HomeMy WebLinkAbout19- City Administrator CITY OF -SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Fred Wilson Subject: Resolution authorizing agreement
Assistant City Administrator with Black Culture Foundation
Dept: for civic/promotion funding
ML
FY 96/97
Date: October 10 , 1996 �" �
Synopsis of Previous Council action:
.10/1/96 -- Ways and Means Committee 'recommended approval.
Recommended motion:
Adopt resolution.
���
Signature
Contact person: Fred Wilson Phone: 5122
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount: $26 , 148 ($21 , 148 indirect/$5 , 000 direct)
Source: (Acct. No.) 001-091-5Y6'S
Acct. Description) civic/promot' on fundin
Finance'.
1/17 C
a
Council Notes:
Res 96- L
�1�'1`T
75-0262 Agenda Item No.
STAFF REPORT
On October 1, 1996, the Ways and Means Committee recommended the
allocation of $5, 000 in direct funding and $21, 148 in indirect
funding to the Black Culture Foundation for costs connected with
their Black History Week events scheduled for the week of February
2, 1997.
Attached is an agreement between the Black Culture Foundation and
the City for $5, 000 from the Civic and Promotion Fund. In
addition, the Foundation is requesting a waiver of fees and the use
of City labor and equipment to assist with the 1997 Black History
Parade. If approved, the remainder of the funds recommended for
approval by Ways and Means Committee -- $21, 148 -- will be
transferred from the civic and promotional fund into the various
City departmental accounts as listed below to recover their costs
incurred in assisting with the parade.
DEPARTMENT AMOUNT
Police $11, 645
Traffic Engineering $ 1,720
Parks & Recreation $ 6,451
Publicc services $ 1, 332
TOTAL $21, 148
MINUTES
WAYS AND MEANS COMMITTEE
September 18, 1996 & October 1, 1996
ATTENDEES:
*Councilman David Oberhelman - Chairman
*Councilman Jerry Devlin
*Councilwoman Betty Dean Anderson
*Fred Wilson - Assistant City Administrator
*Huston Carlyle - Sr. Assistant City Attorney
*Phil Arvizo - Council Executive Assistant
Jean Anderson - Cultural & International Affairs
John Kramer - Superintendent of Recreation
Capt. Robert Curtis - Police Dept.
Officer Johnny Turner - Police Dept.
Barbara Pfennighausen - SBPOA
Rosalyn Kraut - Black Culture Foundation
Thomas Gueston - Black Culture Foundation
Gerald Duckett - Black Culture Foundation
Ray Gonzales - Hispanic Chamber of Commerce
Maurice Calderon - Hispanic Chamber of Commerce
Steve Shaw - Pioneer Fire Co.
Allen Bone - Pioneer Fire Co.
Penny Holcomb - Sturges Center
(*Attended both meetings)
1. CIVIC & PROMOTION FUND REQUESTS - On September 18, 1996 the
Committee received input from representatives of Organizations requesting funds.
James Elder, All American Youth, was the only organization not represented. San
Bernardino Western Little League had already been allocated $5,000 in direct costs and
$13,601 in indirect costs. The Committee explained to the requestors that only $90,399
were available for distribution.
2. CIVIC AND PROMOTION FUND RECOMMENDATIONS - On October 1,
1996 the Committee recommended the following allocations to be placed on the October
21 agenda for approval:
Sturges Center for Fine Arts $20,000
Pioneer Fire Company Museum 5,000
4th of July Committee 27,251
Cops for Kids at Christmas 4,000
Black Culture Foundation 26,148 ($5,000 Direct Costs/$21,148 indirect Costs)
Jr. Police Academy 8.000
TOTAL $90,399
iI
T
Ways & Means Committee
September 18 & October 1, 1996
- Page 2 -
Neither James Elder's All American Youth nor the Hispanic Chamber of
Commerce were recommended for funding. Mr. Elder's request was considered to be
a duplication of the City and the City School funded program through I.C.U.C. The
Hispanic Chamber had indicated in 1995 that their allocation would provide salary and
operation start up costs and they would be self-supporting in 1996.
The Committee did not recommend $15,000 for the 4th of July Inland Empire
Symphony since funding is provided to the Symphony from the Arts Fund. The funding
for the Black Culture Foundation was reduced to $5,000 for direct funds and $21,148 for
indirect funds meaning that the City must absorb indirect costs if the event is not
reduced in scope.
Considerable discussion and consternation by the Committee took place prior to
making the final selections. All existing funding was recommended for allocation.
Meeting adjourned.
Lj-
COUNCILMAN DAVID OBERHELMAN ,
Chairman
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1
2
A G R E E M E N T
3 Civic and Promotional
4
5 THIS AGREEMENT is entered into between the CITY OF SAN
6 BERNARDINO, a municipal corporation, referred to as "City" and
7 BLACK CULTURE FOUNDATION, a non-profit organization, referred to as
8 "Organization. "
9 The parties agree to as follows:
10 1. Recitals.
11 A. Organization has requested financial.,assistance from
12 City for the fiscal year 1996-97, in order to assist in defraying
13 the expenses connected with the conduct of events related to the
14 celebration of 1997 Black History Week, as outlined in their
15 Request for Funding to the Mayor and Common Council, a copy of
16 which is attached hereto marked Exhibit "A" . The terms of the
17 request are incorporated herein by reference and shall govern the
18 uses of the funds provided herein. The financial assistance
19 Provided for in this agreement is made on a one-time basis, and
20 receipt of said funds shall not imply a continuing obligation of
21 the City beyond the terms of this Agreement.
22 B. The expenditure is for a valid municipal public
23 purpose, to wit: for the conduct of events related to the
24 celebration of 1997 Black History Week.
25 2 . Payment. Upon presentation of a claim to the City
26 Finance Director, City shall pay to Organization from the civic and
27 promotion fund budget for the 1996-97 fiscal year, the total sum of
28
1
FIVE THOUSAND DOLLARS ($5, 000) .
2
3 3 . Use of Funds. The funds paid to Organization shall be
used solely for the purposes set forth in Paragraph -1 above. No
4
deviation from these provisions shall be made without the express
5
approval of the City of San Bernardino. Any unexpended funds shall
6
be returned to the City by Organization.
7
4 . Accountability. Financial records shall be maintained in
8
accordance with generally accepted accounting principles by
9
Organization in such manner as to permit City to easily trace the
10 expenditure of the funds. All books and records of Organization
11
are to be kept open for inspection at any time during the business
12
day by the City or its officers or agents. Failure to submit the
13 financial records in accordance with this section will result in
14 the Organization reimbursing the City in the full amount received
15 by Organization. At the conclusion of the program, Organization
16 shall present the City Administrator or her designee copies of all
17 receipts for expenditures connected with said program in the total
18
amount of $5, 000.
19 5. Hold Harmless. Organization covenants and agrees to defend,
20 indemnify, and hold harmless the City and its employees and agents
22
from all liabilities and charges, expenses (including counsel
22 fees) , suits, or losses however occurring, or damages arising or
23
growing out of the use or receipt of the funds paid hereunder and
24
all operations under this agreement. Payments hereunder are made
25 with the understanding that the City is not involved in the
26
performance of services or other activities of Organization.
27
28 2
1
2 6. Termination. City shall have the right to terminate this
3 agreement and any funding remaining unpaid hereunder for any reason
4 by mailing a ten-day written notice to Organization and this
5 agreement shall terminate ten days after the mailing of such
6 notice. In the event this agreement is terminated for reasons of
7 improper use of funds or use of funds for any purpose other than
8 those authorized, any unexpended portion of the funds provided by
City shall be returned to City. In addition, Organization shall
9
10 reimburse to City any funds expended which were used for any
purpose other than those authorized under this agreement.
11
12 11. Authorization to Execute. Organization hereby
13 covenants that it has taken all actions necessary to make the
14 adherence to the obligations imposed by this agreement a binding
obligation of the organization.
15
12 . Notices. All notices herein required shall be in
16
writing and delivered in person or sent by certified mail, postage
17
prepaid, addressed as follows:
18
As to City: As to Organization:
19
City of San Bernardino Black Culture Foundation
20 300 North "D" Street P.O. Box 7288
San Bernardino, CA 92418 San Bernardino, CA 92411
21 Attn: City Administrator Attn: Rosalyn Kraut
22
10. Entire Agreement. This agreement and any documents or
23
instruments attached hereto or referred to herein integrate all
24
terms and conditions mentioned herein or incidental hereto, and
25
supersede all negotiations and prior writing in respect to the
26
subject matter hereof. In the event of conflict between the terms,
27
28 3
AGREEMENT WITH BLACK CULTURE FOUNDATION FOR FINANCIAL ASSISTANCE.
