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Home My WebLink About05.L- Grant Application Ratified for Year One of the Corporation for National and Community Service's Retired and Senior Volunteer Program 5.L RESOLUTION (ID # 4377) DOC ID: 4377 E CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Grant From: Christina Chartier M/CC Meeting Date: 04/04/2016 Prepared by: Mitch Assumma, (909) 384- 5233 Dept: Parks, Recreation & Community Ward(s): All Services Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying the Submission of a Grant Application for Year One of the Corporation for National and Community Service's Retired and Senior Volunteer Program, Accepting the Grant Award, and Appropriating the Grant Funds for the Period of April 1, 2016 through March 31, 2017. (#4377) Current Business Registration Certificate: Not Applicable Financial Impact: Account Budgeted Amount: Total: $91,080 (Grant: $47,310; Grant Match: $43,770) Account No. 123-380-0502-XXXX-0000 Account Description: Retired and Senior Volunteer Program Balance as of: March 30, 2016: $51,158.31 Balance after approval of this item: $91,080 Please note this balance does not indicate available funding. It does not include non- encumbered recurring expenses or expenses incurred, but not yet processed. This Action requires an appropriation of$47,310 in grant fund revenue in account number 123-380-0502. The City provides cash matching funds for the RSVP program in the amount of$43,770 for a portion of the salaries and fringe benefits for 1 full-time program director and 1 part-time staff person, as well as some program costs including office supplies, telephone, printing and volunteer support. Additionally, as part of the match total, the City provides an in-kind contribution for utilities at the program's office space in the amount of$753. The total annual operating budget for RSVP is $91,080 in account no. 123-380-0502-XXXX-0000. Motion: Adopt the Resolution. Synopsis of Previous Council Action: 4-6-2015 - Resolution 2015-65 adopted, ratifying the submission of a Grant Application for Year 3 of the Corporation for National and Community Service's (CNCS) for the RSVP, accepting the Grant Award, and appropriating the Grant Funds for the period of April 1, 2015 through March 31, 2016. 2-2-2015 - Resolution 2015-21 adopted, accepting an additional $2,500 in funding from the CNCS to the RSVP to cover Program Staff Training and Training Materials. Updated: 3/31/2016 by Jolena E. Grider E Packet Pg.184 51 4377 5-5-2014 - Resolution 2014-119 adopted, accepting a grant award from WalMart Foundation Local Giving Program in the amount of $1,200 and authorizing the Director of Administrative Services to appropriate grant expenditures. 4-21-2014 - Resolution 2014-98 adopted to accept the grant award of year 2 of a 3 year Grant Continuation from the CNCS for the RSVP in the amount of $47,310 for the period of April 1, 2014 through March 31, 2015 and authorized the City Manager to direct the Administrative Services Director to appropriate additional grant expenditures. 3-17-2014 - Resolution 2014-64 adopted to ratify the submittal of a Grant Application Renewal to the CNCS for the RSVP in the amount of $47,310 for the period April 1, 2014 - March 31, 2015. 9-16-2013 - Resolution 2013-265 adopted, accepting funding in the amount of $48,810 from the CNCS for the RSVP for the period of 04-01-2013 through 03-31-2014. 2-23-12 - Grant ad-hoc committee recommended approval of resolution by Mayor and Common Council. Background: The City has participated in the federally funded RSVP for over 39 years. The first year of this 3-year grant cycle (2016-2019) from the Corporation for National and Community Service will end March 31, 2017, with proposed renewals every year for three years. During the most recent program year, 264 participants contributed over 70,000 hours. This grant will enable the City to continue providing the services that empower individuals ages 55 years and older to utilize their skills and life experience by contributing to their communities. RSVP volunteers serve up to 40 hours a week providing support to senior lunch programs, local hospitals, and the San Bernardino County Sheriff's Department as well as provide activities at senior centers, and provide support to disaster preparedness through the American Red Cross. The RSVP program provides funds for 1 full-time RSVP Manager, and 1 part-time staff person. The two RSVP staff members recruit volunteers, select work sites, make site visits, and prepare reports to meet grant requirements. RSVP volunteers perform the service activities and provide transportation to seniors. They also aid local law enforcement as Citizens on Patrol (COP) volunteers. RSVP volunteers do not receive pay; however, they can request up to $30 per quarter as reimbursement for their transportation expenses. These transportation expenses are paid with grant funds. City Attorney Review: Supporting Documents: 2016 RSVP Resolution (DOC) Exhibit A - 2016-17 RSVP Grant Application (PDF) Exhibit B - 2016-17 RSVP Grant Award (PDF) Updated: 3/31/2016 by Jolena E. Grider E Packet Pg. 185 ;SLa 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMISSION OF A GRANT APPLICATION FOR 3 YEAR ONE OF THE CORPORATION FOR NATIONAL AND COMMUNITY 4 SERVICE'S RETIRED AND SENIOR VOLUNTEER PROGRAM, ACCEPTING THE GRANT AWARD, AND APPROPRIATING THE GRANT FUNDS FOR THE PERIOD 5 OF APRIL 1,2016 THROUGH MARCH 31,2017 6 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 3 8 d c 9 SECTION 1. That the Mayor and Common Council of the City of San Bernardino herby Y 10 ratify the submission of a grant application for year one of the Corporation for National and c� ti T 11 Community Service's Retired and Senior Volunteer Program (RSVP) in the amount of$91,080 N 12 N and, a- 13 > Cl) SECTION 2. That the Mayor and Common Council of the City of San Bernardino � 14 15 hereby accept the grant award in the amount of$47,310 and authorize the Director of Finance, or c 16 C designee,to appropriate that amount for the continued operation of the RSVP; and, 3 0 17 N SECTION 3. That the Mayor and Common Council of the City of San Bernardino 18 > authorize the Director of Finance, or designee, to appropriate $43,770 in matching funds to the N 19 CD T 20 continued operation of the RSVP; and, N w c 21 SECTION 4. That the appropriation of the grant award and matching funds, together E t U 22 totaling $91,080, are for the operation of the RSVP program from April 1, 2016 to March 31, a 23 2017. 24 25 26 27 28 1 Packet Pg. 186 5.L.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMISSION OF A GRANT APPLICATION FOR 2 YEAR ONE OF THE CORPORATION FOR NATIONAL AND COMMUNITY 3 SERVICE'S AND SENIOR VOLUNTEER PROGRAM, ACCEPTING THE GRANT AWARD,AND APPROPRIATING THE GRANT FUNDS FOR THE PERIOD OF 4 APRIL 1,2016 THROUGH MARCH 31,2017 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting thereof, held on the 7 8 day of ,2016,by the following vote,to wit: as 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 MARQUEZ n T 11 BARRIOS to 12 N VALDIVIA a- 13 > 14 SHORETT 15 NICKEL _ 0 16 RICHARD 0 17 N MULVIHILL 18 d Cn it 19 Georgeann Hanna, City Clerk to 0 20 N The foregoing Resolution is hereby approved this day of , 2016. 21 E U 22 +6 Q 23 R. Carey Davis, Mayor City of San Bernardino 24 Approved as to form: 25 Gary D. Saenz, City Attorney 26 By: 27 28 2 Packet Pg:1 87 EXHIBIT "A" PART I - FACE SHEET APPLICATION FOR FEDERAL ASSISTANCE 1.TYPE OF SUBMISSION: Modified Standard Form 424(Rev.02107 to confirm to the Corporation's eGrants System) Application❑ Non-Construction La.DATE SUBMITTED TO CORPORATION 3.DATE RECEIVED BY STATE STATE APPLICATION IDENTIFIER .FOR NATIONAL AND COMMUNITY SERVICE(CNCS): f 01/15116 b,APPLICATION ID: 4.DATE RECEIVED BY FEDERAL AGENCY: FEDERAL IDENTIFIER: 16SR181292 01/15/16 16SRPCA004 5.APPLY-AT ION INFORMATION i NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER �- LEGAL NAME City of San Bernardino PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION(give i 3 DUNS NUMBER: 073604563 area codes). NAME Kimberly Littlejohn ADDRESS(give street address,city,state,zip code and county): 300 North D Street TELEPHONE NUMBER (909)384-5414 I ar San Bernardino CA 92418-0001 FAX NUMBER: (909)889-0672 _ t0 County: IMERNETEMAILADDRESS: littlejohn ki @sbcity.org '- 0 6.EMPLOYER IDENTIFICATION NUMBER(FJN): 7.TYPE OF APPLICANT: r 7a. Local Government-Municipal � 956000772 N 7b.Local Government,Municipal rD r 8.TYPE OF APPLICATION(Check appropriate box). o N NEW ❑X NEWIPREVIOUS GRANTEE > 9 j CONTINUATION AMENDMENT B Amendment,enter appropriate letter(s)in box(es): L ti j A. AUGMENTATION B.BUDGET REVISION C.NO COST EXTENSION D.OTHER(specify below): 9.NAME OF FEDERAL AGENCY: Corporation for National and Community Service 2 ----- ---- - -—-- --- -- - —- - a I Da.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 94.002 1i.a.DESCRIPTIVE TITLE OF APPLICANTS PROJECT: C t 0b.TITLE Retired and Senior Volunteer Program RSVP-San Bernardino j....----._...._ 12.AREAS AFFECTED BY PROJECT(List Cities,Counties,States,etc): 11.b.CNCS PROGRAM INITIATIVE(IF ANY): Areas covered in San Bernardino County are the high desert from Barstow to a Victor Valley,the San Bernardino mountains,and the valley cities of San Bernardi! > j 13.PROPOSED PROJECT: START DATE 04/01116 END DATE 03130/19 14.CONGRESSIONAL DISTRICT OF: a.AppGcant CA 31 b.Pragram !CA 31] 15.ESTIMATED FUNDING: Year ik�1 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE 1p ORDER 12372 PROCESS? r a.FEDERAL $ 47,310.00 YE .THIS PREPLA710NAPPLtCAT(ON WAS MADE _ __ ' N C $ 43,770.00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR Q b.APPLICANT - REVIEW ON: ±+ c.STATE $ 0.00 DATE •- X� d.LOCHL- NO.PROGRAM IS NOT COVERED BY E.O.12372 J ---- --...,._......----�--------$-43770.00....-- `-- tJ.l e_OTHER $ 0.00_ — ---- - f.PROGRAM INCOME $ 0.00 17.IS THEAPPLICANT DHJNQUENT ON ANY FEDERAL DEBT? --- ------ Q YES if"Yes,"attach an explanation. g NO v g.TOTAL $ 91,080.00 f-- y 1 B.