HomeMy WebLinkAbout03- Development Department DEVELOPMENT DEPARTMENT OF THE
CITY OF SAN BERNARDINO
REQUEST FOR COMMISSION/COUNCIL ACTION
From: Roger G. Hardgrave, Dir. Subject: Award of contract -
of Public Works/City Eng.r. Installation of Land-
scaping in Waterman
Date- 3-10--94 Avenue & Highland
Avenue Medians, per
Plans No. 8966 & 9044--
R. K. ALLEN LANDSCAPE
CONSTRUCTION
Synopsis of Previous Commission/Council/Committee Action:
WATERMAN AVENUE MEDIAN --
02--18-93 - Redevelopment Committee recommended that $163 , 000 be
allocated.
03-08-93 - Allocation of $163 , 000 approved to finance the costs for
landscaping the median in Waterman Avenue.
09-07-93 - Approval of plans and authorization to advertise for
bids per Plan No. 8966 granted.
HIGHLAND AVENUE MEDIAN --
0307 --92 An amount of $800 , 000 included on list of projects to be
financed from Tax Allocation Bond Funds (at Commission
Budget Priority Workshop) . (Continued on 2nd Page) ----
Recommended Motion: Adopt resolution.
Roger .�' Hardgr ve, r. of P.W. /C.E.
cc: K. Henderson \
Timothy i.nhaus , Agency Administrator
__ ---------------------------
Contact Person: Roger G
Hardgrave Phone: 5025
Project Area: None
Ward(s) : 4
Staff Report, Report
Supporting Data Attached: of Bids and Resolution Tax Allocation
FUNDING REQUIREMENTS: Amount: $ 244 , 000 AcctSo rce: 0201 Bond
Budget Authority: Acct. #650-0170
----------------------------
Commission/Council Notes:
Agenda Item No. :-2—
File No. 6 . 21-27/6 . 21-28
Installation of Landscaping
in Waterman & Highland Ave.
Synopsis of Previous Commission/Council/Committee Action: (Cont. )
09-08-92 - Allocation of $800 , 000 , from bond proceeds, approved
to finance costs of improvements on Highland Avenue.
09-08-92 - Resolution adopted authorizing execution of Design Reim-
bursement Agreement.
11-04-92 - Resolution No. 92-455 adopted authorizing execution of
Development Agreement No. 91-02 .
03-08-93 - Plans approved and authorization granted to advertise
for bids , for permanent traffic signals , and installa-
tion of temporary traffic signals .
03-22-93 - Payment of $13 , 333 , as City' s and EDA' s share, approved.
05-10-93 - Plans approved and authorization granted to advertise
for bids .
06-07-93 - Resolution No. 5367 adopted authorizing execution of a
Design Cooperative Agreement with Caltrans.
07-19-93 - Resolution No. 5372 adopted awarding a contract to Bear
Valley Paving for the low bid price of $552 , 832 .
08-02-93 - Resolution adopted authorizing execution of a Construc-
tion Cooperative Agreement with State of California.
10-21-93 - Change Order No. One approved.
01-24-94 - Plans approved and authorization granted to advertise
for bids.
3-10-94
DEPARTMENT OF PUBLIC WORKS
STAFF REPORT page 1 of 2
Award of Contract
Installation of Landscaping in Waterman
Avenue and Highland Avenue Medians
Bids for this project were opened at 2 : 00 p.m. , Tuesday, 3-8-94 .
A total of 7 bids were received, ranging from $169 , 206 . 40 to
$302 , 502 .75 . The low bid of $169 , 206 . 40 is 2 . 60 over the Engi-
neer' s Estimate of $164 , 919 . 11 .
