HomeMy WebLinkAbout14- Public Services CITY. OF SAN BERN RDINO - REQUEST F R COUNCIL ACTION
From: JAMES HOWELL Subject: AGREEMENT WITH RON TURLEY ASSOCIATES
ACTING DIRECTOR FOR FLEET MANAGEMENT SOFTWARE
Dept: PUBLIC SERVICES
Date: MARCH 17, 1994
Synopsis of Previous Council action:
Recommended motion:
ADOPT RESOLUTION.
Sign ture
JANIS INGELS, DIRECTOR OF MANAGEMENT RMATION SYSTEMS (909)384-5010
Contact person: MICHAEL EITELGEORGE, FLEET MANAGER Phone: (909)384-5220
Supporting data attached:STAFF REPORT, RESOLUTION, AGREEMENT(1 hMard: ALL
PROPOSAL (2), AND COST ESTIMATES.
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.) 635-311-55485 Fleet Div. $ 8,335.50
127-411-5-5485 Refuse $19,449.50
Acct. Description)
Finance:
-ouncil Notes:
75-0262 Agenda Item No. `
FOR FLEET MANAGEMENT SOFTWARE
RECOMMENDATION:
It is recommended that the Mayor and Common Council approve the purchase of a fleet
management software system and adopt a resolution authorizing execution of an agreement
(Exhibit 1) with Ron Turley & Associates (RTA) for the provision of a fleet management
system.
BACKGROUND:
The City of San Bernardino has a fleet valued at approximately 17.3 millon dollars. It is critical
to have the accurate management tools with which to manage such an asset. The Fleet Division
maintenance records are presently maintained on a modified "batch system." The system is
labor intensive to operate, lacks many of the essential reports necessary to properly manage our
fleet and on occasion, skews information resulting in inaccuracies. In order to accurately
monitor costs, financial information has been tracked manually in ledgers.
DISCUSSION:
Vendor proposals were requested for a comprehensive fleet management system. Twenty-three
requests were issued with four proposers responding. A five-member panel with representatives
from Public Services, MIS, and Public Works reviewed and evaluated the proposals based on
established criteria. The proposals were as follows:
VENDOR SYSTEM TYPE COMPANY LOCATION COST
Fleet Command PC New Jersey $52,000
Prototype PC California 45,000
CCG Faster PC Virginia 33,000
Ron Turley (RTA) Unix Arizona 27,785
SUMMARY:
After review and evaluation of each proposal as presented, the panel concurred that the system
proposed by Ron Turley & Associates (RTA) best meets the needs of the Fleet Division at an
affordable cost. The RTA system is fully compatible with existing hardware and will operate on
the City's Business System Computer.
IMPACT ON THE BUDGET:
Funding for the system will be 70% funded by Refuse with the remaining 30% funded by
general funds available in the Fleet Division budget. Sufficient funds have been allocated within
the department's budget for this purchase.
RESOLUTION NO.
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
%ECCTION OF AN AGREEMENT BY AND BETWEEN RON TURLEY ASSOCIATES INC.
2 THE PUBLIC SERVICES DEPARTMENT OF THE CITY OF SAN BERNARDINO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AS FOLLOWS:
4 SECTION 1. The Mayor is hereby authorized and directed to
5 execute on behalf of said City an Agreement by and between Ron
6 Turley Associates Inc. and the City of San Bernardino on behalf of
he Public Services Department, a copy of which is attached hereto,
$ marked Exhibit 111" and incorporated herein by reference as fully as
9 hough set forth at length.
10 SECTION 2. The authorization to execute the above referenced
11 agreement is rescinded if the parties to the agreement fail to
12 execute it within ninety (90) days of the passage of this
13 resolution.
14 I HEREBY CERTIFY that the foregoing resolution was duly adopted
15 by the Mayor and Common Council of the City of San Bernardino at a
16 meeting thereof, held on the day of ,
17 1994, by the following vote, to wit:
18 Council Members: Ayes Nays Abstain Absent
19 EGRETE
20 CURLIN
21 ERNANDEZ
22 BERHELMAN
23 DEVLIN
24 POPE-LUDLAM
25 ILLER
26
27 City Clerk
28 arch 17, 1994 1
RESOLUTION OF THE, CITY OF SAN BERNARDINO AUTHORIZING ' THE
EXECUTION OF AN AGREEMENT BY AND BETWEEN RON TURLEY ASSOCIATES INC.
1 AND THE PUBLIC SERVICES DEPARTMENT OF THE CITY OF SAN BERNARDINO.
2
3 The foregoing resolution is hereby approved this day of
1994.
4
5 TOM MINOR, Mayor
City of San Bernardino
6 Approved as to form and
7 legal content:
8 James F. Penman,
City Attorney
9
10 By
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28 March 17, 1994 2
EXHIBIT "1"
AGREEMENT FOR PROFESSIONAL CONTRACTUAL SERVICES
This AGREEMENT is made and entered into this
day of , 1994 , by and between the CITY OF SAN
BERNARDINO ("CITY") and RON TURLEY ASSOCIATES INC. , an Arizona
corporation, hereinafter referred to as "CONTRACTOR. "
THE PARTIES AGREE AS FOLLOWS:
1. SCOPE OF SERVICES:
CONTRACTOR shall perform an assessment of a proposal for
a Fleet Management System for the PUBLIC SERVICES DEPARTMENT as
specified in the proposal dated August 12, 1993 , a copy of which is
attached hereto as Exhibit 112" and incorporated as though set forth
in full.
Scope of services that shall be provided by the
CONTRACTOR: includes but is not limited to:
A) Each item on Exhibit 112" marked "A" (available)
B) All reports listed in Exhibit 112"
C) All items listed on Exhibit 112" (Investment Summary)
2. TERMS
This Agreement shall commence upon execution of this
contract by both parties, and shall remain in full force and effect
for a period of 90 days unless terminated sooner as provided
herein. The City Administrator or designee is authorized to extend
this Agreement for up to 60 additional days and approve adjustments
Page 1 of 11
to the Agreement's program budget as long as either of such
amendments are upon the same terms and conditions as specified
herein, and as long as such adjustments are within the City
Administrator's contracting authority.
3. CONTRACTOR RESPONSIBILITIES:
The CONTRACTOR may reasonably rely upon the accuracy of
data provided through the CITY or its agents without independent
evaluation. CONTRACTOR shall complete the work program described
in Exhibit 112" . CONTRACTOR commits the principal personnel listed
below to the project for its duration:
CONTRACTOR: Larry Turley
President
Ron Turley Associates Inc.
and his staff.
4. REPLACEMENT OF NAMED PERSONNEL:
It has been determined that the individuals named in this
Agreement are necessary for the successful performance of this
Agreement. No diversion or replacement of these individuals shall
be made by CONTRACTOR without written consent of the City
Administrator or designee, provided that CITY may ratify, in
writing, within ten (10) days of diversion or replacement and such
ratification shall constitute the consent of CITY required by this
clause. If CITY fails to respond to CONTRACTOR within ten (10)
days of notification by CONTRACTOR, said personnel diversion or
replacement shall be deemed approved.
5. CHANGES/EXTRA SERVICES:
A. Performance of the work specified in the proposal is
made an obligation of CONTRACTOR under this Agreement, subject
Page 2 of 11
to any changes made subsequently upon mutual agreement of the
parties. All such changes shall be incorporated by written
amendments to this Agreement and include any increase or
decrease in the amount of compensation due CONTRACTOR for the
change in scope. Any change which has not been so
incorporated shall not be binding on either party.
B. No extra services shall be rendered by CONTRACTOR
under this Agreement unless such extra services are
authorized, in writing, by the City Administrator or designee
prior to performance of such work. Authorized extra services
shall be invoiced based on prior approval by the City
Administrator or designee.
C. Any extra services which cause the total cost of
CONTRACTOR's services to exceed twenty-seven thousand seven
hundred eighty-five dollars ($27 , 785) must be approved by the
Mayor and Common Council of the CITY.
6. USE OF CITY COMPUTERS:
CONTRACTOR shall comply with MANAGEMENT INFORMATION
SYSTEMS DEPARTMENT (M. I .S. ) policies and procedures and for access
and use of CITY computers.
7. MAINTENANCE SUPPORT:
Support to be provided by CONTRACTOR per support
agreement, specified in Exhibit 112" .
S. COMPENSATION:
A. During the term of this Agreement, CITY shall pay
CONTRACTOR, the fixed, not-to-exceed fees described in the
Page 3 of 11
investment summary on Page 14 of Exhibit 112" . Said
compensation shall be considered full and complete
reimbursement for all of CONTRACTOR's costs associated with
the services provided hereunder. The maximum compensation for
services, including all CONTRACTOR's costs, under the terms of
this Agreement, shall not exceed twenty-seven thousand seven
hundred eighty-five dollars ($27 , 785. 00) . The following
payment schedule incorporates the final payment be made after
sign-off by the Fleet Manager.
PAYMENT SCHEDULE
- Within 30 Days of 25% $ 6, 946. 25
Execution of Contract
- Upon Successful Completion 50% $ 13 , 892 . 50
of Software Installation
- Upon final sign-off by 25% $ 6, 946. 25
Fleet Manager
B. Said compensation shall not be altered unless there
is significant alteration in the scope, complexity or
character of the work to be performed. Any such significant
alteration shall be agreed upon, in writing, by the City
Administrator and CONTRACTOR before commencement of
performance of such significant alteration by CONTRACTOR.
Any adjustment of the total cost of services will
only be permitted when the CONTRACTOR establishes and City
Administrator has agreed, in writing, that there has been, or
is to be, a significant change in:
1) Scope, complexity, or character of the services to
be performed;
Page 4 of 11
2) Conditions under which the work is required to be
performed; and/or,
3) Duration of work, if the change from the time period
specified in the Agreement for Completion of the work
warrants such adjustment. Any such adjustment which
causes the total cost of CONTRACTOR's services to exceed
twenty-seven thousand seven hundred eighty-five dollars
($27 , 785) must be approved by the Mayor and Common
Council.