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATIOWPREAPPLICATION ARE TRUEAND CORRECT,THE DOCUMENT HAS BEEN Q i DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WTI'H THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a.TYPED NAME OF AUTHORIZED REPRESENTATIVE i b.TITLE c.TELEPHONE NUMBER Kitchell J.Assumma (909)384.5132 d.SIGNATURE OF AUTHORIZED REPRESENTATIVE: e.DATE SIGNED 01115/16 i L Page 1 Packet Pg; 188' Narratives Executive Summary An estimated 296 RSVP volunteers will serve. They will provide disaster preparedness, response, mitigation,and/or recovery through the Transportation Assistance Program (TAP), Friendly Visitors, Keeping Konnected,Personal Assistance League(PAL),You Are Not Alone(YANA), Senior Nutrition, Senior Programing,Homeless children tutoring,and Veterans Service Programs.There is a network of 3 a) 18 volunteer stations such as the Inland Empire American Red Cross, San Bernardino County Sheriffs Department(Hesperia COP and EOP,Highland COP,Apple Valley COP,Twin Peaks COP Phelan n� COP) ,5th Street Senior Center, Perris Hill Senior Center, Highland Senior Center, Hinkley Senior t, Center, Redlands Senior Center,Victorville California Highway Patrol(CHP), City of San Bernardino c N Senior Nutrition Program, Redlands Senior Nutrition Program,Community Hospital of San to 0 Bernardino, School on Wheels. The primary focus area of this project is Disaster Services. At the end a of the 12-month performance period, RSVP Volunteers in Community Priorities will provide to,000 hours in support to the, City of San Bernardino Senior Nutrition,Redlands Senior Nutrition,and ti Community Hospital of San Bernardino. too Volunteers in the focus area of disaster services will provide 14,600 hours in disaster preparedness,mitigation,response,and/or recovery.In Education 20 0 volunteers will provide tutoring to 20 homeless students in grades K-12. A survey will determine the 2� Q number of students who completed the tutoring program provided by CNCS-supported service a w learning,who demonstrated improved academic engagement. In Healthy Futures,40 volunteers at 7 L Volunteer Stations will provide services to 65 homebound or older adults with companionship and a transportation,for at least one hour per week,which will allow them to continue to live independently. Fifty (5o)of those individuals participating in the programs provided will report (b having increased social ties or perceived social support through a survey completed each year. In N Veterans and Military Families 7 San Bernardino RSVP Volunteers at 7 community colleges and Q universities in the service area will help loo additional veterans with entering post-secondary Z .E education.This will be tracked through sign in sheets and a data base following their progress. The w CNCS federal investment of$47,310 will be supplemented by $43,770. s U Strengthening Communities ;s r Q Qi: DEMONSTRATES THAT COMMUNITY NEEDS IDENTIFIED IN THE PRIMARY FOCUS AREA EXIST IN THE GEOGRAPHIC SERVICE AREA AND ARE CURRENTLY UNMET. The County of San Bernardino,in which the San Bernardino RSVP operates,is the largest County in `a For Official Use Only Page 2 Packet Pg:1189 Narratives geographical area in the nation.It spans over 400 square miles and has a population of approximately 672,657 people,according to the 2010 U.S.Census Bureau.The Inland Empire region of the County has a higher unemployment rate,a higher poverty level, a higher high school drop-out rate,and lower Median Family Income level than the rest of the nation. Many municipalities in the County have minimal levels of reserve funds to handle major catastrophes, caused either via acts of cc 3 God or human-made.All these conditions make it prime for the need for disaster preparedness, °1 response,mitigation,and/or recovery. Each year CAL FIRE(The Department of Forestry and Fire c Protection) answers the call to over 300,000 emergency incidents,like large wildfires,earthquakes, c0 t� floods or hazardous material spills. Many of the major incidences happening in the San Bernardino c N RSVP service area.Working with agencies like the Inland Empire Chapter American Red Cross,the San Bernardino County Sheriffs Department,and the Office of Emergency Services Community N a Organizations Active in Disaster(COAD),the San Bernardino RSVP will be able to assist in meeting U) o! these needs. Volunteerism is critical to many emergency preparedness/response and public safety service providers in jeopardy of budget reductions. _ 0 Y M U Q2: DEMONSTRATES, PLANS AND INFRASTRUCTURE TO MANAGE RSVP VOLUNTEERS AND C THEIR STATIONS AS HIGHLY EFFECTIVE MEANS TO ADDRESSING COMMUNITY NEED(S) L IN THE PRIMARY FOCUS AREA. a rn Q_ The San Bernardino RSVP Plan to manage RSVP volunteers and their volunteer stations involves T input from staff of the respective volunteer stations,the San Bernardino RSVP Advisory Council,and o N RSVP Staff. The community need is determined through a survey created and conducted by the San Q Bernardino RSVP Advisory Council and RSVP staff. Through this collaboration with volunteer stations,volunteer assignments are created to best deploy volunteers in the most effective means w possible to address the community need in the Disaster Services Focus Area. Training is provided for d all volunteer assignments with the level and amount varying on the volunteer station assignment. San Bernardino RSVP Staff has reviewed the materials used in the training or has taken the training a at the volunteer station themselves in order to ensure that the training is effective for senior volunteers. Each volunteer station is requested to conduct a six-month performance evaluation to identify where additional training is necessary to strengthen the volunteer's service output. For Official Use Only Page 3 Packet Pg. 190 5.L.b Narratives Q3: DESCRIBES HOW THE SERVICE ACTIVITIES IN THE PRIMARY FOCUS AREA LEAD TO NATIONAL PERFORMANCE MEASURE OUTPUTS OR OUTCOMES. Volunteers in the Primary Focus Area of Disaster Services will work through the American Red Cross, San Bernardino County Sheriffs Department, and the Office of Emergency Services COAD (Community Organizations Active in Disaster) to provide disaster prevention and mitigation through presentations at community events throughout the year.In the case of an actual disaster American Red Cross and San Bernardino County Sheriff s Department volunteers will provide response in the form of helping with evacuation centers; activation of emergency plans in specific areas though helping Sheriffs Deputies with evacuations,road blocks,command posts; and other needs that may co 0 occur while still providing for the safety of the volunteers in the time of disaster. Volunteers may also N 0. help with recovery efforts by helping to clean up after a fire or flood area,proving support to Sheriffs Deputies while cleanup efforts are being made and providing referrals to other agencies for help with relief.All of the actions will be measured under Measure D6 and hours will be tracked through volunteer time sheets from each volunteer station.These hours will then contribute to the national 0 statistical performance data. .2 Q4: CONNECTS THE FOLLOWING THREE MAJOR ELEMENTS IN THE PRIMARY FOCUS AREA TO EACH OTHER: a. 1.THE COMMUNITY NEEDS IDENTIFIED. The community needs are identified by the Advisory Council in relationship to the geographical service area.San Bernardino County geography is subject to many natural disasters based upon the varied landscapes of mountains,valleys,and deserts. Wild Fires,earthquakes,mudslides and flash floods have been common in the past,with wild fires posing the greatest risk to life and property. Millions of dollars are spent each year to mitigate these disasters,and billions more are required in the X W recovery process,which is heavily driven by insurance companies.Yet,more is needed in the is poor, E preparedness phase of disaster services,which is difficult to acquire when the overall economy U M unemployment is high,tax revenues are short of need,and public awareness is lacking.In the San V Bernardino County service area the need for disaster preparedness,mitigation,response,and/or recovery can mean the difference in lives lost and higher costs for property damage,as well as the rising costs of response personnel. 2.THE SERVICE ACTIVITIES THAT WILL BE CARRIED OUT BY RSVP VOLUNTEERS. For Official Use Only Page 4 Packet Pg. 191 5.L.b Narratives The service activities carried out by the volunteer strongly include assistance in training of the public in disaster preparedness,mitigation,response,and/or recovery through the issuance of public education materials and in hands-on training/demonstrations on preparedness actions,response actions, and hazard types. For those volunteer who don't wish to be in the field there are volunteer opportunities to provide office and phone support as needed by the volunteer stations,some of whose 3 services involve after-disaster relief and recovery actions. d 3.THE ANTICIPATED NATIONAL PERFORMANCE MEASURE OUTPUT(S) OR, IF POSSIBLE, W NATIONAL PERFORMANCE MEASURE OUTCOME(S). The anticipated national performance measure output will be Measure D6: number of RSVP volunteer o service hours in disaster preparedness, mitigation,response,and/or recovery.The process of timesheet cNC N submittals and management of the volunteer service schedules clearly provides the means for o. gathering the data to report on this performance measure. U) n r, Q5: HAS A PROGRAM DESIGN THAT INCLUDES SIGNIFICANT ACTIVITY IN SERVICE TO VETERANS AND/OR MILITARY FAMILIES AS PART OF THE PRIMARY FOCUS AREA, OTHER o Y FOCUS AREAS,OR CAPACITY BUILDING. .Q e a The San Bernardino RSVP working with the local Veterans of Foreign Wars(VFW's),the American L Legion, and Loma Linda Veterans Affairs will offer volunteer opportunities to volunteers to serve a veterans and/or military families as part of the other focus area. Volunteers will have significant Cn actives in service which will impact the daily lives of veterans and/or military families through daily cc and weekly events held at VFW's and the American Legion Posts. Such events may include: a weekly o N Sunday brunch,Wii tournaments, after school tutoring,respite care for family members,and much a more as the need and programs are developed with the support of the RSVP Volunteers. There will also be opportunities for volunteers to help support larger special events on holidays such as w Thanksgiving and Christmas as well as being part of nationwide remembrances of our active military d and veterans with Veteran's Day with poppy sales and community events,and Memorial Day w celebrations. Q In the primary focus area of disaster services there will be opportunity for training and the ability to use skills that are already in place to help with disaster preparedness, mitigation,response and/or recovery,through the American Red Cross,Volunteer Organizations Active in Disaster(VOAD),and For Official Use Only Page 5 Packet Pg. 192 5.L.b Narratives the San Bernardino County Sheriffs Department. Veterans and/or military families will have opportunities to serve here at home in their community to help protect homes and businesses from fires,mud slides,and earthquakes. Recruitment and Development _ PLAN AND INFRASTRUCTURE TO CREATE HIGH QUALITY RSVP VOLUNTEER c ASSIGNMENTS WITH OPPORTUNITIES SUCH AS SHARE THEIR