HomeMy WebLinkAbout14- Parks, Recreation & community Services CITY OF SAN BERNP 7DINO REQUEST Ff I COUNCIL ACTION
From: Annie F. Ramos, Director Subject: AMENDMENT TO THE CONTRACT WITH THE COUNTY
OF SAN BERNARDINO FOR THE SENIOR NUTRITION
Dept:_ Parks, Recreation & Community PROGRAM TO INCLUDE ADDITIONAL ONE-TIME
Services Department FUNDING IN THE AMOUNT OF $ 13,576.
Date: February 10, 1994
Synopsis of Previous Council action:
August 2, 1993 - The Mayor and Common Council approved Resolution 93-279
authorizing a Contract for Senior Nutrition Program for Fiscal Year 1993/94.
Recommended motion:
Adopt the Resolution.
S�ignature
!act person: John A. Kramer Phone: 384-5031
Sorting data attached:_Staff Report, Agreement, Resolution Ward: N/A
NDING REQUIREMENTS: Amount: No City Funds Involved
Source: (Acct. No.)
_(Acct. Description)
Finance:
:ouncil Notes:
75-0262 Agenda Item No _
CITY OF SAN BERN/ IDINO - REQUEST F( t COUNCIL ACTION
STAFF REPORT
AMENDMENT TO THE CONTRACT WITH THE COUNTY
OF SAN BERNARDINO FOR THE SENIOR NUTRITION
PROGRAM TO INCLUDE ADDITIONAL ONE-TIME
FUNDING IN THE AMOUNT OF $ 13,576.
This Amendment to the Contract for the Senior Nutrition Program
will provide a one-time grant in the amount of $ 13,576. These
funds will be utilized to provide 2,500 additional meals to
seniors.
With approval of this Agreement, the City of San Bernardino will be
contracted to provide a total of 94,500 meals for 1993/94.
sr nut reso staff rpt
amt 2/10/94
5.0264
1 RESOLUTION NO.
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR
3 OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE
AN AMENDMENT TO THE CONTRACT WITH THE COUNTY OF SAN BERNARDINO
4 DEPARTMENT OF AGING AND ADULT SERVICES RELATING TO THE SENIOR
NUTRITION PROGRAM FOR THE PERIOD OF JULY 1, 1993 THROUGH JUNE 30,
5 1994 TO INCLUDE A ONE-TIME GRANT OF FUNDS IN THE AMOUNT OF
$ 13, 576 TO MEET THE INCREASED COSTS FOR INCREASING THE NUMBER OF
6 CONGREGATE MEALS TO BE SERVED IN FY 1993/94 .
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
8
SECTION 1. The Director of Parks, Recreation and
9
Community Services Department of the City of San Bernardino is
10
hereby authorized and directed to execute an Amendment to the
11
12 Contract with the County of San Bernardino Department of Aging
13 and Adult Services to accept on behalf of the City a one-time
grant of funds in the amount of $ 13,576 for the Senior Nutrition
14
15 Program for the period of July 1, 1993 through June 30, 1994.
SECTION 2. The authorization granted hereunder shall
16
17 expire and be void and of no further effect if the agreement is
not executed by both parties and returned to the office of the
18
19 City Clerk within sixty (60) days following the effective date of
the resolution.
20
21 I HEREBY CERTIFY that the foregoing resolution was duly
22 adopted by the Mayor and Common Council of the City of San
23 Bernardino at a meeting thereof,
24 held on the day of 1994,
by the following vote, to wit:
25
26
27
2/10/94
28
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR
OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE
2 AN AMENDMENT TO THE CONTRACT WITH THE COUNTY OF SAN BERNARDINO
DEPARTMENT OF AGING AND ADULT SERVICES RELATING TO THE SENIOR
3 NUTRITION PROGRAM FOR THE PERIOD OF JULY 1, 1993 THROUGH JUNE 30,
1994 TO INCLUDE A ONE-TIME ONLY GRANT OF FUNDS IN THE AMOUNT OF
4 $ 13,576 TO MEET THE INCREASED COSTS FOR INCREASING THE NUMBER OF
5 CONGREGATE MEALS TO BE SERVED IN FY 1993/94.
COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
6
NEGRETE
7
CURLIN
8
HERNANDEZ
9
OBERHELMAN
10
DEVLIN
11
POPE-LUDLAM
12
MILLER
13
14
15 Rachel Clark, City Clerk
16 The foregoing resolution is hereby approved this
17 day of , 1994.
