HomeMy WebLinkAbout29- Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Howell, Director Subject: Authorize staff to proceed with
Phase II of the development of a
Dept: Public Services Material Recovery Facility and
Transfer station for the City.
Date: July 17, 1996 ORIGINAL
Synopsis of Previous Council Action:
None
Recommended Motion:
Authorize staff to proceed with Phase 11 of the MRF/TS program, to present to Council for its approval, the
agreement for the technical support services to provide assistance to staff, to present to Council the results
of the feasibility study, and to secure authorization of the Council to proceed with the development of the
Request for Proposal for the Material Recovery Facility/Transfer Station based on the recommendations set
forth in the feasibility study.
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Contact person: James Howell, Director of Public Services Phone 5140
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: 0.00
Source:(Acct. No.) N/A
(Acct. Description) N/A
Finance:
Council Notes:
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Agenda Item No. Q 9
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Staff is requesting authorization to proceed with the second phase of the development of
a Material Recovery Facility and Transfer Station for the City.
On May 12, 1995, the Mayor authorized staff to release a Request for Qualifications
(RFQ) for the design, construction, management and operation of a Material Recovery
Facility/Transfer Station (MRF/TS) within the City. As a result of this process, fourteen
firms submitted responses to this RFQ.
Under the chairmanship of the Mayor, staff assembled a volunteer evaluation team
consisting of four individuals with background in various aspects of solid waste,
recycling, environmental engineering and public financing. The members of the team
consisted of: Tony Andrade, Director of Finance for the City of Garden Grove; Gary
Liss, Executive Director of the California Resource Recovery Association; John Davis,
Executive Director of the Mojave Desert Mountain Solid Waste Joint Powers Authority;
and Tom Dodson, Dodson and Associates. Working with staff, this evaluation team
developed an appropriate evaluation criteria for the RFQ process and conducted an
evaluation of the submittals.
The evaluation process consisted of a ranking scale on twenty-seven items with five items
on a pass or fail basis. The maximum number of points was 336; the minimum
acceptable point total was 225. In May 1996, the evaluation process was completed and
six vendors,successfully received points greater than the minimum 225 points. These six
vendors include Browning Ferris Industries (BFI), Burrtec Waste Industries, Norcal
Engineering and Construction, Taormina Industries, Waste Management, Inc. and
Western Waste Industries.
Phase II of the MRF/TS process consists of the following tasks:
1) Updating the current feasibility of developing a MRF/TS within the City, including
siting, financial requirements and waste flow assessment;
2) If feasible, development of a Request for Proposal document to be submitted to the
six successful firms for response; and,
3) Evaluation of submittals and recommendation for award of project.
Staff has included in the FY96-97 budget (527-415-5502) $70,000 for this process. To
accomplish Phase II, staff intends to solicit the services of an engineering and consulting
firm to provide technical assistance to staff. Staff expects to issue a Request for Proposal
for this technical assistance upon Council authorization. Award of this RFP for the
technical services will be brought before Council for approval. The results of feasibility
study will be presented to Council, prior to proceeding with the development and issuance
of the RFP for the MRF/TS.
Staff Report
Page 2
Staff recommends adoption of the motion to authorize staff to proceed with Phase II of
the MRF/TS program, to present to Council for it's approval the agreement for the
technical support services to provide assistance to staff, to present to Council the results
of the feasibility study, and to secure authorization of the Council to proceed with the
development of the RFP for the MRF/TS based on the recommendations set forth in the
feasibility study.
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J es R. Howell
ifector of Public Services
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O F F I C E O F T H E M A Y O R
T O M M I N O R
M A Y O R
May 12, 1995
TO: Material Recovery Facility Developers and Operators
Subject: Request for Qualifications: Material Recovery Facility/Transfer Station
The City of San Bernardino, Public Services Department, is currently seeking qualified firms with proven professional
experience to submit a statement of qualification and a letter of interest to the City for the design,construction,management
and operation of a Material Recovery Facility and Transfer Station within the City. This will be phase one of a selection
process. Phase two will involve submission of a detailed proposal by the qualified firms.
It is the City's desire to host a Material Recovery Facility located within the City that is capable of providing service to the
City,with expansion capabilities to service the surrounding jurisdictions. The City desires to explore various ownership and
operational arrangements which will provide flexibility and maximum revenues to the City, including, but not limited to
public/private partnerships or cooperative arrangements with other jurisdictions located within the East Valley area of San
Bernardino County. Firms that submit a statement of qualifications and letter of interest and meet the City's minimum
qualification threshold, will be invited to submit a detailed proposal in the second round. The proposal will be used to
identify the most efficient, feasible and cost effective operation and facility to meet the City's needs.
Interested firms are requested to submit a letter of interest and statement of qualifications,limited to a maximum of twelve
pages, not including appendixes or brochures. Your letter and statement of qualifications should include the following
information:
A. Experience,background and qualifications of your firm.
B. General summary of approaches and methodology to be used to accomplish development of a Material
Recovery Facility within the City.
C. Project related staffing and professional background of project staff.
D. Resources available to your firm for implementation and operation of the facility, including financing,
technology or markets.
E. Current recycling and transfer facilities that your firm is operating.
F. References to recent projects including contact persons and telephone numbers.
The selection of the most qualified firm or firms to provide these services will be based on a two (2) part review process.
Part one will consist of a review of the qualifications of all respondents to this request and establishment of a final list of
qualified vendors. Such qualifications may include,but are not limited to,number of facilities developed,years of experience,
financial resources,and their overall approach to meeting the City's needs.Part two will be as follows:
PRIDE
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A l I f O R N I A 9 2 1 1 8 - 0 0 0 1
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Material Recovery Facility/Transfer Station
May 12, 1995
Page 2
1. Those firms deemed qualified will be sent a Request for Proposal. This request will state in more specific detail the
requirements of the facility,including but not limited to, cost and benefit analysis,facility design, project staffing,
time schedules for implementation, and how the facility will be operated following construction.
2. Following the review of written proposals, an interview may be conducted,depending on the conditions involved.
3. The top two or three qualified firms from this review may be invited to present their final proposals to City Council
for their consideration. Vendors are strongly recommended not to contact the City Council prior to this step.
Your letter and statement of qualifications shall be sent to the following address:
Lynn Merrill, Recycling Coordinator
City of San Bernardino
Public Services Department
300 North "D" Street
San Bernardino, CA., 92418
Letters must be received no later than 5:00 p.m. on June 19, 1995. Letters may be hand delivered to the Public Services
Department, Fourth Floor, City Hall.
In undertaking the process, it is the City of San Bernardino's desire to accomplish the following goals for this project:
A. Provide San Bernardino and surrounding communities with high quality, cost competitive recycling and
waste diversion services that comply with state laws and regulations.
B. Provide a vehicle for the City to adequately control and manage the City's waste stream and future disposal
costs while guaranteeing compliance with State diversion mandates.
C. Maximize revenues to the City through sale of recyclable materials, host fees, franchise fees or other
revenue enhancements.
Currently the Public Services Department has or is anticipating entering into contractual arrangements with other contractors
to process green waste materials and commingled materials. These arrangements are for a two year period with three,one-
year options for a maximum of five years,subject to Council approval. The agreements allow the City to provide for interim
processing of materials while allowing the City time to evaluate and plan for future recycling and waste management facilities.
Should you have any questions regarding the information presented please contact Lynn Merrill, Recycling Coordinator at
(909) 384-5145.
Sincerely, l ,,
Tom Minor
Mayor
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