EXPERIENCE,ABILITIES, Y AND SKILLS TO IMPROVE THEIR COMMUNITIES AND THEMSELVES THROUGH SERVICE 'Ln V IN THEIR COMMUNITY. ti 0 N 0 0 The San Bernardino RSVP plan for creating volunteer assignments that presents the best fit for each N volunteer will involve input from staff of the respective volunteer stations,the San Bernardino RSVP > Advisory Council, and RSVP Staff. The first part of the plan is to select a volunteer station that can provide each volunteer a wholesome and a"best fit"experience. For instance,our selection of the M v Inland Empire American Red Cross here in San Bernardino and Victorville is because the organization o serves the community in a wide range of disaster preparedness,recovery,and response activities, ca thereby providing a wider range of volunteer placement opportunities. Then the San Bernardino Q CL RSVP Staff gathers evaluative information on the prospective volunteer on a Volunteer Registration Q c Form,which highlights the applicant's occupational experience,training,education,talents/hobbies, L c7 languages spoken,and physical limitations.Along with this profile, San Bernardino RSVP Staff will j rn conduct an interview with the applicant to guide placement. The volunteer station is then included in ti T the selection/placement process. Finally,the volunteer makes the final site acceptance decision and cc T staff follows up with the new volunteer the next couple months to insure as best as a fit as possible. N :c PLAN AND INFRASTRUCTURE TO ENSURE RSVP VOLUNTEERS RECEIVE TRAINING w NEEDED TO BE HIGHLY EFFECTIVE MEANS TO ADDRESSING IDENTIFIED COMMUNITY y c NEED(S)IN BOTH THE PRIMARY FOCUS AREA AND IN OTHER FOCUS AREAS OR CAPACITY E s BUILDING. a San Bernardino RSVP requires that each volunteer station provide the basic training and materials necessary for the individual volunteer's assignment,as stated in each site's respective MOU. The level and amount of training varies by volunteer station assignment for example CO P's with the San Bernardino County Sheriffs Department have an academy of 4o hours of training in the For Official Use Only Page 6 Packet Pg. 193 Narratives responsibilities as volunteers including disaster preparedness,mitigation,responding and recovery. For volunteers in other service areas there is training that is service activity specific which can range from 2 hours to a couple of days. In most situations,San Bernardino RSVP Staff has reviewed the materials used in the training or has taken the training at the volunteer station themselves,in order to ensure a "best fit"placement and to ensure the best training experience possible. 3 m c d PLAN AND INFRASTRUCTURE TO RECRUIT A RSVP VOLUNTEER POOL FROM OF THE c R FOLLOWING POPULATIONS: *INDIVIDUALS OF ALL RACES,ETHNICITIES,SEXUAL ORIENTATION,AND DEGREES OF 0 N ENGLISH LANGUAGE PROFICIENCY. 0 San Bernardino RSVP Staff bring people of diverse backgrounds together by making sure that our N o. programs are accessible to all no matter their race,gender, age,income, religion and ethnicity and Cn degree of English language proficiency. To do this,San Bernardino RSVP attends community events ti with recruitment tables,visits local churches and businesses to post the volunteer opportunities v available,and advertises on various social media avenues and other public media sources. All media is r o provided in both English and Spanish,having a high population of Spanish-speaking residents in San v Bernardino. Front counter staff at the RSVP Main Office are also bilingual Spanish speakers. C Wherein a prospective volunteer is Spanish-speaking skilled,RSVP Staff will place the volunteer in a R L location where their bilingual skills can be of service, such as in hospitals or with the American Red 0 a Cross or in situations with higher public contact. Cn *VETERANS AND MILITARY FAMILY MEMBERS AS RSVP VOLUNTEERS. r Working with the local Veterans of Foreign Wars(VFW's),the American Legion, and Loma Linda c N Veterans Affairs,San Bernardino RSVP Staff provides information on potential volunteer a opportunities to veterans and military family members. The San Bernardino RSVP has opportunities .a to volunteer with other veterans or in the community at large working with the American Red Cross, W San Bernardino County Sheriffs Department,School on Wheels Inc.,senior centers and hospitals. This helps integrate the veterans and their families into the community. s �a *RSVP VOLUNTEERS WITH DISABILITIES. Q RSVP volunteers with disabilities are recruited as any other volunteer is recruited at recruitment tables set up at community events,through flyers posted in public service buildings,through various non- profit organizations,and through AllForGood. For volunteers with disabilities and individuals with age-related disabilities,San Bernardino RSVP staff works with the volunteer and the volunteer station For Official Use Only Page 7 Packet Pg. 194 Narratives to find the opportunities which will accommodate the volunteer's specific disability in a beneficial relationship to both the volunteer station and the volunteer.Accommodations could include(for example),shorter scheduled hours or making sure there is an opportunity to sit when needed at each assignment. Referrals may also guide future volunteer placements such as with the City's Center For Individual Development,which serves the region's handicapped population,and is a great resource for 3 San Bernardino RSVP in identifying prospective volunteers. m c PLAN AND INFRASTRUCTURE TO RETAIN AND RECOGNIZE THE RSVP VOLUNTEERS. To retain volunteers,project staff administers the San Bernardino RSVP Volunteer Service Satisfaction c N Survey to gather information once a year regarding the volunteer's level of satisfaction with the cc 0 Program in general as well as their individual volunteer station sites. All input is reviewed by the N n. RSVP Manager and all areas of dissatisfaction and satisfaction are addressed as needed. The San 0) Bernardino RSVP holds an annual RSVP Recognition Luncheon for all volunteers. Each volunteer is r` recognized for their years of volunteer service contribution,which includes a full lunch,awards given for years of service,goodie bags,and raffle prizes for the attendees.In an effort to have more c 0 volunteers attend the recognition,two separate recognition events are held,one for the High Desert V CL volunteers and one for the Inland Valley volunteers. Staff also puts together a newsletter once a year Q in which certain volunteers are profiled and recognized for their outstanding community service C L achievements. a rn Program Management r` T PLAN AND INFRASTRUCTURE TO ENSURE MANAGEMENT OF VOLUNTEER STATIONS IS IN ca 0 COMPLIANCE WITH RSVP PROGRAM REGULATIONS,SUCH AS PREVENTING OR a IDENTIFYING PROHIBITED ACTIVITIES. r t X w Each volunteer station is required to complete a Memorandum of Understanding (MOU).The MOU r c of the San Bernardino RSVP lists the expectations of the volunteer station in order to align it with the E t RSVP Program regulations. Program staff works to cultivate a positive open relationship with y Y Q volunteer site supervisors. Through routine station visits and direct interaction in the programs at the volunteer sites the program staff guides work assignments to help prevent or identify prohibited activities. These visits are recorded on monitoring report forms with a follow-up action plan if corrective measures are warranted.The RSVP Volunteer Policies and Procedures Handbook are made available to all volunteers and volunteer stations which also provides additional clarification of the For Official Use Only Page 8 Packet Pg.'195 5.L.b Narratives rules and regulations. As new regulations are introduced to the RSVP Program there is training through letters denoting changes in the program with additional over the phone or in-person trainings as needed. The RSVP Manager schedules station visits on a routine face-to-face basis, as well as case-by-case as 3 needed.Communication with volunteers at their volunteer stations is another crucial part of the plan = d to track compliance with RSVP program regulations. Direct observation of volunteer activities on a daily basis and how their volunteer experience is progressing will give much insight into whether t4 c� ti approved policies and procedures are in adherence. c N i �D r PLAN AND INFRASTUCTURE TO DEVELOP AND/OR OVERSEE VOLUNTEER STATIONS TO N a ENSURE THAT VOLUNTEERS ARE PERFORMING THEIR ASSIGNED SERVICE ACTIVITIES. n ti The plan and infrastructure to ensure that volunteers are on target with their work assignments is centered around daily contact by the RSVP staff,supported by a written log in/out process and phone o w messaging system.The key to this communication success is to have volunteer sites work with San v Bernardino RSVP staff to create complete and verifiable volunteer assignment descriptions that spell a out work clear performance expectations with time-sensitive deadlines. San Bernardino RSVP staff L also conducts quarterly site visits and stay in contact with each volunteer site personnel,progress is a noted in a progress diary in each site file. With this input,San Bernardino RSVP staff work with U) Volunteer Site staff to build new programs or revamp existing programs to fit with the needs of the community and the San Bernardino RSVP national performance measures outcomes. All volunteers' c N service activities,hours,miles and worksite stations information are tracked through time sheets, Q which are inputted into a database for easy recall and data point retention though The Volunteer c X Reporter Version 6.1. W Y C PLAN AND INFASTRUCTURE TO MEET CHANGING COMMUNITY NEEDS TO INCLUDE R MINIMIZING DISRUPTION TO CURRENT VOLUNTEERS AS APPLICABLE AND/OR a GRADUATING STATIONS AS NECESSARY. As stated in the San Bernardino RSVP policies and procedures:When making changes to volunteer stations to meet the changing community needs,San Bernardino RSVP staff will do all that is possible For Official Use Only Page 9 Packet Pg. 196 Narratives to minimize the disruption to current volunteers and volunteer stations where able. 1.All current volunteers will be offered a new volunteer assignment within the San Bernardino RSVP realigned volunteer stations. 2.All current volunteers will be given the training and materials needed to make the move to their 3 new volunteer assignment as smooth as possible. 