Loading...
HomeMy WebLinkAbout01- Emergency Transportat Services The following is an overview of the proposed San Bernardino City Fire Department Emergency Transport System. We have attempted to provide a very simplistic view of our system. Our staffing configuration, applicable costs, and revenue streams are accounted in this overview. The goal of the San Bernardino City Fire Department is to provide the best service to our citizens in medical aid, rescue, and fire service delivery. The proposed system adds to the high quality service we currently provide and has a positive effect on the general fund. Our service is enhanced in all areas by increasing staffing levels with multifunction Paramedic Firefighters. The vital responsibility we have to our citizens and their safety is something we must remain in control of. As emergency transport providers we are in complete control of the emergency medical system. That system must be service driven, dictated by response time, and multifaceted in order to meet the changing service needs of our city. In order to increase profits, private business must concentrate on cost cutting measures. These measures are matched against acceptable loss, analyzed, and decisions made to insure profit for the company. In the ambulance business that means fewer available units covering a larger area ( systems status management ), inexperienced, under paid, minimum staffed, units ( one paramedic and one EMT), and charging the absolute maximum in all areas of billing ( night charge, weekend charge, code three charge, etc.). It is not possible a private ambulance business can provide the same level of service our emergency transport system can. We will provide a minimum of two Paramedic Firefighters on our six transport units. At five of the six Paramedic Stations, Paramedic Assessment Engines, staffed with one Captain, one Engineer, ( both EMTs ) and one Paramedic Firefighter, will backup those ambulances in their "first in districts". When a Fire Department Paramedic Ambulance is on a call in its "first in district", and another call for service is initiated, the Paramedic Assessment Engine will be able to initiate paramedic level treatment prior to the arrival of the next closest Paramedic Ambulance. Eleven paramedic service delivery units will be available, six transport ambulances and five assessment engines. The expansion of service we currently provide, to include emergency transport, is a sound approach to meeting the growing needs of our community and a first class service we can all be proud of. Revenue / Expense Accounting Table First Year, Second Year Gross Revenue: $591459156. $593179745. These revenue figures have been accounted from actual run reports for a three month period, 1/1/96 to 3/31/96, by Stat Physicians' services. Adjusted Gross Revenue: $390879094. $391909647. Projected on a 60% collection rate of"Gross Revenue". Contract collection fee: ( 7%) $2169097. $2239346. ( Stat Physicians' Services ) Total Adjusted Gross Revenue: $298709997. $299679302. Total Personnel Cost: - $194449550. -$194729954. Includes Paramedic Firefighters and all program support personnel. Total Equipment Cost: - $ 6079447. - $ 375,466. Includes vehicles, paramedic equipment, uniforms and safety equipment. Advertising budget: - $ 42,232. - $ 439921. Total Net Revenue: $ 776,768. $ 1,074,660. Current Equipment Stal'j"ing 11 Engine Companies 2 Truck Companies 5 Paramedic Engine Companies ( I Captain, I Engineer, 2 PM/Firefighters) 6 EMT Engine Companies ( f Captain, 1. Engineer, I Firefighter) 2 EMT Ladder Companies Captain, I Engineer, I Firefighter) Capt Capt Eng In, FF FF Capt Eng FF ENG 5 ENG 8 ENG 7 Capt Eng Capt Capt PM/F Eng Eng I Capt I PM/F PM/F PM/F Eng PM/F PM/F FF Capt PM ENG 6 Eng FF apt I n PM Capt g PM ENG 1 F ENG 3 Eng 4 PM/F TRK 4 PM/F ENG 1 TRK I i Capt PM ENG 2 Capt Capt Eng Eng FF Ing FF PM/F PM/F ENG 11 ENG 9 PM ENG 10 Proposed i E u m en t Staffing�1 p 11 Engine Companies 2 Truck Companies 6 Paramedic Ambulances 5 Paramedic Assessment Engine Companies (1 Captain, 1 Engineer, 1 PM/ Firefighter) 6 EMT Engine Companies (1 Captain, 1 Engineer, 1 Firefighter) 2 EMT Ladder Companies ( l Captain, 1 Engineer, 1 Firefighter) 6 Paramedic/ Firefighter Ambulances ( 2 PM/ Firefighters ) ! Capt Capt Capt Eng En g FF I FFg I FF - Eng 7 Eng 5 --, Eng 8 I � l -- PM/F I Capt — Capt PM/F PM/F j Eng Ca iEng PM/F Capt PM I PM/F Eng IFF Eng PM/F MA 4 l_� FFg �__) MA 6 PM/FI Eng 4 -J Eng 6 i MA 3 Trk 4 Eng 3 Cati j Capt PM/F Enp -_ PM F Eng PM/F PM/Fi apt PMM MA 1 I FF EFg MA 2 -- En 1 Eng 2 g JI Trk 1 i �Capt I PM/F Engt 1 Capt Eng PM/F PM/F I Eng FF i ` i FF MA 10 Eng 10 Eng 11 Eng 9 STAT2 5/23G6 PARAMEDIC RESCUE AMBULANCE BUDGET PROJECTIOI REVENUE All figures as per Physican STAT 1996 1997 TOTAL EMS CALL VOLUME 15,182 2%inc./yr. 15,486 56% is Tx%of total calls tot.Trans. 