1
2 conditions or provisions of this Agreement, and any such document
3 or instrument, the terms and conditions of this Agreement shall
4 prevail.
5 In witness whereof, the parties hereto have executed this
6 agreement on the day and date first above shown.
7
8 CITY OF SAN BERNARDINO
9 BY:
10 Tom Minor, Mayor
11
12 BLACK CULTURE FOUNDATION
13
14 Rosalyn Kraut, Chairman
15 ATTEST:
16
BY:
17 City Clerk
18
19 Approved as to form
20 and legal content:
21 James F. Penman,
22 City Attorney
23 by: �� 7�- ' �'- ,-•
24
25
26
27
28 4
1
7
A f• r
CITY OF SAN BERNARDINO CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
L Organization(Name,Address.etc.) Date Submitted A
SAl( 88tYA8DI Y0 DLAC[ Can TLt t F tiIDATIOY 2. Contact Person
P. O. 8e: 728A
Title _ pry nee
3■n E.rn.rdi nn Q 02411 Photo_ (pnp• A2c_n 90 .
3. Phone (909) stn-Anno 1. Period d Support Requested or Due d Event
Number al Years In Existence 7A tc■ t.,,....,,
----r•----�-�sarlr 1:2 1g9S97 67 q
S. Taxpayer kluvficationNumber a' L07�76�1�G►)
6. Aak*for which lundkmgisrequested: Sant 1i.r .refnn At rk Yi r H g,h f• h J Satin
F .a
January 11. 1997, MLe, ill 4. ly Ai p
jt_ar t n t Race Cn Crnvn 1�
of Senior Hint 6 Nestor February 1, Hlaek Hie ory P�radet C lebri F tin n nn 81ark
History 84111 February 21% CoapalFe,e
7. Estimated number a persons expected to a0end this programovlea 25.000
S. Proposed Budget: a"Owr As" u aws., Asxr.,
tleaesr adw
Personnel: 016 Facility Rental 023 Trophies 1900 1905
Ot Futkna Salaries 017 Insurance 20 024 StAauships 5000 1750
02 Parairrie Salaries 018 Deoaratlone 025 Celebrity Expenses
03 Overtkne 019 Utilities: Accortunodalions 1100 1068
Gas Lodging
05 Electrical Other 1
Phone / 613
Other / 100 026 Ifw*llaneous Expenses:
Espenesc T-Shirsts Art
Sub-Total 600 711 Cas/Parade Cara
010 Ott"Suppler; Dry Cleaning,
o i l Postage ozo Special Equipment
Flats, poles. Photo,
012 PrinWmg 17M l7n tenaers Ta:/Svc. Ch.rg,�r�
013 Equipment Rental Isn 19 S_laae 400 Entertainment 350 350
015 Seourty 021 Advertising Other Misc. 1120
O 1 S Food/ 022 Promaiton
Rakswunanta a Expenses GRAND TOTAL
,*includes facility r"rA 1
9. Lit Anticipated Fundk gitRovsnue(Sources other than City)
source Amount
Contributions, The Cas Casenanr !i,oe — any A !, �■ ty h
California Lotter sao Manuel Indian tinjo b c St. R,rn,rdl.,
Medical Center. Fod oA Lzam. t-i-- Building_¢e it TT
TOTAL SIS onn
10.ArAlcit ated revenue from adivhy 52.950
1 I.Total Amount Requested from City:
Sent!to Ways d Means Date:
A. Total Proposed Budget Amount A74 1 An Action:
B. LLU:Other Fundrlg Sources 1 A,050 Sent to Mayor 6 Councd Date:
C. Total Amount Requested from City J r Inn Action:
12.Describe a addlllonal assistance being requested from tie sty:(Personnel•equipment,pant uea, Estimated Cosa
buddkmg.eta•)
(To be completed by C,ty)
A. City police Ion eeeurl[r ruf•r a A rd r t
B. Use of 11--rn Park_ jrn.nd A f rot t f tnT�.ti1_ _
80 a .ir■ 2
C. Cir) er-m- rn
chairs, sec up secutity feaciot and close streets durisA parade,
13.S turs of rot: Data:
8 Autuet 1996 \
NOre.Plow"I e prepared tc suQmll an sud/f of your/ifanctal sdNllNa n the srenl such n/ormsrbn Is Jeented necsisuy. 1\
A,UcA sAS/cA and orho/&appal Ong ti/wme,fon,N sDproprvrs. 111 )))
CIVY OP SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Fred Wilson Subject: Resolution authorizing agreement
Assistant City Administrator with Cops for Kids at Christmas
Dept: for civic/promotion funding
FY 96/97
Date: October 10 , 1996 201A I
iwill MAN
r r!
Synopsis of Previous Council action:
.10/1/96 -- Ways and Means Committee recommended approval.
Recommended motion:
Adopt resolution.
,.r
Signature
Contact person: Fred Wilson Phone: 5122
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount: $4 , 000
Source: (Acct No ) 001-091-5186
Acct. Description civic/promotio funding
Finance
Council Notes:
Res 96- �;3 ?C)
�ola� 19g�
75-0262 Agenda Item No. l9 t3
• j
STAFF REPORT
On October 1, 1996, the Ways and Means Committee recommended the
allocation of $4, 000 in direct funding to the Cops for Kids for
costs connected with their annual Christmas Party for Foster Kids
scheduled for December 7, 1996.
This successful event has been conducted annually for the past 5
years and affords foster children of the Inland Valley an
opportunity to participate in a holiday celebration with
interaction between the children and the San Bernardino Police
Officers Association.
It is therefore requested that the recommendation of the Ways and
Means Committee be approved.
. s
1 `n
Z
MINUTES
r-.
WAYS AND MEANS COMMITTEE
September 18, 1996 & October 1, 1996
ATTENDEES:
*Councilman David Oberhelman - Chairman
*Councilman Jerry Devlin
*Councilwoman Betty Dean Anderson
*Fred Wilson - Assistant City Administrator
*Huston Carlyle - Sr. Assistant City Attorney
*Phil Arvizo - Council Executive Assistant
Jean Anderson - Cultural & International Affairs
John Kramer - Superintendent of Recreation
Capt. Robert Curtis - Police Dept.
Officer Johnny Turner - Police Dept.
Barbara Pfennighausen - SBPOA
Rosalyn Kraut - Black Culture Foundation
Thomas Gueston - Black Culture Foundation
Gerald Duckett - Black Culture Foundation
Ray Gonzales - Hispanic Chamber of Commerce
Maurice Calderon - Hispanic Chamber of Commerce
Steve Shaw - Pioneer Fire Co.
Allen Bone - Pioneer Fire Co.
Penny Holcomb - Sturges Center
('Attended both meetings)
1. CIVIC & PROMOTION FUND REQUESTS - On September 18, 1996 the
Committee received input from representatives of Organizations requesting funds.
James Elder, All American Youth, was the only organization not represented. San
Bernardino Western Little League had already been allocated $5,000 in direct costs and
$13,601 in indirect costs. The Committee explained to the requestors that only $90,399
were available for distribution.
2. CIVIC AND PROMOTION FUND RECOMMENDATIONS - On October 1,
1996 the Committee recommended the following allocations to be placed on the October
21 agenda for approval:
Sturges Center for Fine Arts $20,000
Pioneer Fire Company Museum 5,000
4th of July Committee 27,251
Cops for Kids at Christmas 4,000
Black Culture Foundation 26,148 ($5,000 Direct Costs/$21,148 Indirect Costs)
Jr. Police Academy 8,000
TOTAL $90,399
T
Ways & Means Committee
September 18 & October 1, 1996
- Page 2 -
Neither James Elder's All American Youth nor the Hispanic Chamber of
Commerce were recommended for funding. Mr. Elder's request was considered to be
a duplication of the City and the City School funded program through I.C.U.C. The
Hispanic Chamber had indicated in 1995 that their allocation would provide salary and
operation start up costs and they would be self-supporting in 1996.
The Committee did not recommend $15,000 for the 4th of July Inland Empire
Symphony since funding is provided to the Symphony from the Arts Fund. The funding
for the Black Culture Foundation was reduced to $5,000 for direct funds and $21,148 for
indirect funds meaning that the City must absorb indirect costs if the event is not
reduced in scope.
Considerable discussion and consternation by the Committee took place prior to
making the final selections. All existing funding was recommended for allocation.
Meeting adjourned.