3.Current volunteers who wish to remain with the graduated volunteer station will be separated from the San Bernardino RSVP and will continue to volunteer with their current volunteer station,without P ti any benefits provided by the San Bernardino RSVP. c N 4.All stations which have been graduated will be provided with the contact information of another to local volunteer organization,such as Volunteers of America,to help them meet the need of their N CL respective program. ti SAN BERNARDINO RSVP TRACK RECORD IN THE PRIMARY FOCUS AREA,TO INCLUDE,IF APPLICABLE,MEASURING PERFORMANCE IN THE PRIMARY FOCUS AREA. o The San Bernardino RSVP primary focus area is in Disaster Services,assisting with preparation, a mitigation,responding and recovery. Our primary work stations are with the San Bernardino County L Sheriffs Department and California Highway Patrol as well as the American Red Cross to a lesser n. capacity. Over the last two and a half years,San Bernardino RSVP staff has done additional recruiting Cn to improve our primary focus area goals from 72%in Year One(April 1,2013--March 31, 2014)to 110.4% in the Second Year(April 1, 2014 --March 31, 2015). For the first six months only of Year c N Three(April 1, 2015 --September 30,2015)we have reach 115.2%of the goal for outcomes in Disaster a .. Services. Improvement is still needed in getting volunteers to better record actual hours served in :Q assisting with disaster preparedness and mitigation in the primary focus area. This number has been W under-recorded since tracking the assistance,response,and recovery hours after an event have been a challenge to staff,as well as information on unduplicated volunteers. In the past two and a half years (Apra 1,2013--September3o, 2015)volunteers have served 79,746 hours assisting in preparation for a a disaster, 18,677 hours assisting in mitigation for a disaster, 1,759 hours in disaster response,and 282 hours assisting in disaster recovery. In the coming grant cycle,San Bernardino RSVP staff hopes to build on the program already in place through a greater partnership with the local American Red Cross chapters. For Official Use Only Page 10 Packet Pg. 197 5.L.b Narratives PLAN AND INFRASTRUCTURE TO ENSURE THE PROJECT IS IN COMPLIANCE WITH THE RSVP FEDERAL REGULATIONS TO INCLUDE ESTABLIGHING AN RSVP ADVISORY COUNCIL,ENSURING RSVP VOLUNTEERS ARE PLACED IN STATIONS THAT HAVE SIGNED 3 THE REQUIRED MOU,AND ENSURING ALL VOLUNTEERS ARE ELIGIBLE TO SERVE IN d RSVP. r c ca ,L^ V The San Bernardino RSVP and SCP programs have joined to form one advisory council to support c r N both programs.There are 6 members on the Advisory Council and they meet quarterly,with the cc T 0 Program Manager serving as the staff liaison for all meetings.There are members from both N a. programs on the advisory council, including members from each building committee,who ensure >Cn that all volunteers are eligible to serve their respective programs,that volunteer stations are up to date ti on their MOD's, and that community needs are being met.An advisory council handbook has been created to ensure that all regulations of the advisory council are being met.In addition,the RSVP o .2 assistant conducts a biannual review of all station files to ensure that MOU's are current. RSVP Ca assistant also updates all volunteer files for relevant information.The eligibility of volunteers is Q established at the time of application as candidates, at which time required documentation is recorded r_ ,Ln V (applications,updated contact information,auto insurance updates,surveys and Veterans a demographics). ti Organizational Capability cc 0 PLANS AND INFRASTRUCTURE TO PROVIDE SOUND PROGRAMMATIC AND FISCAL N OVERSIGHT(BOTH FINANCIAL AND IN-RIND)AND DAY-TO-DAY OPERATIONAL SUPPORT a TO ENSURE COMPLIANCE WITH RSVP PROGRAM REQUIREMENTS AND TO ENSURE x w ACCOUNTABILITY AND EFFICIENT AND EFFECTIVE USE OF AVAILABLE RESOURCES. d E s The City of San Bernardino operates under a hybrid Mayor-Council-City Manager form of o government.The Mayor is elected by the voters at large and is the CEO of the City.The City Manager a is the Chief Administrative Officer,who directs most City departments.The Department of Parks, Recreation and Community Services directly oversights the RSVP project,whereas the Finance Department's sole purpose is the application and enforcement of sound fiscal management practices Irand procedures regarding all city services. For Official Use Only Page 11 Packet Pg. 198 0 Narratives All City Departments follow audited public common practice financial policies and procedures as outlined in the City's Financial Operations Manual. These are all subject to Council approval and are maintained by the Finance and City Manager Departments. The City's program-based 2ox6-2017 Fiscal Year operates July ist through June 3oth of the following year. The Finance Department is 3 one of 17 city departments. This department acts as the centralized and formal means of disseminating Cost Principle Guidelines,as well as Administrative Guidelines and Audit Guidelines to the rest of the city departments/divisions. The City maintains a high level of checks and balances in its fiscal management systems,including an hierarchy review and approval process designed to ensure c accurate budget management and timely fiscal reporting system for the Senior Services Division of the W Department. The City utilizes a reliable and audited service delivery system that has effectively met or N a exceeded all prior years'performance objectives of the Corporation for National and Community Cn Services. ti ti M d' The City's Purchasing Division assists all departments in ensuring that internal procedures are in place o �. for all accounts payable and receivables. Budget development and use is administered by the Parks, M Recreation and Community Services Department staff and further supported by the Finance a Department staff,especially for travel and mileage reimbursements for volunteers,and City L Manager's Office. a ch All project resources both financial and in-kind are managed through policies and procedures set in r place by the City of San Bernardino Finance Department; and are outlined in the Municipal Code 3.0- o N -Purchasing System. All purchases are tracked by the use of a Purchase O rder created after the need a w has been determined,available funds have been verified and quotes have been obtained from local vendors to be awarded to the lowest responsive and responsible vendor. All purchase orders are X w submitted with proper documentation to be approved by the program staff supervisor and Director of the department.They are then forwarded onto the Finance Department who will once again review ca all submitted documents and determine budget availability for approval and seek City Manager,City a Attorney,and Mayor and Common Council approvals as warranted. From there the purchase order is delivered to the vendor for services or materials to be received. Invoices for services or materials are then matched to the P.O. and processed through Accounts Payable in the Finance Department. All in- kind services, materials,and financial support for the program are tracked through receipts and Nnr+' For Official Use Only Page 12 Packet Pg. 199 Narratives deposit verification forms,subject to internal and external auditing,which,in turn,are issued via input into the City's New World financial management system. I n-kind donations are managed by program staff through a process of documentation,tracking,and use. CLEARLY DEFINED STAFF POSITIONS,IDENTIFICATION OF CURRENT STAFF ASSIGNED 3 TO THE PROJECT AND HOW THESE POSITIONS WILL ENSURE THE ACCOMPLISHMENT OF m o: THE PROGRAM OBJECTIVES. �- c R 'L^ V CIearly defined roles are in place to secure the integrity of the City and all of its many partners.The c C City Manager's Office oversights most city services,including that of the RSVP and all grant-funded to 0 programs.In addition to other support staff,the Finance Department provides several Accountant N a positions(Gary Silvius)whose duties are to maintain records of revenue and expense; examine supporting documentation to establish proper authorization and conformance with agreements, ti contracts, and state and federal regulations; and compile and prepare routine accounting schedules and reports. 0 0 w. The Department of Parks,Recreation and Community Services directly administers the RSVP project. M From top down,the Director/Department Head(Mickey Valdivia)supervises the Community a Recreation Manager(Mitch Assumma),who supervises the RSVP Manager(Kimberly Littlejohn). L The Director of the Parks,Recreation and Community Services Department reports to the City a Manager. T The RSVP Manager, Kimberly Littlejohn,has over ten years working with the San Bernardino Parks, c N Recreation and Community Services Department as a Summer Lunch Program monitor,which was a Y federally-funded; a leader and coordinator for the"Creative Before&A£terschooI Program" (C.A.P.S.), :'c s which is a State-funded grant program; and then as a Community Center Supervisor,managing staff, w planning programs,planning special events,and working with the public. Ms. Littlejohn transitioned to the position of San Bernardino RSVP Program Manager in April of 2009. One hundred percent of R her responsibilities include,but are not limited to,recruitment of volunteers and volunteer sites, building public awareness and support for the RSVP,planning and implementing recognition for the volunteers,development of the annual newsletter,and completing reports for the Corporation and the sponsors. For Official Use Only Page 13 00 Packet Pg:°2 Narratives Jacques Lee,Senior Recreation Leader works part-time directly under Ms. Littlejohn,Mr. Lee is new in the position and is currently at Cal State San Bernardino earning his degree in Communications. Mr.Lee has learned very quickly the policies and procedures for the requirements for RSVP and he is proficient in office management skills and trained in the use of the Volunteer Reporter version 6.1 which is used to track volunteers,volunteer service activities,volunteer hours and mileage,and 3 volunteer sites information. d r c The Community Recreation Manager(Mitch Assumma) has administered the RSVP in San L Bernardino for over seven years,and he has over 25 years of experience in managing municipal ~ 0 N services in the parks and recreation field,along with a Master's Degree in Public Administration.He co 0 has managed many grants and sponsorships in this professional tenure. o. U) DEMONSTRATES ORGANIZATIONAL CAPACITY TO DEVELOP AND IMPLEMENT INTERNAL ti POLICIES AND OPERATING PROCEDURES TO PROVIDE GOVERNANCE AND MANAGE RISK, SUCH AS ACCOUNTING,PERSONNEL MANAGEMENT AND PURCHASING,AND MANAGE o Y CAPITAL ASSETS SUCH AS FACILITIES, EQUIPMENT,AND SUPPLIES. CL a The Director of Parks, Recreation and Community Services is responsible for the activities of its L human resources,including recruitment,training,promotion, and retention; establishment of daily 