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HomeMy WebLinkAbout18- Public Works CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Michael E. Hays, Acting Subject: Approval of Contract Change Order No. 6, Orange Director Show Road Extension from Arrowhead Avenue to r ry ippecanoe Avenue, per Plan No. 9142, MCM Dept: Public Works/Engineering ORIGN n, Inc. Date: MARCH 17, 1998 File No. 1.845 MCC Date: April 6, 1998 MAR 19 1998 Synopsis of Previous Council Action: 7/06/92 Authorization granted for City to assume responsibility for engineering design services, including selection of Consulting Engineers. 8/17/92 Resolution No. 92-343 adopted authorizing execution of an agreement with DMJM for design services. 8/19/96 Resolution No. 96-260 adopted authorizing execution of Program Supplement No. 84. 2/17/97 Plans approved and authorization granted to advertise for bids; and 8/18/97 Resolution No. 97-250 adopted awarding a contract to MCM Construction for the low bid price of $9,133,734. Recommended Motion: That Contract Change Order No. 6, to the contract with MCM Construction, Inc. for the extension of Orange Show Road from Arrowhead Avenue to Tippecanoe Avenue in accordance with Plan No. 9142, be approved to pay for the portion of the conversion costs that each of the local residents would normally pay associated with the undergrounding of the existing overhead utilities on Pioneer Street, at a total additional cost to the contract of $6,620.51, increasing the contract total to $9,147,390.76 from $9,140,770.25. Michael EOHays Contact person: Gene R. Klatt Phone: 384-5125 Supporting data attached: Staff Report, Contract Change Order Ward(s): 1 & 3 FUNDING REQUIREMENTS: Amount: $6.620.51 Source: (Acct. No.) 242-362-5504-1996 (Acct. Description) Orange Show Road Extension - Arrowhead Avenue to Tippecanoe 4 Finance: Council Notes: Agenda Item No. _ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT: Approval of Contract Change Order No. 6, Orange Show Road Extension from Arrowhead Avenue to Tippecanoe Avenue, per Plan No. 9142, MCM Construction, Inc. BACKGROUND: As a part of the construction of Orange Show Road, the overhead pole lines on Pioneer Street, along with telephone and cable T.V. service, are to be placed under ground. The majority of the work is being financed by Rule 20A funds. As a normal part of the work, the property owner is required to pay for the cost of underground from the property line to their home and changes made to the service connection. This is a requirement of SCE as they are not authorized to perform work on private property with Rule 20A funds. The costs are in the range of$600 to $700 per dwelling unit, depending on just what is required and how far the house is from the street. This work must be completed by June 1998 in order for SCE to complete their work and keep the entire project on schedule. Currently, there are only 10 homes on this section of Pioneer with the majority of homeowners being on a fixed and/or low income. Although property was acquired from these same property owners, many have advised the City that they do not have the funds to complete the work in a timely manner. Normal process would allow them 30 days to complete the work or the work would be done by City forces and a lien filed against their property. Due to time constraints and the magnitude of the project, contractor delay claims for not completing this work could very easily reach $5,000 per day for delays. Considering the low overall cost and the impact of delays, staff recommends Contract Change Order No. 6 be approved to fund this work. Costs will be charged to the construction account and it is our belief that they will be paid by the funding authority. Contract Change Orders No. 2-5 are pending but do not relate specifically to this change order. Contract Change Order No. 6 will pay the residents portion of underground conversion in an amount of $6,620.51 and make the contractor responsible for coordination and timing of the conversion, thus averting delay claims. The total estimated project costs, based upon the actual low bid price, contained an amount of $1,404,099 for contingencies, which will be used to finance the additional cost authorized by this Contract Change Order. FINANCIAL IMPACT: All costs incurred for Contract Change Order No. 6 will be charged to Account No. 242-362- 5504-1996. This account is reimbursed from Federal-Aide STP Funds (88%) and from IVDA (12%). There is a small risk that an audit may disallow these costs, but the exposure to delay costs far outweighs the risk and we recommend approval. RECOMMENDATION: Staff recommends that Contract Change Order No. 6 be approved. CONTRACT CHANGE ORDER NO. 6 REV NO. SUPPL. NO. ORANGE SHOW ROAD EXTENSION SHEET 1 OF 1 FED NO. STPL-5033(010) CONTRACT NO. 9142 TO: MCM CONSTRUCTION, INC. You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: This change order is not effective until approved by the State Highway En ig neer. Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. The last percentage shown is not accumulated increase of decrease from the original quantity in th Engineers Estimate. EXTRA WORK AT FORCE ACCOUNT: Perform the electrical conversions from overhead wiring to the new underground utility system at the following residential locations: 344 Pioneer @ $591.04 668 Pioneer @ $669.97 364 Pioneer @ $669.97 684 Pioneer @ $669.97 540 Pioneer @ $591.08 703 Pioneer @ $591.08 604 Pioneer @ $591.08 706 Pioneer @ $591.08 652 Pioneer @ $669.97 733 Pioneer @ $669.97 This extra work shall be all inclusive for the make up at the electrical services panels to the above residential locations, and complete the system from the point at which SCE will end their work. The extra work is to be performed at the agreed price of$6,305.25, plus the contractors markup of$315.26, for a total cost of $6,620.51. By reason of this order, the time of completion will be adjusted as follows: -0- working days. Submitted by: Resident Engineer, Date: Approval Recommended: S 1k�� CITY ENGINEER DATE We the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all equipment, furnish all material except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Contractor: MCM Construction, Inc. By: Title: If the contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the work and filing a written protest within the time therein specified.