COUNCILMAN DAVID OBERHELMAN
Chairman
DO:sg
s
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1
2
A G R E E M E N T
3
civic and Promotional
4
5 THIS AGREEMENT is entered into between the CITY OF SAN
6 BERNARDINO, a municipal corporation, referred to as "City" and
7 COPS FOR KIDS AT CHRISTMAS, a non-profit organization, referred to
8 as "Organization. "
9 The parties agree to as follows:
10 1. Recitals.
11 A. Organization has requested financial'assistance from
12 City for the fiscal year 1996-97, in order to assist in defraying
13 the expenses connected with the conduct of a Christmas Party for
14 foster children and their families, by members of the San
15 Bernardino Police Officers Association, as outlined in their
16 Request for Funding to the Mayor and Common Council, a copy of
17 which is attached hereto marked Exhibit "A" . The terms of the
18 request are incorporated herein by reference and shall govern the
19 uses of the funds provided herein. The financial assistance
20 provided for in this agreement is made on a one-time basis, and
21 receipt of said funds shall not imply a continuing obligation of
22 the City beyond the terms of this Agreement.
23 B. The expenditure is for a valid municipal public
24 purpose, to wit: for the conduct of a Christmas party for foster
25 children and their families.
26 2 . Payment. Upon presentation of a claim to the City
27 Finance Director, City shall pay to Organization from the civic and
28
I promotion fund budget for the 1996-97 fiscal year, the total sum of
2 FOUR THOUSAND DOLLARS ($4 , 000) .
3 3 . Use of Funds. The funds paid to Organization ,,shall be
4 used solely for the purposes set forth in Paragraph 1 above. No
5 deviation from these provisions shall be made without the express
6 approval of the City of San Bernardino. Any unexpended funds shall
7 be returned to the City by Organization.
8 4 . Accountability. Financial records shall be maintained in
9 accordance with generally accepted accounting principles by
10 Organization in such manner as to permit City to easily trace the
11 expenditure of the funds. All books and records of Organization
12 are to be kept open for inspection at any time during the business
13 day by the City or its officers or agents. Failure to submit the
14 financial records in accordance with this section will result in
15 the Organization reimbursing the City in the full amount received
16 by Organization. At the conclusion of the program, Organization
17 shall present the City Administrator or her designee copies of all
18 receipts for expenditures connected with said program in the total
19 amount of $4, 000.
20 5. Hold Harmless. Organization covenants and agrees to defend,
21 indemnify, and hold harmless the City and its employees and agents
22 from all liabilities and charges, expenses (including counsel
23 fees) , suits, or losses however occurring, or damages arising or
24 growing out of the use or receipt of the funds paid hereunder and
25 all operations under this agreement. Payments hereunder are made
26 with the understanding that the City is not involved in the
27 2
28
1
2 performance of services or other activities of Organization.
3 6. Termination. City shall have the right to terminate this
4 agreement and any funding remaining unpaid hereunder for any reason
5 by mailing a ten-day written notice to Organization and this
6 agreement shall terminate ten days after the mailing of such
7 notice. In the event this agreement is terminated for reasons of
8 improper use of funds or use of funds for any purpose other than
9 those authorized, any unexpended portion of the funds provided by
10 City shall be returned to City. In addition, Organization shall
11 reimburse to City any funds expended which were used for any
12 purpose other than those authorized under this agreement.
13 11. Authorization to Execute. Organization hereby
14 covenants that it has taken all actions necessary to make the
15 adherence to the obligations imposed by this agreement a binding
16 obligation of the organization.
17 12 . Notices. All notices herein required shall be in
and delivered in person or sent by certified mail, postage
18 writing
19 prepaid, addressed as follows:
20 As to City: As to Organization:
City of San Bernardino Cops for Kids at Christmas
21 300 North "D" Street P.O. Box 2967
San Bernardino, CA 92418 San Bernardino, CA 92406
22 Attn: City Administrator Attn: Steve Filson
23
24 10. Entire Agreement. This agreement and any documents or
25 instruments attached hereto or referred to herein integrate all
terms and conditions mentioned herein or incidental hereto, and
26
27 supersede all negotiations and prior writing in respect to the
28 3
AGREEMENT WITH COPS FOR KIDS AT CHRISTMAS FOR FINANCIAL
ASSISTANCE.
1
2 subject matter hereof. In the event of conflict between the terms,
3 conditions or provisions of this Agreement, and any such document
4 or instrument, the terms and conditions of this Agreement shall
5 prevail.
6 In witness whereof, the parties hereto have executed this
7 agreement on the day and date first above shown.
8
9 CITY OF SAN BERNARDINO
10 BY:
11 Tom Minor, Mayor
12
13 COPS FOR KIDS AT CHRISTMAS
14
15 Steve Filson, SBPOA
16 ATTEST:
17
BY:
18 •City Clerk
19
20 Approved as to form
21 and legal content:
22 James F. Penman,
23 City Attorney
24 by: -
25
26
27
28 4
r.
CITY OF SAN BERNARDINO-CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
1. orp/1.r�atbn(Nam.,Address.e6c.) Date Submazed
C
AMC �R VI&V A'+ N e,r fn,w 2 Contact Pe1son-4ARAaa f t t1,iC-7 1-!A,/Scar
2&,7 Tslogg oA OCFr(,Pr M �NA�Fe
Aaf Fes' Eft MAR0#N)i CA `2--46L Phon.&R?) of-/-v-,i �
3. Phone e10r1 P'Y f-O L/_/ a. Period of Support R.qu.sud or Dais of Event
Number of Yeats in Existence �E n E 171 B R 7 f 9 4/
,
5. T-Payer Identification Number_33—OO L.11•/PC
d Amy for wfAd funding Y requested: t
•f ,/A IJ
;]a II d Tect P TAR � ASSn/ f/DCfFn ti��
4AA-r�CRNARfIIHO yA�lCr /7�'�wrn ��t�l
7. Esdmated numbs 01 persona expected to attend thb programilprol.ct 960
e Proposed Budget: aw" bw
Pwoonnsk �S 015 Facility Renal 023{rep1 3� avey0
01 Futlm. 017 Insurance shy n
ode Decorations 025 C41s ar
02 PtuttMne Oig Ulittes: 025 CeleW4y Expenses
03 Overthy Accommodations
Gas Lodgkv
Phono of Other
Phone : o
Other 026 Miscellaneous Expenses:
Expenses: �i,fr Cn FPT
Sub-Total 10 n
010 Office Supplies /So So
011 Postage 020 Special Equipment i
012 Prk dng
013 Equipment Rent at - pt e 1 RR r 11 Ps A" Le
014 Sewr)r 02f Adv.,,,,g 4�bRA69 4.00 hoc
01S Food/ 022 Promabn —
Relreshenents Experts" GRAND TOTAL/
I
IL U111 Anticipated FundingAevenw(Sour other than City)
SARERAJweA,.r4 �O�f
Al
VIAL MART F-ndA/AAt;yj
/L/Al MA 1 GfFT 0 Fie T ern A-rr—A r 1
TOTAL 1 -3 Bap
10.Anticipated revenue from ectivty 7 E R p
11.Total Amount Requested from City: Sent to Ways d Means Dae:
A Tow Proposed Budget Amount //. /1io• Action:
B. lip:Other Funding Source 45'-000, Sent to Mayor 6 Councd Date:
ed _
C. To Amount Requested from Cry _y.BOO• Action:
12 Describe any addkbn.t us-stance b.wg requested from the city:(Personnel.equipment,dark&,on. Estimated Costs
budding,a (To be competed by Gty)
A-
C.
13.Sipnatwe Dais:
NCTL'Pt""be prepared to eubm4f an audit o/your'�nancL!acrlvrfNa, •even such nlom„ � -
ubn,s d..rna0 nacnx.ry,
Arrwen.r.r�w.�f„l,.r aanv.cr!Ino n&.•,..-sees. ,•______.,_._
• � ��% � �3� Cops for Kids at//7yyy tm
.XL. Chrisemas for Foster ChLldre-
-
'1:�v�:/-/- r. o. 3.. : e ... ..,..aa... a 1:1.06
In the fall of 1990 Steve Filson of the San Bernardino Police Department was sent to check on the
welfare of a twelve year old girl reportedly being kept locked in a closet. What he and his partner
found literally shocked them both. The girl. known as Angel was found in a locked, roach
infested, stench filled 4' X 5' room. That room had been home to her for most of her 12 years.
The question, "Why Angel?" has never been answered. She was not an only child but was the
only child in that home being so horribly mistreated.
