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HomeMy WebLinkAbout14- Public Works C Y TY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Michael E. Hays, Acting Subject: Award of contract to Valley Slurry Seal Co., A Director California Corporation, for pavement rehabilitation by slurry seal method between Highland Avenue and Dept: Public Works/Engineering Route 30, and from "E" Street to East Twin Creek Channel per Plan No. 9773. Date: May 21, 1998 File No. 1.7097-III ORIGINA L MCC Date: June 1, 1998 Synopsis of Previous Council Action: June 1997 Allocation of$500,00 approved for pavement rehabilitation at various locations in the 1997/98 Gas Tax Construction Fund; and allocation of $500,000 approved for pavement rehabilitation in various locations is in the 1997/98 1/2-cent Sales Tax Construction Fund. 2/16/98 Approval of plans and authorization to advertise for bids per Plan No. 9773. 4/06/98 Award of contract slurry seal phase II ($172,800). 5/20/98 Reviewed by Ways and Means Committee and no action taken. Recommended Motion: Adopt Resolution ichael E. ys Contact person: Gene R. Klatt Phone: 384-5125 Supporting data attached: Ward(s): 7 FUNDING REQUIREMENTS: Amount: $300,000 Source: 129-367-5504-1521 (Acct. Description) Rehabilitation of pavement at various locations ($539,200 carryover) Finance ' lcq h Council Notes: 6/1/1a Agenda Item No. C I T Y OF S A N B E R N A R D I N O INTEROFFICE MEMORANDUM CITY CLERK' S OFFICE DATE: June 3 , 1998 TO : Leslie Crawford, Public Works/Engineering FROM: Rachel Clark, City Clerk SUBJECT: Transmittal for signatures and return to City Clerk for filing with Res . No. 98-133 awarding a contract to Valley Slurry Seal Co. --------------------------------------------------------------- Attached are the following: One (1) original bound contract and three (3) duplicate original bound contracts to be filed with Res . No. 98-133 , awarding a contract to Valley Slurry Seal Co. , a California Corporation, for pavement rehabilitation by slurry seal method between Highland Ave and Route 30 and from "E" Street to East Twin Creek Channel . Please obtain signatures on all documents and return one (1) fully executed original bound contract to the City Clerk' s office for filing with said resolution. Said contracts have been executed by the Mayor, City Clerk and City Attorney. Please be advised that said resolution was adopted on April 6 , 1998, and will be rescinded if parties fail to execute said documents within sixty (60) days of the passage of this resolution. The documents must be executed no later than Friday, July 31, 1998 . If you have any questions, please do not hesitate to call Eileen Gomez at extension 3206 or 5102 . Thank you. Rachel Clark City Clerk I hereby acknowledge receipt of the above mentioned documents . Signed: -� r Dated elq/ By eg 17. Resolution of the City of San Bernardino authorizing the Director of Parks, Recreation and Community Services Department to execute an agreement with the San Bernardino City Unified School District to furnish food service for the City's summer lunch program. (See Attached) (No cost to the City.) Approved MOTION: That said resolution be adopted. Adopted 98-116 18. Resolution of the City of San Bernardino authorizing the Mayor of the City of San Bernardino to execute a reimbursement agreement with San Bernardino City Unified School District for youth mentoring services and late night hoops provided for Fiscal Year 1996/97. (See Attached) (No cost to the City.) Approved MOTION: That said resolution be adopted. Adopted 98-117 Personnel 19. An ordinance of the City of San Bernardino authorizing an amendment to the contract between the Board of Administration of the Public Employees' Retirement System and the City of San Bernardino. FIRST READING (See Attached) (Ordinance not available at time of printing.) Approved MOTION: That said ordinance be laid over for final adoption. Vote: Unanimous Public Works/Engineering Resolution of the City of San Bernardino awarding a contract to Valley Slurry Seal Co., A California Corporation, for pavement rehabilitation by slurry seal method between Highland Ave. and Route 30 and from "E" Street to East Twin Creek Channel. (See Attached) (Cost to the City -- $300,000 from the 1/2 Cent Sales and Road Tax Fund.) Ward 5 No Action Taken MOTION: That said resolution be adopted. Approved MOTION: r e.refer � -ays &.Means iComw ttGe 7 5/18/1998 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Michael E. Hays, Director Subject: Award of Contract For Pavement rehabilitation by Slurry Seal Method between Highland Ave and Dept: Public Works/Engineering Route 30 and from "E" St to East Twin Creek Channel per Plan 9773. Valley Slurry Seal Co. A Date: April 22, 1998 California Corporation. File No: 1.7097-III MCC Date: May 18, 1998 Synopsis of Previous Council Action: June 1997 Allocation of$500,000 for pavement rehabilitation at various locations approved in 1997/98 Gas Tax Construction Fund approved. June 1997 Allocation of$500,000 for pavement rehabilitation at various locations approved in 1997/98 1/2-Cen Sales Tax Construction Fund approved. 