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Home My WebLink About14- Civil Service ORIGINAL4 C I T Y 7: OF S A N B E R N A R D I N O PERSONNEL ACTION LIST TO: The Honorable Mayor and Common Council FROM: H. Doug Chandler, Civil Service Chief Examiner SUBJECT: List of Personnel Actions For Council Agenda of OCTOBER 21, 1996 DATE: October 8, 1996 COPIES: Personnel, Civil Service Board, MIS, Sherry Roberts, Personnel and Training, File CERTIFICATION BY CIVIL SERVICE CHIEF EXAMINER: I hereby certify that the CLASSIFIED Personnel Actions listed below and numbered as item 01 thru 24 conform with all personnel policies adopted by the Mayor and Common Council and are in conformance with all administrative regulations of the City of an Bernardino. Signed Date �D%�✓ - �� FORM OTION: That the Personnel Actions submitted by the Civil Service Chief Examiner in accordance with Civil Service Rules and Personnel Po- licies adopted by the Mayor and Common Council of the City of San Ber- nardino be approved and ratified. GENERAL FUND NAME/DEPARTMENT REQUESTED ACTION 1. Stevens, Nancy K. APPOINTMENT: Typist Clerk III, FIRE Range 1271, Step 1, $1715/mo. , Eff: 11-4-96. 2 . Vallier, Donald APPOINTMENT: Code Compliance Officer CODE COMPLIANCE II, Range 1358, Step 3, $2918/mo. , Eff: 10-22-96. 3 . Robertson, Shiela A. APPOINTMENT: Purchasing Clerk, FINANCE Range 1271, Step 1, $1715/mo. , Eff: 10-22-96. 4 . Casarez, Steve APPOINTMENT: Police Officer, POLICE Range P-1, Step 1, $3330/mo. , Eff: 11-4-96. 5. Herrington, Otis APPOINTMENT: Police Officer, POLICE Range P-1, Step 3 , $3723/mo. , Eff: 11-4-96. 1 'q Io�al�l9gto Cont'd Personnel Actions Agenda of 10/2L% 6. Mariani, Christine APPOINTMENT: Police Records Clerk I, POLICE Range 1271, Step 1, $1715/mo. , Eff: 10-24-96. 7. Navarro, Marie APPOINTMENT: Police Records Clerk I, POLICE Range 1271, Step 1, $1715/mo. , Eff: 10-25-96. 8. Molina, Linda APPOINTMENT: Police Records Clerk I, POLICE Range 1271, Step 1, $1715/mo. , Eff: 10-23-96. 9. Bryson, Sadie APPOINTMENT: Account Clerk II, FINANCE Range 1271, Step 1, $1715/mo. , Eff: 10-22-96. 10. Prater, James D. PROMOTION: Paramedic/Firefighter FIRE to Fire Engineer, Range P-3, Step 5, $4239/mo. , Eff: 10-21-96. 11. Caldera Diane M. PROMOTION: Parking Control Checker CODE COMPLIANCE to Code Compliance Officer II, Range 1358, Step 1, $2647/mo. , Eff: 10-22-96. 12 . Carter, Charles R. PROMOTION: Abatement Aide to CODE COMPLIANCE Code Compliance Officer II, Range 1358, Step 1, $2647/mo. , Eff: 10-22-96. 13 . Narez, Ruben APPOINTMENT (Part-Time/Limited Term) : FACILITIES MANAGEMENT Custodial Aide, Step 1, $6. 01/hr. , Eff: 10-23-96. 14. Alcazar, Greg APPOINTMENT (Part-Time/Limited Term) : FACILITIES MANAGEMENT Custodial Aide, Step 1, $6. 01/hr. , Eff: 10-22-96. 15. Flores, Gilbert APPOINTMENT (Part-Time/Limited Term) : FACILITIES MANAGEMENT Custodial Aide, Step 1, $6. 01/hr. , Eff: 10-22-96. CUSTODIAL AIDE FACILITIES MANAGEMENT 16. Castro, Imelda APPOINTMENT (Part-Time/Limited Term) : 17. Kazee, Walter Custodial Aide, Step 1, $6. 01/hr. , 18. Mayorga, Julia Eff: 10-22-96. 2 Cont'd Personnel Actions Agenda of 10/21/96 CUSTODIAL AIDE FACILITIES MANAGEMENT 19. Perez, Gabriela APPOINTMENT (Part-Time/Limited Term) : 20. Ortiz, Karen Custodial Aide, Step 1, $6. 01/hr. , 21. Robles, Azucena Eff: 10-22-96. 22. Tejeda, Alicia REFUSE FUNDS: 23. Johnson, Milton APPOINTMENT (Part-Time/Limited Term) : PUBLIC SERVICES Extra Relief Heavy Laborer, Flat Rate, $7.25/hr. , Eff: 10-22-96. FEDERAL FUNDS: 24. Boswell, Shirell APPOINTMENT (Part-Time/Non-Career) : PARKS, RECREATION AND Teacher Aide (Headstart) , Flat Rate, COMMUNITY SERVICES $6.89/hr. Eff: 9-1-96. PERSONNEL ACTIONS AGENDA 10/21/96 3 POSITION JUSTIFICATIONS The following are justifications for appointments and promotions to be reviewed by the Mayor and Common Council at the October 21, 1996, Council meeting. LEIS Wm M.. ......... .............. 1. Typist Clerk HI (Stevens, Nancy K.) - Appointment FIRE Justification: The Fire Department has a vacant Typist Clerk III position. This leaves the entire department with one (1) Senior Secretary and one (1) Typist Clerk III. Therefore, when the Senior Secretary or the one remaining Typist Clerk Ill is ill or on vacation, the department is left with one clerical staff to handle secretarial/clerical responsibilities for the Fire Chief, Deputy Chief, Fire Marshal, Training Officer, six (6) Battalion Chiefs and Disaster Preparedness Division Coordinator. When this budgeted position is filled, productivity and efficiency levels will increase for both management and clerical staff. It will also enable management to dedicate more time towards their duties, which is a savings. The public will be better assisted with increased phone coverage and counter assistance. 