Every day, some place in our community, our uniformed police offiicers.are asked to enter homes
and check on the welfare of children who are reportedly being abused. Many times their duty
requires that they remove those children from their abusive environment just as they did in the
case of Angel and her siblings. The child's image of the officer at that point is not one of a rescuer
but one who is separating them from that which is familiar and those they love.
The plight of"Angel" so touched the hearts of the officers of the San Bernardino Police
Department that they formed COPS FOR KIDS under the leadership of their association
president, Steve Filson and in December 1991 the first COPS FOR KIDS AT CHRISTMAS
PARTY was held at the Radisson Hotel and Convention Center. Approximately 500 foster
children and their foster families attended .
The event outgrew the Radisson and we moved to the Orange Show. Last year the Christmas
party was held in the Citrus Building and it was filled to over flowing with foster children from the
Inland Vallev Foster Parents Association and their foster families.
As the numbers vrow so does our commitment. We need your help to make our commitment to
these battered. bruised and in other ways abused children happen. We are inviting you to become
a Santa's helper
Sinc�rei
Barbara Ptennighausen, Chairman
Cops For Kids
3 I
COPS FOR KIDS AT CHRISTiMAS 1995
STATISTICAL IiNTORINIATION
PLANNING, PREPARATION AND EXECUTION TOOK 8 MONTHS.
101 VOLUNTEERS CONTRIBUTED 1,817 HOURS.
APPROXIMATELY 900 CHILDREN AN-D ADULTS PARTICIPATED.
EACH CHILD (BIRTH TO 11 YEARS OF AGE) RECEIVED A $10. GIFT CERTIFICATE, A
STOCKING STUFFED WITH GOODIES ANTI) AN AGE SPECIFIC TOY.
EACH PRETEEN AND TEEN (AGES 12 TO 18 YEARS OF AGE) RECEIVED TWO $10
GIFT CERTIFICATES AND A STOCKD G FILLED WITH GOODIES.
16 TOY MANUFACTURERS, VENDORS AND INDIVIDUALS DONATED TOYS AND
BICYCLES FOR DISTRIBUTION TO THE CHILDREN.
OVER 2000 HOT DOGS AIND BAGS OF CHIPS COMPLETE WITH MUSTARD, CATSUP,
AND RELISH PLUS PUNCH AND CAKE WERE CONSUMED.
APPROXIMATELY 200 DOZEN COOKIES WERE HOME BAKED AND DECORATED BY
THE CHILDREN THEMSELVES.
DIGNITARIES FROM ALL LEVELS OF GOVERNMENT WERE REPRESENTED AT THE
EVENT. COUNCILMAN OBERHELNL-�-N SERVED AS THE MASTER OF CEREMONIES.
THE TRUE SPIRIT OF CHRISTMAS FILLED 23,000 SQUARE FOOT CITRUS BUILDING
WHICH WAS MADE AVAILABLE FREE OF CHARGE FOR THE EVENT BY THE
NATIONAL ORANGE SHOW.
CITY, C,F SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: FRED WILSON Subject: Resolution authorizing agreement
Assistant City Administrator with Pioneer Fire Museum for
Dept: civic/promotion funding for FY96/97
Date: October 10 , 1996
SAL
Synopsis of Previous Council action:
10/1/96 -- Ways and Means recommended approval.
Recommended motion:
Adopt resolution.
Signature
Contact person: Fred Wilson Phone: 5122
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount: $5 , 000
Source: (Acct. No.) 001-091-5186
Acct. Description) civic/promoti funding
Financq; t
Council Notes:
Res 96- ��I 110A 1/m q
75-0262 Agenda Item No.
STAFF REPORT
At their meeting of October 1, 1996, the Ways and Means Committee
recommended civic and promotion funding in the amount of $5, 000 to
the Pioneer Fire Museum for the purpose of restoring a San
Bernardino 1890 hose wagon to be entered in the 1997 Rose Parade.
In addition to restoration of the vehicle, the funds will be used
to offset expenses connected with the parade entry such as
registration, transportation, etc.
The attached resolution and agreement are submitted for your
approval.
L` C9 M
.G.
1 n R
�i
MINUTES to
r-.
1?
WAYS AND MEANS COMMITTEE
September 18, 1996 & October 1, 1996
ATTENDEES:
*Councilman David Oberhelman - Chairman
*Councilman Jerry Devlin
*Councilwoman Betty Dean Anderson
*Fred Wilson - Assistant City Administrator
*Huston Carlyle - Sr. Assistant City Attorney
*Phil Arvizo - Council Executive Assistant
Jean Anderson - Cultural & International Affairs
John Kramer - Superintendent of Recreation
Capt. Robert Curtis - Police Dept.
Officer Johnny Turner - Police Dept.
Barbara Pfennighausen - SBPOA
Rosalyn Kraut - Black Culture Foundation
Thomas Gueston - Black Culture Foundation
Gerald Duckett - Black Culture Foundation
Ray Gonzales - Hispanic Chamber of Commerce
Maurice Calderon - Hispanic Chamber of Commerce
Steve Shaw - Pioneer Fire Co.
Allen Bone - Pioneer Fire Co.
Penny Holcomb - Sturges Center
(`Attended both meetings)
1. CIVIC & PROMOTION FUND REQUESTS - On September 18, 1996 the
Committee received input from representatives of Organizations requesting funds.
James Elder, All American Youth, was the only organization not represented. San
Bernardino Western Little League had already been allocated $5,000 in direct costs and
$13,601 in indirect costs. The Committee explained to the requestors that only $90,399
were available for distribution.
2. CIVIC AND PROMOTION FUND RECOMMENDATIONS - On October 1,
1996 the Committee recommended the following allocations to be placed on the October
21 agenda for approval:
Sturges Center for Fine Arts $20,000
Pioneer Fire Company Museum 5,000
4th of July Committee 27,251
Cops for Kids at Christmas 4,000
Black Culture Foundation 26,148 ($5,000 Direct Costs/$21,148 Indirect Costs)
Jr. Police Academy 8.000
TOTAL $90,399
t
r
Ways & Means Committee
September 18 & October 1, 1996
- Page 2 -
Neither James Elder's All American Youth nor the Hispanic Chamber of
Commerce were recommended for funding. Mr. Elder's request was considered to be
a duplication of the City and the City School funded program through I.C.U.C. The
Hispanic Chamber had indicated in 1995 that their allocation would provide salary and
operation start up costs and they would be self-supporting in 1996.
The Committee did not recommend $15,000 for the 4th of July Inland Empire
Symphony since funding is provided to the Symphony from the Arts Fund. The funding
for the Black Culture Foundation was reduced to $5,000 for direct funds and $21,148 for
indirect funds meaning that the City must absorb indirect costs if the event is not
reduced in scope.
Considerable discussion and consternation by the Committee took place prior to
making the final selections. All existing funding was recommended for allocation.
Meeting adjourned.
COUNCILMAN DAVID OBERHELMAN `y,
Chairman
DO:sg
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ca ,-Lr D
2
A G R E E M E N T
3
Civic and Promotional
4
5 THIS AGREEMENT is entered into between the CITY OF SAN
6 BERNARDINO, a municipal corporation, referred to as "City" and
7 PIONEER FIRE COMPANY MUSEUM, a non-profit organization, referred to
8 as "Organization. "
9 The parties agree to as follows:
10 1. Recitals.
11 A. Organization has requested financial. assistance from
12 City for the fiscal year 1996-97, in order to assist in defraying
13 the expenses connected with the restoration of San Bernardino's
14 first "Fire Hose Wagon" and to cover its participation in the 1997
15 Rose Parade, as outlined in their Request for Funding to the Mayor
16 and Common Council, a copy of which is attached hereto marked
17 Exhibit "A" . The terms of the request are incorporated herein by
18 reference and shall govern the uses of the funds provided herein.
19 The financial assistance provided for in this agreement is made on
20 a one-time basis, and receipt of said funds shall not imply a
21 continuing obligation of the City beyond the terms of this
22 Agreement.
23 B. The expenditure is for a valid municipal public
24 purpose, to wit: for the restoration of San Bernardino's first
25 "Fire Hose Wagon" and to cover its participation in the ' 1997 Rose
26 Parade.
27 2 . Payment. Upon presentation of a claim to the City
28
I Finance Director, City shall pay to Organization from the civic and
2 promotion fund budget for the 1996-97 fiscal year, the total sum of
3 FIVE THOUSAND DOLLARS ($5, 000) .
4 3 . Use of Funds. The funds paid to Organization shall be
5 used solely for the purposes set forth in Paragraph 1 above. No
6 deviation from these provisions shall be made without the express
7 approval of the City of San Bernardino. Any unexpended funds shall
8 be returned to the City by Organization.
