HomeMy WebLinkAbout16- Public Works CITY OF SAN BERNI _'DINO REQUEST Ff"t COUNCIL ACTION
File No 1-287 & 1,10-3
Authorization to Execute Program
From: ROGER G. HARDGRAVE Sub;ect: Supplement No. 6 - Transporta-
tion Partnership Program Agree-
Dept: Public Works ment SLTPP-5033 - Improvement of
Date: 2-21-94 University Parkway, College Avenue
to Kendall Drive
Synopsis of Previous Council action:
June, 1992 - Allocation of $120, 000 in 1991/92 JG Sales Tax Fund
budget approved under Account No. 129-309-57287.
05-24-94 - - Plans approved and authorization granted to advertise
for bids.
09-07-93 - - Resolution No. 93-327 adopted awarding a contract for
the low bid price of $123 ; 482.
3ecommended motion:
Adopt resolution.
cc: Shauna Clark
Jim Penman
ignature
:ontact person: Gene R. Klatt Phone: 5125
Staff Report, Resolution
upporting data attached: and Program Supplement Ward: 5
JNDING REQUIREMENTS: Amount: N/A
Source: (Acct. No.) 129-309-57287
_(Acct. Description) Installation of Street Improvements
on University Parkway, College to Kendall Finance:
ouncil Notes:
s-0262 Agenda Item No 16'a
CITY OF SAN BERNA DINO - REQUEST FC-1 COUNCIL ACTION
t
STAFF REPORT
The State-Local Transportation Partnership Program is
designed to make funds available for partnership projects that do
not use State or Federal dollars. It is designed for the
improvement of the roadway system and is reimbursement monies to
the City for funds expended to complete roadway improvement
projects that have been funded with the City' s own funds (local
monies) . The amount of the participation varies with the number
of projects completed and eligible each year.
The improvement of University Parkway, from College
Avenue to Kendall Drive, is an eligible project, as it is funded
with the local 1/2� sales tax funds. Staff had submitted it for
participation and the State has now responded.
A Program Supplement is needed to obligate State partner-
ship funds and prepare for the release of funds to the City. The
total project cost was estimated at $123, 482 and the current
allocation from the state is $26, 916, or 21 . 8% partnerhip monies.
We recommend that the Program Supplement be approved.
2-21-94
-0264
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM
3 SUPPLEMENT NO. 6 TO STATE-LOCAL TRANSPORTATION PARTNERSHIP
PROGRAM AGREEMENT NO. SLTPP NO. 5033 , BETWEEN SAID CITY AND THE
4 STATE OF CALIFORNIA, ACTING BY AND THROUGH ITS DEPARTMENT OF
TRANSPORTATION, RELATING TO IMPROVEMENT OF UNIVERSITY PARKWAY
5 BETWEEN COLLEGE AVENUE AND KENDALL DRIVE.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
7
SECTION ONE: The Mayor of the City of San Bernardino
8
9 is hereby authorized to execute, in behalf of said City,
10 Program Supplement No. 6 to State-Local Transportation
Partnership Program Agreement No. SLTPP No. 5033, between said
11
12 City and the State of California, acting by and through its
13 Department of Transportation, relating to the improvement of
University Parkway, between College Avenue and Kendall Drive, a
14
copy of which is attached hereto marked Exhibit "A" and
15
16 incorporated herein by reference as fully as though set forth
at length herein.
17
SECTION TWO: The agreement shall not take effect until
18
19 fully signed and executed by all parties. The City shall not be
20 obligated hereunder unless and until the agreement is fully
21 executed and no oral agreement relating thereto shall be
implied or authorized.
22
SECTION THREE: The authorization to execute the above-
23
24 referenced agreement is rescinded if the parties to the
agreement fail to execute it within ninety (90) days of the
25
passage of this resolution.
26
27
28
2-21-94
Xhbu: AUTHORIZING PROGRAM SUPPLEMENT NO. 6 TO STATE-LOCAL
TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP
5033.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1994, by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 DEVLIN
11 POPE-LUDLAM
12 MILLER
13
14
15 Rachel Clark, City Clerk
16 The foregoing resolution is hereby approved this
17 day of 1994.
