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Home My WebLink About09- Development Department D E V E L O P M E N T DE P A R T M E N T OF THE CITY OF SAN BERNARDINO REQUEST FOR COMMISSION/COUNCIL ACTION From: Shauna Clark Subject: Edgehill Village City Administrator Reinstallation of Greenbelt Date: March 22 , 1994 ----------------------------------------------------------------------------- Synopsis of Previous Commission/Council/Committee Action(s) : 8/16/93: Mayor referred matter to City Admn. & Fire Dept. Financial assistance recommended - matter referred to the Community Development Housing Committee. 1/18/94 : Housing Committee referred matter to Community Development Commission. ----------------------------------------------------------------------------- Recommended Motion(s) : (Community Development Commission) That the Community Development Commission approve a grant in the approximate amount of $19, 500. 00 utilizing 20% set aside funds for the installation of approximately 62 , 000 square feet of irrigation and drought tolerant landscaping at Edgehill Village, 1400-1500 Edgehill Road. That the Community Development Commission instruct the City Administrator's Office to prepare an agreement between the Commission and Edgehill Management Association, allowing for the installation of the greenbelt and collection and/or liening of the property should the maintenance association fail to maintain the property. ` That the Community Development Commission instruct the City Administrator's Office to authorize the Parks and Recreation Department to oversee the repair r and installation of the greenbelt. Shauna Clark, City Ad n' trator ---------------------------------------------- -- - - ----- -- -- ----- ---- --- Contact Person(s) : Jeannd Fitzpatrick Phone: ext. 5122 Project Area (s) : Ward(s) : 5 Supporting Data Attached: Staff Report and Landscape Estimates FUNDING REQUIREMENTS: Amount: $ 19 , 500. 00 Source: 20% set aside funds Budget Authority: ----------------------------------------------------------------------------- Commission/Council Notes: ----------------------------------------------------------------------------- KJH: COMMISSION MEETING AGENDA Meeting Date: C, Agenda Item Number: �_ D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO STAFF REPORT ----------------------------------------------------------------------------- Background The Edgehill condominium project, consisting of 276 units, was constructed in 1979. This project was one component of the master planned community surrounding Shandin Hills Golf Course. The original conditions of approval required the installation of a 30 foot wide greenbelt (approximately 62 , 000 square feet) behind the garages to act as a fire buffer between the structures and a hillside of native vegetation. Due to a series of circumstances, the greenbelt was not maintained. The Fire Department issued a warning notice to Edgehill Management in June 1993 . After some brush fires occurred on Little Mountain, it had become apparent that Edgehill Management had not corrected the violation. A citation was issued requesting reinstatement of the greenbelt utilizing approved type plants and repair of the existing irrigation system. Subsequent to the issuance of the citation, Edgehill Management appealed to the City Council for leniency on the repairs due to lack of funds. The atter was referred to the City Administrator's Office. The Fire Department and the City Administrator's Office have met with Edgehill Management in an attempt to offer some alternatives to the full landscaping and irrigation costs of replacing the original greenbelt. After two meetings with Edgehill Management, City representatives met with the Homeowners' Association President and again with the management company. They are emphatic that they cannot absorb the costs of installing a new greenbelt nor the increased association dues. They claim that given the value of the units, present dues of $147 per month are not affordable now and that owners are abandoning units because they cannot sell . The association dues for many units are delinquent. Initially, the project was restricted to owner-occupied, but over time the rules either were not followed or were liberalized. Due to the inability to sell units, many have been converted to rentals. Today, 145 units are rented (53%) . cont. next page ----------------------------------------------------------------------------- COMMISSION MEETING AGENDA Meeting Date: C Agenda Item Number: D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO STAFF REPORT ----------------------------------------------------------------------------- Recommendation Pursuant to municipal code regulations, this area must be reinstated as a fire buffer zone; however, because the homeowners' association insists on the inability to absorb the costs of installing a greenbelt, we are requesting financial assistance for this landscape project through the use of 20% set aside funds. Bid Estimates The Parks and Recreation Department has received estimates for the proposed project based upon the following: 1) Removal of weeds, trimming of trees and shrubs to a distance of fifty (50) feet from the condominium garages. 2) Refurbishment of the irrigation system. 3) Hydroseeding of fire retardant ground cover mixed with annual wild flowers on the cleared area. A total of three landscape contractors inspected the property; however, only two of the contractors submitted written estimates. The estimates average approximately $18 , 500. 