9 4 . Accountability. Financial records shall be maintained in
10 accordance with generally accepted accounting principles by
11 Organization in such manner as to permit City to easily trace the
12 expenditure of the funds. All books and records of Organization
13 are to be kept open for inspection at any time during the business
14 day by the City or its officers or agents. Failure to submit the
15 financial records in accordance with this section will result in
16 the Organization reimbursing the City in the full amount received
17 by Organization. At the conclusion of the program, Organization
18 shall present the City Administrator or her designee copies of all
19 receipts for expenditures connected with said program in the total
20 amount of $5, 000.
21 5. Hold Harmless. Organization covenants and agrees to defend,
22 indemnify, and hold harmless the City and its employees and agents
23 from all liabilities and charges, expenses (including counsel
24 fees) , suits, or losses however occurring, or damages arising or
25 growing out of the use or receipt of the funds paid hereunder and
26 all operations under this agreement. Payments hereunder are made
27
2
28
I with the understanding that the City is not involved in the
2 performance of services or other activities of Organization.
3 6. Termination. City shall have the right to terminate this
4 agreement and any funding remaining unpaid hereunder for any reason
5 by mailing a ten-day written notice to Organization and this
6 agreement shall terminate ten days after the mailing of such
7 notice. In the event this agreement is terminated for reasons of
8 improper use of funds or use of funds for any purpose other than
9 those authorized, any unexpended portion of the funds provided by
10 City shall be returned to City. In addition, Organization shall
11 reimburse to City any funds expended which were used for any
12 Purpose other than those authorized under this agreement.
13 11. Authorization to Execute. Organization hereby
14 covenants that it has taken all actions necessary to make the
15 adherence to the obligations imposed by this agreement a binding
16 obligation of the organization.
17 12 . Notices. All notices herein required shall be in
18 writing and delivered in person or sent by certified mail, postage
19 Prepaid, addressed as follows:
20 As to City: As to Organization:
21 City of San Bernardino Pioneer Fire Company Museum
300 North "D" Street c/o Capt. Steven Shaw
22 San Bernardino, CA 92418 San Bernardino Fire Dept.
Attn: City Administrator 247 S . Boyd #A
23 San Bernardino, Ca 92408
24 10. Entire Agreement. This agreement and any documents or
25 instruments attached hereto or referred to herein integrate all
26 terms and conditions mentioned herein or incidental hereto, and
27 3
28
AGREEMENT WITH PIONEER FIRE COMPANY MUSEUM FOR FINANCIAL
ASSISTANCE.
1
2 supersede all negotiations and prior writing in respect to the
3 subject matter hereof. In the event of conflict between the terms,
4 conditions or provisions of this Agreement, and any 'such document
5 or instrument, the terms and conditions of this Agreement shall
6 prevail.
7 In witness whereof, the parties hereto have executed this
8 agreement on the day and date first above shown.
9
10 CITY OF SAN BERNARDINO
11 BY:
12 Tom Minor, Mayor
13
14 PIONEER FIRE COMPANY MUSEUM
15
16 Capt. Steven Shaw, Fire Dept.
17 ATTEST:
18
BY:
19 City Clerk
20
21 Approved as to form
22 and legal content:
23 James F. Penman,
24
City Attorney
:
25 by:
26
27
28 4
CITY OF SAN BERNARDINO-CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
t,
.01`01`11=101`1(Nam*, etc.)c.) Oat*Submitted :S" ". 19 4 6
Pt on tv P t:. C0 r%jo--v Mv'Nk"1 2. Comae Person S to-"�S die v
;-,Y,7 S 8oyd ":;A Title C�v*► �$ra.. �e F.ti R�,�.
Peon*H-409 SG°f-617 9 W 6P.1- S11 8
3. Phone 9� B S GZgO A. Period of Support Requested or Data of Event
Number of Years in Existence jlln ( /Q 9 7
5. Taxpayer)d*ntifiationNumber
6. Activity for whirr funding is requested: !&-, 6J-x.;
in-iXt4 -ro 6� 1947
is nc+.d�d i-o Co.���i.s r�crt i�`Rl.,� .L CoVw P.�c�c. GoS'M
7. Estimated number of persons expected to attend this programrproject 4f
8. Proposed Budget: a-kW A u.W aueer AMur
•user Ac1uY
Personnel: 016 Facility Rental 023 Trophies
017 Insurance 024 Scholarships
O/ Partti a Salaries 018 Decorations 025 Celebrity Expenses
02 Overtime*Salaries 019(ltffies: Accommodations
03 Ovenim*
04 Electrical Other
os °�
Phone
a
Expanses: f"r Otisneetleolrs Expenses )so0
Sub-Total r �n 000
010 Office Suppose 020 Special Equipment e t
011 Postage t AA
012 Printing -P, i-1
013 Equipment Rental
0 t a Security 021 Advertising
015 Food 022 Promotion
Refreshments Expenses GRAND TOTAL
9. List Anticipated Funding/Revenu*(Sources other than City)
rr•'1� �+
Source / Amount
w-b nti'1-row c �rbn. J`r.� wM.to o.r�� OvS n�a.0-[e�
TOTAL
10.Anticipated revenue from act" '$
11.Total Amount Requested from City: Sent to Ways 6 Means Date:
A. Total Proposed Budget Amount s 0C'0, C> Action:
B. ' LLu:Other Funding Source _ ulkrlow n Sent to Mayor 6 Council Date:
C. Taal Amount Requested from City Action:
12.Describe any additional assistance being requested from the sty:(PersonnN,equipment,park area, Estimated Costs
(wilding,ale.) Estimated
(To be completed by Ch)
A.
8.
C.
13.Sig tun of applicant: Oats:
9�rr�46
NOTE:Pleas*be prepared to submll an audit of your financial ectiv/rl*s,In the event such Information to deemed necessary.
Attach sketch and other supporting tnfomTaf/on,lI appropriate.
ou.ewra. w [-CJ rAWMlen4roa GN[N_F«uc[ C r —A►rtcuiT 0r.*e0[1T3.
X'.
t It
•; _y
r, �/
v �.'
r r
irk Companp
Firefighting; `luseum and Antique Itestoratit►n
Steve Shaw 247 S Boyd n A
Allen Bone San Bernardino, CA
Mark Ostoich 92408
Bud Parrott (909) 885-0280
History- of SAN B'D ; "O HOSE 1
The San Bernardino Fire Department was established in. 1878. In 1890,
a water system was put in with high gravity pressure, thus doing away
with a steam pumper and replacing it with a substantial hose wagon. It
was built in San Bernardino by Allen Iron Works on Third Street. "SAN
B'DINO HOSE 1" carried as much as 2800 feet of 2 1/2 inch hose. In
April 1896, the hose wagon underwent a radical change: it was made
better and stronger, and ball bearing axles were added making it the only
ball bearing fire apparatus on the Pacific coast. In May 1896, the hose
wagon won first prize with the best decorated team. That same month,
an incident which grieved the entire community occurred when Sam,
one of the pioneer horses died. As the pictures show, the wagon had a
rich history of participating in parades and celebrations. As one picture
shows, the wagon was totally covered in flowers with a large SBFD spelled
out on the sides. It is possible this could have been done for a Rose
Parade. It is probably a sure thing the idea came from the Rose Parade.
The wagon was used until 1912 when the motorized era started. The
wagon then continued to be put to use on a farm. In the 1960's it was
given to the San Bernardino County Museum where it was exhibited
outdoors until 1982. The San Bernardino City Firemen's Benefit Asso-
ciation made an agreement to restore the wagon. The project slowed
due to the high cost of restoration. In 1995, the wagon was brought to
the Pioneer Fire Company Museum, where restoration is being completed.
Firefighting M_ ' useum and Antique Itestoration
Steve Show -
247 S Boyd'# A _
Allen Bone San Bernardino, CA
Bud Parrott . 92408
(909) 885-6280
The Picieere-Ecirpellr1�tsauis;sntla.ts he.l R9(1
ho
J `
sca:; .usecl ==-�
San Bernardino. In.1896 it.w`as the onl ball g apparatus. = '�t
y; pearin fire on-the Pacific coast;:
We have just learned that we are invited to_parficipate in the 1997 Rose Parade with the
hose wagon. We are now lookin for y
g, g ponsors too help cover the final--costs of i•estoratiorr E,
s
"and, the.funds needed to_:participate. inAhe parade.:j�'Re'storation of the -wag(?n is 9-
comp le e.,.About 25 s needed to ' r ° P ~ 1 ` ' e;::"
p $ 00<more i corrlp'lete,•t�ie!),I n�pp�ng.and goldleaf r=J
Will need four reproduction antique uniforms and four.high-eagle lie Irriets
Y
amount about$1000.. Par'ade=registration is another$200.'Rental of 2 grey per
horses is $600 per day. There will also.be transportation expenses as well as other odds,`,-_
and ends.'.'.