9 . PAYMENT:
A. The billings for all services rendered pursuant to
this Agreement shall be submitted by CONTRACTOR to the City
Administrator or designee, based on Item 6, Compensation,
above, and in the manner and form as prescribed by the City
Administrator. Deliverables as specified in Exhibit 112" shall
be completed prior to each payment and prior to final payment.
B. Should litigation be necessary to enforce any term
or provision of this Agreement, or to collect any portion of
the amount payable under this Agreement, all litigation and
collection expenses, witness fees and court costs, and
attorney's fees shall be paid to the prevailing party.
10. RIGHT TO AUDIT:
The CITY or any of its duly authorized representatives
shall have access to any books, documents, paper and records of the
CONTRACTOR and/or its subcontractors which are pertinent to the
specific program hereunder for the purpose of making an audit, an
Page 5 of 11
examination, excerpts and transcriptions. All books, records and
supporting detail shall be retained for a period of five (5) years
after the expiration of this Agreement, or any extension thereof,
or for any longer period of time as required by law.
11. COMPLIANCE WITH CIVIL RIGHTS LAWS:
CONTRACTOR or any subcontractor of CONTRACTOR shall not
discriminate in its recruiting, hiring, promotion, demotion or
termination practices on the basis of race, religious creed, color,
national origin, ancestry, sex, age or physical handicap in the
performance of this Agreement and shall comply with the provisions
of the State Fair Employment Practices Act as set forth in Part 4 . 5
of the Division 2 of the California Labor Code, the Federal Civil
Rights Act of 1964 , as set forth in Public law 88-352 , and all
amendments thereto; Executive Order 11246; and, all administrative
rules and regulations issued pursuant to such acts and order.
12 . TERMINATION OF AGREEMENT:
A. This agreement may be terminated by either party
upon thirty (30) days' written notice in the event of
substantial failure of the other party to perform in
accordance with the terms of this Agreement. Each party shall
have twenty (20) days following date of such notice within
which to correct the substantial failure giving rise to such
notice. In the event of termination of this Agreement, CITY
shall within thirty (30) days pay CONTRACTOR for all fees,
charges and services performed in accordance with the terms
and schedule in Exhibit 112" by CONTRACTOR. CONTRACTOR hereby
Page 6 of 11
covenants and agrees that upon termination of this Agreement
for any reason, CONTRACTOR will preserve and make immediately
available to CITY, or its designated representatives, notes,
data, correspondence, or records related to work paid for by
the CITY and required for its timely completion, and to fully
cooperate with CITY so that the work to be accomplished under
this Agreement may continue within thirty (30) days of
termination. Any subsequent use of such incomplete documents
shall be at the sole risk of the CITY and the CITY agrees to
hold harmless and indemnify CONTRACTOR from any claims,
losses, costs, including attorney's fees, and liability
arising out of such use. CONTRACTOR shall be compensated for
such services in accordance with Exhibit "B. "
B. This Agreement may be terminated for the convenience
of the CITY upon thirty (30) days' written notice to
CONTRACTOR. Upon such notice, CONTRACTOR shall provide work
product to CITY, and CITY shall compensate CONTRACTOR for
deliverables completed to date.
C. Following the effective date of termination of this
Agreement pursuant to this section, the Agreement shall
continue until all obligations arising from such termination
are satisfied.
13. CONTINGENCIES:
In the event that, due to causes beyond the control of
and without the fault or negligence of CONTRACTOR, CONTRACTOR fails
to meet any of its obligations under this Agreement, and such
Page 7 of 11
failure shall not constitute a default in performance, and the CITY
may grant to CONTRACTOR such extensions of time and make other
arrangements or additions, excepting any increase in payment, as
may be reasonable under the circumstances. Increases in payment
shall be made only under the "changes" provision of this Agreement.
CONTRACTOR shall notify CITY within three (3) calendar days, in
writing, when it becomes aware of any event or circumstance for
which it claims or may claim an extension.
14. INDEPENDENT CONTRACTOR:
CONTRACTOR shall act as an independent contractor in the
performance of the services provided for under this Agreement.
CONTRACTOR shall furnish such services in its own manner and in no
respect shall it be considered an agent or employee of the CITY.
15. ASSIGNMENT OR SUBCONTRACTING:
Any attempt by CONTRACTOR to assign or subcontract any
performance of this Agreement to any other subcontractor without
the written consent of the CITY shall be null and void and shall
constitute °a breach of this Agreement. The subcontract shall
contain all provisions of this contract.
16. NOTICES:
All official notices relative to this Agreement shall be
in writing and addressed by certified mail or receipt acknowledged
hand delivery to the following representatives of CONTRACTOR and
the CITY:
Page 8 of 11
CONTRACTOR CITY
Larry Turley Ms. Shauna Clark
President City Administrator
Ron Turley Associates Inc. City of San Bernardino
1 West Deer Valley Road Suite 305 300 North "D" Street
Phoenix, AZ 85027 San Bernardino, CA
92408
17 . SEVERABILITY AND VALIDITY:
In the event that any provision herein contained is held
to be invalid, void, or illegal by any court of competent
jurisdiction, the same shall be deemed severable from the remainder
of this Agreement and shall in no way affect, impair, or invalidate
any other provision contained herein. If any such provision shall
be deemed invalid due to its scope or breadth, such provision shall
be deemed valid to the extent of the scope or breadth permitted by
law.
18. INDEMNITY•
CONTRACTOR shall indemnify, defend and hold harmless CITY
from and against any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties,
costs, expenses (including attorney's fees) and liabilities, of,
by, or with respect to third parties, which arise from CONTRACTOR's
negligence in performance of services or from any Worker's
Compensation Claims of any employees, agents, or subconsultants of
CONTRACTOR for services performed under this Agreement. CONTRACTOR
shall not be responsible for, and CITY shall indemnify, defend and
hold harmless CONTRACTOR from and against, any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages,
injuries, penalties, costs, expenses (including attorney's fees)
Page 9 of 11
and liabilities of, by, or with respect to third parties, which
arise solely from the CITY's negligence. With respect to any and
all claims, demands, suits, actions, proceeding, judgments, losses,
damages, injuries, penalties, costs, expenses (including attorney's
fees) and liabilities of, by, or with respect to third parties,
which arise from the joint or concurrent negligence or Workers'
Compensation claims of CONTRACTOR and CITY, each party shall assume
responsibility in proportion to the degree of its respective fault.
19. LIABILITY/INSURANCE:
A. CONTRACTOR's liability insurance for injury or
damage to persons or property arising out of work for which
legal liability may be found to rest upon CONTRACTOR other
than for professional errors and omissions, shall be
comprehensive general liability with combined single limit of
not less than $1, 000, 000 per occurrence. This is a minimum
level of insurance only, and shall not be construed as
limiting CONTRACTOR's liability in any way. For any damage on
account of any error, omission, or other professional
negligence, CONTRACTOR's insurance shall be limited in a sum
not to exceed $50, 000 or CONTRACTOR's fee, whichever is
greater.
B. CONTRACTOR shall provide evidence of insurance in
the form of a policy of insurance, in which the City of San
Bernardino is named as an additional insured to the extent of
the coverage required by this Agreement.
Page 10 of 11
20. ENTIRE AGREEMENT:
This Agreement represents the entire and integrated
agreement between the parties hereto and supersedes all prior and
contemporaneous negotiations, representations, understanding and
agreements, whether written or oral, with respect to the subject
matter thereof. This Agreement may be amended only by written
instrument signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed on the date written above by their duly
authorized officers on their behalf.
Date Signed
CITY OF SAN BERNARDINO
By:
Tom Minor, Mayor
RON TURLEY ASSOCIATES INC.
By:
By:
ATTEST:
City Clerk
Approved as to
form and legal content:
JAMES F. PENMAN,
City Att ney
By.
Page 11 of 11
July 12 , 1993 EXHIBIT "2" Page 1 of 13
C I T Y O F S A N B E R N A R D I N O
R E Q U E S T F O R P R O P O S A L
G A R A G E S O F T W A R E P R O G R A M
NOTICE: "SPECIAL INSTRUCTIONS TO THE PROVIDER"
Services:
Provider shall complete right hand column indicating brief
reasoning for exceptions to requirements when not acceptable.
State "Acceptable" if requirements are agreeable as set forth on
the left hand column.
Equipment:
Provider shall complete right hand column indicating specific size
and/or make and model of all components when not exactly as
specified. State "As Specified" if item is exactly as set forth in
the left hand column.
BACKGROUND:
The City of San Bernardino has identified the
need for a comprehensive Fleet Management
Software program that will accommodate its fleet
size of at least 750 vehicles, equipment, and
the fuel system that supports them.
This RFP is the first stage in establishing a
list of possible programs and hardware
arrangements for review by designated city
employees. The site for installation is the
City of San Bernardino garage administration
offices, garage, parts area, and/or City Hall.
The current GasBoy, two (2) card fuel system is
20 years old and affords no means of eliminating
wrong or outlandish mileage readings.
The system supplied therefore, must be "user
friendly" . Current staff members are to be able
to be trained in the systems operation with
minimal amount of time and effort. The program
should have uniformity in hyphenation,
capitalization, decimalization, date coding, and
other data entry features. On line help is a
definite asset in assisting a new user. (We are
familiar with our current Fleet Maintenance
programs. ) The proposed program must be
currently in use and an operationally proven
program. All equipment proposed to run the
system from the Fleet office site must be
July 12, 1993 Page 2 of 13
identified and fixed prices quoted for all
equipment.
