HomeMy WebLinkAbout13- Parks, Recreation & Community Services CITY OF SAN BERN! IDINO REQUEST F( I COUNCIL ACTION
From: Annie F. Ramos, Director Subject: DESTRUCTION OF DEPARTMENT RECORDS
Dept:- Parks, Recreation & Community Services FOR PERIOD 1979-1986.
Date: January 28, 1994
Synopsis of Previous Council action:
None.
Recommended motion:
Adopt Resolution.
:a
gnature
;ontact person:_ Tom Boggs Phone: 5032
>upporting data attached: w/Attachment Ward: N/A
=UNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
:ouncil Notes:
5-0262 Agenda Item No. L3
1
RESOLUTION NO.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY RECORDS
4 OF THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT.
5 WHEREAS, The Director of Parks, Recreation and Community
6 Services Department has requested authority to destroy certain
7 obsolete records; and
8 WHEREAS, said request is in accordance with the procedures
9 and requirements of government Code 34090;
10 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
11
12 The records, instruments, books or papers listed on the
13 Attachment and incorporated herein are no longer required and may
14 be destroyed. Such items are not involved in pending
15 litigation, are more than seven years old, and are not agreements
16 which are still valid and existing.
17 I HEREBY CERTIFY that the foregoing resolution was duly
18 adopted by the Mayor and Common Council of the City of San
19 Bernardino at a meeting thereof, held on the
day of IF 1994, by the following vote,
20
to wit:
21
22
23
24
25
26
27
1/28/94 -1-
28
1 RESOLUTION. . .APPROVING THE DESTRUCTION OF CERTAIN RECORDS OF THE
2 PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT.
COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
3
NEGRETE
4
CURLIN
5
HERNANDEZ
6
OBERHELMAN
7
DEVLIN
8
POPE-LUDLAM
9
MILLER
10
11
12 City Clerk
13 The forgoing resolution is hereby approved this day of
14 1994.
15
Tom Minor, Mayor
16 City of San Bernardino
17 Approved as to form
18 and legal content:
JAMES F. PENMAN
19 City Attorney
20
21 / consent to the destruction of the records described in this
rers�lution.
22
Ali.•.�.� � �_,.fw�
23 JAMES F. PENMAN
2 __,Pity Attorney
25
26
Destrc.Stor-sp-u
27 1/28, 1994 -2-
28
ATTACHMENT TO RESOLUTION
General Correspondence Files - 1979-1986
Consisting of:
Letters and memos relating to routine daily operations
Copies of Read Files
Copies of Agenda Items
Information copies of Meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records - 1980-1986
Consisting of Audited Receipt Books, Departmental Deposits, Payroll
Work Sheets, paid P.O. 's, Requests for Payments, Petty Cash Slips
and Trust Acct. Records
Personnel Records - 1980-1986
Consisting of copies of Personnel Action Requests and 'Eligibility
Lists.
attachtoReso
1/28/94