HomeMy WebLinkAbout13- Public Works CITT OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Michael E. Hays, Acting Subject: Award of contract to Wiltshire Urethane Foam
Director Company for re-roof Fire Stations No. 9 and No. 11
per Plan No. 9776
Dept: Public Works/Engineering ORIGINAL Date: May 28, 1998 File No. 7.37-105, 7.37-106
MCC Date: June 15, 1998 MAY h �
Synopsis of Previous Council Action:
March 1997 Allocation of $30,000 approved for re-roof of Fire Station No. 9 in CDBG Account No.
8061001; and allocation of $30,000 approved for re-roof of Fire Station No. 11 in CDBG
Account No. 8061002.
4/20/98 Approval of plan and authorization to advertise for bids in conformance with Plan No. 9776.
Recommended Motion:
Adopt Resolution
Ole—
Michael . Hays
Contact person: Gene R. Klatt Phone: 384-5125
Supporting data attached: Staff Report, Report of Bids, Resolution Ward(s): 1 & 3
FUNDING REQUIREMENTS: Amount: $39,000
001-301-5952-5038
Source: CDBG Account No. 806-9019 and 806-9020
Acct. Description) Re-roof of Fire Stations No. q & 11
Finance:
Council Notes:
Agenda Item No. 13
CI'T'Y OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Award of Contract - Re-roof Fire Stations #9 and #11 per plan No. 9776
BACKGROUND:
Applications for the re-roof of fire station No. 9 located at 2nd. street and Meridian Ave. and
fire station No. 11 located on Vanderbilt Way in the Tri-City area were submitted by the
Facilities Management Division and approved for CDBG funding.
Bids for this project were opened on Tuesday may 26, 1998 at 2:00 pm. A total of 3 bids were
received and ranged from a low of$29,528.00 to a high of$61,606.00; the low bid is $22,072
below the Engineer's Estimate of $51,600.00.
Listed below are the estimated construction costs based on the low bid for construction:
Construction Contract $29,606
Engineering and Inspection 3,195
Subtotal $32,723
Contingencies (19%) $ 6,277
TOTAL ESTIMATED COST $39,000
FINANCIAL IMPACT:
Funding for the cost of the re-roof of the fire stations is in the Community Development Block
Grant Program (CDBG) under account No. 8069019 in an amount of $30,000.00 and under
account No. 8069020 in an amount of$30,000.00 for a total available amount of $60,000.00.
RECOMMENDATION:
Staff recommends adoption of the resolution awarding the contract.
RESOLUTION NO. COPY
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AWARDING A CONTRACT TO WILTSHIRE URETHANE FOAM
2 COMPANY FOR REROOFING OF FIRE STATIONS #9 AND #11
3
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. WILTSHIRE URETHANE FOAM COMPANY is the lowest responsible
7 bidder for: REROOFING OF FIRE STATIONS #9 AND #11 per Plan No. 9776 . A contract
8 is awarded accordingly to said bidder in a total amount of$29,528.00, but such award shall be
9
effective only upon being fully executed by both parties. All other bids, therefore, are hereby
10
11 rejected. The Mayor is hereby authorized to execute said contract on behalf of the City; a copy
12 of the contract is on file in the office of the City Clerk and incorporated herein by reference as
13 fully as though set forth at length.
14 SECTION 2. This contract and any amendment or modifications thereto shall not take
15 effect or become operative until fully signed and executed by the parties and no party shall be
16
obligated hereunder until the time of such full execution. No oral agreements, amendments,
17
18 modifications or waivers are intended or authorized and shall not be implied from any act or
19 course of conduct of any party.
20 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
21 within sixty (60) days of the passage of this resolution.
22 Date:
23
24
25
26
27
28
1
2 RESOLUTION...AWARDING A CONTRACT TO WILTSHIRE URETHANE
FOAM COMPANY FOR REROOFING OF FIRE STATIONS #9 AND #11
3
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
4
5 Common Council of the City of San Bernardino at a meeting thereof, held on the_day
6 of , 1998, by the following vote, to wit:
7
Council Members: AYES NAYS ABSTAIN ABSENT
8
9 ESTRADA
10 LIEN
11 ARIAS
12 SCHNETZ
13
DEVLIN
14
ANDERSON
15
16 MILLER
17
18 City Clerk
19 The foregoing ordinance is hereby approved this day
20 of , 1998.
21
22
23 Judith Valles, Mayor
City of San Bernardino
24
Approved as to
25 form and legal content:
26 JAMES F. PENMAN,
27 City Attorney
28 By: 3
t.�
s
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
DATE: June 18, 1998
TO: Gene Klatt, Public Works/Engineering
FROM: Rachel Clark, City Clerk
SUBJECT: Transmittal for signatures and return executed documents to City
Clerk for filing with Res. No. 98-136
Attached are the following:
One (1) original bound contract and three (3) duplicate original bound contracts
awarding a contract to Wiltshire Urethane Foam Company for reroofing of Fire
Stations #9 and #11.
Please obtain necessary signatures on all documents and return the fully
executed original to the City Clerk's office for filing with said resolution. Said
bound contracts have been executed by the Mayor, City Clerk and City Attorney.
Please be advised that said resolution was adopted on June 15, 1998, and will
be rescinded if parties fail to execute said documents within sixty (60) days of
the passage of this resolution. The documents must be executed and returned to
the City Clerk's office no later than Friday, August 14, 1998.
If you have any questions, please do not hesitate to call Eileen Gomez at 5102.
Thank you.
Rachel Clark
City Clerk
I hereby acknowledge receipt of the a ove entioned documents.
Signed:
Dated: - 1
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EDA.sigmemo