Below is an estimate of the total project cost, based upon the
actual low bid price:
Schedule #1 Schedule #2
Waterman Ave. Highland Ave. Total
Construction Contract $114 , 773 . 78 $ 54 , 432 . 62 $169 , 206 . 40
Consultant' s Design 7 , 420 . 00 4 , 890 . 00 12 , 310 . 00
Fee
Const. Engineering
11 , 950 . 00 5 , 000 . 00 16 , 950 . 00
(W.O. #1426 & 1401)
Water Meter (s) Fee 10 , 800 . 00 3 , 013 . 00 13 , 813 . 00
Sub-Total $144 , 943 .78 $ 67 , 335 . 62 $212 , 279 . 40
Contingencies (150) 21 , 317 . 34 _
9 , 903 . 26 31 , 220 . 60
TOTAL ESTIMATED $166 , 261 . 12 $ 77 , 238 . 88 $244 , 000 . 00
PROJECT COST
An amount of $163 , 000 has been allocated from Tax Allocation Bond
Proceeds, under Account No. 650-0201 to finance the costs
incurred for installation of landscaping in the Waterman Avenue
median. A total amount of $800 , 000 has been allocated from Tax
Allocation Bond Proceeds, under Account No. 650-0170 , for in-
stallation of street improvements on Highland Avenue, between
Piedmont Drive and Boulder Avenue, in connection with the Wal-
Mart Development. We estimate that there is presently an un-
encumbered balance
finance the costs 8 costs oaf Oinstall ng alandscapinglc will
in the
be used to
Highland Avenue medians .
Goals of 15% for Minority Business Enterprises (MBE) and 5% for
Women Business Enterprises (WBE) were established for this
project. The low bidder failed to meet the prescribed goal for
MBE, as did the second and third bidder.
3-10-94
Public Works
File 6 . 21-27 , 6 . 21-28
Page 2 of 2
STAFF REPORT (Continued)
A "Good Faith Effort" Statement of MBE/WBE participation has been
submitted by the low bidder. We have reviewed this statement and
concur that a good faith effort was made.
We recommend that a waiver of the MBE goal be approved, and that
a contract be awarded to the low bidder.
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1 RESOLUTION NO. _
2 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF SAN BERNARDINO AWARDING A CONTRACT TO R. K. ALLEN
3 LANDSCAPE CONSTRUCTION FOR MEDIAN LANDSCAPE IMPROVEMENTS ON
WATERMAN AVENUE AND HIGHLAND AVENUE.
4 BE IT RESOLVED BY THE COMMUNITY DEVELOPMENT COMMISSION,
5 ACTING ON BEHALF OF THE ECONOMIC DEVELOPMENT AGENCY OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1 . A finding is hereby made that the low bidder,
7 R. K. Allen Landscape Construction, made a good faith effort to
8 meet the prescribed goal of 15% for participation by Minority
9 Business Enterprises (MBE) and that a waiver of the prescribed
10 goal is hereby approved.
11 SECTION 2 . R. K. Allen Landscape Construction is the
12 lowest responsible bidder for: Installation of Landscape
13 Improvements on Waterman Avenue and Highland Avenue, per Plans
14
No. 896.6 and 9044 . A contract is awarded accordingly to said
15 bidder for the total amount of $169 , 206 . 40 , but such award shall
16 be effective only upon the contract being fully executed by both
17 parties . All other bids, therefore, are hereby rejected. The
18 Chairman is hereby authorized and directed to execute said
19 contract on behalf of the Commission; a copy of the contract is
20 on file in the office of the City Clerk and incorporated herein
21 by reference as fully as though set forth at length.
22 SECTION 3 . This contract and any amendment or modifica-
23 tions thereto shall not take effect or become operative until
24 fully signed and executed by the parties and no party shall be
25 obligated hereunder until the time of such full execution. No
26 oral agreements, amendments , modifications or waivers are
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intended or authorized and shall not be implied from any act or
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3/10/94
RESO: AWARDING CORAC K. ALLEN LANDSCAPE CONSTRUCTION
FOR LANDSCAPE ON WAT RMAN AVENUE AND HIGHLAND
AVENU
1 course of conduct of any party.
2 SECTION 4 . This resolution is rescinded if the parties
3 to the contract fail to execute it within sixty (60) days of the
4 passage of this resolution.
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x�SU: AWARDING CUN' 'RACT TO R. K. ALLEN LANDSCAPE CONSTRUCTION
FOR LANDSCAPE IMPROVEMENTS ON WATERMAN AVENUE AND HIGHLAND
AVENUF
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Community Development Commission of the City of
3 San Bernardino at a meeting thereof, held on the
4 day of 1994 , by the following vote, to-wit:
5 Commission Members: AYES NAYS ABSTAIN ABSENT
6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 DEVLIN —
11 POPE-LUDLAM
12 MILLER
13
14 Secretary
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The foregoing resolution is hereby approved this
16 1994 .
� day of
17
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18 Tom Minor, Chairman
Community Development
19 Approved as to form Commission of
20 and legal content: City of San Bernardino
21 By
22 Agenc ounsel
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