0 0. work schedules and routines,budget development And use; and communication of performance outcomes.The City of San Bernardino fiscal management procedures,including budget control, ~ c�c accounting systems,cash and banking procedures,payroll systems, and internal auditing, are c N operated,managed, and controlled through the City of San Bernardino Finance Department. The Q budget process is facilitated and administered annually via the Mayor,City Council,and City .i: Administration. Variances in budgeted expenses are analyzed by the City Manager and Finance w Departments. Reports on such data are disseminated quarterly. Individual City departments manage their own budget and each Department Head is accountable to the City Manager. An independent ca auditor reviews city financial records annually. a The 5th Street Senior Center houses both the Senior Companion Program and the Retired Senior and Volunteer Program,which is funded through the City's General Fund. The 5th Street Senior Center is ADA compliant and is currently being used for senior services administration,training and meetings, For official Use Only Page 14 Packet Pg.201;°<€ 5.L.b Narratives senior lunch meals,community programs,special interest classes,and group rentals. The Center is fully outfitted with tables,chairs,furniture,play equipment,kitchen equipment for full meal preparation,sound and PA system, and office management.All health and safety OSHA requirements are followed.The City's Facilities Division of the Public Works Department maintains all building maintenance.Equipment and supplies are purchased as needed through the City's chain of command, 3 utilizing best practice principals. a: ca ,Ln V DEMONSTRATES ORGANIZATIONAL INFRASTRUCTURE IN THE AREAS OF ROBUST 0 N FINANCIAL MANAGEMENT CAPACITY AND SYSTEMS AND PAST EXPERIENCE MANAGING to 0 FEDERAL GRANT FUNDS. `14 a U) a! The City of San Bernardino as a municipal government operates under State of California Code. The ti ti City of San Bernardino has managed the RSVP for over 40 years and followed all grant requirements successfully in that long duration. Furthermore,the City has tightened all financial management o Y systems and practices considerably since filing for,and acceptance of,Chapter 9 Bankruptcy in 2012. M In addition,recent changes have been incorporated into the City's primary computer software C financial management tool,New World,that expedite better and more accountable budget utilization L 1 and reporting for auditing purposes. 0- a The City of San Bernardino Parks,Recreation and Community Services Department are constantly seeking alternative funding resources in support of their community serving mission. The detailed list c N below shows some of the grants received by our department(directly related to service programs). a Senior Nutrition Program -- 1978--PRESENT Q s San Bernardino Head Start Program -- 1992-- 2009 w Nutrition Network Program -- 1998-- PRESENT m E San Bernardino Mentoring Program -- 1992-- 2009 RSVP(Retired Senior Volunteer Program) -- 1975-- PRESENT a SCP(Senior Companion Program) -- 1975- PRESENT The City of San Bernardino RSVP in particular has met or exceeded its required non-federal financial share of the project each and every year of the past 40 years of funding.The percentage of the City's For Official Use Only Page 15 Packet Pg.,202`' Narratives non-federal financial share or match the past five years has been: 2010-2012(i8-month cycle)38%, 2009-2010 44%, 2008-2009 47%, 2007-2008 49%, 2oo6-2007 35%and the most recent grant cycle 2012-2016 47%. This match is reflected through in-kind contribution of space in-kind as well as matching funds to help support project personnel expenses and fringe benefits,supplies,volunteer travel,insurance,and volunteer recognition. m 3 m C Other r N/A f0 c7 PNS Amendment(if applicable) 0 N N/A r 0 N d > ti t` ' M C O V .Q C Q C Rf ,,L^^ V a rn o! r, T r 0 N a r s X W 4J C d E t V nS w Q For Official Use Only Page 16 Packet Pg.'203 Performance Measures Primary Focus Area: Disaster Services • of Unduplicated Volunteers in Work Plans that result in Outcomes: 20% •of Unduplicated in the Primary Focus Area: 52% .._:..o....--------------- ---....._..__.---- - - - ..... ...t.e..,..t...,,..r,:.__,...,......es.. :a•Lrc::::.. „.........,......:..{.....:.,._..ss:..,tt..:..,,•..:•. ........:...»...•..-.,...s.„ .{ ,,sy...:;mss:°,.::�. :{n-.,.� tt::::::::'.t:^°Ie:2; ...,.. .. .,... a ,::.. .:. M..s...... v..............:::7P:-;..f....., ....tni .,.. ::i .»:»..r,.a•;;a:u:::£:sr.7-.n.s. s..,...,.., I @tie Mdasure '�fth: Y i. ,: _.x:•. . .. : s^:r,:.,,.a.+.,: ...,.:..; u-r r.:aar¢::^::•:_r...s--...•sce$ii?r?# •...rB *£i^i3ii„?..:,?.sa•,:. •$<'isu.3sr»:a :......+.n•.r.,n• .......,s,:.•nsse:,:=•t:y'r r•.:::,.�:::s,rw:,:.sf:...n.,..�xb s:.'_ ,..1:., .,s. ..�.-. - ,.., .1n.n.s. ..:3.......r:;:::i°:::�::::...v.f:{_.:-<.d.ef.v:...r.....>.�•s°•:::•.;_...3..._....t ::ie£:".x.:..r.,�..:-:::_.....::::'s..C:..»::::�• .:.e.u.:rs. ..,.uSu ..::,....,_«: ,_. .t«..,-......:..,rv:.w«.a.�:..t:z..1•:.;so..,....r.....x.:..:.........r.,....r......{...............ix::;r.�i� ... .. Community Need to be Addressed: Other community priorities for the San Bernardino RSVP based upon current services provided are:Congregate Meals and other Senior Center support through City of San Bernardino Senior Nutrition at the 5th Street Senior Center,Perris Hill Senior Center, and Highland Senior Center,and through Redlands Senior Nutrition:Hospital support at the Community Hospital of San m Bernardino.RSVP Volunteers will provide 10,000 hours annual in congregate meals served,Senior Center support and in hospital i y support in many different areas including, front desk greater,gift shop,work shop,and other areas as needed. Number of c Focus Area: Other Community Priorities Objective: Other Volunteer 9 Stations: i Anticipated r 0 Unduplicated `No Volunteers: 68 r 0 I N iAnticipatecl d Volunteer > Contributions:68 N E Service Activity:Other i M I � Service Activity Description: 68 RSVP Volunteers will provide 10.000 hours annual in serving congregate meals,Senior Centers and hospital support in many different areas including,front desk greater,gift shop,workshop, i O and other areas as needed.These services will help the City of San Bernardino Senior Nutrition at I the 5th Street Senior Center,Perris Hill Senior Center and Highland Senior Center:Redlands v Senior Nutrition and Community Hospital of San Bernardino provide services to the community ! Q, CL which might not be possible without volunteer support. Anticipated Q OT1:SC1Grantee met their target for community priority activity. (Yes/No) � j Output: rLo Target:i How Measured: Other 0 Instrument Description RSVP Volunteer will fill out time sheet each month signed off by site supervisor and sent to the RSVP d main office. .Anticipated Outcome: —No outcome selected— i Target: How Measured: 0 N Instrument Description w t X :n�.tt•:.�N..,:...m.,p•n::a: - nufs .sr•r:....:•iN ltk.; i4R;a:a':.:r::yc;u::S?spg{ar £asgnrc terr,, s,b .4-11H�-Milli! M 6S,t t (a sus 4 MW:Ithr Rfis�;yy: M t4rz i3 1 5`. 3 i rr.;•,:•, [I..zss,?:;:'>ji`:•i: .... ,Pf: ..•;,.t....__..uzu_dc.......:Cr..::: .....s, s._, aS r•:. F. .�;t.�:rw; e........3..a..,-..._..t....:.:.:....s ?sz€sS,f eac£f£rs:a: «+ +:,:_.: r ..d..........f...r.:l .•I•[•_:>•a< ..,.,:.........:.: -__•{._...._.......t,...y>..£.ft..i.,. ,.•: .:{.... ��t•.:I..1:«f... v..... 7i K.F-sl.7.3 .,._..._..t...u., .._..,��:E._,,.n:....:.,. 1r».a..xz....utt<,f..:Ft,rF.r.sx.�....a14.iLF.....,_. F t. ........... .....S.S<........x.i.21._.ur._...,..:. ....._..l,k 1. ,.. ... .... ..•.,. Community Need to be Addressed: In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster preparedness,response,mitigation,and/or recovery.Each year CAL FIRE (The Department of Forestry and Fire Protection) answers the call to over 300,000 emergency incidents,like large wildfires,earthquakes,floods or hazardous material spills. In +6 2010 there were 6,335 fires in San Bernardino County,with 307,598 acres burned at a estimated cost of 209 million dollars.Working I Q with agencies like the Inland Empire Chapter American Red Cross,the San Bernardino County Sheriff's Department:the San Bernardino RSV P will be able to help meet the need of the community to provide disaster preparedness,response,mitigation, and/or recovery.The need to provide support to this geographic service area in disaster services Is underserved due to the service area of over 400 square miles and has a population of approximately 728,399 people according to the 2014 U.S.Census Bureau.The partnership with the San Bernardino RSVP will bring more volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in disaster services. 140 Volunteers working at 7 Volunteer i Stations:American Red Cross,Apple Valley Police.Hesperia Sheriff's Department,Phelan Sheriff's Department,Twin Peaks Sheriff's Department,Victorville CHID and Yucaipa Sheriff's Department,will provide 14,600 hours annually to support disaster____; For Official Use Only Page 17 Packet Pg.204 S.L.b ��.j¢�y, {yy s!.P3::-:�.. F t t 4r tt: r 2 ! R.x ✓~ -s t.. -.�HPE" ::::?i:e:., I „t., :G,P'tP1rg ,�1 t 1it'��`ef;fflgifft�fef�.'d'ia tttr1. s. t -r� .f r:} }r ar •iii::: .c;..::•nai'sit!R�f!''(3�}}..:..._: s '-n.... ,:,>. :e s<..x_i�n.??,{'Y-•'?.. 'Z :J. ,;..;., i... I t...._..l,:p•+ : ;:`ri%..e.....:,'.-e?SF.xsNH' :--=t cw:!:4?2ii^ .-..�.... .,,.... L ................ .may 3 ; - ............Jr..i. .'x':..t... e . ,-..-.�°tt. ,....�.n{:.. :en.>..,,.:,..<..f ,....t.. ' ,..il__...:7f..::,.:�.........::.........'&i.b!�'.1:1!tn.:,�f:f.r.:::':::;i:f:,_................:.._:-t::...a:t!..... ....z_.�•. ,.t....:. .....,....... preparedness, mitigation,response,and/or recovery.5 volunteers will provide at least 5 hours per month for 12 months:As able �a through the San Bernardino Sheriff's Department,American Red Cross,and Community Organization Active In Disaster, volunteers will provide disaster mitigation,though area clean ups and as needed,to help protect the community from a disaster. c Number of N 'Focus Area: Disaster Services Objective: Disaster Assistance Provided Volunteer 7 W Stations. iAnticipated 0 'Unduplicated I n :Volunteers: 100 c j N 1104 Anticipated Volunteer D iContributions:120 IL Service Activity:Assisting with Preparation ' I � Service Activity 100 Volunteers will provide at least 35,000 hours per year,through community events,training and Cl) demonstrations,and the handing out of public education materials,volunteers will provide disaster prevention to the community they serve with the San Bernardino Sheriff's Department C and American Red Cross. O ;Anticipated taw (PRIORITY)D6:Number of RSVP service hours in disaster assistance v Output: Q ITarget:35000 How Measured: Other a Q Instrument Description RSVP Volunteer will fill out time sheet each month,signed off by site supervisor and sent to the RSVP main office. R iAnticipated Outcome: —No outcome selected— d 1Target: How Measured: ? y lX Instrument Description r 1 r N eJ... -:-Y s r i!i s•,:s 1 1 a� i;'-:.tt. L.. ;>a z .