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CITY OF SAN BERN, IDINO - REQUEST F R COUNCIL ACTION
From: SHAUNA CLARK Subject: Request for waiver of fees
City Administrator and use of City personnel,
Dept: labor & equipment in connection
Date: March 28 , 19 9 4 with 1994 Cinco de Mayo celebration
Synopsis of Previous Council action:
Recommended motion:
That the request for waiver of fees for in-kind services in the amount
of approximately $15, 503 for use of City personnel, labor and equipment
in connection with the Hispanic Chamber' s 1994 Cinco de Mayo celebration,
be denied.
Signature
Contact person: Shauna Clark Phone: 5122
Supporting data attached: yes Ward: 1
FUNDING REQUIREMENTS: Amount: $15 ,503 in in-kind services
Source: _(Acct. No.) 001-•091--53662
Acct. Description) civic& romotional
Finance:
Council Notes:
75.0262 Agenda Item No.
6
CITY OF SAN BERN11DINO - REQUEST FY I COUNCIL ACTION
STAFF REPORT
- The Hispanic Chamber of Commerce is requesting a waiver of fees for
all personnel, labor and equipment costs associated with their
Cinco de Mayo celebration scheduled for May 6-8 , 1994 . These costs
are estimated to be approximately $15, 503 .
I am recommending denial of this request for the following reasons:
Through a policy approved years ago, the Council delegated the
civic and promotion funding requests to the Ways and Means
Committee. On December 8, 1993 , the committee reviewed all
requests for funding, granting some but suspending their decision
on the application from the Hispanic Chamber for Cinco de Mayo
awaiting an accounting of funding approved the previous fiscal year
for the Miss Hispanic San Bernardino Pageant.
On March 9 , 1994 , the Ways and Means Committee recommended denial
of the Chamber's request for $5, 000 for direct costs and an
additional $15, 503 in city services for Cinco de Mayo. This denial
was based on the failure of the Chamber to meet a 30 day time frame
to account for pageant funding, despite an agreement signed by the
Chamber as security for the funding; and despite several follow-up
letters from this office which indicated that failure to account
for funding would jeopardize any future funding requests.
Subsequent to the denial by the Ways and Means Committee, the
Hispanic Chamber submitted a letter to account for the 1993
funding, but did not include any receipts or canceled checks. The
Hispanic is now making an end run by appealing to the full Council.
Not only does this last minute application violate the previous
Council policy of allowing the Ways and Means Committee to
determine the division of civic and promotion funds, this
application leaves little time for city departments including
Police and Parks and Recreation to plan for an event of this size.
Whether or not the Hispanic Chamber is seeking direct funding for
this event, the department costs alone will exceed $15, 000.
Lastly, the City is facing many challenges in continuing to finance
our current levels of service. The impact of the recession, the
rising number of legislative mandates, and stagnant' development
have strained the City's fiscal condition to the point of facing a
shortfall for FY94/95.
5-0264
t
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
OFFICE OF THE MAYOR
TO: Shauna Clark, City Administrator
FROM: Tom Minor, Mayor
DATE: March 22, 1994
SUBJECT: Inland Empire Hispanic Chamber of Commerce
Cinco de Mayo Fiesta - May 7 & 8, 1994
COPIES: J. Lorraine Velarde, Mayor's Executive Assistant
------------------------------------------------------------------
Please process the attached request from Alfredo Enciso and place
on the April 4, 1994 Council Agenda.
Thank you.
v��l
om Minor, Mayor
TM:sa
Attachment
�o�MPIRE y��� � �'�g�r►zei�
��•ems . � ��►
Ynl4WZd&7� x4bamlo
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OF CQ�
SAN BERNAROINO CA
March 18, 1994
Dear City Administrator:
On behave of the I .E.H.C.C. I am requesting you to reconsider
our request for funds from the city for our two events, Cinco
De Mayo and 16 De Septembre. We have submitted the report on
the Queen Pagen.t held last May 1 , 1993. We regret that the report
was so late. We tried to get Mr. Manny Cervantes who was the
chairman of the event to comply with the city' s request for
a complete report. Since he ignored his responsibilities
we reconstructed the report and submitted it. Than.lc you for
your recon.sideration for our request for funding assistance.