'Any help you cart give us'.t6 show off SAN_S$�'DIl� ' s 1 '
, . }.- ,: . .�,.. O HQSE:1 rwQuld bc-appectae ��
leas tac '
ti t tip ant �•i su ave uestrbn Qr o a: il`Ce.:t'o�see.- -K•l se
Our home''p Tones`are""= to -(909 864-61 9'&Ai1en-` g :7 -
} 92-38271.
�;• `� I">.-Sincerely,
• , - ` a 1. ' F _� %^ , ' i- rl5'_ �. .. vim' ` ? -
,'� Steven-'R Shaw`:
Allen Bone.
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
FRED WILSON Resolution authorizing agreement
From: Assistant City Administrator Subject: with' Sturges Center for Fine Arts
Dept: for civic/promotion funding FY96/97
Date: October 10 , 1996
F @01NAL
Synopsis of Previous Council action:
10/1/96 -- Ways and Means recommended approval.
Recommended motion:
Adopt resolution.
Signature
Contact person: Fred Wilson Phone: 5122
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount: $20 , 000
Source: (Acct. No.) 001-091-5186
Acct. Description) civic/promot' n funding
1
Finance-
Council Notes:
Res 96- 7,
io aill9g�
75-0262 Agenda Item No.Jq
STAFF REPORT
The Ways and Means Committee, at their October 1, 1996 meeting
recommended approval of a request from the Sturges Center for the
Fine Arts in an amount of $20, 000 from the civic and promotion fund
to assist in funding operations for their 1996/97 year.
The attached resolution and agreement are recommended for your
approval.
C9
..y
MINUTES
WAYS AND MEANS COMMITTEE
September 18, 1996 & October 1, 1996
ATTENDEES:
*Councilman David Oberhelman - Chairman
*Councilman Jerry Devlin
*Councilwoman Betty Dean Anderson
*Fred Wilson - Assistant City Administrator
*Huston Carlyle - Sr. Assistant City Attorney
*Phil Arvizo - Council Executive Assistant
Jean Anderson - Cultural & International Affairs
John Kramer - Superintendent of Recreation
Capt. Robert Curtis - Police Dept.
Officer Johnny Turner - Police Dept.
Barbara Pfennighausen - SBPOA
Rosalyn Kraut - Black Culture Foundation
Thomas Gueston - Black Culture Foundation
Gerald Duckett - Black Culture Foundation
Ray Gonzales - Hispanic Chamber of Commerce
Maurice Calderon - Hispanic Chamber of Commerce
Steve Shaw - Pioneer Fire Co.
Allen Bone - Pioneer Fire Co.
Penny Holcomb - Sturges Center
(`Attended both meetings)
1. CIVIC & PROMOTION FUND REQUESTS - On September 18, 1996 the
Committee received input from representatives of Organizations requesting funds.
James Elder, All American Youth, was the only organization not represented. San
Bernardino Western Little League had already been allocated $5,000 in direct costs and
$13,601 in indirect costs. The Committee explained to the requestors that only $90,399
were available for distribution.
2. CIVIC AND PROMOTION FUND RECOMMENDATIONS - On October 1,
1996 the Committee recommended the following allocations to be placed on the October
21 agenda for approval:
Sturges Center for Fine Arts $20,000
Pioneer Fire Company Museum 5,000
4th of July Committee 27,251
Cops for Kids at Christmas 4,000
Black Culture Foundation 26,148 ($5,000 Direct Costs/$21,148 Indirect Costs)
Jr. Police Academy 8,000
TOTAL $90,399
r
I
Ways & Means Committee
September 18 & October 1, 1996
- Page 2 -
Neither James Elder's All American Youth nor the Hispanic Chamber of
Commerce were recommended for funding. Mr. Elder's request was considered to be
a duplication of the City and the City School funded program through I.C.U.C. The
Hispanic Chamber had indicated in 1995 that their allocation would provide salary and
operation start up costs and they would be self-supporting in 1996.
The Committee did not recommend $15,000 for the 4th of July Inland Empire
Symphony since funding is provided to the Symphony from the Arts Fund. The funding
for the Black Culture Foundation was reduced to $5,000 for direct funds and $21,148 for
indirect funds meaning that the City must absorb indirect costs if the event is not
reduced in scope.
Considerable discussion and consternation by the Committee took place prior to
making the final selections. All existing funding was recommended for allocation.
Meeting adjourned.
COUNCILMAN DAVID OBERHELMAN ` .
Chairman
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Sturges Center is well placed in size and availability for continued growth and
development. The Center seats 743, which is a good maid-sized facility. Our rates are competitive
against other facilities in the local and extended areas. We are in line with the rates charged by
the school district for school facilities and, without the constraints of school district policy, we
are very attractive for organizations that might normally use those facilities.
The Center does need some stage work, particularly in the electric capabilities and in
stage storage and preparation areas. However, at the present time, our facility is quite functional
and able to provide the majority of the needs of our constituents.
In the past eight months I have begun the research work concerning the availability of
grants for operational and program support. I have identified eight foundations which are
currently giving funds in those areas and have initial contact. Most have responded that the
Center needs to have at lea:A Rpe year of=ration, and have a proven financial stability prior
to receiving funding from their foundation. Based on this information, 1996/1997 will be the
year in which we will begin to receive grants and support from outside fenders. As the fall
funding period approaches, 1 will be filing grant requests with these fo4ndations, as well as, any
other organizations which are identified as providing financial support in the areas needed by
Sturges Center.
Based on the above information, the Board of Directors of the Sturges Foundation
requests continued funding at last years level from the Economic Development Agency .for
Sturges Center for the Fine Arts, The $60,000.00 provided last year was used to keep Sturges
Center open and viable and to upgrade our current facilities. We know that with continued
support from your agency Sturges Center for the Fine Arts will be able to actively continue
providing a performance venue for many local organizations, as the only facility available at an
affordable price and accessable to the greater San Bernardizao Community.
if you need any additional information, please feel free to call me at 384-5411/5415.
Thank you for your continued support of Sturges Center for the Fine Arts.
Sincerely,
Charles A. Bradley
General Manager
Sturges Center for the Fine Arts.
c�op�
1
2
A G R E E M E N T
3 Civic and Promotional
4
5 THIS AGREEMENT is entered into between the CITY OF SAN
6 BERNARDINO, a municipal corporation, referred to as "City" and
7 THE STURGES CENTER FOR FINE ARTS, a non-profit organization,
8 referred to as "Organization. "
9 The parties agree to as follows:
10 1. Recitals.
11 A. Organization has requested financial, assistance from
12 City for the fiscal year 1996-97, in order to assist in defraying
13 the expenses connected with the conduct of events related to the
14 1996/97 budget year,as outlined in their Request for Funding to the
15 Mayor and Common Council, a copy of which is attached hereto marked
16 Exhibit "A" . The terms of the request are incorporated herein by
17 reference and shall govern the uses of the funds provided herein.
18 The financial assistance provided for in this agreement is made on
19 a one-time basis, and receipt of said funds shall not imply a
20 continuing obligation of the City beyond the terms of this
21 Agreement.
22 B. The expenditure is for a valid municipal public
23 purpose, to wit: for the conduct of events related to the 1996/97
24 budget year.
25 2 . Payment. Upon presentation of a claim to the City
26 Finance Director, City shall pay to Organization from the civic and
27 promotion fund budget for the 1996-97 fiscal year, the total sum of
28
1
2 TWENTY THOUSAND DOLLARS ($20, 000) .
3 3 . Use of Funds. The funds paid to Organization shall be
4 used solely for the purposes set forth in Paragraph-' i above. No
5 deviation from these provisions shall be made without the express
approval of the City of San Bernardino. Any unexpended funds shall
6
be returned to the City by Organization.
7
4 . Accountability. Financial records shall be maintained in
8
accordance with generally accepted accounting principles by
9
Organization in such manner as to permit City to easily trace the
10
expenditure of the funds. All books and records of Organization
11
are to be kept open for inspection at any time during the business
12 day by the City or its officers or agents. Failure to submit the
13 financial records in accordance with this section will result in
14
the Organization reimbursing the City in the full amount received
15
by Organization. At the conclusion of the program, Organization
16 shall present the City Administrator or her designee copies of all
17 receipts for expenditures connected with said program in the total
18 amount of $20, 000.