€i, ...r,!xr:•••:• PerfGrmanc8 tVFe�;OTB AS Sst) � ih AtfEg ► !R h f t7 r v ;• .�v� ! - t £ -� k.--,,, t, I s.s .,, t i1 u 1 i...._...._.�.... ,. f' ........ .._._.. ,:...i. ,: i..,;.;r.i....,.s..s. i`:a:'i FP "!NR Q ,e. Community Need to be Addressed: I In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster i W preparedness, response,mitigation,and/or recovery.Each year CAL FIRE (The Department of Forestry and Fire Protection) answers the call to over 300,000 emergency incidents,like large wildfires,earthquakes,floods or hazardous material spills. In d 2010 there were 6,335 fires in San Bernardino County,with 307,598 acres burned at a estimated cost of 209 million dollars.Working with agencies like the Inland Empire Chapter American Red Cross,the San Bernardino County Sheriff's Department:the San i Bernardino RSVP will be able to help meet the need of the community to provide disaster preparedness,response,mitigation, and/or recovery.The need to provide support to this geographic service area in disaster services is underserved due to the Q service area of over 400 square miles and has a population of approximately 728,399 people according to the 2014 U.S.Census Bureau.The partnership with the San Bernardino RSVP will bring more volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in disaster services. 140 Volunteers working at 7 Volunteer Stations:American Red Cross,Apple Valley Police,Hesperia Sheriff's Department,Phelan Sheriff's Department.Twin Peaks Sheriff's Department,V ictorville CHP and Yucaipa Sheriff's Department,will provide 14,600 hours annually to support disaster preparedness,mitigation,response,and/or recovery.5 volunteers will provide at least 5 hours per month for 12 months:As able through the San Bernardino Sheriff's Department,American Red Cross,and Community Organization Active in Disaster, volunteers will provide disaster mitigation,though area clean ups and as needed,to help protect the community from a disaster. For Official Use Only Page 18 Packet Pg.205 . ,-- p�fiorrriatice Measure 3 Assisting 1�i(ti 1t�fT� f t 7fi r focus Area•" Disaster Services 06jec ive. OlsasI . A'SS�sfance Provided I�urri er 71 Volunteer Stations: Anticipated �y Unduplicated d Volunteers: 30 y ,Anticipated Volunteer L IContributions:70 I i ~ Service Activity: Assisting with Mitigation N I � i,Serip Activity Descscription 30 volunteers will provide at least 10,500 hours per year:Through the San Bernardino Sheriff's N : Department and American Red Cross volunteers will provide disaster mitigation,though area clean IL ups and as needed,to help protect the community from a disaster. N iAnticipated (PRIORITY) D6:Number of RSVP service hours in disaster assistance Output: ,Target:10500 How Measured: Other t` M Instrument Description RSVP Volunteer will fill out time sheet each month,signed off by site supervisor and sent to the RSVP main office. _ O iAnticipated Outcome: --No outcome selected- ;Target: How Measured: a Instrument Description C R IL^ V 11 ,-.— --...•......r..,.r.,o:,.•..:....•....<z:::»•::e:r..,,:.....°_.:rG�'!:•i:P.iPF•;-cj::::•::::ii tui•tirFiy.. � .._:�',i.'tlifi!'!-:i 3 .,..0 .,.,.t,.._. .x"j r:_ tt [[It]• UL .i ,.y ..a e4 r iilE;::Fni 7 al ' .e: iss r,r .. °. •.il:ii'is�i":i:�:'•kr. ........., -: n4::-n'+1=5:'n".i"ii i:. f:n:::!t..,,r;2?e:- a: »4• :t is :. t rc ' .._.. .: ...{_.yEf__.<.,,...._,..5i r,. .,..,..,i,..f.•:t:. rrl.....r,......., <_..r...s.,. t.. _s,.r...... :Community Need to be Addressed: T i In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster i preparedness,response,mitigation,and/or recovery.Each year CAL FIRE (The Department of Forestry and Fire Protection) N CD answers the Call to over 300,000 emergency incidents,like large wildfires,earthquakes,floods or hazardous material spills.In 4 2010 there were 6,335 fires in San Bernardino County,with 307,598 acres burned at a estimated cost of 209 million dollars.Working' a with agencies like the Inland Empire Chapter American Red Cross,the San Bernardino County Sheriff's Department:the San .+ Bernardino RSVP will be able to help meet the need of the community to provide disaster preparedness,response,mitigation, and/or recovery.The need to provide support to this geographic service area in disaster services is underserved due to the K service area of over 400 square miles and has a population of approximately 728,399 people according to the 2014 U.S.Census N.1 Bureau.The partnership with the San Bernardino RSVP will bring more volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in disaster services. 140 Volunteers working at 7 Volunteer Stations:American Red Cross,Apple Valley Police,Hesperia Sheriff's Department,Phelan Sheriff's Department,Twin Peaks E Sheriff's Department,Victorville CHP and Yucaipa Sheriff's Department,will provide 14,600 hours annually to support disaster t P reparedness,mitigation,response,and/or recovery.5 volunteers will provide at least 5 hours per month for 12 months:As able I through the San Bernardino Sheriff's Department,American Red Cross,and Community Organization Active in Disaster, volunteers will provide disaster mitigation,though area clean ups and as needed,to help protect the community from a disaster. Q Number of j Focus Area: Disaster Services Objective: Disaster Assistance Provided Volunteer 7 Stations: Anticipated Unduplicated Volunteers: 5 For Official Use Only Page 19 Packet P%.'1206 .....:................ i....,,..:un..>:.,:::,:. .....,...... +........}.:.}...a._,...:..z.,t...s... ....-...w....,x:c......�. .........."t.....Y».f V.....- f.r,..re.. ':f1.<.2�:'.. ...ft.c.. .,_.......x t...... -...�_.,.....;...._. 7�w S i........r...'.i>U....11Imo......... ......:..,.....•I.2 ;..„.}..i f.i:r`^c,i:�—s.t-•I'si:t2ix::i'!•�:••t I.l.::e,:k':�:•t�i�. :e:.:: : . .IY..St.•t.ti..-r:..a.Y.:...l..:..t...:....1:'I.:.�-)i.:..L.'.:...,• J: F.gr:�i�llnaGUOe Maasut�:::•:'::.31 f�l3TiD6(kS�l[i� r s kt N't •rLr•:3'":_»' i:r:z::y�:;irr%.s: Ixr t •..y.......r..-.::...rYu:.�...� ..}.•r..n.:....-..: ter I!,<r... i ........:}..... }::M1•.:-'t .....-..• ....._ :L................�. i C � 1 F ....i...._... ..�!; ...!>>...-.�.,>�>,•,f ...t.itii:litiii%,.•}-:': ,.5:}•.�..._...... , ,,.«, i ;Afificf"piitetl 19 Volunteer I !Contributions: Service Activity: Responding i ervice Activity i escription: 5 volunteers will provide at least 500 hours annually responding to disasters to provide support to lY those impacted through the San Bernardino Sheriff's Department,American Red Cross,and Community Organization Active in Disaster. Service activities may include helping with set up of evacuations centers or collection of needed supplies during a local disaster. Anticipated (PRIORITY)D6:Number of RSVP service hours in disaster assistance j Output: N !Target:500 How Measured: Other m 'Instrument Description RSVP Volunteer will fill out time sheet each month,signed off by site supervisor and sent to the I N RSVP main office. 0. jAnticipated i N Outcome: —No outcome selected— to Target: How Measured: Instrument Description 4 c 0 Y IA— t;13: p:fitfxZ ttce Measure 3A �iSSgsYf g4 tMiF1t oT iY i }. �' , ° u< t ' «..i, .... .....? ........2'.I .....f:.Ai I f ...,..ut,.n: . •....,:.:'�t.._..r�z} ».,._.. -...-s. ,........L._. vu ,,,,<.»•....... ii ,,., ....__. _ .:,:.,. .., Q 'Community Need to be Addressed: Q In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster j C preparedness,response,mitigation,and/or recovery.Each year CAL FIRE (The Department of Forestry and Fire Protection) L answers the call to over 300,000 emergency incidents,like large wildfires,earthquakes,floods or hazardous material spills.In (7 2010 there were 6,335 fires in San Bernardino County,with 307,598 acres burned at a estimated cost of 209 million dollars.Working' CIL With agencies like the Inland Empire Chapter American Red Cross,the San Bernardino County Sheriff's Department:the San Bernardino RSVP will be able to help meet the need of the community to provide disaster preparedness,response,mitigation, and/or recovery.The need to provide support to this geographic service area In disaster services is underserved due to the r- service area of over 400 square miles and has a population of approximately 728,399 people according to the 2014 U.S.Census Bureau.The partnership with the San Bernardino RSV P will bring more volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in disaster services. 140Volunteers working at 7 Volunteer N Stations:American Red Cross,Apple Valley Police,Hesperia Sheriff's Department,Phelan Sheriff's Department,Twin Peaks 1 Sheriff's Department,Victorville CHP and Yucaipa Sheriff's Department,will provide 14,600 hours annually to support disaster I Q j preparedness,mitigation,response,and/or recovery.5 volunteers will provide at least 5 hours per month for 12 months:As able Q through the San Bernardino Sheriff's Department,American Red Cross.and Community Organization Active in Disaster. j volunteers will provide disaster mitigation,though area clean ups and as needed,to help protect the community from a disaster. K Number of W Focus Area: Disaster Services Objective: Disaster Assistance Provided Volunteer 7! c Stations: E ;Anticipated iUnduplicated ;Volunteers= 5 y Q j Anticipated Volunteer Contributions:10 Service Activity: Assisting with Recovery For Official Use Only Page 20 Packet Pg.207, 'tie t, t [ KtP.y fl!fSCtr{i:cD,i{t!)z:ry it3� �P @rform0tice MeasUr " rr ASS1411j1�Wtt'fl feE6llery p r t {' i 1? fi;F errsi 4_, j ..»t._.. .... _. Sery I'd e"Activity 5 volunteers will provide at least 100 hours each year providing assistance with recovery for Description• ^ those impacted after a disaster through the San Bernardino Sheriff's Department,American Red Cross,and Community Organization Active in Disaster. Activities may very:but could include area clean up and information on additional resources that may be provided by other agencies. Anticipated Output: (PRIORITY) D6:Number of RSV P service hours in disaster assistance � Target:100 How Measured: Other L Instrument Description RSV P Volunteer will fill out time sheet each month,signed off by site supervisor and sent to the C9 RSV P main office. 0 Anticipated N Outcome: —No outcome selected— ca Target: How Measured: I N Instrument Description _ ..