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Home My WebLink About28- Police CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lee Dean, Chief of Police Subject: Resolution of the City of San Bernardino awarding a purchase order Dept: Police to Heckler & Koch. of Sterling, Virginia for the purchase of (410) Date: April 14, 1998 semi automatic handguns to be utilized by the Police Department in r accordance with Bid Specification ai �� 1 ill #F98-29. Synopsis of Previous Council Action: Resolution No. 97-210, ratified on July 7, 1997, by the Mayor and Common Council, authorizing the Police Department to apply for and accept a Local Law Enforcement Block Grant (LLEBG) Program Award for law enforcement support expenditures. Recommended Motion: Adopt resolution. j. i ignatur Contact person: Captain Robert W. Curtis Phone 384-5606 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $221,080 123-555-5704 = $198,972 Source:(Acct. No.) 123-549-5704= 22,108 FY '97 Local Law Enforcement Block Grant Acct. Description) Cops Opt 997 Finance: Council Notes: g Agenda Item No. O CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution of the City of San Bernardino awarding a purchase order to Heckler & Koch, Inc. of Sterling, Virginia for the purchase of (410) semi automatic handguns to be utilized by the Police Department in accordance with Bid Specification #F98-29. Background: On July 7, 1997, the Mayor and Common Council ratified Resolution No. #97-210, authorizing the Police Department to apply for and accept a Local Law Enforcement Block Grant (LLEBG) Program Award in the amount of $1,076,565 from the U.S. Department of Justice, Bureau of Justice Assistance for law enforcement support expenditures for equipment, technology, and overtime. The total project amount will be $1,196,183 which includes a mandatory 10% cash match of $119,618. $360,000 in grant funding has been earmarked for a standardized handgun project to replace the limited number of .38 caliber revolvers in the department's handgun arsenal. The department will purchase 410 semi-automatic handguns and support items and provide transition firearms training. 410 handguns will be sufficient for the 380 authorized regular and reserve police officer positions and 30 spares. Currently, the department's .38 caliber revolvers are issued to police officers upon request and availability. Most officers have elected to carry their personally owned handguns resulting in eight different calibers of ammunition being authorized and numerous different make and model handguns being carried by officers. A department standardized handgun will improve firearms training, reduce training costs and reduce the city's liability associated with the use of firearms. A "Request for Proposals", #F98-29 for semi automatic handguns was released on or before February 9, 1998, to 25 identified firearms manufacturers and vendors. Appropriate specifications were prepared and directed to each vendor. Each respondent was required to propose a "family of handguns" of identical construction and functionality firing 9 mm, .40 S&W and .45 ACP ammunition. The deadline for submitting proposals was February 23, 1998. Only two vendors submitted proposals with each vendor proposing the Heckler & Koch model USP family of handguns. On March 1, 1998, a source selection evaluation committee comprised of Police Department employees sitting on the Efficiency Initiative met to review the two proposals. The Heckler & Koch model USP family of semi automatic handguns was determined to meet the minimum specifications and requirements of the RFP. The committee members recommended that the contract be awarded to Heckler & Koch, Inc. of Sterling, Virginia as they submitted the low bid. The bids were as follows. 75-0264 Staff Report Standardized Handgun Project Page 2 H&K, Inc. L.C. Action H&K USP 9 mm $484 $692 H&K USP .40 SW $484 $692 H&K USP .45 ACP $538 $692 The bid for each handgun includes factory night sights, three magazines and sales tax. The selection of Heckler & Koch, Inc. represents a cost savings of $208 per 9 mm and .40 caliber handgun and $154 per .45 ACP handgun. Additionally Heckler & Koch, Inc. has included five Universal Tactical Lights valued at $1,000 and the tuition for their Tactical Pistol, Armorer and Pistol Instructor training valued at $12,000 at no cost to the city. All current regular and reserve police officers will be given the opportunity to select the caliber weapon of their choice. The remaining handguns will be .40 caliber. The exact number of each caliber and total cost will be determined prior to the issuance of the purchase order. The maximum cost of the purchase will not exceed $221,080 based on the maximum potential cost of purchasing 410 .45 ACP handguns plus $500 shipping insurance. Financial Impact: There will be no financial impact on the city's General Fund. 90% of the funding will be derived from the department's FY '97 Local Law Enforcement Block Grant award program. The 10% cash match will be derived from the department's FY 1997/98 COPS Option expenditure plan ratified by the Mayor and Common Council. Recommendation: Having been determined to be most advantageous to the City, it is therefore recommended that the proposal received from Heckler &Koch, Inc. be accepted and that the City award a purchase order to Heckler & Koch for (410) model USP semi automatic handguns for an amount not to exceed $221,080. The exact number of each caliber and total cost will be determined prior to the issuance of a purchase order. Y x C(-1 1 RESOLUTION NO. 2 3 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO HECKLER & KOCH, INC. OF STERLING, VIRGINIA FOR 4 THE PURCHASE OF (410) SEMI AUTOMATIC HANDGUNS TO BE UTILIZED BY THE POLICE DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION #F-98- 5 29. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 7 OF SAN BERNARDINO AS FOLLOWS: 8 9 SECTION 1. That Heckler&Koch, Inc. of Sterling, Virginia, is the best responsible 10 bidder for the purchase of semi automatic handguns for the Police Department in accordance 11 with Bid Specification #F98-29. Therefore, pursuant to this determination, the purchasing 12 manager shall issue a purchase order in the amount not to exceed 5221,080; and all other 13 quotations therefore are hereby- rejected. 14 15 SECTION 2. The authorization to execute the above referenced purchase order is 16 � 1 i rescinded if it is not issued within sixt-v (60) day's of the passage of this resolution. 18 � 19 20 21 22 I 23 24 25 26 27 /y/9-F 28 �� % D 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO HECKLER & KOCH, INC. OF STERLING, VIRGINIA FOR 2 THE PURCHASE OF (410) SEMI AUTOMATIC HANDGUNS TO BE UTILIZED BY 3 THE POLICE DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION #F-98- 29. 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor 5 6 and Common Council of the City of San Bernardino at a held on the day of 1998, by the following vote, to wit: 8 COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 LIEN 11 ARIAS 12 13 SCHNETZ 14 DEVLIN 15 ANDERSON 16 MILLER 17 18 City Clerk 19 j 20 The foregoing resolution is hereby approved this day of 1998. 21 22 JUDITH VALLES, Mayor City of San Bernardino 23 24 Approved as to form and legal content: 25 JAMES F. PENMAN 26 Cite Attorney 28