The City of San Bernardino systems environment Ron Turley' s Fleet
currently consists of a DECNET network of mini Management System can operE
computers serving approximately 350 end users. on this hardware/operating
It is almost 100% a DEC environment. Fleet system environment.
Management is on a DEC System 5500 Ultrix
machine running Unidata as an interface O/S
allowing PICK software to run. Ultrix is DEC's
version of UNIX. Users have DEC VT420
terminals.
Users have access to WordPerfect, Lotus, and E-
mail via DEC's All-In-1 S/W package.
The City's first preference is to purchase Fleet
S/W capable of residing on the Unidata/Ultrix
mini so all current H/W would be utilized and
difficult
,y in interfacing with existing S/W such
as financials would be minimized.
acond preference would be a micro (PC) Ron Turley' s software can
environment that can interface and communicate also accomodate this
with the Unidata/ULTRIX mini. platform.
We are requesting proposals to run on this
system if possible. As an alternate operating We can also run on a PC
platform, we will consider a Personal Computer network.
System (PC) . Due to the higher level of
technological involvement of another C.P.U. and
our staffing requirements, systems other than
the Vax System or a P.C. Lan system will not be
considered.
PROPOSAL REQUIREMENTS
A. General
1. Each proposal submitted for Manual enclosed
examination must be submitted no later
than 8-15-93. Proposals must also
include the most up-to-date equipment
and programs available from the
supplier including an indexed and
illustrated instruction manual.
2. Proposals submitted should include a See Exhibit "A"
f copy of six (6) sample reports.
3. Local references including: agency or See Exhibit "B"
company name, phone number, contact
person, and length of program usage
are also required.
July 12, 1993 Page 3 of 13
4 . The vendor is to list exceptions to
any and all requirements according to See Exhibit "C"
the page number, section and sub-
section, with an explanation.
5. All proposals are to be "turn-key" RTA does not sell hardware
systems; all phases are to be but can operate on your
completed by the vendor. existing equipment.
B. Hardware Requirements
1. The system must operate full within n/a
the City of San Bernardino.
2 . The hardware should have growth n/a
capabilities (i.e. additional work
stations or terminals and storage
media) .
3 . Multi-processing capability (ability n/a
to access several programs, such as
Lotus 1,2, 3, WordPerfect, or
electronic messages simultaneously
without serious problems to other
users) . The vendor is to supply above
programs or interface with our
programs.
4 . The hardware must be new (not used) n/a
and be of a standard used by
governmental agencies.
5. All hardware must have sufficient n/a
memory space to account for the above
mentioned fleet size and the storage
of needed information to accommodate
that fleet size.
6. vendors are required to supply a n/a
complete hardware specification check
list.
7. if the proposed system is Personal n/a
Computer based, the following
equipment configuration is necessary:
a. Four (4) work stations are not to n/a
be equipped with floppy drives
and must boot from the hard
drive.
b. Three (3) work stations are to n/a
have 3.5" and 5.25" floppy
drives.
C. All hardware must have power save n/a
and/or restart capability.
d. Proposer's are encouraged to use n/a
as much of the city's current
equipment as possible. The City
inventory includes: four (4)
printers, two (2) Panasonic KXP
1180, one (1) KXP 1654, one (1)
Vn+.+l ..vi T Tnt TTTn
July 12 , 1993 Page 4 of 13
and eight (8) Dec terminals,
Model VT 420.
e. The network system should be n/a
capable of sustaining up to ten
(10) user terminals in total.
f. A remote modem should be included n/a
for access by the supporting
company. (A dedicated phone line
is currently in place. )
g. Miscellaneous cable, hardware, n/a
and wiring should be included to
complete the package of hardware.
h. Hardware warranty is to include n/a
any available "extended warranty"
as an option.
8. Hardware Installation
a. The software provider is to act n/a
as the primary contractor for the
hardware installation.
b. The prime contractor is to n/a
install all equipment on the
server and all work stations,
including the network operating
system, if needed. The prime
contractor shall also check the
operating system and all
equipment needed and make ready
for use upon delivery.
c.- Set-up of equipment at the n/a
designated facility will include
placement of cable as well as
cable ends and appropriate
connectors.
d. on-site training for netware and n/a
hardware use should be provided
at the time of operational
readiness with the balance to be
done prior to the authorization
of final payment.
C. Training
1. Training should include but not be
limited to the following areas:
a. Hardware operation - 2 hours,
n/a
( 6 people A - See Exhibit "D"
b. System utilization - 8 hours,
8 people
c. Application procedures - 12 A - See Exhibit "D"
hours, 8 people A - See Exhibit "D"
d. Trouble shooting - 2 hours,
4 people
July 12, 1993 Page 5 of 13
2 . Local on-site classes are required for See Exhibit "D"
all training. Training agenda to be
included.
D. Maintenance
1. Vendors are to provide a copy of their See Exhibit "E"
standard maintenance agreement.
2. Maintenance costs of both hardware and See Exhibit "E" - Software
software are to include a five (5) only
year cost projection by the year.
3 . Response time for both on-site and See Exhibit "E"
dial-in time is to be identified and
guaranteed with a maximum of four (4)
hours to arrive on site and a maximum
of one (1) hour dial-in response.
E. Software Functions
1. Major Functions and Reports
a. Vehicle/ Equipment Master
( Inventory File
1) Unit ID - up to six (6) 1 ) A
digits 2 ) A
2) Year 3) A
3) Make 4 ) A
4) Model 5 ) A
5) Description 6) 4 Digits onl
6) Department/Division - Five g y
(5) digits and optional test 7) A
7) License Number 8) A
8) Weight (front, rear, gross)
9) Purchase Price 9 ) A
10) Depreciation Schedule 10) A
11) Vendor 11 ) A - User Defined Fiel
12) Purchase Date 12 ) A
13) Serial Number/VIN Number 13) A
14) Fuel Type 14 ) A
15) Fuel Tank Capacity 15) A
16) Date in Service 16) A
17) Date Out of Service 17) A - User Defined Fiel
18) Starting Mileage 18) A - User Defined Fiel
19) Ending Mileage 19) A - User Defined Fiel
20) Projected Life 20) A
21) PM Schedule-Multiple 21 ) A
Schedules 22 ) A
{ 22) Statutory Requirements 23) A
23) Warranty Coding 24 ) A - User Defined Fiel
24) Sold To
b. Vehicle/Equipment Inventory
Listing
July 12, 1993 Page 6 of 13
1) By vehicle number 1 ) A
2) By class 2 ) A - Report Writer
3) By VIN number 3 ) A - Report Writer
4) By department/division A
5) By license 5 ) A - Report Writer
C. Vehicle/Equipment Utilization See Exhibit "C" for
Analysis explanation of utlization
analysis
1) By vehicle 1 ) A
2) Exception listings 2 ) A
3) By model/description 3 ) A - Report Writer
4) By class with printed 4 ) A - Report Writer
description
d. Vehicle/Equipment Maintenance
Record
1) Repair Orders 1 ) A
- Parts issued and cost
- Labor hours and cost
- Repair codes
2) Unscheduled Orders 2 ) A
- Road calls
- Unscheduled
- Emergency
e. Vehicle/Equipment Preventive
Maintenance (PM) Scheduling
Report
1) Repair code and description 1 ) A
2) Last maintenance date or 2 ) A
mileage
3) Next scheduled maintenance 3 ) A
date or mileage
4) Forecast PM schedule- 4 ) A
variable increments
5) Three (3) statuary PM 5 ) A
inspections
f. Ability to Schedule PM Based on
User Defined Criteria
1) Miles/Hours 1 ) A
2) Period 2) A
g. Vehicle Registration Records with
Ability to:
1) Enter information at Fleet 1 ) A
Office
h. Equipment Report
July 12, 1993 Page 7 of 13
1) By vehicle number 1 ) A
2) By department/division 2 ) A
3) By model and year 3 ) A - Report Writer
4) By class and description 4 ) A - Report Writer
5) By license renewal date 5 ) A - Report Writer
i. Ability to Inquire by Vehicle i) A
Number
2. Vehicle/Equipment Operating Expense