� a- -- to ti t` .! •y+a:-�:�a R^•'�Tr,�} T . e .. '. ,; M _. •:y:.r f "r t !r,,- ! .:..._i1w.T';yaf`:!H{{F"!rY':.,ft`.....r! 1rE r p=-�i ryr dq i 1 is':�rci;ei v 4t; f s•,6..o qui f..'f.....i •l R i ,,}} 4 2 it -1 t!, i� 3r rl 3.J::r�•,r.;:u s... '2 ' c i ..� f? rJottlaflG4 MrZt{ �j 4r3!'tR11tc�S3 ,L3.n.+ (� nE�'ttj7,., r r }Sn r! $ }t!1z1r- »rrr' i} (ilia :r �l�H t3t ii liys d I- ! I:h ' i si is•, t } y! . ! T u k 4 K.li rni..,' ,... n'!G ? tt'gl a:f arfi 4rt;4!z t>f .,} i:isl, '. ... ........_,.n Community Need to be Addressed: O In the San Bernardino RSVP Service Area about 9.9% (72,132) of the population are older adults 65 years or older (US Census Bureau 2014).with that number expected to double over the next 20 years (Department of Housing and Community Development). v According to a recent AARP survey 88%of older adults prefer to age in place because of affordability issues and ability to Q remain independent.In order to help older adults in our communities remain living independently San Bernardino RSVP Q Volunteers participate In a varied of volunteer opportunities to help them meet this goal of living independently. San Bernardino RSVP Volunteers will provide companionship to individuals who are isolated through:Friendly Visitor Program where volunteers visit individuals who are homebound due to disability,Injury,or age for at least one hour per week.Personal Assistance League (PAL) and You Are Not Alone (YANA)volunteers place daily wellness calls to Individuals who are homebound due to disability, 2 injury,or age.The Transportation Assistance Program(TAP)volunteers provide transportation once a week to individuals who i are homebound due to disability,injury,or age,to the store,doctor's appointments or other short trips as needed.Through V) Keeping Konnected at Senior Centers individuals age 65 years or older in need of companionship are partnered with volunteers W who meet and talk for at least an hour per week providing social support and participate in one program to help enrich both the i volunteer and the senior in need of companionship. 45 volunteers at 7 Volunteer Stations will provide services to 75 homebound r or older adults with companionship and transportation,for at least one hour per week,which will allow them to continue to live c independently.50 of those individual participating in the programs provided will report having increased social ties/perceived N social support through a survey completed each year. i Q Number of Volunteer .Focus Area: Healthy Futures Objective: Aging In Place 1 Stations: X ,Anticipated W Unduplicated c (Volunteers: 7 E s Anticipated Volunteer r �Contributions;7 Q I Service Activity: Transportation I ;Service Activity 7 San Bernardino RSVP Volunteers will provide transportation once a week to 25 individuals who description: are homebound due to disability,injury,or age through the Transportation Assistance Program (TAP)to the store,doctor's appointments or other short trips as needed from the Highland Senior Center and other senior centers as programs are developed.. This will help participants be more For Official Use Only Page 21 Packet Pg_208;' .,...... ..,... u•n :, �x°c less:nr.•Y'S:-:•,:--••aPi=rtt:u =F:�iS411,ia•.`iizfiai i!•" s;y.`i'::ai.4iiiiix%f3e��;ie`z . _...-..., x. .........•�i .°F�::xn:r'sY,c'tf.r»•cal�cii s et ..f .e.?#s:..,rlis..; -.e.HER!s.'f t.r.. .._ xx._ ,,es•?L•sz .- ._... .s.., t,, $i,.t t .•:st:::tt•I:F.a s5'"rt�..r... is: l.kl.f::ttf,l:t•C,t.�.8«.4!:0: .`.. e:::.r�.< ......•�• 12F tJ.n=•.......... ,j y.i. 4C5Y,�J...,_ t�•1.i Ci::.�s:t.,bt. ..%!•::.s:ia^:xt, ^.R:: ism N1."T'... II C.__..:_.... s+�sSC• ;�;-;r?+:q:.f::::!:r::.l,..s.�. a�..s:.rd.:?:ii::::.a:::.:.::ik;::,ru::r:...:........:.._::_::E:::;r.:::F, 4 .,...;:�ne•m'aa;n,::i%�:_,;.... ..u:: t ..; _. }t t ;! .:..,.;-.,._.. ..n....,..•..a•.:...ate::,:-� aza a,r: +5,;+-..,..,Qtr;�:s~': '- 's rar.:�::zssat.::;;?,M:::::t::r.�t:..«;-• t;Gf: Ee!i=�:s'�!....`alkt,.,,,..-....c._:;,__._..._ �. .. A°nficfpated" (PRIORITY) H8: Number of individuals receiving independent living services OUtput: R Target:25 How Measured: Activity Logs !Instrument Description An activity log of each participants interaction with a RSVP Volunteer in one of the aging in place c l activities,collected each month and signed off by the site supervisor. (Anticipated ' Outcome: (PRIORITY) H9: Number of individuals with increased social support. Target:20 How Measured:Survey 0 Instrument Description Survey collected each year to determine how many older adults report having increased social c ties/perceived social support. Conducted by RSVP Volunteers to participants served by RSVP N Volunteers. - -- to -- — -- o N a .......................:w.::_-:.,:rs,., ,,::�:;:; ,.-...,... r r.ts._ :t.- :...•,.!Q_�,.,...r i..t�.'>{..-r19r-. ....z.. ..a:::-:,r;::i9i .. 4••:r;u. v.....�_u.,_,....r. ._ t1E.. . silt !r�!J79°.4Fft t�: ss t.s§�! tt,�....:?_3 m• t.-'�iz1::.°-ft{..'1 nc_;+.f:il!'::.�,t.::;,,;.,i:��y, i:y.:;.•nf a sN .. !3j f. ..r». ......�'`••nsi.7£ !f1 . M. i fi t,si .. _n zra �.r.n Community Need to be Addressed: In the San Bernardino RSVP Service Area about 9.9% (72,132)of the population are older adults 65 years or older (US Census Bureau 2014),with that number expected to double over the next 20 years (Department of Housing and Community Development). ! e r j According to a recent AARP survey 88%of older adults prefer to age in place because of affordability issues and ability to i 0 remain independent.In order to help older adults in our communities remain living independently San Bernardino RSVP Volunteers participate in a varied of volunteer opportunities to help them meet this goal of living independently. San Bernardino v RSVP Volunteers will provide companionship to individuals who are isolated through:Friendly Visitor Program where volunteers Q visit individuals who are homebound due to disability,injury,or age for at least one hour per week.Personal Assistance League Q (PAL) and You Are Not Alone (YANA)volunteers place daily wellness calls to individuals who are homebound due to disability, Injury,or age.The Transportation Assistance Program(TAP)volunteers provide transportation once a week to individuals who are homebound due to disability,Injury,or age,to the store,doctor's appointments or other short trips as needed.Through Keeping Konnected at Senior Centers individuals age 65 years or older in need of companionship are partnered with volunteers 1 d who meet and talk for at least an hour per week providing social support and participate in one program to help enrich both the > ! volunteer and the senior in need of companionship. 45 volunteers at 7 Volunteer Stations will provide services to 75 homebound! rn or older adults with companionship and transportation,for at least one hour per week,which will allow them to Continue to live independently.50 of those individual participating in the programs provided will report having increased social ties/perceived r social support through a survey completed each year. es Number of CO Focus Area: Healthy Futures Objective: Aging in Place Volunteer 7 Stations: ' a 'Anticipated .0 Unduplicated 40 k Volunteers: uJ (Anticipated c Volunteer d !Contributions:45 t i v ro Service Activity: Companionship Q Fervice Activity !Description: 40 San Bernardino RSVP Volunteers will provide companionship through Personal Assistance League (PAL)and You Are Not Alone (YANA)to individuals who are homebound due to disability, injury,or age. Volunteers at Senior Centers will provide companionship to participants,through the Keeping Konnected program to individual who are 65 years or older.Participants will receive companionship for at least one hour per week interacting with volunteers providing and at least one hour per week participating in a program of their choosing at the 5th Street Senior Center, r Highland Senior Center,Perris Hill Senior Center,Hinkley Senior Center,Redlands Senior Center _ NANO, L t — — For Official Use Only Page 22 Packet Pg.209' ::::rr(:':.,.;..:wr rvr<;...,,>. :.ie�t,c, .a;.::fi..r.«::ev ._ i::ia.i.ug.;.:::nr,:=o:''t:r•r .i°r: er•':r-: "s :'=» y.l_a�- via. a f::: .:::.- .... a ..,r, � c ti t�'�,, d.ir u . ."". a;.,, r r..;}a..�.. .: •' !r:::•::e::!fE «lt.e�rrh};;n':gt+?zi'.^:ir c.•:s.,ui:ii+:...r;.:�!�-xso:!••::6rs :;�.•:•r._fie:, f�.e�fQrma:n:>j i f rr::?:?} n:4j1 O• fl Ii��Itb`(Y?. :'�E1;:.5_• 3s d q..:gv;.u.:i:::rl;....:::r S r ur f rre ....!! u (§xr:<..s; .t.:r:r::>::z7a:r F;..;s (YJ 4`� -.Ps.......... ..fT+t,;!_..R T...r.:..::. ?.}ai,.•;..�n?.srx:.:....rrb^:: r ii df:Tr?s.::,.r..._i .t r ....rc::art ::a 3' r�J! L. : r.'!.:.S..L eha:r...„;.•..,....,......Ye::,'.?;:rfF:��crra e:;r.,.r¢:�ia•f::...rs.::....._... i"«r..r. .r..,. ¢r......r ..:r... ..........._......:....... ..-r .._:.r'. r.;. .__.1_-r....-.... ..:.s:.;b..T,..o.radr;;lrr•.-,,........rs.....,...,ra.n ..u.,:c::r:_x_..._3.:'f__ __ .:.....................e_...:....vrq^:r-a.::'•Ei::!,?"sr}:N:^;re e«n?s4•.;:.. -j.....ry.;n.ar::ap::S3;;r.;3r -....:......frr.::;_:::_.r•::rr••..a2_........ ..,,,.,„p..... 'i •:u.....a.....1_._s .::-._.,! ..5,.,.=IL.r.:n,• ..-....: ..,.rr._._ s.. �..,:6...fa.«....•...... s. .e_ r.r_,., ...__.._ .::.. -.:•« __p¢;:..o , 'Anticipated (PRIORITY)H6: Number of individuals receiving independent living services 1 Output: ITarget:40 How Measured: Activity Logs 3 (instrument Description An activity log of each participants interaction with a RSVP Volunteer in one of the aging in place c activities,collected each month and signed off by the site supervisor. iv ,Anticipated Outcome: (PRIORITY)1-19:Number of individuals with increased social support. I L Target:30 How Measured: Survey C9 ti Instrument Description Survey collected each year to determine how many older adults report having increased social ties/perceived social support. Conducted by RSVP Volunteers to participants served by RSVP co1l ' I Volunteers. 0 N EL _..........».....- -._.:,.., - ::r,:., r ,:.,. :r:::r:::,r,-,:.::., F.:9e 3 r eah— S a}i?r::; :: .• :Sri si-aaesr;drat .._ - - rn .:..u,=-rr.r.....�Ist.•S.-::y-:..q(t r i;.r, r-:r...<:, -1 _� �.,.,•s:;_?,s t.� S�i'xts>:t_r,-?i __:. .,.: :.:.!•:ra....vlr�•i1:2 a.a�,. Fi iI f�ixr�xa�r¢.�rt rk- ;ai Six b�.r f::li?- s .. IS+• ..:_s!r, :•s:.i,:m ;Si Via;..-f;e'x:F!',:,•rs::f�sc_c:;f.rr t.l.ir } SS ••yy t q� �t r�.{{t t' • 371"1 r''i .....e. t;�'�J. 7i;1!=4 'Y. 3_ .. ?rr j g. tL @C!�'•'K?:'a=.tii..r: "rfS}_ ANA!-, rlr;k:..r..... rare '',�c .i•r' '60, n P,._. iii' ' f Ir Y-.»• ..ttiti Syr .:f :iir iC } = r ..s7zi„•!<.j?'ii4' rc:::S.:E::=rc::.... •q• r'qi 4;; .._s.,r':If!Ni{?a'y,p...Easnq(u;ra ...;bi:li..gy q:n :'iJF__.frh?=tt7?f,F•-r.[f;ti:.p :�S!F..:q. rsr.}? :llci3�.Het;rz! ::a.4:.ir. :! .- .f r 1�:�,� + -rr?It }' n;:t«•::! :�' u..Y. r;r<3n.'ftW3.n:fir'F_T:u.rl=.9p,...t......?::k,:�sr�ik, K: t....1`srt S♦rSEl.;r..,.........7_..t......,,,.t... -- ,1...:,,.