Sincerely,
�� O
John. Olivas
President, I .E.H.C.C.
cc/City Adminstrator, Mayor and Common Council
P.O. Box 7300•San Bernardino,CA 92411 • (909)888-2188
CITY OF SAN BERNARDINO-CIVIC A ''ROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
1. Organization(Name,Addrgs,etc.) Date Submitted
j -�y«IN4 AMP/et tiI� C C
2. Contact Person
{ Title
I V i 73 Phone
p
Phone �a c W O 4. Period of Support Requested or pate of Evert'
C Number of Years in Existence bl UL��J�iiV /� LL
5. Taxpayer ldsntifica on Number
y ;#
S. Activity for which funding is requested:
,
I _7. Estimated number of persons expected to attend this program/project U
8. Proposed Budget: Budget Aatuet Budget Actual Budget Actor
Personnel: 016 Facility Rental 023 Trophies
017 Insurance 0 C 024 Scholarships
01 Fulftime Salaries 018 Decorations t 025 Celebrity Expenses
02 Pantime Salaries 019 Utilities: Accommodations
03 )Rime Gas Lodging
04 Electrical Other
05 !; f Phone 30
Other 026 W s rases:
{ penses:
Sub-Total C r
010 Office Supplies 020 Sped al quip nt
011 Postage
012 Printing N
013 Equipment Rental _ ' TF —
014 Security 021 Adve ing
! _ 015 Food/ 022 Promotion , GRAND TOTAL
t Refreshments Expense) _
9. List Anticipated Fundirg/Revenus(Sources other than City)
Source Amount
. - . {" -�
TOTAL f Y Cr J
i
10.Anticipated revenue from activity
1•1.Total Amount Requested from City:
�.F--- Sent to Ways 3 Means Date:
A. Total Proposed Budget Amount �". 1 Action:
B. Lm:Other Funding Sources (2 f Cs Sent to Mayor a Council Date:
1 C. Total Amount Requested from City _ S D C rp Ate: —�—
12.Describe any additional assistance be ft reques*d from the dty: (Personnel,equipment,park area, Estimated Coed
building,etc.
A
(To be competed by CRY
A. (1 I
C.
13.Signature of applicant: Date:
NOTE:Please be prepared to submit on audit of your financial activIU04 In the event such information is deemed necessuy.
Attach sketch and other supporting Information,lfspproprlate.
�L ..YN�O�.'.•-
- A►P1C111rT OREaIxiPTt.:_
I
- s
ITZ XZ UMPIRE HISPANIC CHARM M
OF C124+EFtCE
QUEEN PAGEANT
APRIL .1993
REVENUES:
of 6etn 3ernu-•dino 3v500.00
Sponsors 350.00
Program 265.00
Acknissions 258.00
Total Revenues 313.00
LKPENDITURES:
,D hoiric•,r 3 - Rent 3,U�'�'&i
Auditorium Lights
Decorations 30.00
Flowers 46.50
Janitorial Expense 32.85
Music 500.00
Pictures 25.00
Postage 20.00
Posters & Tickets 195.04
Search Lights 125.00
Trophies 50.39
Program Expense 267.06 '
Total Expenditures 4,371.84
ANALYSIS OF FESTIVITIES
TOTAL EXPENDITURES:
Cash Payouts $ 257.06
Bank Disbursanents 4,114.78
Total 371.84
RLVE NM DUE US:
Amapola - Sponsor $ 50.0
MMIA - Cal State - Sponsor 50.00
Mitla Cafe - Sponsor 50.00
Anheuser-Dusch - Program 150.00
American National Ins. Company - Program 65.00
365.00
EXPENDITURES OVER REVENUES $ �_
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SAN BERNARDINO CA
March 16 , 1994
The Mayor and Common Council
City Hall
300 North "D" Street
San Bernardino, California 92418
Gentlemen
We request the use of Plaza Park to celebrate our Cinco de Mayo
Fiesta on May 7th & 8th, 1994 .
We request sale of beer. We would like closure of 7th Street
between Mt . Vernon and alley in back of the shopping center at
the north side of park . We also request 20 tables , 20 trash
cans , also a large dinosaur for our trash.
As always we are requesting the wavier of fees and other
assessments .
For further information please contact Mr... .(.tAlfr.edo Enciso
at ( 909 ) 888-2791 . Thank you for your continued support .
Sincerely
ALFREDO ENCISO
cc/Ann Ramos-Par3cs & Recreation Director
Dan Robbins-Chief of Police
Will Wright- Fire=Chief
MAR 2 2 1994
P.O. Box 7300• San Bemardino,CA 92411 • (909)888-2188 OFFICE OF THE MAYOR
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