HomeMy WebLinkAbout16- Public Services CITY.OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
4
From: Jim Howell,Director Subject: Resolution awarding increase to
annual purchase order to Amrep, Inc.
Dept: Public Services r for maintenance, materials and
A services.
Date: April 8, 1998
Synopsis of Previous Council Action
December 1, 1997 Adopted Resolution 97-351
Recommended Motion:
To approve the resolution
Jim Howell
Contact person: Bill Oppenheim, Fleet Manager Phone: 384-5220
Supporting data attached: Staff Report,Resolution Ward:
FUNDING REQUIREMENTS:
Amount: $115,000.00
Source: 635-341-5111
Materials and Supplies
Finance
Council Notes:
sl y1 R8'
Agenda Item No.
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
It is requested that the Mayor and Common Council approve an increase of$20,000.00 in the
Purchase Order providing maintenance,materials and services from Amrep, Inc. The Fleet Division
maintains approximately thirty(30) purchase orders for parts and services as required by the Fleet
which is comprised of more than 600 vehicles of various manufacture. Purchase order expenditure
limits are estimated based on experience from the prior year, however, actual expenditure
requirements fluctuate from year to year based on actual needs of the fleet. Purchase Orders were
issued in the amounts of $24,000.00 on July 1, 1997 and$71,000.00 on December 3, 1997, for a
total amount of$95,000.00. Due to increasing side arm and packer repairs to automated Refuse
trucks,the $95,000.00 threshold was surpassed sooner than expected.
AMREP, INC.
The City Refuse Fleet contains forty-one (41) trucks manufactured by Amrep, Inc. Due to Amrep's
proprietorship of design, manufacturing, and parts, it is considered a sole source provider.
FINANCIAL IMPACT
Funds for this purchase order are contained in the Public Services Department, Fleet Division Fiscal
Year 97/98 Budget.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to
increase the annual purchase order to Amrep by$20,000.00 for repairs and the purchase of parts for
Refuse fleet.
Ji" owe Bill Oppenheim
it or of Public Services Fleet Manager
ohn)asing Murphy
P Manager
.i
1 Resolution No.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN INCREASE
3 TO THE ANNUAL PURCHASE ORDER TO AMREP FOR PARTS AND REPAIRS,
UTILIZED BY THE PUBLIC SERVICES DEPARTMENT, FLEET DIVISION OF THE
4 CITY OF SAN BERNARDINO.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That Amrep, Inc. is the sole source provider of parts, services and repairs
8 of Refuse "front and side loaders". The total amount of $115,000.00; pursuant to this
9 determination, the Finance Department is hereby authorized and directed to increase the
10 Annual Purchase Order by $20,000.00 to Amrep, Inc. for parts and repairs as there is no other
11
alternative. Such award shall only be effective upon issuance of an Annual Purchase Order by
12
the Finance Department.
13
14 SECTION 2. The authorization to execute the above referenced Annual Purchase
15 order is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
16
17
18
19
20
21
22
23
24
25
26
April 6, 1998
27
28
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN INCREASE
2 TO THE ANNUAL PURCHASE ORDER TO AMREP FOR PARTS AND REPAIRS,
UTILIZED BY THE PUBLIC SERVICES DEPARTMENT, FLEET DIVISION OF THE
3 CITY OF SAN BERNARDINO.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held
6 on the day of , 1997, by the following vote, to wit:
7
Council Members: _Ales Nays Abstain Absent
8
ESTRADA
9
10 LIEN
11 ARIAS
12 SCHNETZ
13 DEVLIN
14 ANDERSON
15
MILLER
16
17 City Clerk
18 The foregoing resolution is hereby approved this day
19
of , 1997.
20
21
22 Judith Valles, Mayor
City of San Bernardino
23 Approved as to form and
Legal content;
24 James F. Penman,
25 City Attorney
26 BY:
27 A '1 , 1998
28