Analysis
a. Vehicle/Equipment Expense Detail
1) Vehicle number 1 ) A
2) Class 2) A - Report Writer
3) Date 3 ) A
4) Monthly charges 4 ) A
- Description
- Amount
- Labor
- Materials
- Outside repairs and
purchases
b. Vehicle/Equipment Cost History b. See Exhibit "C"
Report
1) Item/class average 1 )' A - Report Writer
2) Cost per mile 2 ) A
: 3) Fuel and oil consumption 3) Operating & Cost Per M_
4) Depreciation 4 ) Fixed Cost Report
5) Insurance 5 ) Fixed Cost Report
C. Excessive Operating Cost Report c) A
d. Exception Reports
1) Maintenance and costs 1 ) A
exceeding pre-established
standards (user defined)
3. Fleet Management Reporting
a. Repair Analysis Report by Major a) A
and Minor Codes (User Defined)
b. Fuel and Oil Usage Reports
1) MPG for last fuel ticket
1 ) A - Report Writer
2) MPG for life of vehicle ' 2 ) A
3) MPG for user defined period 3 ) A
C. Defective Equipment Report c) See Exhibit "C"
July 12, 1993 Page 8 of 13
d. Department Chargeback Report
1) Ability to bill by 1 ) A
department/division using
labor rate, parts charges,
and fuel costs
2) Ability to bill overhead or 2 ) A
administrative fees
e. Depreciation Report e) A - Fixed Cost Report
f. Departmental Mileage Report
1 ) Report Writer
1) Weekly 2 ) A
2) Monthly
g. Analysis of Maintenance
1) Scheduled 1 ) A - Report Writer
2) Unscheduled 2 ) A - Report Writer
3) Average cost per mile for 3 ) A
life of vehicle
h. Vehicle Replacement Tracking h) See Exhibit "C"
1) Report 1 ) not available
2) Update ability 2 ) Not available
3) Ability to change formula by 3 ) not available
vehicle or class
i. Exception Reports
1) Based on cost 1 ) A
2) PM required if greater than 2 ) A
period and/or miles 3 ) A
3) Fuel exception
j . Ability to Generate a Fleet j ) A
Expense Report
k. Ability to Generate a Deadline k) A - See Exhibit "C"
Vehicle Report Indicating
Vehicles in the Shop Waiting for
Repair More Than a Specified Time
Period (User Defined)
1. Last Scheduled and Unscheduled 1) A
Maintenance
M. Reporting by Following:
1) Monthly (over 1 month) 1 ) A
2) Annually (over 12 months) 2) A
July 12 , 1993 Page 9 of 13
n. Ability to Monitor Contracted n) A - See Exhibit "C"
Outside Shop Work, e.g. , for
Transmissions and Engine Rebuilds
o. Ability to Report Cost Accounting o) A
Information Within One (1) Week
of Month End
p. Down Time Reporting-Actual Time p) See Exhibit "C"
4 . Parts Inventory and Control
a. Parts Master File
1) Part number 1 ) A
2) Part description 2 ) A
3) Part cost 3 ) A
4) Vendor information 4 ) A
5) Reorder quantity 5) A
6) Part classification 6 ) A
7) Cross reference (at least 7) A
two) 8) A
8) Location
b. Inventory or Parts by Part Number b) A
C. Part Usage by Period c) A
d. Inventory Tracking of Parts on -
Order
1) Movement history 1 ) A
2) Economic order quantities 2) Not Available
(EOQ) 3 ) A
3) Reorder points 4 ) A
4) Lead time 5) A
5) Back orders
e. Out of Stock Parts
f. Ability to Handle Ordering, f) A
Receiving, and Issuing Parts
Within Inventory and on One (1)
Screen
g. Vendor Detail
1) Vendor record 1 ) A
2) Vendor history 2) A
3) P.O. activity and status 3) A
h. Value of Inventory with Listings h) A
i. Generation of Purchase Orders i ) A
J Page 10 of 13
July 12 , 1993
j . Ability to Assign Repair Code to j ) A
Part Issued
5. Work Scheduling and Measuring
a. Employee Detail File a) See Exhibit "C"
1) Employee name and number 1 ) A
2) Title/grade 2 ) Not Available
3) Job classification 3 ) Not Available
4) Labor rates 4 ) A
5) Shift detail 5 ) Not Available
6) Regular work hours 6) Not Available
7) Social security number 7) Not Available
8) Skill levels 8) Not Available
9) Drivers license number 9) Not Available
10) Hire date 10)Not Available
b. Work Order Master File
' 1) Work order number 1 ) A
2) Vehicle/equipment number 2) A
3) Vehicle/Equipment class 3) A
4) Repair class 4 ) A
5) Repair type 5) A
6) Make 6) A
7) Model 7) A
8) - Equipment priority 8) A
9) Estimated job time 9) -A
10) Due in date 10) See Exhibit "C"
11) Repair cause 11 ) A
12) Start/end times 12 ) A
C. Ability to Enter and Print Each c) A
Work Order Prior to Completion
d. Ability to Input Mileage On Each d) A
Work Order e) A
e. Mechanics Performance
1) Individual performance 1 ) A
f. Mechanics Summary Report f) A
g. Labor Breakdown
1) Productivity by shop and 1 ) A
� skill level
2) Ability to assign repair 2) A
code
h. Ability to Use Calculated Labor h) A
Rate Rather Than Fixed Rate
July 12 , 1993 Page 11 of 13
i. Work Order Status/Analysis
1) Activity summary 1 ) A
2) Work order by repair type 2 ) A
3) Work order by class and 3 ) A - Report Writer
cause
J . History of Maintenance by Class j ) A - Report Writer
Report
k. Shift Schedule
1. Shop Activity Summary 1 ) A - Report Writer
M. Skills Inventory Listing m) See Exhibit "C"
7. Other Considerations
a. The system should be able to a) See Exhibit "C"
' interface with the existing
Business System.
b. System should operate on Business b) A
System or Personal Computer Lan
and all modules must integrate.
C. The system should be able to c) A
provide a flexible report
generator or similar easy means
of producing queries, adhoc
reports and report templates.
d. Vendor shall provide for the d) See Exhibit "C"
transfer of current fleet data
into the new database as part of
the RFP.
e. Ability to provide support during e) A
normal West Coast business hours:
*Hardware N/A
*Software A
*System Operations A
f. Ability to Demonstrate System A
Through Local References
{ g. Fuel Dispensing and Reports:
1) The City currently owns a 1 ) A
GasBoy two (2) card system
and wishes to alleviate the
use of cards or keys.
• July 12 , 1993
Page 12 of 13
2) The provider is to be able 2 ) Gasboy
to act as the prime in
incorporating a replacement Tech 21
fuel dispensing and
reporting system, which will Petrovend
interface with the proposed
Fleet Software. Provider is
to supply a list of fuel
systems that are known to be
compatible with the
recommended software.
3) The fuel system proposed 3 ) A
should not allow inaccurate
mileage to be recorded or be
of the non-intervention
type.
4) The interface for the fuel 4 ) A
system can reside in an
ASCII file on a Personal
Computer and be loaded into
the software program.
h. The Availability of The
Following:
1) Upgrades - How often? Do you 1 -2 times per year. User
install? installs
2) User groups - How often? In 1 time per year in Phoenix.
southern California?
3) Bar coding - Available now? Yes, $625 for a barcode
What cost? reader
4) Tire Management Included in base system
July 12, 1993 Page 13 of 13
MANUEL P. MORENO, JR. ,
DIRECTOR OF PUBLIC SERVICES
DATED
MICHAEL tITELG RG ,
FLEET MANAGER
_ '7 - ta -93
DATED
11 A R - 1 7 - 9 4 T H U 1 0 : 5 2
JNVEST F SUMMAR X
Quoted Software:
Base System....(700 Vehicles) $ 8,495.00
*Vehicles *Fueling *Work Orders *Tires *Parts
Multi-User $ 1,395.00
Multi-User Report Writer (DEC 5500) $11,000.00
Electronic Fuel Interface $ 1,495.00
2 Days Installation Consulting $ 800.00
3 Day Training Class - On Site $ 3060Q.00
Travel Expenses $ 1,000.00
Total Cost: $270785.00
PAYMENT SCHEDULE
- Within 30 days of Contract 25% $ 6,946.25
execution
- Upon Successful Completion 50% $ 13,892.50
of Software Installation
- Upon final sign-off by Fleet 25% $ 6,946.25
Manager.
RON TURLEY ASSOCIATES INC.
1 WEST DEER VALLEY ROAD, SUITE 305
PHOENIX, ARIZONA 65027
Ty (602) 581.2447
February 21, 1994
Mr. Mike Eitelgeorge
City of San Bernardino
182 'S. Sierra Way
San Bernardino, CA 92408
Mike,
Per our discussion today, please accept this letter as verification that the
items marked "A" on Ron Turley's August 12, 1993 response to the City of San
Bernardino's Request for Proposal for a Fleet Management System are included in
the quoted software. Responses that were referenced to an Exhibit are also
included as explained.
If I can be of any further assistance, please do not hesitate to contact me.
Sincerely,
Donna Borrowdale
Marketing Director
DLB/wp
Exhibit "A"
STANDARD RTA REPORTS LIST
Including the keystrokes used to pet to them from the main menu.