02/16/98 Approval of Plans and Authorization to Advertise for Bids per Plan No. 9773. 04/06/98 Award of Contract Slurry Seal Phase II ($172,800). Recommended Motion: Adopt Resolution. Cr Michael E. s Contact person: Gene R. Klatt Phone: 384-5125 Supporting data attached: Staff Report and Resolution Report of Bids Ward(s): 5 FUNDING REQUIREMENTS: Amount: $300,000.00 Source: (Acct. No.) 129-367-5504-1521 Rehabilitation of Pavement at Various Locations ($539.200 Carryover) Acct. Description) Finance: 51i11gg Agenda Item No. �,�� CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT: Award of Contract for Pavement Rehabilitation by Slurry Seal Method between Highland Ave. and Route 30 and from "E" Street to East Twin Creek Channel per Plan No. 9773 - Valley Slurry Seal Co. A California Corporation. BACKGROUND: Each year an allocation is made in the 126 Gas Tax Fund and the 129 1/2-Cent Sales Tax Fund for the rehabilitation of various streets within the community. In a joint effort, the Department of public Works and the Department of Public Services reviews and recommends streets for rehabilitation. Factors considered are traffic volumes, condition of street, method to be used, service life of pavement, improvements to be realized with the rehabilitation method and available funding. Slurry seal is considered the most cost effective process for the street being considered in this project. This will be the third phase of this years projects. The project will consist of grinding those cracks in the street that cause a bump or rough ride, sealing the cracks with an appropriate sealer, cleaning the street and then applying a slurry seal that is a pavement restorative and weather seal. Proper slurry seal restores the street and provides an additional 15 years of service life to the pavement. Slurry seal with all preparation presently cost approximately $1.12 per square yard. Full reconstruction of the pavement (building a new street) costs $45.00 per square yard. Bids for this project were opened at 2:00 PM on Tuesday April 21, 1998. A total of four bids were received and ranged from a low of $274,712.50 to a high of $352,720.00. The low bid is 11.67% above the Engineer's Estimate of$246,000.00 and reflects the increasing costs as the summer season approaches. The estimated project cost based on the low bid is as follows: Construction Contract $274,712.50 Engineering and Inspection (W.O. 7097) $ 10,000.00 Subtotal $284,712.50 Contingencies (5%) $ 15,287.50 TOTAL $300,000.00 FINANCIAL IMPACT: Funding for the cost of the rehabilitation of pavement at various locations is in the 1/2-Cent Sales Tax Fund under Account No. 129-367-5504-1521 in an approximate amount of$539,200.00 in carryover funding from the last allocation. RECOMMENDATIONS: Staff recommends adoption of the resolution. COPY 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT 3 TO VALLEY SLURRY SEAL CO. A CALIFORNIA CORPORATION. FOR PAVEMENT 4 REHABILITATION BY SLURRY SEAL METHOD BETWEEN HIGHLAND AVE AND ROUTE 30 AND FROM "E" STREET TO EAST TWIN CREEK CHANNEL. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF 6 SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. VALLEY SLURRY SEAL CO. A CALIFORNIA 8 CORPORATION. is the lowest responsible bidder for: PAVEMENT REHABILITATION BY 9 SLURRY SEAL METHOD BETWEEN HIGHLAND AVE. AND ROUTE 30 AND FROM "E" 10 11 STREET TO EAST TWIN CREEK CHANNEL. per Plan No. 9773 . A contract is awarded 12 accordingly to said bidder in a total amount of$274,712.50 but such award shall be effective 13 only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. 14 The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a 15 of the contract is on file in the office of the City Clerk and incorporated copy y herein by 16 reference as fully as though set forth at length. 17 18 SECTION 2. This contract and any amendment or modifications thereto shall not 19 take effect or become operative until fully signed and executed by the parties and no party shall 20 be obligated hereunder until the time of such full execution. No oral agreements, amendments, 21 modifications or waivers are intended or authorized and shall not be implied from any act or 22 course of conduct of an y PAY• 23 SECTION 3. This resolution is rescinded if the parties to the contract fail to 24 25 execute it within sixty (60) days of the passage of this resolution. 26 27 28 1 1 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO VALLEY SLURRY SEAL CO. A CALIFORNIA CORPORATION. FOR PAVEMENT 3 REHABILITATION BY SLURRY SEAL METHOD BETWEEN HIGHLAND AVE AND ROUTE 30 AND FROM "E" STREET TO EAST TWIN CREEK CHANNEL. 4 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting thereof, 7 held on the day of , 1998, by the following vote, to wit: 8 9 COUNCIL MEMBERS AYES NAYS ABSENT ABSTAIN 10 ESTRADA 11 LIEN 12 ARIAS 13 SCHNETZ 14 DEVLIN 15 16 ANDERSON 17 MILLER 18 19 Rachel Clark, City Clerk 20 The foregoing resolution is hereby approved this day of 1998. 21 22 23 JUDITH VALLES, Mayor City of San Bernardino 24 Approved as to form 25 and legal content: 26 JAMES F. 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