19 5. Hold Harmless. Organization covenants and agrees to defend,
20
indemnify, and hold harmless the City and its employees and agents
21
from all liabilities and charges, expenses (including counsel
22 fees) , suits, or losses however occurring, or damages arising or
23 growing out of the use or receipt of the funds paid hereunder and
24
all operations under this agreement. Payments hereunder are made
25 with the understanding that the City is not involved in the
26 performance of services or other activities of Organization.
27
28 2
1
2 6. Termination. City shall have the right to terminate this
3 agreement and any funding remaining unpaid hereunder for any reason
4 by mailing a ten-day written notice to Organization 'and this
5 agreement shall terminate ten days after the mailing of such
notice. In the event this agreement is terminated for reasons of
6
7 improper use of funds or use of funds for any purpose other than
8 those authorized, any unexpended portion of the funds provided by
9 City shall be returned to City. In addition, Organization shall
10 reimburse to City any funds expended which were used for any
purpose other than those authorized under this agreement.
11
12 11. Authorization to Execute. Organization hereby
covenants that it has taken all actions necessary to make the
13
adherence to the obligations imposed by this agreement a binding
14
obligation of the organization.
15
12 . Notices. All notices herein required shall be in
16 writing and delivered in person or sent by certified mail, postage
g
17 prepaid, addressed as follows:
18 As to City: As to Organization:
19 City of San Bernardino Sturges Center for the Fine Arts
20 300 North "D" Street 780 North "E" Street
San Bernardino, CA 92418 San Bernardino, CA 92411
21 Attn: City Administrator Attn: Charles A. Bradley,
General Manager
22
10. Entire Agreement. This agreement and any documents or
23
instruments attached hereto or referred to herein integrate all
24 terms and conditions mentioned herein or incidental hereto, and
25
supersede all negotiations and prior writing in respect to the
26 subject matter hereof. In the event of conflict between the terms,
27
28 3
AGREEMENT WITH STURGES CENTER FOR FINE ARTS FOR FINANCIAL
ASSISTANCE.
1 conditions or provisions of this Agreement, and any such document
2 or instrument, the terms and conditions of this Agreement shall
3 prevail.
4 In witness whereof, the parties hereto have executed this
5 agreement on the day and date first above shown.
6
7 CITY OF SAN BERNARDINO
8
BY:
9 Tom Minor, Mayor
10
11 STURGES CENTER FOR THE FINE ARTS
12
13 Charles A. Bradley, General Manager
14
ATTEST:
15
16 BY:
City Clerk
17
18 Approved as to form
19 and legal content:
20 James F. Penman,
21 City Attorney
22
by: 'tom-
23
24
25
26
27 4
28
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: REQUEST FROM 4TH OF JULY
From: ANNIE F. RAMOS, DIRECTOR COMMITTEE FOR FUNDING
Dept: PARKS, RECREATION & COMMUNITY ASSISTANCE FOR 4TH OF JULY
SERVICES CELEBRATION AT SECCOMBE LAKE
PARK.
Date: OCTOBER 10, 1996 ORIGINAL
Synopsis of Previous Council Action:
November 6, 1995 - Council approved Ways and Mens Committee recommendation of funding for 4th of July
Celebration in the amount of $40,751.
Recommended Motion:
That the recommendation of the Ways and Means Committee for funding assistance in the amount of $27,251 to
cover costs connected with 1997 4th of July Celebration at Seccombe Lake Park be approved.
t,' w !
Signature
Contact person: John A. Kramer Phone: 384-5031
Supporting data attached: Staff Report, & Funding Request Ward: N/A
2
FUNDING REQUIREMENTS: Amount: $27,251
sik6
Source: (Acct. No.) 001-091.-.53663
Acct. Description) civic and pr motion
Finance:
Council Notes:
Agenda Item No. / C
iv�a�f l9� h
He'
b/ '/f p
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
REQUEST FROM 4TH OF JULY COMMITTEE
FOR FUNDING ASSISTANCE FOR 4TH OF
JULY CELEBRATION AT SECCOMBE LAKE
PARK.
The City of San Bernardino 4th of July Committee is planning
its 1997 4th of July community celebration at Seccombe Lake
Park. The event will be free to the public and will be
conducted from 3 PM to 9 PM. Activities will consist of
group and family picnicking, old fashioned games, food and
beverage booths, entertainment and a fireworks show. This
event is expected to attract several thousand visitors and
promises to be an exciting community experience .
The 4th of July Committee requested $42, 251 to cover costs .
The total cost of the event was estimated at $57, 251 . The
additional $15, 000 was covered by the Inland Empire Symphony.
The Ways and Means Committee recommended funding of $27, 251 to
come from the 1996-97 FY Fine Arts Funds .
The reduction in funding is expected to change the program
dramatically. The Inland Empire Symphony, which has performed
at this celebration since its inauguration in 1990, will
probably not be included in the program. Alternative groups
such as military orchestras will be explored.
4th/julyseclake-u
10/10/96
75-0264
CITY OF SAN BERNARDINO- CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
1. Organization(Name,Address,etc.) Date Submitted —August 5, 1996
City of San Bernardino - Fourth otim l of July 2. Contact Person John A. Kramer
elf e
.547 North Si rra Nay T'Ne
San Bernardino, CA 92410 Phone (969) 384-5031
3. Phone (909) 384-5031 4. Period of Support Requested or Date of Event
Number of Years inExistenca 8 Years July 4th Celebration 1997
5. Taxpayer Identification Number 95-6000772
6. Activity for which funding is requested: July 4th Celebration
7. Estimated number of persons expected to attend this program/project s 10,000
8. Proposed Budget: Budget Actual Budget Actual
Budget Actual
Personnel: 016 Facility Rental 023 Trophies
017 Insurance 024 Scholarships
01 Fulltime Salaries 2 300 018 Decorations . 025 Celebrity Expenses
02 Paritime Salaries 019 Utilities: Accommodations
03 Overtime Gas Lodging
04 Police 7
OS Electrical Other
Phone
Other Re u�se 9f 026 Nsceltaneous Expenses:
Expenses! S_1 whony 30,
sub-Tota114,1 1 Fireworks 10,
010 Office Supplies Entertaient 1,
011 Postage 020 SpSpecial Equipment nm
012 Printing Amplification
013 Equipment Rental
014 Security
015 Food/ 021 Advertising
022 Promotion
Refreshments Expenses GRAND TOTAL5
9. List Anticipated Funding/Revenue(Sources other than City)
Source Amount
Inland Empire Symphony 15,000
TOTAL 1S,nnn
L10. Anticipated revenue from activity
11.Total Amount Requested from City: Sent to Ways d Means Date:
A. Total Proposed Budget Amount 57,7S1 Action:
B. LLU:Other Funding Sources 15,000 Sent to Mayor d Council Date:
C. Total Amount Requested from City 42,251 Action.
12. Describe any additional assistance being requested from the city: (Personnel,equipment,park area, Estimated Costs
budding,etc.) (To be completed by City)
A. City departmental costs identified in budget
B.
C.
13. Signal a icant: Date:
FMS-q,(.
NOTE:Pleas Mr.prepared to 3160 an audit of your flnanclaf activities,In the event such Information is deemed necessary.
Attach sketch and other supporting Information,If appropr/ale.
nrsmeuicw w1uTE—CITY ADM w15 TRATOR GREEN—FINANCE CANARY—APPLICANT OTHEROF.PTS:
j a �
..y y
C` R
MINUTES t
C'
WAYS AND MEANS COMMITTEE
September 18, 1996 & October 1, 1996
ATTENDEES:
*Councilman David Oberhelman - Chairman
*Councilman Jerry Devlin
*Councilwoman Betty Dean Anderson
*Fred Wilson - Assistant City Administrator
*Huston Carlyle - Sr. Assistant City Attorney
*Phil Arvizo - Council Executive Assistant
Jean Anderson - Cultural & International Affairs
John Kramer - Superintendent of Recreation
Capt. Robert Curtis - Police Dept.
Officer Johnny Turner - Police Dept.
Barbara Pfennighausen - SBPOA
Rosalyn Kraut - Black Culture Foundation
Thomas Gueston - Black Culture Foundation
Gerald Duckett - Black Culture Foundation
Ray Gonzales - Hispanic Chamber of Commerce
Maurice Calderon - Hispanic Chamber of Commerce
Steve Shaw - Pioneer Fire Co.
Allen Bone - Pioneer Fire Co.