VEHICLE REPORTS Printer/Screen
Vehicle Cross Reference Report
1-1-4-1 Print VEHICLE to Cross Reference Rpt P
1-1-4-2 Print CROSS REFERENCE to Vehicle Rpt P
PM reports
1-2-1 PM report by Fleet P/S
1-2-2 PM report by vehicle number P/S
History reports
1-3-1 History by sub-fleet P/S
1-3-2 History by vehicle P/S
1-3-3 Display fixed cost by vehicle S
1-3-4-1 Fixed cost data by vehicle P
1-3-4-2 Vehicle masters by vehicle P
1-3-4-3 Vehicle masters by fleet P
C Cost per unit reports
1-4-1 Cost reports by fleet P
Cost reports by Make/year
1-4-2-1 Vehicles from one make-year P
1-4-2-2 All vehicle makes for one year P
1-4-2-3 All vehicle years one make P
1-4-2-4 All vehicles in year-make order P
1-4-3-1 Print/Display a range or vehicles P/S
1-4-4 Print Operating cost report P
Period and Lifetime Reports
1-5-1 Range of vehicles by sub-fleet P
1-5-2 Range of vehicles by vehicle P
1-5-3 Displays period and lifetime data S
Fleet cost reports
1-7-2 Fleet cost report P
1-7-3 Fleet cost report P
FUEL REPORTS
Fueling transactions
2-2-1 Open fuel transaction listing P
2-2-2 Open fuel transaction by vehicle P
2-2-6 Print closed transactions P
Pump and tank processes
2-3-3 Display pump/tank variances S
2-3-4 Fuel variance reports P
Fuel tax reports
2-5-1 State reports for fleet P
2-5-2 State reports by vehicle P
2-5-4 Vehicle by state figures P
WORK ORDER REPORTS
Work order information
3-2-2-1 Print Work Orders or Template WOs P/S
3-2-2-2 Print/Display WO scheduling sheet P
3-2-2-3 Print Repair Code Detail Report P
3-4-1-1 Print a Range of Work Orders P
3-4-1-2 Print part/labor usage for vehicles P
3-4-1-3 Print WOs for customers by date range P
3-4-1-4 Print WO Parts/Usage Report P
3-4-2 Print accountant report by trans date P
3-4-3 Print accountant report by date P
3-4-7 Display Repair Order S
Mechanic reports
3-7-3-1-1 Productivity for current week P
3-7-3-1-2 Productivity for current month P
3-7-3-1-3 Productivity for last month P
3-7-4 Mechanic indirect labor P
3-7-3-3-1 Hours paid this week P
3-7-3-3-2 Hours paid this month P
3-7-3-3-3 Hours paid last month P
3-7-3-4 Shop labor recap report P/S
3-7-3-5 Paid vs Indirect Report P
Paperless Shop reports
3-9-3 Mechanic accountability Report P
3-9-8 Mechanic labor recap report by mechanic number P
TIRE REPORTS
4-2-1-1 Display tires by vehicle range S
4-2-1-2 Display tires by tire range S
4-2-1-3 Tire report by vehicle range P
4-2-2 Tire replacement projection reports P
4-2-1-4 Tire report by tire range P
4-2-3-1 Print manufacturer cost report P
Tire cost reports
4-2-3-1 Manufacturer cost report P
4-2-3-2 Capper cost report P
4-2-4 Tire scrap report P
Tire history
4-2-6-1 Tire history report P
4-2-6-2 Tire transaction report P
4-2-6-3 Vehicle tire history report P
4-2-6-4 Tire mount/dismount report P
PART REPORTS
c
Part Inventory
5-1-2 Print parts distribution by bin P
5-1-3-1 Print inventory balance report P
5-1-3-2 Display inventory balance report P
5-1-4 Print a range of partkits P
Purchase orders
5-2-3 Purchase order summary P/S
5-2-4 Print a range of purchase orders P
5-2-7-1 PO's received P/S
Requisitions and adjustments
5-3-1-1 Display parts on requisition P
5-3-1-2 Print parts on requisition P
5-3-2 Display requisitions S
5-3-3 Display parts adjustments S
5-3-4 Print Inventory Adjustment Report P
Parts Tagging
5-5-4 Print tags on file P
5-5-5 Print bin labels by Bin Number P
5-5-6 Print bin labels by Part Number P
Parts List
5-4-1-1 Parts list by part number P/S
5-4-1-2 Parts list by fit code range P/S
5-4-1-3 Parts list by X-ref number P/S
5-4-1-4 Parts list by vendor P/S
5-4-1-5 Non-stock part by part number P/S
5-4-1-6 Parts list by bin number P/S
5-4-1-7 Parts on order by part number P/S
5-4-1-8 Parts list by part name P/S
Print vendor list
5-4-2-3 Vendor lists P
Parts usage reports
5-4-3-1 Low parts use for "X" number of periods P
5-4-3-2 Low use parts for last "X" number of periods only P
5-4-3-3 General parts use report P
Warranty reports
5-8-1 Print/Display warranty records P/S
5-8-2 Component history reports P/S
5-8-3 Component transaction reports P/S
SYSTEM UTILITIES
Facilities/Departments
8-2-1-3 Print Facility_Listing P
8-2-2-3 Print a Department Listing P
Customer processing
8-3-4 Alphabetic customer listing P
8-3-5 Numeric customer listing P
MOUNTED EQUIPMENT REPORTS
Mounted Equipment
8-9-5-1 Print a range of equipment by equipment number P
8-9-5-2 Print Mounted equipment by vehicle number P
TOTAL RTA STANDARD P43KWM:106
Exhibit "B"
CALIFORNIA REFERENCES
A & A Ready Mix Concrete Allan Bay
134 West Redondo Beach Blvd. Phone: 310-515-0933
Installed: 4/8/92
Gardena, CA 90248 #Units: 650 OPS: U-UNIX SCO
City of Banning Tom Harper
176 E. Lincoln Street Phone: 714-922-0461
Installed: 01/01/04
Banning, CA 92220-0000 #Units: 290 OPS: M-NOVELL
City of National City Jim Dredge
2100 Hoover Ave. Phone: 619-336-4365
Installed: 6/20/91
National City, CA 91950 #Units: 300 OPS: S-DOS
City of Victorville Laurie McRoberts
14177 McCart Rd. Phone: 619-955-5207
Installed: 6/01/89
Victorville, CA 92392-0000 #Units: 380 OPS: S-DOS
Dairy Fresh Ron Kalem
601 S. Rockefeller St. Phone: 714-986-0169
Installed: 11/08/89
Ontario, CA 91761-0000 #Units:0161 OPS:S-DOS
Daley Corp Beth Lambert
9174 Rehco Road Phone: 619-552-8830
Installed: 6/01/90
San Diego, CA 92121 #Units: 400 OPS: M-NOVELL
East Side Union High School Stan Phillips
830 North Capitol Avenue Phone: 408-272-6436
Installed: 11/13/91
San Jose, CA 95133 #Units: 165 OPS: S-DOS
El Dorado National Forest Janet Fraser
100 Forni Road Phone: 916-622-5061
Installed: 1/1/90
Placerville, CA 95667 #Units: 600 OPS: S-DOS
Fleming Foods W. Sacramento Bill Werner
3771 Channel Dr. Phone: 916-373-4200
Truck Shop Installed: 4/21/92
W. Sacramento, CA 95691 #Units: 150 OPS: S-DOS
Fredericksen Tank Line Tanja Ward
840 Delta Ln. Phone: 916-371-4655
Installed: 7/23/92
West Sacramento, CA 95691 #Units: 100 OPS: M-NOVELL
Gate City Beverage Herb Bunker
2505 Steele Street Phone: 714-799-1605
Installed: 11/01/89
San Bernardino, CA 92408 #Units: 160 OPS: U-XENIX
Grayline Tours Malcolm Divine
350 8th Street Phone:415-558-7389
Installed:05/01/89
San Francisco, CA 94103 #Units: 120 OPS: M-NOVELL
Jordano's Bill Kiff
550 S. Patterson Ave. Phone: 805-964-0611
Installed: 6/01/89
Santa Barbara, CA 93111-000 #Units: 440 OPS: M-NOVELL
Los Banos Gravel Dane Emmel
22101 Sunset Ave. Phone: 209-826-5066
Installed: 01/08/90
Los Banos, CA 93635-0000 #Units: 75 OPS: S-DOS
Marin Sanitary Service Nadine Muller
1050 Andersen Drive Phone: 415-456-2601
Installed: 9/18/91
San Rafael, CA 94901 #Units: 150 OPS: M-NOVELL
Riverview Fire Protection Dist Armando Vasquez
1500 West 4th Street Phone: 510-757-4860
Installed: 8/28/91
Antioch, CA 94509 #Units: 40 OPS: M-NOVELL
Rockview Dairies Inc. Ismeel Barges
7011 Stewart & Gray Rd. Phone:310-927-5511
Installed:l 1/11/92
Downy, CA 90241 SIC:5141-00#Units:0115 OPS:S-DOS
Saugus Union School District George Gilbert
22211 W. Newhall Ranch Road Phone:805-297-8800
Installed:03/04/91
Saugus, CA 91350 SIC:8211-03#tUnits:0035 OPS:S-DOS
Select Foods Wayne McClay
22885 Amadore Street Phone: 510-785-1000
Installed: 3/17/92
Hayward, CA 94541 #/Units: 199 OPS: S-DOS
Exhibit "C"
Exceptions to Requirements
1. a. 6. Department/Division field has 4 alphanumic digits. However, one of 20
user defined fields in the vehicle file can be used for the department field
if necessary. I do not understand what is meant by optional test.
1. c. RTA has a vehicle utilization feature available. The number of available
service days are established on a monthly basis. The user then enters the
days the vehicle was used between fuel fill ups in our quick fuel entry
program. Utilization percentages are computed and printed on our cost
per unit reports by vehicle, department, make/yr. Other ways of sorting
this information is available using our report writer.
2. b. Vehicle/Equipment Cost History Report -This information is not currently
on one composit report but on different reports within the RTA system.
A report with all items listed can be developed using report writer.
3. c. Defective Equipment Report - Further explanation from the City of San
Bernardino is needed to answer this question.
3. h. Vehicle Replacement Tracking is not a current feature of the RTA system.
It is, however, a potential future enhancement.
3. k. The RTA system through report writer can generate a report indicating
vehicles in the shop for more than a specified period. The time stamp,
however, is created when the work order is created. If the vehicle is in
the shop before the work order is created or the work order is created
prior to the vehicle being in the shop the time will be distorted.
3. n. The RTA software can monitor work done by outside shops through our
OEM warranty program. The repair date & odometer reader are entered
as well as the months and miles the repair is warrantied. If a work order
is created for the engine or transmission and it is still under warranty the
RTA system will inform the user.
3. p. Downtime reporting can be done using report writer. However, the
vehicle down start time begins when the work order is opened and ends
when the work order is closed.
4. d. 2 Economic order quanties are not currently available.
5. a. Employee Detail File - The RTA system has a mechanic file, with his ID
number, wage, flat rate charged, and name abbreviation. This file also
displays his productivity percentages in various categories for the week,
last week, and last month.
5. b. 10 Due in dates are available for pm's as the actual due date does appear in
the vehicle file but there is no due date for unscheduled maintenance.
7. a. The system should be able to interface with the existing business system.
The RTA Fleet Maintenance Program through the report writer can
extract data and export data into an ASCII format on the disk. The data
can then be imported into the business sytem via an interface.
7. d. RTA can transfer data from your existing fleet system in our system. The
cost for this transfer is $500 per file. The parts master is $500, the
vehicle master is $500, repair history is $500, ect.
Training Class Schedule
Class Synopsis
User Manual, Quick Reference Guide Usage
General Over View of Main Menu
How to customize RTA. Covers Setup Switches
Vehicle Main Menus
PM Scheduling
Parts Menu Overview
Each Section has a work shop to compliment lecture
Work Order Usage and Reports
Fueling Section
Tire Inventory
Reports Generated By RTA
Exhibit "D"
Training Recommendations
i
i
The following training is recommended to implement the RTA system successfully.