°.s?' 1. ..ii...._�a�>lxift' r i f .....: Community Need to be Addressed: r` M i In California nearly 270,000 students in K-12 experienced homelessness in some form during the 2012-2013 school year. This represents 21% of the homeless students in the nation. In San Bernardino County 33,274 students experienced homelessness, about 6.1% of the total county population of 411,000,that is nearly double the state's overall percent of 4.3% according to the O California Homeless Youth Project from their 2014 report. In the city of San Bernardino Unified School District there are 2,565 homeless students in need of support in their educational goals. School on Wheels Inc.works with volunteers to help support V the education of homeless students in LA.Orange and San Bernardino Counties. "The mission of School on Wheels is to i Q enhance educational opportunities for homeless children from kindergarten through twelfth grade.Our goal is to shrink the gaps Q in their education and provide them with the highest level of education possible.Our program serves as a consistent support system to homeless students at a time of great stress and fear.We bring the message to our students that they are cared about:` and important". The San Bernardino RSVP 20 volunteers working with School on Wheels Inc.will provide at least one hour a i week at three local homeless shelters tutoring 20 homeless students. Under ED2 20 homeless students will complete in a CNCS- supported K-12 education Tutoring program. Under ED27 using a survey of the homeless student's participating in the tutoring > provided by the San Bernardino RSVP volunteer to determine which student demonstrated improved academic engagement N during each of the 6 months during the year of service. Number of r Focus Area: Education Objective: K-12 Success Volunteer 1 ec Stations: c ;Anticipated i N !Unduplicated a !Volunteers: 7 w i t ;Anticipated W s Volunteer •• :Contributions:7 C d Service Activity:Tutoring-Other Q U Iservice Activity 20 San Bernardino RSVP volunteers will provide at least one hour of tutoring to 20homeless I a description: students in grades K-12 at three homeless shelters in the city of San Bernardino 15 of the 20 students who complete the year of service will report through a survey that they have improved academic engagement. This survey will be conducted every 6 months if the tutoring provided. Anticipated (PRIORITY) ED2:Number of students completing a CNCS-supported education program Output; j !Target:20 How Measured: Attendance Log !Instrument Description Students will sign in on an attendance Log at the 3 homeless shelters when they are undergoing I{ L— — — For Official Use Only Page 23 Packet Pg.210 -_................- .:w.->....w«:.a .r ti_...i. +ir't`..!t !".!flv.t11°v8ii9•..�. .;:+:tiixq^;l?silt{f1'Ifni-rit�ru�itisl"..:- Ni3?ii"'iy'L�!?,�^"^,al�C:t•:',-fj:trti �-.f,,.r ti`- y�ri .,t,t99ryn S:F::mil:• ...,i•L .. :..i.flL....Y: Y:.....: 4i .. ^.If....Jtfi::.,..i.( :�:ttiF12 ..tl::yC?iltl �I:is,fR 17g rp�fJJla rl C('r:. . S•17�:8�i�L '� � i}�fs137g if�'1 a:fi`Irr:t iFtctnri;�F t'{�tcri;.��e-h P i Ir :cif�.NZftu: •:�Yr s a..f: ors ft:�1:-Pi?r:v'si�•r•-:ss-�.::uiF yy t i. �.�. .�.�:.t.[�a::.,t.l.•�_.1.t(:'.....�I.L.S.. !� �'� - ,{tfr.... L .i4.� TSIq..1i.9:SY.^........;.Y" t4 ,. i...'...: .. ... M .. i ��s °r.;;:aa;�:c;:=: r �• �C. r'�Fz, 1 9 s t:...,.: . .. ...:..:.:e:-:._. t ..,. t�_ !15ti..;_. t:..-...".:. F.3..,.,.._!.:. ?:esn .....,;,�..�_ .„�.:.>t_, cLSP.. r:•s:EF>dte-:>...,...,.x1.. c:.P.L':_. .. _.:......-...- tutoring provided by a San Bernardino RSVP volunteer. :Anticipated 3 Outcome (PRIORITY) m IORITY)ED27:Number of students in mentoring/tutoring programs with improved academics c TargeC 15 How Measured Student PreWPost Survey Instrument Description A survey of the homeless students to determine it there has been improved academic engagement C during a 6 month period during the year of service provided by each San Bernardino RSVP volunteer. 1 R ti 0 N r—...-.:._ ..;..................,:..........-,- .,_t._.,:. ._;,_ �. ..,.:.��t�'9ti%has%^. ..:._...+_..•_3tsx...:_.>..Z.:_. .. -"11_..?i:Ps>} I:. rfor a C�tvfed ke ....�� ..fV . i 1 n�1 r.ath r 6gli.iJ ttt1;�$ �sggGOT�da[{{�� .... atlbni•uLrtl �1l st: :r; ik �tf� i, t CD } � ya ?� 9t' dne;:r.:l•q°H,...t.. ,.._. Y. {i3 .5 4'P e^ 5lf r -s,"" 41 .e.,ci....:....... :i c.Kgq ..,a...»..t�+•<ttla....f1,.9..H r! Community Need to be Addressed* _ >cm In the San Bernardino RSVP service area Veteran's represent 5.5%of the population. From the National Center for Education Statistics in 2007-08,about 4%of all undergraduates and about 4%of all graduate students were veterans or military service members. About two-fifths of military undergraduates and one-fifth of military graduates used GI Bill education benefits. Although both veterans and military service members are able to use GI Bill education benefits provided they meet certain n r` conditions (US Department of Veterans Affairs 2010),a minority of veterans use those benefits. Specifically,38% of all military Cl) undergraduates and 20% of all military graduate students received GI Bill education benefits for the 2007-08 academic year. Working with local community colleges and universities in the service area San Bernardino RSVP volunteers will assist more o I veterans and active military members with entering post-secondary education and refer to services as needed. This will help more active and incoming veterans and active military members access their GI Bill education benefits in Veteran's Affairs ' offices which have had budget cuts and hours cut to them. 7 San Bernardino RSVP volunteers at 7 community colleges and i _- I universities in the service area will help 100 additional veteran's with entering post-secondary education. n Number of Q Focus Area: Veterans and Military Families Objective: Veterans &Families Served Volunteer 7 = Stations: i I � !Anticipated p IUnduDlicated > Volunteers 7 U) Anticipated i Volunteer r !Contributions:7 CD N Service Activity Assisting with entering post-secondary education ! a i w Service Activity 7 San Bernardino RSVP Volunteers at 7 community colleges and universities in the service area x ;Description: x will help 100 additional veterans with entering post-secondary education.This will be tracked ! W through sign in sheets and a data base following their progress. Anticipated V3: Number of veterans assisted in pursuing education. i Output: t Target:100 How Measured: Tracking System v to Y Instrument Description Using a data base and sign in sheets at each veteran assisted in pursing post-secondary education Q will be tracked at 7 volunteer sites. i Anticipated — Outcome: No outcome selected— Target: How Measured: Instrument Description For Official Use Only Page 24 Packet Pg.211`? Required Documents Document Name Status Aggregate Dollar Amounts of funding Not Applicable Board of Directors Sent Community Advisory Group Names and Addresses Sent Financial Management Survey Sent 3 m c d Financial Statement Audit or SF-990 Not Applicable c M L Negotiated Indirect Cost Agreement Not Applicable c9 ti Organizational Chart Sent C° to Project Director's Job Description Sent c°14 CL Roster of Volunteer Stations Not Applicable Statement of Audit Status Sent M v 0 co U Q Q Q a+ c t0 ,Ln V n. > N�N �i. ti r r N i a B s x w c E s U R r W Q For Official Use only Page 25 Packet P"."212', 5.L.b R 3 Q c m Y ,Ln V CD r N r O N a U) ti ti M C O ly0 V .Q Q Q C R ''Lnn V IL U) ti ca 0 N 's x w d E w w Q ■ Packet Pg.213 For Official Use y Corporation for National and Community Service Notice of Grant Award Cor p �' 601 Walnut Street,Suite 876 E EXHIBIT "B" Philadephia,PA 19106-3323 Retired and Senior Volunteer Program Grantee — City of San Bernardino EIN:956000772 300 North D Street San Bernardino CA 92418-0001 DUNS:073604563 Award Information Agreement No.: 16SRPCA004 Performance Period: 04101/2016-03/3112019 Amendment No.: 0 Budget Period: 04/01/2016-03131/2017 CFDA No.: 94.002 Grant Year: 1 m Award Description This FY 16 grant awards funding for RSVP for year 1 of 3.The budget period of this grant is 04/01/16 to 03/31/17. Purpose ---.�, c The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic and w to Volunteer Service Act of 1973,as amended(42 U.S.C.Chapter 22). c N Funding Information _ a Previously This Award! Total Current Cl) Year 1 Awarded Amendment Year Q' This Year Total Obligated by CNCS $0 $47,310 $47,310 � M Grantee's Unobligated $0 $0 $0 Balance(Carryover) Total Available $0 — $47,310 -- $47,310 Q w Cumulative Funding for Project Period to L Total Awarded in Previous Amendments $0 a Total CNCS Funds Awarded to Date $47,310 > r` - ----------- ---._---- -- to Funding Source and Amount A_— o 2016--OPE1-P74-OPO-22515-4101 - $47,310.00 N M Special Conditions COSTS ALLOWED UNDER THIS GRANT ARE LIMITED TO THOSE CATEGORIES CONTAINED IN SIGNED APPLICATION x W PACKAGE DATED 1/15/16. In addition to all other requirements,this grant shall also be subject to the Uniform Administrative Requirements,Cost d Principles,and Audit Requirements for Federal Awards at 2 CFR Part 200 and CNCS's anticipated implementing regulations at 2 E CFR Part 2205. M Y Q Terms of Acceptance:By accepting funds under this grant,recipient agrees to comply with General Terms and Conditions found at https://egrants.cns.gov/termsandeonditions/FinalGeneralTetmsandConditions20l5l201.pdf,and the Program Terms and Conditions found at httpsJ/egrants.cns.gov/termsandcondit ions/RSVPSpecificTerms&Conditions2Ol5Ol l4.pdL Recipient also agrees to comply with assurances and certifications made in the grant application,and applicable federal statutes, regulations and guidelines. Recipient agrees to administer the grant in accordance with the approved grant application, budgets,supporting documents,and all other representations made in support of the approved grant application. Page 1 For Official Use Only Packet Pg.214 For Official Use Only I_C Notice of Grant Award 601 Walnut Street,Suite 876 E Philadephia,PA 19106-3323 Retired and Senior Volunteer Program — Grantee J City of San Bernardino EIN:956000772 300 North D Street San Bernardino CA 92418-0001 DUNS: 073604563 Corporation for National and Community Service: 3 y 02/26/2016 d Cit y of San Bernardino Legal Applicant Signature Award Date to0 N Ben Stoltenberg Kimberly Littlejohn c -° ----- --- N Senior Grants Officer Project Director 0. U) Ben Stoltenberg,2159646314 Mitchell J.Assumma Grants Officer Certifying Official/Executive Officer r` M Danette Martin,310-235-7711 Program Officer Q 0 0. > N D: r` cfl 0 N .O t X W C d 1= s L) R a Page 2 For Official Use Only Packet Pg.215