18
Tom Minor, Mayor
19 City of San Bernardino
Approved as to form
20 and legal content:
21 James F. Penman
22 City Attorney
23 B
24
25
26
27
28
2 -
r Date: December 28, 1993
PROGRAM SUPPLEMENT 1 006 Locat a: 08-SBD-0-SBD
to Project Number: SB94-5033 (155)
STATE-LOCAL TRANSPORTATION E.A. Number: 08-955659
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 02/09/93 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No. ,
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
UNIVERSITY PARKWAY FROM KENDALL DR TO COLLEGE AVE
TYPE OF WORK: REHABILITATE ROADWAY LENGTH: 0.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction/Construction Engineering/Contingencies
Estimated Cost State Share Funds I Matching Funds
FY94 $ 26916 Local OTHER OTHER
$ 123482 FY95 $ 0 $ 96566 $ 0 $ 0
CITY OF SAN BERNARDINO STATE OF CALIFORNIA
Department of Transportation
By By
Mayor DISTRICT DIRECTOR OF TRANSPORTATION
DISTRICT 8
Date Date
Attest
Title City Clerk
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting OfficerCalo„`, Ai � Date 17--2q-53 $ 26916.00
Chapter Statutes I Item Year Program 1BC1 Fund Source AMOUNT
55 1993 2660-125-042 93-94 20.25.010.100 C 258010 042-T 26916.00
Approved as to form
and legal content:
James F. Penman
City Attorney
Page 1 of 3
By
08-SBD-0-SBD DATE: 12/28/93
SB94-5033 (155)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$26916 to be encumbered and reimbursed as follows:
FY 93-94 $ 26916
FY 94-95 0
FY 95-96 0
Any increase in State Partnership funds will require a
revised program supplement.
Any decrease in State Partnership funds will require a
revised finance letter.
2. Within 120 days of project completion a Final Report of
Expenditures must be transmitted to the Caltran's District Local
Streets and Roads Engineer.
3. In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1992, Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2. Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
4. The Reimbursement Ratio for this Cycle 4 (93/94) Project is
22.43%.
5. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement:
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
Page 2 of 3
08-SBD-0-SBD DATE: 12/28/93
SB94-5033 (155)
SPECIAL COVENANTS OR REMARKS
accepts any consequent increase in LOCAL ENTITY funding
requirements.
B. The LOCAL ENTITY will invoice the State for the full "State's
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State's Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, a
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
Page 3 of 3
CITY OF SAN BERM ZDINO REQUEST F(' 1 COUNCIL ACTION
File No. 1.289 & 1.10-3
ROGER G. HARDGRAVF Authorization to Execute Program
From: Subject: Supplement No. 7 - Transporta-
Public Works tion Partnership Program Agree-
ment SLTPP-5033 - Improvement
2-22-94 of Waterman Avenue, from Redlands
Date: Boulevard to Barton Road
Synopsis of Previous Council action:
June, 1991 - Allocation of $110, 000 in 1991/92 Storm Drain
Construction Fund approved under Account No. 248-368-
57883 .
June, 1992 - Allocation of $400, 000 in 1991/92 Street Construction
Fund Budget, Account No. 242-362-57289 and $50,000
Traffic Systems Fee Fund, Account No. 250-670-57896
approved.
03-08-93 -- Plans approved and authorization granted to advertise
for bids.
06-21-93 -- Resolution No. 93-187 adopted awarding a contract for
the low bid price of $322,531 :
lecommended motion:
Adopt resolution.
cc: Shauna Clark
Jim Penman
R
u re
:ontact person: Gene R. Klatt Phone: 5125
Staff Report, Resolution
'upporting data attached: and Program Supplement Ward: 3
:UNDING REQUIREMENTS: Amount: N/A
Source: (Acct. No.) 242-363-57289
1Acct. Description) Installation of Street Improve-
ments - Waterman Ave. , Redlands to Barton Finance:
ouncil Notes:
5-0262 Agenda Item No
CITY OF SAN BERN' 'NIDINO - REQUEST K Z COUNCIL ACTION
STAFF REPORT
The State-Local Transportation Partnership Program is
designed to make funds available for partnership projects that do
not use State or Federal dollars. It is designed for the
improvement of the roadway system and is reimbursement monies to
the City for funds expended to complete roadway improvement
projects that have been funded with the City' s own funds (local
monies) . The amount of the participation varies with the number
of projects completed and eligible each year.
The improvement of Waterman Avenue, from Redlands
Boulevard to Barton Road, is an eligible project as it was funded
with the local J� Sales Tax funds. Staff had submitted it for
participation and the State has now responded.
A Program Supplement is needed to obligate State part-
nership funds and prepare for the release of funds to the City.