Installation Consulting
1. This consulting consists of a 2 day visit to the City of San
Bernardino. The following is a list of what is covered.
a) System switches - Review system options with user and set
switches appropriately.
b) Facility/Department Setup - Discuss how the system will be
organized. Train user in entry of facilities and departments.
i
c) Mechanic Setup - Train user in entry of mechanic files.
Discuss how labor will be billed to vehicles.
d) VMRS Setup - Discuss repair codes. Discuss level of detail
desired.
e) Vehicle Master File Setup - Train user in entry of vehicle files.
Discuss fields available, including 0 user defined fields class
g ,
codes, make & model fields, pm scheduling, etc. Assist in
development of vehicle data entry form and train on vehicle
templates. Train user in entry of OEM warranties.
f) Vendor Master File Setup - Train user in entry of vendor files.
Discuss fields required for entry. Assist in development of data
entry form.
i
g) Part Master File Setup - Train user in entry of part files. i
Discuss fields available. Assist in development of a parts data
entry form. Train user in development of part kits.
h) Fuel Information - Train user in the entry of in-house pumps
and tanks.
i) Implementation Schedule - RTA with Lake County staff will
develop a tentative implementation schedule. Tentative dates
for the completion of each of the above items and the actual
live date on the system will be determined.
This consulting visit is designed to assist the user in entering data into the RTA
system correctly and with purpose. RTA also has an implementation guide to
assist the user in this process.
Once the user has entered the majority of the information into the system, we
recommend scheduling a 2 day Full System Training class.
In this comprehensive training course you will learn about the entire RTA system.
This -includes learning everything from the standard core of the software to the
most current features and options. This will include Fueling, Parts, Work Orders,
Vehicles, Tires, Bar Coding, Paperless Shop, End-Of-Period Processing, Trouble-
Shooting and more.
This training utilizes a practical approach starting with the basics. Then we move
to the more advanced options and capabilities of the system. This course, will lay
the foundation for full implementation of the RTA system. This class mixes
lecture, discussion and hands-on participation. Attendees will be supplied with all
training materials.
EXHIBIT "E"
RTA SUPPORT AGREEMENT
1. During the Agreement Term, (one year unless otherwise set forth) RTA shall
render the following services in support of the Licensed Program subject to the
compensation for each type of service in RTA's rate schedule set forth in the RTA
price list (Exhibits A and B).
a. RTA shall maintain a telephone hotline that allows the Customer to
report system problems and seek assistance in use of the Licensed
Program. This hotline is available from 6:00 AM to 5:00 PM MST,
Monday through Friday. USA 800-279-0549, Canada 800-473-5338
b. RTA shall maintain a trained staff capable of rendering the services
set forth in this Agreement.
C. RTA shall be responsible for using all reasonable diligence in
correcting verifiable and reproducible errors when reported to RTA.
RTA shall, within 1 working day of verifying that such an error is
present, initiate work in a diligent manner toward development of an
error correction. Following completion of the error correction, RTA
shall provide the error correction through a "temporary fix" consisting
of sufficient programming and/or operating instructions to implement
the error correction, and RTA shall include the error correction in all
subsequent releases of the Licensed Program. RTA shall not be
responsible for correcting errors in any version of the Licensed
Program other than the most recent release of the Licensed Program,
provided that RTA shall continue to support prior releases superseded
by recent releases for a reasonable period sufficient to allow Customer
to implement the newest release, not to exceed 90 days.
d. RTA will, from time to time, issue new releases of the Licensed
Program to its customers generally, containing error corrections,
minor enhancements, and, in certain instances if RTA so elects, major
enhancements. RTA shall provide the Customer with one copy of
each new release, without additional charge. RTA shall provide
reasonable assistance to help Customer install and operate each new
release, provided that such assistance, if required to be provided at
Customer's facility, shall be subject to the supplemental charges.
e. RTA publishes a quarterly newsletter designed to keep its customers
generally informed about the use and operation of the Licensed
Program, features of new releases and enhancements, and current
additional support and training offerings. The Customer will receive
an annual subscription for the newsletter for the period this agreement
is in force.
f. RTA shall consider and evaluate the development of enhancements for
the specific use of the Customer and shall respond to the Customer's
requests for additional services pertaining to the Licensed Program
(including, without limitation, data conversion and report-formatting
assistance), provided that such assistance, if agreed to be provided,
shall be subject to supplemental charges mutually agreed to by RTA
and its Customer.
2. Term of the Agreement:
a. This agreement will commence on the RTA software purchase date
and will terminate on the purchase anniversary date each year unless
payment for the succeeding year is received. Each year the Customer
will be invoiced for the following year of technical support.
b. If a Customer chooses not to renew the support agreement, support
services will be provided on a time/materials rate basis.
Agreed to by: on
Representative Date
Agreed to by: on
Representative Date
Ron Turley Associates, Inc
EXHIBIT "E "
MAINTENANCE COST PROJECTIONS
Based on Ron Turley Associates' current price list the following is 5 year
projection. These prices are subject to change.
First year maintenance Included in price of system
Second year on system $ 800.00
Third year on system $ 800.00
Fourth year on system $ 800.00
Fifth year on system $ 800.00
RESPONSE TIME
The RTA Technical Support staff is available from 6:00 a.m. to 5 p.m. California
time in the summer months and from 7:00 to 6:00 p.m. in the winter months. The
average wait time for assistance is approximately 30 minutes. We will make every
effort to assist you within the hour time period you specified, but cannot guarantee
it in the event of extenuating circumstances we cannot control.
We have modem support available if it is necessary to see your data first hand.
On-site trouble shooting is not included in our standard maintenance agreement.
The cost for on-site trouble shooting is $400 per day plus related travel expenses.
If it is every necessary for RTA to make an on-site trouble shooting visit, we will
make every effort to arrive as expediantly as possible.
1 RESOLUTION NO.
2 RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF SAN BERNARDINO
3 MAKING FINDINGS AND DETERMINATIONS AS TO THE
BENEFIT OF UNDERTAKING A CERTAIN PUBLIC
4 IMPROVEMENT PROJECT FOR THE MT. VERNON
CORRIDOR REDEVELOPMENT PROJECT AREA (SAN
5 MARCOS STREET IMPROVEMENT PROJECT)
6
7 WHEREAS, the City of San Bernardino, California (the
8 "City" ) , is a municipal corporation and a charter city duly
9 reated and existing pursuant to the Constitution and the laws of
10 the State of California (the "City" ) ; and
11 WHEREAS, the Community Development Commission of the
12 City of San Bernardino (the "Commission" ) on behalf of the
13 Redevelopment Agency of the City of San Bernardino (the
14 "Agency" ) , is a redevelopment agency, a public body, corporate
15 and politic of the State of California, organized and existing
16 ursuant to the Community Redevelopment Law (Part 1 of
17 Division 24 commencing with Section 33000) of the Health and
18 Safety Code of the State of California (the "Act" ) ; and
19 WHEREAS, pursuant to Section 33445 of the Act, the
20 Agency may, with the consent of the Mayor and Common Council of
21 the City (the "Council" ) , pay all or a part of the cost of
22 installation and construction of any building, facility,
23 structure or other improvement which is publicly owned either
24 within or without the boundaries of a redevelopment project area
25 if the Council determines : (1) that such buildings, facilities,
26 structures or other improvements are of benefit to the
27 redevelopment project area or the immediate neighborhood in which
28 the project is located, regardless of whether such improvement is
- 1 -
1 within another project area, or in the case of a project area in
2 which substantially all the land is publicly owned that the
3 improvement is of benefit to an adjacent project area of the
4 Agency, (2) that no other reasonable means of financing such
5 buildings, facilities, structures or other improvements is
6 available to the community, and (3) that the payment of funds for
7 the acquisition of land or the cost of buildings, facilities,
8 structures, or other improvements will assist in the elimination
9 of one or more blighting conditions inside the project area, and
10 such determinations by the Agency and the Council shall be final
11 and conclusive; and
12 WHEREAS, the City and the Commission have previously
13 approved and adopted the Redevelopment Plan for the Mt . Vernon
14 Corridor Redevelopment Project (the "Mt . Vernon Corridor
15 Redevelopment Plan" ) ; and
16 WHEREAS, it is in the interests of the present
17 landowners within and adjacent to the project area subject to the
18 Mt . Vernon Corridor Redevelopment Plan (hereinafter referred to
19 as the "Project Area" ) and the residents, both within and
20 adjacent to the Project Area and within the City generally, that
21 the Agency assist in the financing of certain public improvements
22 consisting primarily of the installation of water mains, fire
23 hydrants, sewer, curb, gutter and sidewalk, driveway approaches
24 and street lights, to prepare for future development on San
25 Marcos Street north of Walnut Avenue in an amount not to exceed
26 $ (the "Street Improvements" ) which Street Improvements
27 are to be undertaken within an area which is adjacent and in
28 proximity to the Project Area as further illustrated on the map
- 2 -
1 attached hereto as Exhibit "A" ; and
2 WHEREAS, the undertaking of the Street Improvements
3 will make the future residential development of the area feasible
4 and will provide jobs, housing, and increased tax increment, and
5 will better meet the needs of the residents and occupants within
6 the Project Area and areas adjacent thereto; and
7 WHEREAS, the undertaking of the Street Improvements
8 will enhance aesthetic conditions through the development of new
9 and modern housing in areas immediately adjacent to the Project
10 Area; and
11 WHEREAS, residents and occupants from the Project Area
12 currently utilize the subject street and accordingly, its
13 improvement will ensure the health, safety and welfare of
14 residents and occupants of the Project Area; and
15 WHEREAS, the improvement of the street through the
16 undertaking of the Street Improvements is necessary for the
17 development of the Project Area and areas adjacent thereto since
18 the Project Area provides a residential base for many residents
19 who may desire to use the street or move into the newer housing;
20 and
21 WHEREAS, in order to promote the City' s health, safety
22 and welfare, it is important that the Street Improvements be
23 financed in order to ensure the orderly development of the
24 Project Area and neighboring areas; and
25 WHEREAS, it is appropriate at this time for the Council
26 to make certain findings and determinations and take certain
27 action with respect to the undertaking of the Street
28 Improvements .
- 3 -
1 NOW, THEREFORE, BE IT RESOLVED BY THE COMMUNITY
2 DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AS FOLLOWS :
3 Section 1 . The Recitals hereinabove are true and
4 correct and are incorporated herein by this reference .