00 . Attached for your review are copies of the bid estimates and the memo submitted by the Parks and Recreation Department. The recommended grant amount also includes an additional expenditure in the amount of $1, 000. 00 which is the estimated cost for the Parks and Recreation Department to oversee the installation of the greenbelt. ---------------------------------------------------------------------------- COMMISSION MEETING AGENDA Meeting Date: Agenda Item Number: CITY OF SAN BERNARDINO PARKS, RECREATION & COMMUNITY SERVICES INTEROFFICE MEMORANDUM TO: JEANNE FITZPATRICK, ADMINISTRATIVE ANALYST FROM: ED YELTON, SUPERINTENDENT OF PARKS SUBJECT: EDGEHILL CONDOMINIUM SLOPE RELANDSCAPING DATE: March 15, 1994 COPIES: ----------------------------------------------------------------- As requested by City Administrator, Shauna Clark, an on-site inspection of the Edgehill Condominium Landscaping was conducted to determine the extent of refurbishment needed. The inspection was conducted by three landscape contractors, Jim Rock of Rock Enterprises; Excel Landscape and Golden West Landscape. The items covered were the removal of weeds, trimming of trees and shrubs to a distance of fifty (50) feet from the condominium garages, refurbishment of the irrigation system and the hydroseeding of fire retardant ground cover mixed with annual wild flowers on the cleared area. The fifty (50) foot landscape area and the plant material was coordinated with Paul Allaire of the San Bernardino Fire Department. Excel Landscape and Golden West Landscape, submitted proposals (copies attached) for refurbishment of the slope areas surrounding the condominium project. Jim Rock of Rock Enterprises did not submit a proposal nor did he return phone calls. The proposals were for completing cleanup, hydroseeding and irrigation system repairs. Excel Landscape proposed to do the work for $ 18, 222 . Golden West Landscape proposed to do the same work for $ 18,795. Irrigation repairs do not include replacement of valves, wiring or irrigation controllers, items which could not be checked during the walk through. If any of these items are found to be inoperable, there will be additional costs of approximately $ 4 , 000. If you require further information and/or clarification, please contact me at 384-5130. ED YE TT SUPERINTENDENT OF PARKS ED/amt Enclosures (2) L CD 40%Pre-Consumer Content•10%Post-Consumer Content o � 1 age No. of Pages EXCEL LANDSCAPE 4134 Indus Way (M0301 ) RIVERSIDE, CALIFORNIA 92503 (909) 735-9650 Attn: Ed Yalton PROPOSAL SUBMITTED TO PHONE DATE City of San Bernardino 1 3/8/94 STREET JOB NAME 300 North "D" Street Irrigation & Hydroseeding CITY, STATE AND ZIP CODE JOB LOCATION San Bernardino, Ca. 92418 1400 - 1500 Edge Hill ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: General__clean up and hydroseeding slope behind condos 30 ' from garages $5, 9 55 .00 - Option I 50_' from garages 3_,600._00 (Additional) Irrigation ( Includes onl lateral lines 8,670 .00 and heads, no valves ) Wr prA}ti1SP hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: See Above dollars ($ ). Payment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices.Any alteration or deviation from above specifica- Authorized tions involving extra costs will be executed only upon written orders,and will become an Signature extra charge over and above the estimate.All agreements contingent upon strikes,accidents —delays beyond our control.Owner to carry fire,tornado and other necessary insurance. Note:This proposal may 30 workers are fully covered by Workmen's Compensation Insurance. withdrawn by us if not accepted withl days. Arr�eptaurr of f ropood—The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified.Payment will be made as outlined above. Signature Date of Acceptance: L ,`F-1"I IIA Groton.Mass.01771.To Ord.PHONE TOLL FREE 1+800-225-6380 GOLDEN WEST LANDSCAPE CONTRACTOR Pf-kOP®SAL State Lic. #C27597117 5428 Rosewood St. Page No. of 3 pages MONTCLAIR, CALIFORNIA 91763 JOB NAM F-NO (714) 624-6680 SLOT.i:j Ai 01'11',L) C 01 1 L LOCKFION I JA To: -j L Ti: PHONE DATE 7 PI'LOF'OSAL 1 We hereby submit specifications and estimates for: Cii T10�? -1- EP 11IG 3�ij P-6 "G. �.o 0 --TI > -Ji) ii-i(J-"L�D `P )L 3 A L 1 A.�i !�S L Li N-- I%I J,0'0 11 (J Lb-,,3 '-L'O A-7 A L L,, L T, 7 I., J T -L 0 Y. o, T T,-:j -. I --'020-)AL !�-L L UkJ G C()N y; U�l o 50" 1- -:-I Y 01. 7, ou�) C 01., 0- 7 C 1;-) 1., rc L.A -r7 7 7 1 C,C 0- 10 L 0111. 1C T- i 0,]i.. .... VALV V -Z 2. . . T 01 - 1 t"'X U Aj, ) YDi -S B D 0 j --7 > 6 01-1 0-W: $16791`-D rllG-,-:-' DT V. U1, OT :'1 2 C) T-I'li hAl_,,T'z D,C)i WE PROPOSE hereby to furnish material and labor—complete in accordance with these specifications,for the sum of: dollars(S 187 9 payable as follows: i E -'0- C' ;0 ILL 13- �y i'll OT 2 J-11A -,G C 0- All material is guaranteed to be as specified.All work to be completed in a workmanlike mariner Authorized Aj C 1-4 I w0hing Signature ii(t(irdiiig to staildard practices.Aii�alteration or deviation from above specifications it �6- extra It(osI,will be executed oril�,upon written orders,and will become an extra charge over 7 d ahme the estimate.All agreelo(,jits contingent upon strikes.accidents or delays beyond NOTE:This proposal may be withdrawn ontioi.Owner to carry lire,toi-irado,arici other necessary insurance.Our workers are fully may within ,ed be%Voi kincii s Compensation insurance. by us if not accepted ACCEPTANCE OF PROPOSAL—The prices,specifications and conditions are satisfactory and are hereby accepted.You are authorized to do the work as specified.Payment will be made as outlined above. Signature Date Signature Date c---_--.,F 2 was 1,c Gr.!,,,','nss 0!471 TOOrc,,PH2%E-O-PREP 833225 63L