The total project cost was estimated at $322 ,531 and the current
allocation . from the state is $72, 344. 00 , or 21 . 8% in partnership
monies.
We recommend that the Program Supplement be approved.
2-22-94
s-ozea
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM
3 SUPPLEMENT NO. 7 TO STATE-LOCAL TRANSPORTATION PARTNERSHIP
PROGRAM AGREEMENT NO. SLTPP NO. 5033, BETWEEN SAID CITY AND THE
4 STATE OF CALIFORNIA, ACTING BY AND THROUGH ITS DEPARTMENT OF
TRANSPORTATION, RELATING TO IMPROVEMENT OF WATERMAN AVENUE,
5 BETWEEN REDLANDS BOULEVARD AND BARTON ROAD.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
7
SECTION ONE: The Mayor of the City of San Bernardino
8
is hereby authorized to execute, in behalf of said City,
9
Program Supplement No. 7 to State-Local Transportation
10 Partnership Program Agreement No. SLTPP No. 5033, between said
11
City and the State of California, acting by and through its
12 Department of Transportation, relating to the improvement of
13 Waterman Avenue, between Redlands Boulevard and Barton Road, a
14
copy of which is attached hereto marked Exhibit "A" and
15 incorporated herein by reference as fully as though set forth
16 at length herein.
17
SECTION TWO: The agreement shall not take effect until
18
fully signed and executed by all parties. The City shall not be
19
obligated hereunder unless and until the agreement is fully
20
executed and no oral agreement relating thereto shall be
21
implied or authorized.
22
SECTION THREE: The authorization to execute the above-
23
referenced agreement is rescinded if the parties to the
24
agreement fail to execute it within ninety (90) days of the
25
passage of this resolution.
26
27
28
2/22/94
RESO: AUTHORIZING PROGRAM SUPPLEMENT NO. 7 TO STATE-LOCAL
TRANSPO'TATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-
5033.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1994 , by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 DEVLIN
11 POPE-LUDLAM
12 MILLER
13
14
15 Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
16
day of 1994.
17
18
Tom Minor, Mayor
19 City of San Bernardino
Approved as to form
20 and legal content:
21 James F. Penman
City Attorney
22
23 B
24
25
26
27
28
2 -
Date: December 28, 1993
PROGRAM SUPPLEMENT Nt 007 Locati 08-SBD-0-SBD
to Project Number: SB94-5033 (156)
STATE-LOCAL TRANSPORTATION E.A. Number: 08-955660
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033
_ This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 02/09/93 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No. ,
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
WATERMAN AVE FROM REDLANDS BLVD TO BARTON RD
TYPE OF WORK: REHABILITATE PAVEMENT & INTERCON SIGNALSLENGTH: 0.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction/Construction Engineering/Contingencies
Estimated Cost State Share Funds Matching Funds
IFY94 $ 72344 Local OTHER OTHER
$ 322531 FY95 $ 0 $ 250187 $ 0 $ 0
CITY OF SAN BERNARDINO STATE OF CALIFORNIA
Department of Transportation
By By
Mayor DISTRICT DIRECTOR OF TRANSPORTATION
DISTRICT 8
Date Date
Attest
Title City Clerk
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer IIE501 Date lZ-29-g3 $ 72344.00
Chapter Statutes I Item Year Progran ISCI Fund Source I AMOUNT
55 1993 2660-125-042 93-94 20.25.010.100 C 258010 042-T 72344.00
Approved as to form
and legal content:
James F. Penman
City Attorney
Page 1 of 3
By
08-SBD-0-SBD DATE: 12/28/93
SB94-5033 (156)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$72344 to be encumbered and reimbursed as follows:
FY 93-94 $ 72344
FY 94-95 0
FY 95-96 0
Any increase in State Partnership funds will require a
revised program supplement.
Any decrease in State Partnership funds will require a
revised finance letter.
2. Within 120 days of project completion a Final Report of
Expenditures must be transmitted to the Caltran's District Local
Streets and Roads Engineer.
3. In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1992, Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2. Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
4. The Reimbursement Ratio for this Cycle 4 (93/94) Project is
22.43%.
5. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement:
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
Page 2 of 3
kk
08-SBD-0-SBD DATE: 12/28/93
SB94-5033 (156)
SPECIAL COVENANTS OR REMARKS
accepts any consequent increase in LOCAL ENTITY funding
requirements.
B. The LOCAL ENTITY will invoice the State for the full "State's
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State's Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, a
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
Page 3 of 3