5 Section 2 . The Commission consents to the payment
6 by the Agency of the costs of the Street Improvements to be
7 undertaken adjacent to the Project Area which are of benefit to
8 such Project Area and other neighborhoods within the City for the
9 reasons set forth in the Recitals hereinabove . The Commission
10 finds and determines that no other reasonable means of financing
11 the undertaking of the Street Improvements is presently available
12 to the City and that the City and the Agency require the use of
13 revenues generated from the Project Area in order to fund the
14 undertaking of the Street Improvements .
15 Section 3 . The provision of the Street Improvements
16 in an area adjacent to the Project Area will improve aesthetic
17 conditions around the Project Area and make possible necessary
18 residential development for the Project Area residents and
19 occupants which will make the Project Area more desirable for
20 further residential and other development which will in turn help
21 eliminate blight within such Project Area and other areas of the
22 City.
23 Section 4 . The Secretary is hereby authorized and
24 directed to cause this Resolution to be transmitted to the Mayor
25 and Common Council of the City for consideration in connection
26 with appropriate action by that body.
27
28
- 4 -
j ESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF
SAN BERNARDINO MAKING FINDINGS AND DETERMINATIONS AS TO THE
2 BENEFIT OF UNDERTAKING A CERTAIN PUBLIC IMPROVEMENT PROJECT FOR
HE MT. VERNON CORRIDOR REDEVELOPMENT PROJECT AREA (SAN MARCOS
3 STREET IMPROVEMENT PROJECT)
4
Section 5 . The findings and determinations herein
5
shall be final and conclusive. This Resolution shall take effect
6
upon the date of its adoption.
7
8
I HEREBY CERTIFY that the foregoing Resolution was duly
9
adopted by the Community Development Commission of the City of
10
San Bernardino at a meeting
11
thereof, held on the day of ,
12
1994 , by the following vote, to wit :
13
14 Commission Members : AYES NAYS ABSTAIN ABSENT
15 NEGRETE
CURLIN
16 HERNANDEZ
OBERHELMAN
17 DEVLIN
POPE-LUDLAM
18 MILLER
19
20 Secretary
The foregoing resolution is hereby approved this
21 day of 1994 .
22
Tom Minor, Chairman
23 Community Development
Commission of the
24 City of San Bernardino
Approved as to
25 form and legal content :
26 By:
27 Agency Counsel
SBEO\OOOI\DOC\1
28
5 -
1 STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
2 CITY OF SAN BERNARDINO )
3 I, Secretary of the Community
Development Commission of the City of San Bernardino, DO HEREBY
4 CERTIFY that the foregoing and attached copy of Community
Development Commission of the City of San Bernardino Resolution
5 No. is a full, true and correct copy of that now on
file in this office.
6
IN WITNESS WHEREOF, I have hereunto set my hand and
7 affixed the official seal of the Community Development Commission
of the City of San Bernardino this day of
8 1994 .
9
10 Secretary of the
Community Development Commission
11 of the City of San Bernardino
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO MAKING
3 FINDINGS AND DETERMINATIONS AS TO THE
BENEFIT OF UNDERTAKING A CERTAIN PUBLIC
4 IMPROVEMENT PROJECT FOR THE MT. VERNON
CORRIDOR REDEVELOPMENT PROJECT AREA (SAN
5 MARCOS STREET IMPROVEMENT PROJECT)
6
7 WHEREAS, the City of San Bernardino, California (the
8 "City" ) , is a municipal corporation and a charter city duly
9 created and existing pursuant to the Constitution and the laws of
10 the State of California (the "City" ) ; and
11 WHEREAS, the Community Development Commission of the
12 City of San Bernardino (the "Commission" ) on behalf of the
13 Redevelopment Agency of the City of San Bernardino (the
14 "Agency" ) , is a redevelopment agency, a public body, corporate
15 and politic of the State of California, organized and existing
16 pursuant to the Community Redevelopment Law (Part 1 of
17 Division 24 commencing with Section 33000) of the Health and
18 Safety Code of the State of California (the "Act" ) ; and
19 WHEREAS, pursuant to Section 33445 of the Act, the
20 Agency may, with the consent of the Mayor and Common Council of
21 the City (the "Council" ) , pay all or a part of the cost of
22 installation and construction of any building, facility,
23 structure or other improvement which is publicly owned either
24 within or without the boundaries of a redevelopment project area
25 if the Council determines : (1) that such buildings, facilities,
26 structures or other improvements are of benefit to the
27 redevelopment project area or the immediate neighborhood in which
28 the project is located, regardless of whether such improvement is
- 1 -
j within another project area, or in the case of a project area in
2 which substantially all the land is publicly owned that the
3 improvement is of benefit to an adjacent project area of the
4 Agency, (2) that no other reasonable means of financing such
5 buildings, facilities, structures or other improvements is
6 available to the community, and (3) that the payment of funds for
7 the acquisition of land or the cost of buildings, facilities,
8 structures, or other improvements will assist in the elimination
9 of one or more blighting conditions inside the project area, and
10 such determinations by the Agency and the Council shall be final
11 and conclusive; and
12 WHEREAS, the City and the Commission have previously
13 approved and adopted the Redevelopment Plan for the Mt . Vernon
14 Corridor Redevelopment Project (the "Mt . Vernon Corridor
15 Redevelopment Plan" ) ; and
16 WHEREAS, it is in the interests of the present
17 landowners within and adjacent to the project area subject to the
18 Mt . Vernon Corridor Redevelopment Plan (hereinafter referred to
19 as the "Project Area" ) and the residents, both within and
20 adjacent to the Project Area and within the City generally, that
21 the Agency assist in the financing of certain public improvements
22 consisting primarily of the installation of water mains, fire
23 hydrants, sewer, curb, gutter and sidewalk, driveway approaches
24 and street lights, to prepare for future development on San
25 Marcos Street north of Walnut Avenue in an amount not to exceed
26 $ (the "Street Improvements" ) which Street Improvements
27 are to be undertaken within an area which is adjacent and in
28 proximity to the Project Area as further illustrated on the map
- 2 -
1 attached hereto as Exhibit "A" ; and
2 WHEREAS, the undertaking of the Street Improvements
3 will make the future residential development of the area feasible
4 and will provide jobs, housing, and increased tax increment, and
5 will better meet the needs of the residents and occupants within
6 the Project Area and areas adjacent thereto; and
7 WHEREAS, the undertaking of the Street Improvements
$ will enhance aesthetic conditions through the development of new
9 and modern housing in areas immediately adjacent to the Project
10 Area; and
11 WHEREAS, residents and occupants from the Project Area
12 currently utilize the subject street and accordingly, its
13 improvement will ensure the health, safety and welfare of
14 residents and occupants of the Project Area; and
15 WHEREAS, the improvement of the street through the
16 undertaking of the Street Improvements is necessary for the
17 development of the Project Area and areas adjacent thereto since
18 the Project Area provides a residential base for many residents
19 who may desire to use the street or move into the newer housing;
20 and
21 WHEREAS, in order to promote the City' s health, safety
22 and welfare, it is important that the Street Improvements be
23 financed in order to ensure the orderly development of the
24 Project Area and neighboring areas; and
25 WHEREAS, it is appropriate at this time for the Council
26 to make certain findings and determinations and take certain
27 action with respect to the undertaking of the Street
28 Improvements .
- 3 -
1 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
2 1COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS :
3 Section 1 . The Recitals hereinabove are true and
4 correct and are incorporated herein by this reference .
5 Section 2 . The Council consents to the payment by
6 the Agency of the costs of the Street Improvements to be
7 undertaken adjacent to the Project Area which are of benefit to
8 such Project Area and other neighborhoods within the City for the
9 reasons set forth in the Recitals hereinabove . The Council finds
10 and determines that no other reasonable means of financing the
11 ndertaking of the Street Improvements is presently available to
12 the City and that the City and the Agency require the use of
13 revenues generated from the Project Area in order to fund the
14 undertaking of the Street Improvements .
15 Section 3 . The provision of the Street Improvements
16 in an area adjacent to the Project Area will improve aesthetic
17 conditions around the Project Area and make possible necessary
18 residential development for the Project Area residents and
19 occupants which will make the Project Area more desirable for
20 further residential and other development which will in turn help
21 eliminate blight within such Project Area and other areas of the
22 City.
23 Section 4 . The City Clerk is hereby authorized and
24 directed to cause this Resolution to be transmitted to the Agency
25 for consideration in connection with appropriate action by that
26 body.
27
28
- 4 -
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO MAKING FINDINGS AND DETERMINATIONS AS TO THE BENEFIT
2 OF UNDERTAKING A CERTAIN PUBLIC IMPROVEMENT PROJECT FOR THE MT.
VERNON CORRIDOR REDEVELOPMENT PROJECT AREA (SAN MARCOS STREET
3 IMPROVEMENT PROJECT)
4
Section 5 . The findings and determinations herein
5
shall be final and conclusive. This Resolution shall take effect
6
upon the date of its adoption.