18
19
Tom Minor, Mayor
20 City of San Bernardino
21 Approved as to form
22 and legal content:
James F. Penman
23 City Attorney
24
Y=
25
26
2 -
27 reso/senior nutrition
28 amt 2/10/94
1 AMENDMENT NO. 1
2 WHEREAS, the County and the City of San Bernardino,
3 entered into a contract on August 24, 1993 , designated in County
4 records as Contract No. 93-804; and
5 WHEREAS, the parties now desire to amend said Contract
6 to provide for an increase in funds for services provided
7 thereunder;
8 NOW, THEREFORE, it is mutually agreed that effective
9 Contract No. 93-804 is amended as follows:
10 1) The maximum amount of California Department of
11 Aging and County funds awarded under this contract, as specified
12 in Paragraph 5 thereof, is hereby increased to $200,200 .
13 2 ) The matching share contributed by the Contractor
14 as specified in Paragraph 6 is $19 ,738, of which $-0- shall be
15 in cash and $19 , 738 shall be in kind;
16 3 ) Exhibits "A-1" and "B-1" are hereby added to the
17 contract as new exhibits and Exhibit "B" is marked "REVISED"
18 and incorporated therein by reference;
19 4 ) Except as modified by this amendment, all provisions
20 of Contract No. 93-804 remain in full force and effect.
21
22
23
24 FOR THE OFFICE ON AGING: FOR THE CONTRACTOR:
25
26
27 Jon Mikels , Chairman Project Director
San Bernardino County City of San Bernardino
28 Board of Supervisors
29
30
31 Date Date
32
33 Approved as to form
34 and legal content:
35 James F. Penman
City Attorney
36
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"REVISED"
A-1
CITY OF SAN BERNARDINO
EXHIBIT "B"
BUDGET SUMMARY
FY 1993-94
INCREASED/
FY 1993-94 DECREASED FY 1993-94
FUNDING FUNDING 93-804 A-1
Expenditures: $186 ,624 $13 ,576 $200 ,200
Revenues:
Title III, Older Americans Act
as amended
C-1 133 , 448 12 , 131 145 ,579
C-2 -0- -0- -0
U.S. Department of Agriculture
C-1 53 , 176 1, 445 54 ,621
C-2 -0- -0- -0
TOTAL $186 , 624 $13 ,576 $200,200
Exhibit 8 o L
X.