Penny Holcomb - Sturges Center
(*Attended both meetings)
1. CIVIC & PROMOTION FUND REQUESTS - On September 18, 1996 the
Committee received input from representatives of Organizations requesting funds.
James Elder, All American Youth, was the only organization not represented. San
Bernardino Western Little League had already been allocated $5,000 in direct costs and
$13,601 in indirect costs. The Committee explained to the requestors that only $90,399
were available for distribution.
2. CIVIC AND PROMOTION FUND RECOMMENDATIONS - On October 1,
1996 the Committee recommended the following allocations to be placed on the October
21 agenda for approval:
Sturges Center for Fine Arts $20,000
Pioneer Fire Company Museum 5,000
4th of July Committee 27,251
Cops for Kids at Christmas 4,000
Black Culture Foundation 26,148 ($5,000 Direct Costs/$21,148 Indirect Costs)
Jr. Police Academy 8.000
TOTAL $90,399
{
I
Ways & Means Committee
September 18 & October 1, 1996
- Page 2 -
Neither James Elder's All American Youth nor the Hispanic Chamber of
Commerce were recommended for funding. Mr. Elder's request was considered to be
a duplication of the City and the City School funded program through I.C.U.C. The
Hispanic Chamber had indicated in 1995 that their allocation would provide salary and
operation start up costs and they would be self-supporting in 1996.
The Committee did not recommend $15,000 for the 4th of July Inland Empire
Symphony since funding is provided to the Symphony from the Arts Fund. The funding
for the Black Culture Foundation was reduced to $5,000 for direct funds and $21,148 for
indirect funds meaning that the City must absorb indirect costs if the event: is not
reduced in scope.
Considerable discussion and consternation by the Committee took place prior to
making the final selections. All existing funding was recommended for allocation.
Meeting adjourned.
COUNCILMAN DAVID OBERHELMAN
Chairman
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Fred Wilson Subject: Request for civic/promotion
Assistant City Administrator funding -- $8 , 000 -- Junior/
Dept: Intermediate Police Academy
Date: October 1 , 1996
ORIGINAL
Synopsis of Previous Council action:
- 10/1/96 -- Ways and Means Committee recommended approval.
Recommended motion:
That approval be given for a transfer of funds from the civic and
promotion fund to the Junior/Intermediate Police Academy Trust
Fund, in the amount of $8 , 000 , for financial assistance to the
Junior/Intermediate Police Academy for their operations for
FY 96/97 .
Signature
Contact person: Fred Wilson Phone: 5122
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount. $8 , 000
Source: (Acct. No.) 001-091-5186
Acct. Description) civic/promotio p fund
a
Finance•
Council Notes:
Llqq
Agenda Item No. —
STAFF REPORT
At the Ways and Means Committee meeting of October 1, 1996, the
Committee authorized civic and promotion funding in the amount
$8, 000 to the Junior/Intermediate Police Academy for their joint
programs at Lytle Creek Elementary and Curtis Middle Schools,
teaching community services and police activities to their
students.
s
a
MINUTES
WAYS AND MEANS COMMITTEE
September 18, 1996 & October 1, 1996
ATTENDEES:
*Councilman David Oberhelman - Chairman
*Councilman Jerry Devlin
*Councilwoman Betty Dean Anderson
*Fred Wilson - Assistant City Administrator
*Huston Carlyle - Sr. Assistant City Attorney
*Phil Arvizo - Council Executive Assistant
Jean Anderson - Cultural & International Affairs
John Kramer - Superintendent of Recreation
Capt. Robert Curtis - Police Dept.
Officer Johnny Turner - Police Dept.
Barbara Pfennighausen - SBPOA
Rosalyn Kraut - Black Culture Foundation
Thomas Gueston - Black Culture Foundation
Gerald Duckett - Black Culture Foundation
Ray Gonzales - Hispanic Chamber of Commerce
Maurice Calderon - Hispanic Chamber of Commerce
Steve Shaw - Pioneer Fire Co.
Allen Bone - Pioneer Fire Co.
Penny Holcomb - Sturges Center
(*Attended both meetings)
1. CIVIC & PROMOTION FUND REQUESTS - On September 18, 1996 the
Committee received input from representatives of Organizations requesting funds.
James Elder, All American Youth, was the only organization not represented. San
Bernardino Western Little League had already been allocated $5,000 in direct costs and
$13,601 in indirect costs. The Committee explained to the requestors that only $90,399
were available for distribution.
2. CIVIC AND PROMOTION FUND RECOMMENDATIONS - On October 1,
1996 the Committee recommended the following allocations to be placed on the October
21 agenda for approval:
Sturges Center for Fine Arts $20,000
Pioneer Fire Company Museum 5,000
4th of July Committee 27,251
Cops for Kids at Christmas 4,000
Black Culture Foundation 26,148 ($5,000 Direct Costs/$21,148 Indirect Costs)
Jr. Police Academy 8,000
TOTAL $90,399
i
- I
Ways & Means Committee
September 18 & October 1, 1996
- Page 2 -
Neither James Elder's All American Youth nor the Hispanic Chamber of
Commerce were recommended for funding. Mr. Elder's request was considered to be
a duplication of the City and the City School funded program through I.C.U.C. The
Hispanic Chamber had indicated in 1995 that their allocation would provide salary and
operation start up costs and they would be self-supporting in 1996.
The Committee did not recommend $15,000 for the 4th of July Inland Empire
Symphony since funding is provided to the Symphony from the Arts Fund. The funding
for the Black Culture Foundation was reduced to $5,000 for direct funds and $21,148 for
indirect funds meaning that the City must absorb indirect costs if the event is not
reduced in scope.
Considerable discussion and consternation by the Committee took place prior to
making the final selections. All existing funding was recommended for allocation.
Meeting adjourned.
COUNCILMAN DAVID OBERHELMAN
Chairman
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L REQUEST FOR FUNDfNG ASSISTANCE
t. Organdmion(Name.Address,ow.) Date Submnad 8-1-96
INTERMEDIATE POLICE ACADEMY 2. Contact Person R. LINDSEY
JUNIOR POLICE ACADEMY Two CORPORAL. SSPO
Phone 909 384-5718
3. Phone 4. Period of Support Requested or Date of Even
Number of Yews In Existence SIX (6) 8-1-96 TO 6-30-97
S. Taxpayer identification Number
6. Act"for which funding Is requested: PROGRAM FOR STUDENTS AGED 10-14 ENROLLED AT LYTLE
CREEK ELEMENTARY AND AT CURTIS MIDDLE SCHOOL. DESIGNED TO MIMIC
POLICE ACADEMY. TEACHING COMMUNITY SERVICES AND POLICE ACTIVITIES.
HELPS STUDENTS DEVELOP SELF-ESTEEM AND SELF CONFIDENCE. SEE ATTACHED.
7. Estimated number of persona expected to attend this program/pio)ed 150
S. Proposed Budget: widoM Mu.r ewes 'w w ausp.t Alva
Personnel: 016 Facility Rental 023 Trophies
017 Insurance 024 Schoiarahipe
Ot Fuotlma Sa4rise 016 Decorations 025 Celebrity Expenses
03 Overtime 01911tIkMa: Accommodations
04 Gas Long
05 Electrkad Other
Phone
Other RF M s
Etpenwa DRY
! Sub-Total NOTEBOOKS-MEDA
010 Office Suppose 020 Special Equlp en PROMOTIONAL RA
Ott Postage CADET EiC.
012 Pdnkp I r
013 Equipment Renal
014 Security 021 Adventslrq
Oi5 Food 022 Promotion
Refreshments Expenses GRAND TOTAL
I
9. List ANldpaled Funding/Revenue(Sources other than City)
Source Amount
SBCUSD 12.000.00
SOCUSO 8.000.00
TOTAL
10.Anticipated revenue from activity 0
11.Total Amount Regwsted from City: Sent to Ways 8 Means Dade:
A. Total Proposed Budget Amours An APR nn Action:
6. Lori:Other Funding Sources 20,000.00 Sent to Mayor 6 Lund Dade:
C. Tow Amount Requested from Cloy 28.625.00 Action:
12.Describe an addllonal assistance being regueated from the city:(Personnel.equipment.park area Estimated Cosh
building.ete.T (To be competed by Coy)
A.
B.
C.
I3.Signature of applicant Date:
�r Q-1-9V
NOTE:Pfsew be pnp~to submit an audit of your QnancEel activities,In the event such Information is deemod necessary,
Attach sketch and other supporting Intormation.Uappropriate.
oelaruTxx. *W"-crry ADM#"TAA'ot oaxEN—FWArA C"ARY—AMCMT 044RDEIie.:
I
r
. `rj