7
8
I HEREBY CERTIFY that the foregoing Resolution was duly
9
adopted by the Mayor and Common Council of the City of
10
San Bernardino at a meeting
11
thereof, held on the day of ,
12
1994 , by the following vote, to wit :
13
AYES : Council Members
14
15
NAYS :
16
ABSENT:
17
18
19 City Clerk
20 The foregoing resolution is hereby approved this
21 day of 1994 .
22
Tom Minor, Mayor
23 City of San Bernardino
24 Approved as to
25 form and legal content :
JAMES F. PENMAN,
26 City Attorney
27
28 s O �0001\DOC\z
5 -
1 STATE OF CALIFORNIA )
COUNTY OF )
2
3 On before me,
(here insert name and title of the officer) , personally appeared
4 , personally known to me (or proved to
e on the basis of satisfactory evidence) to be the person (s)
5 whose names) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in
6 his/her/their authorized capacity(ies) , and that by his/her/their
signature (s) on the instrument the person (s) , or the entity upon
7 behalf of which the person (s) acted, executed the instrument .
$ WITNESS my hand and official seal .
9
Signature (Seal)
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
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SAN BERNARDINO JOINT POWERS
FINANCING AUTHORITY LOAN AGREEMENT
(SAN MARCOS STREET IMPROVEMENTS)
This Loan Agreement is entered into as of the day
of , 1994, by and between the Redevelopment Agency
of the City of San Bernardino (the "Agency" ) , a public body,
corporate and politic, duly organized and existing under the
Constitution and laws of the State of California, and the San
Bernardino Joint Powers Financing Authority (the "Authority") , a
joint powers authority, duly organized and existing under the
Constitution and laws of the State of California.
R E C I T A L S
A. The Agency is a redevelopment agency duly created,
established and authorized to transact business and exercise its
powers, in accordance with the California Community Redevelopment
Law as found in Health and Safety Code Section 33000, et sec . (the
"Act" ) .
B. The Authority is a joint powers authority duly
created, established and authorized to transact business and
exercise its powers in accordance with the California Joint
Exercise of Powers Act, and a certain joint powers agreement (the
"JPA Agreement" ) .
-1-
C. The Agency has previously caused the establishment
of a redevelopment project area which is subject to the Mt . Vernon
Corridor Redevelopment Plan (the "Mt . Vernon Corridor Project
Area" ) which encompasses portions of the City of San Bernardino
(the "City" ) .
D. The Agency is seeking to undertake redevelopment
activities within its Mt . Vernon Corridor redevelopment project
areas, which activities include the installation of water mains,
fire hydrants, sewer, curb, gutter and sidewalk, driveway
approaches and street lights to prepare for future development
( "San Marcos Street Improvements" ) .
E. In order to assist the Agency with the construction
of the San Marcos Street Improvements, the Authority deems it
desirable to loan certain moneys to the Agency in order that the
Agency be able to exercise its powers under the Act and undertake
certain redevelopment activities by way of the construction of the
San Marcos Street Improvements to eliminate blight and to benefit
the Mt . Vernon Corridor Project Area.
NOW, THEREFORE, in consideration of the foregoing and
mutual covenants and conditions set forth herein, the parties
hereto agree as follows :
-2-
1 . Authority Loan. The Authority hereby agrees to loan
to the Agency an amount equal to Dollars
($ ) (the "Authority Loan" ) on the following terms :
a. Authority Loan proceeds will be used exclusively by
the Agency to cause the installation of the San Marcos Street
Improvements in order that the Agency be able to eliminate blight
and provide for housing opportunities within and adjacent to the
Project Area.
b. The term of the Authority Loan shall be for a period
of time not to exceed the duration of the Redevelopment Plan. The
IVDA shall have the right to prepay all or part of the Loan plus
accrued interest without penalty.
C . Interest shall accrue at the rate equal to the
lesser of 7 . 0o per annum or the rate then in effect from time-to-
time of the Local Agency Investment Fund on the unpaid principal
balance from the date that the funds are advanced to the Agency,
and will continue until the debt is paid in full .
2 . Repayment . The Agency agrees to repay the Authority
any and all outstanding amounts of principal and interest due under
the Loan created pursuant to this Loan Agreement from, and solely
to the extent that funds are available, tax increment revenues
generated from the Mt . Vernon Corridor Redevelopment Project Area.
-3-
3 . Miscellaneous .
a. This Loan Agreement shall bind and inure to the
benefit of the successors and assigns of each of the parties
hereto.
b. Each party agrees to perform any further acts and
execute and deliver any documents which may be necessary to carry
out the provisions or intent of this Loan Agreement .
C . This Loan Agreement may be amended at any time by
the written agreement of the parties hereto. No amendment or
waiver of the terms hereof shall be valid unless contained in
writing and executed by the parties to this Loan Agreement .
d. The parties hereby agree that this Loan Agreement
has been executed and delivered in the State of California and
shall be construed, enforced and governed by the laws thereof .
e . In the event that any provision of this Loan
Agreement shall be held invalid or unenforceable, such provision
shall be severable from, and such invalidity or unenforceability
shall not be construed to have any effect on, the remaining
provisions of this Loan Agreement .
-4-
f . This Loan Agreement contains the entire agreement
between the parties hereto pertaining to the subject matter hereof,
with the exception of the other agreements referenced explicitly or
implicitly herein. This Loan Agreement supersedes all prior and
contemporaneous agreements and understandings of the parties with
respect to the matters resolved herein, and there are no
warranties, representations or other agreements between the parties
in connection with the subject matter hereof, except as set forth
or referred to herein.
-5-
IN WITNESS WHEREOF, the parties have signed this Loan
Agreement as of the date first above written.
REDEVELOPMENT AGENCY OF THE
CITY OF SAN BERNARDINO
By:
Chairman
(SEAL)
Attest :
By:
Secretary
SAN BERNARDINO JOINT POWERS
FINANCING AUTHORITY
By:
(SEAL)
Attest :
By:
Secretary
SBE00001\D0C\3
04\01\94 11:55
-6-
AGENCY LOAN AGREEMENT
TO THE
SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY
This Loan Agreement is entered into as of the day
of , 1994 , by and between the Redevelopment Agency
of the City of San Bernardino (the "Agency" ) , a public body,
corporate and politic, duly organized and existing under the
Constitution and laws of the State of California, and the San
Bernardino Joint Powers Financing Authority (the "Authority" ) , a
joint powers authority, duly organized and existing under the
Constitution and laws of the State of California.
R E C I T A L S
A. The Agency is a redevelopment agency duly created,
established and authorized to transact business and exercise its
powers in accordance with the California Community Redevelopment
Law as found in Health and Safety Code Section 33000, et se q. (the
"Act" ) .
B . The Authority is a joint powers authority duly
created, established and authorized to transact business and
exercise its powers in accordance with the California Joint
Exercise of Powers Act, and a certain joint powers agreement (the
"JPA Agreement" ) .
-1-
C. The Agency has previously caused the adoption of the
Redevelopment Plan for the South Valle Redevelopment Project Area.
D. The Community Redevelopment Law Health and Safety
Code Section 33603) authorizes redevelopment agencies to invest any
money held in reserves or sinking funds, or any money not required
for immediate disbursement, in property or securities .
E. There are presently available to the Agency funds
generated by the South Valle Park Redevelopment Project (the
"Project" ) , which may be invested.
F. The Authority deems it desirable to borrow certain
funds from the Agency.
NOW, THEREFORE, in consideration of the foregoing and
mutual covenants and conditions set forth herein, the parties
hereto agree as follows :
1 . Agency Loan. The Agency hereby agrees to loan an
amount equal to Dollars ($ ) to the
Authority on April 4 , 1994 . The Authority shall, in consideration
of such loan, be obligated to pay to the Agency an amount of
Dollars ($ ) (the "Loan Amount" ) ,
plus interest accruing at the lessor of (i) seven percent (7%) per
annum or (ii) the rate of interest paid by the Local Agency
-2-
Investment Fund from time-to-time; provided that at the option of
the Agency said loan shall mature one (1) year from the date hereof
and may be extended for successive one (1) year periods .
2 . Prepayment . The Authority may prepay the loan at
any time prior to the term of the loan without prepayment penalty
which initial term shall be for one (1) year with successive one
(1) year renewal periods .
3 . Miscellaneous .
a. This Loan Agreement shall bind and inure to the
benefit of the successors and assigns of each of the parties
hereto.
b. Each party agrees to perform any further acts and
execute and deliver any documents which may be necessary to carry
out the provisions or intent of this Loan Agreement .
C . This Loan Agreement may be amended at any time by
the written agreement of the parties hereto. No amendment or
waiver of the terms hereof shall be valid unless contained in
writing and executed by the parties to this Loan Agreement .
-3-
d. The parties hereby agree that this Loan Agreement
has been executed and delivered in the State of California and
shall be construed, enforced and governed by the laws thereof .
e. In the event that any provision of this Loan
Agreement shall be held invalid or unenforceable, such provision
shall be severable from, and such invalidity or unenforceability
shall not be construed to have any effect on, the remaining
provisions of this Loan Agreement .
f . This Loan Agreement contains the entire agreement
between the parties hereto pertaining to the subject matter hereof,
with the exception of the other agreements referenced explicitly or
implicitly herein. This Loan Agreement supersedes all prior and
contemporaneous agreements and understandings of the parties with
respect to the matters resolved herein, and there are no
warranties, representations or other agreements between the parties
in connection with the subject matter hereof, except as set forth
or referred to herein.
-4-
IN WITNESS WHEREOF, the parties have signed this Loan
Agreement as of the date first above written.
REDEVELOPMENT AGENCY OF THE
CITY OF SAN BERNARDINO
By:
Chairman
(SEAL)
Attest :
By:
Secretary
SAN BERNARDINO JOINT POWERS
FINANCING AUTHORITY
By:
(SEAL)
Attest :
By:
Secretary
SBE00001\DOC\4
04\01\94 12:25
-5-