municipal Code a,
13 3.04.101(b)(3), the Mayor and Common Council approves a selected source justification for this 0°
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purchase.
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Packet Pg. 178
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA N
BERNARDINO AUTHORIZING THE APPROPRIATION OF $136,504 IN JAG GRAN
2 FUNDS INTO THE FY2015/2016 BUDGET AND ISSUANCE OF A PURCHASE ORDER (L
3 TO FAIRVIEW FORD IN AN AMOUNT NOT TO EXCEED $105,500 a)
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4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and j
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5 Common Council of the City of San Bernardino at a meeting thereof, N
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6 held on the day of , 2016, by the following vote, to wit: u0..
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7 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT
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8 MARQUEZ
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9 BARRIOS C
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to VALDIVIA I-
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SHORETT o
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NICKEL a
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12 RICHARD
13 MULVIHILL m
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15 Georgeann Hanna, City Clerk
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16 The foregoing Resolution is hereby approved this of
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18 R. Carey Davis,Mayor
City of San Bernardino 0
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19 Approved as to form:
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20 GARY D. SAENZ, a
City Attorney Q
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By: m
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Packet Pg. 179
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s FAIRVIEW FORD SALES, INC
FLEET AND TRUCK CENTER
74o WEST 2ND STREET
C? P O BOX 1390
m SAN BERNARDINO CA 92402
' PHONE #:(909) 386-0281 FAX#:(909) 386-0292
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VEHICLE ORDER CONFIRMATION 04/19/16 20:08:31
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O _-> Dealer: F71156
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0 2017 EXPLORER 4-DOOR Page: 1 of 2
M Order No: 0000 Priority: F4 Ord FIN: QC414 Order Type: 5B Price Level: 725
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3 Ord Code: 500A Cust/Flt Name: SB CITY PO Number:
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r: RETAIL RETAIL
D K8A 4DR AWD POLICE $31510 59C KEY CODE C $50
.112.6" WB 60A GRILL WIRING 50
N G1 SHADOW BLACK 60R NOISE SUPPRESS 100
po 9 CLTH BKTS/VNL R 68G RR DR/LK INOP 35
W EBONY BLACK 794 PRICE CONCESSN
500A EQUIP GRP REMARKS TRAILER
PREM SINGLE CD 87R RR VIEW MIR/CAM NC
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99R .3.7L V6 TIVCT NC
44C .6-SPD AUTO TRAN NC TOTAL BASE AND OPTIONS 37135
CA BOARD FEES NC TOTAL 37135
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17A AUX CLIMATE CTL 610 P,��N
p, 18W RR WINDOW DEL 25 ?]C�QCC T� T�
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D i 422 CALIF EMISSIONS NC
G) 43D COURTESY DISABL 20 '�1
51S DUAL LED LAMPS 620
c VEHICLE ORDER CONFIRMATION 04/19/16 20:08:34
3 Dealer: F71156
2017 EXPLORER 4-DOOR Page: 2 of 2
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C414 Order Type: 5B Price Level: 7
< Order No: 0000 Priority: F4 Ord FIN: Q
CD Code: 500A Cust/Flt Name: SB CITY PO Number:
n RETAIL ¢R�E'TAIL
'D 90E LH/RH PNLS III $3170 S ,s i�tilp I,F� 30998
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153 LICENSE BKT
ADJ NC U� �" `J l 0 ��o �
-75
�% i SP FLT ACCT CR /C
FUEL CHARGE C./'lL '1rG� ' "`— 0
IB4A NET INV FLT OPT NC �j
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PRICED DORA NC S-7a /
DEST AND DELIV 945
TOTAL BASE AND OPTIONS 37135
q•�•5 OTAL 37135