2. Code Compliance Officer H (Vallier, Donald) - Appointment CODE COMPLIANCE Justification: This position is one (1) of three (3) Community Development Block Grant (CDBG) funded Code Compliance Officer II positions approved by the Mayor and Common Council in June 1996. These additional positions will bolster the City's neighborhood revitalization efforts and provide increased code enforcement in areas experiencing severe blight problems. These positions are critical to the success of the City's anti-blight efforts. 3. Purchasing Clerk (Robertson, Sheila A.) - Appointment FINANCE Justification: The Purchasing Clerk is a critical, budgeted position for the purchasing operation. Since this is the only clerical position in the Purchasing Division it is responsible for all of the clerical functions, including: tracking and inputting purchase requisitions; sending out and logging in all quotes and bids; maintaining accurate purchasing files, which includes Position Justifications October 21, 1996 Page 2 keeping the vendor listings updated; track and follow-up on questions and issues that either departments or vendors bring forward; setting up job walks; and so forth. Through streamlining procedures, downsizing operations and increasing automation, the Purchasing Division is able to function with only one (1) Clerk position, but it must be a filled position. Last year, Purchasing processed 1,061 purchase orders. Without the Purchasing Clerk position being filled, the Assistant Buyer and Purchasing Manager must do the Purchasing Clerk's duties in addition to their own, slowing down the purchasing process and lengthening the time for departments to get the items they need to do their job. The Purchasing Clerk position is included in the Finance Department FY 96-97 budget with full-year funding. 6-8. Police Records Clerk I (Mariani, Christine; Navarro, Marie: Molina, Linda) - Appointment POLICE Justification: The Police Department Records Bureau has an authorized strength of four (4) Police Records Clerk II (Supervisors), 26 Police Records Clerk I and five (5) Police Transcriber positions. Currently, two (2) supervisors, one (1) transcriber and three (3) Police Records Clerk I positions are unfilled. Additionally, two (2) of the transcribers are new hires in their training phase and a third is off until December on maternity leave. This leaves 26 effective positions or a 26% vacancy factor. The Records Bureau is responsible for processing and distributing all incoming crime, traffic and arrest reports, transcribing dictated police reports, processing business license permits, fingerprinting job applicants and serving the public requesting copies of crime reports. Court mandated case filing deadlines generate daily priorities and work demands to avoid the "bluesheeting" (release from custody) of persons arrested on felony charges. Cost savings associated with the vacancies are entirely offset with the requirement to backfill these positions with Police Records Clerks, Community Service Representatives and Typist Clerks working on an overtime basis. Many lower priority tasks are delayed due to staffing deficiencies. Filling these three (3) positions will reduce the need to utilize overtime to maintain essential operations, increase the efficiency of the Records Bureau, improve morale and reduce stress, and improve the level of service delivered to the public and department personnel. The Police Records Clerk I vacancies will be filled. Position Justifications October 21, 1996 Page 3 9. Account Clerk II (Bryson. Sadie) - Appointment FINANCE Justification: The Account Clerk II position in Finance, approved in the current budget, is responsible for duties related to collection matters including subrogation, accounts receivable and returned checks. The collection is critical to revenue enhancement. During the period the Account Clerk II position has been vacant, collection duties have had to be distributed among various Finance staff, since there was no one employee able to handle their regular duties plus all the collection duties. The key to effective collection programs is close monitoring and timely follow-up in each instance. The current situation has resulted in delays in follow-up, making collection of delinquent accounts more difficult. The number of miscellaneous accounts receivables, bad checks, subrogation transactions and collection attempts on police and ambulance fees exceeds 2,000 per year. Timely and often repeated correspondence is necessary in each instance. l l.& Code Compliance Officer II (Caldera, Diane M.: 12. Carter Charles R.) - Promotion CODE COMPLIANCE Justification: These (2) two positions are part of three (3) Community Development Block Grant (CDBG) funded Code Compliance Officer II positions approved by the Mayor and Common Council in June 1996. These additional positions will bolster the City's neighborhood revitalization efforts and provide increased code enforcement in areas experiencing severe blight problems. These positions are critical to the success of the City's anti-blight efforts. (Also reference Item 2 above.) JUSTIFICATIONS:10-21-96 dm October 16,19%