x a
Expenditure Category Funding Mach Cash In-Kind Total
1. SALARIES AND WAGES 120,914 120,914
2. PAYROLL TAXES
3. FRINGE BENEFITS 21,112 21,112
4. CONFERENCEITRAINING
5. LOCAL STAFF TRAVEL 1,200 1,200
6. EQUIPMENT - EXPENDABLE 1,898 11898
7. EQUIPMENT - NON EXPENDABLE
S. RAW FOOD *94.5004.39113 140,131 4,200 144,331
9. CATERED FOOD*
10 ACCOUNTING/AUDITS 2,000 2,000
11 ADVERTISING 2 000 2,000
12 COUNSULTANTS/OUTSIDE SERVICES
13 CONSUMABLE SUPPLIES 11,500 11,500
14 EQUIPMENT RENTAL
15 INSURANCE
16 LEGAL SERVICES
17 LINENS* 3 500 3,500
18 MEMBERSHIP&SUBSCRIPTIONS
19 OTHER SUPPLIES 600 600
0 PRINTING
21 PURCHASING * 1,500
22 REPAIRS 8 MAINTENANCE SPACE 2,000 3,000 5,000
23 REPAIRS 3 MAINTENANCE OTHER 3,000 3,000
24 RENT/BUILDING SPACE 49,000 49.000
25 TAXES & LICENSES 1
26 TELEPHONE 1,200 1,200
27 UTILITIES 22,000 77-000
VEHICLE P RATI NS
29 VOLUNTEER EXPENSE 2.000 2-000
30
TOTAL EXPENDITURE 318,355 86,345 404,700
=UNDING SOURCES
_SS: PROJECT INCOME94,500xl.30 118,155 118,155
ESS' NON-MATCH USDA94,500x.578 54,621 54,621
LESS: NON-MATCH OTHER
FEDERAL SHARE 145,579 86,345 231,924
Provider Name CITY OF SAN BERNAROINO
Contract #
SAN BERNARDINO COUNTY
OoA Form 312 . ___ _ Date of Submission
Revised 07/1 8190
Instruch- ns for filling out L. hibit B
- .Please check appropriate boxes at the top. If the box named"other"is checked, list funding source on the line
immediately following the box-
,.Line Item Description of allowable costs
1. Salaries and Wages Should be computed for all stgT paid our of these funds Use Budget Narrative OoA
Forst 320 to itemize by position,cost and provide a brief(two or three line)position
description.
2. Payroll Taxes Should be computed for FICA (Federal Insurance Contributions Act)for employers
match and FUTA(Federal Unemployment Tax Act).
3. Fringe Benefits Should be computed for health,worker compensation,SDI,ex.
4. Conference and Training Should include travellper diem for special training sessions or national conferences,
etc.
5. Local Staff Travel Should be computed at your agreed upon travel rate and is for normal day-to-day
travel.
6. Equipment-Expendable Equipment purchased for under$300.00
7. Equipment-Non-Expendable Equipment purchased for over$300.00. Use OoA Form 320 to itemize.
8. Raw Food Costs * Cl and C2 Providers only.
9. Catered Food * Cl and C2 Providers only.
10. Accounting/Audits Accounting and Outside Audit services{jpurchased.
11. Advertising Includes eosisjor placing ads in newspapers.
12. Consultant/Outside Services Are purchased services such as a Nutritionist,or Purchasing agent,etc.
13. Consumable Supplies # CI and C2 Providers only.
14. Equipment Rental Equipment rented on a monthly basis or leased by the year.
15. Insurance Includes insurance such as vehicle and bonding etc.
16. Legal Services Attorney fees,court feu,etc.
17. Linens * CI and C2 Providers only.
18. Membership do Subscriptions Should directly relate to the program.
19. Other Supplies Includes office supplies and postage.
20. Printing Includes the printing costs for pamphlets,brochures,etc.
21. Purchasing # Cl and C2 only. Purchasing Agent for raw food f the provider is using an outside
service.
22. Repairs de Maintenance Space Applies to maintenance on a facility.
23. Repairs & Maintenance Other Applies to maintenance on equipment
24. Rent/Building Space Rental/Lease fees.
''S. Taxes & Licenses Includes licenses for food handlers,business,vehicles,etc.
S. Telephone Monthly telephone charges
,7. Utilities Lights,gas,water and trash.
28. Vehicle Operations leasing and maintenance costs forges,oil,repair,tiru,ete.
29. Volunteer Expenses Agreed upon per diem and travel reimbursement rates for volunteers.
30. Other Define.
* For providers of congregate and home-delivered meals only. For other allowable costs check with the OoA Accountant.
On the lines at the bottom of the form please place your legal name, leave the contract number blank, and the
date you are submitting the budget. Please make every effort to comply with the OoA deadline. If you deliver
the documents in person hand them to a secretary so they can be logged in. Do not put them on the Contract
Officers desk.