8,350 8,517 ALS Transports %ALS Transports of total transports 47% 47% Total ALS Transports 3,925 4,003 ALS All-Inclusive Base Rate-City $612.10 $622.10 $2,441,461 $2,490,290 Mileage-projected revenue Total ALS Transports 3925 4003 Mileage(scene to hasp.avg.) 5.0 5.0 Total ALS mileage 19,623 20,015 SB Co.mileage rates $11.80 $11.80 Total projected ALS mileage revenue $231,548 $236,179 Projected Gross Revenue-ALS $2,673,009 $2,726,469 BLS Transports&NON-Transports ? %BLS Transports of total transports 42% 42% Total BLS Transports 3,507 3,577 BLS All-Inclusive Base Rate-City $822.10 $622.10 $2,181,731 $2,225,365 Mileage-projected revenue Total BLS Transports 3507 3577 Mileage(scene to hosp.avg.) 5.0 5.0 Total BLS Mileage 17,535 17,886 SB Co.mileage revenue $11.80 $11.80 Total projected BLS mileage revenue $206,915 $211,064 ? %Basic Life Support(BLS)NON-Transports 10% 10% Total BLS NON-Transports 835 1,549 BLS NON-Transport Fee $100.00 $10000 $83,501 $154,856 Projected Gross Revenue-All BLS $2,472,147 $2,691,276 ? 75% of total transports use Oxygen 5,010 5,110 ? 02 fee-Total 02 Revenue $69.64 $6964 $348,901 $355,879 Projected GROSS Revenue-ALS+BLS+02 $5,145,156 $5,317,745 Projected Collection Rate(STAT Physician Services) 60% 60% TOTAL Projected Adj.Gross Revenue(AGR) $3,087,094 $3,190,647 Billing Contract Fee(STAT Physician Services) 7.0% 7.0% Billing Contract Fee Amount $216,097 $223,345 Projected NET Revenue-ALS+BLS+02 $2,870,997 $2,967,302 Total Projected NET Revenue $2,870,997 $2,967,302 EXPENSES Personnel: 6-2 man PMFF AMBULANCES,7- EMT ENGINES,4-PM ASSESSMENT ENGINES Salary+Benefits for additional positions Medical Director 1 $0 1 $0 Paramedic Firefighters(P2)B-step 18 18 annual salary $46,5p3 $47,433 $837,054 $853,795 benefits $477,121 $486.663 Total P2 personnel expense $1,314,175 $1,340,468 EMS/Amb.CoordJ Captain 1 1 annual salary $58,735 $59,910 $58,735 $59,910 benefits $22,971 $23,431 Total P4 personnel expense $81,706 $83,340 Training i4 PM/CE.Expense 50 $0 Administrative Assistance 1 1 annual salary $34,986 $35,336 $34,986 $35,336 benefits $13,683 $13,820 Total(admin.)personnel expense $48,669 $49,156 Vehicle Mechanic 0 0 annual salary $32,748 $33,403 2 funded unfilled positions to hire $0 $0 benefits $0 $0 Total(shop)personnel expense s0 $0 TOTAL PERSONNEL EXPENSE $1,444,550 $1.472,954 NON-PERSONNEL EXPENSES Ambulance lease purchase(4 yr.lease) No.of Ambulances 8 8 Lease cost/amb./year $20,000 $20,000 Total Amb.lease cost/year $160,000 $160,000 cost/Amb. cosU Amb. Amb.Maint.(tires,brakes,etc.) $8,882 $6L9,2% $8.008 $72,068 Amb.lubricants/fuel $4,320 $34,560 54.493 $3$,942 Radio(HT) $3.000 $24,000 Radio(mobile) $3.000 $24,000 Radio(MDT) $5,000 $40,000 Initial Amb.equip.(gumey,02 resp.) $5.400 $43,200 Consumable Medical Supplies so $50,947 so $0 Consumable Med.Sup.replacement $3.184 $25,472 $3.311 $26,491 Medical equip.maintJ repair $1.360 $10,880 $1.414 $11,315 Total Amb.Expense $482,355 $305,816 Additional equip.(per amb.>6 frontline) 1 2 mono Wm $9,695 $10.053 $20,166 ACORE radio $7.700 $7,700 $8,006 $16,016 intubation/suction lot $550 $550 $572 $1,144 SCBA,Turnouts,uniforms 15 0 $3.954 $59,310 $4,112 $0 Computers,deprec.,software,etc. 55,000 Infection control $37,837 $27,624 Overhead-misc.office expenses 55,000 $5.000 Total additional equip. $126,092 $69,850 FireMed Expense Direct Mail $19,372 $20,147 Marketing $15,360 $15,974 Analysis $1,500 $1,560 Travel!meetings $6,000 $6,240 Total FireMed expense $42,232 $43,921 Total NON-Personnel Expenses $649,679 $419,687 Total Projected AGR $2,870,997 $2,967,302 Total Personnel Expense $1,444,550 $1,472,954 Total NOW Personnel Expense $649,679 $418687 Total Projected Expenses $2,094,229 $1.892,642 TOTAL NET REVENUE 5776168 ;1,0740-60 ORIGINAI Jim - 8/26/96 I received the material from Fred: Subsection (b)(5) of Section 6 of Section 4 of the The Right To Vote on Taxes Act would provide as follows: "No fee or charge may be imposed for general governmental services including, but not limited to, police, fire, ambulance or library services where the service is available to the public at large in substantially the same manner as it is to property owners." Since "fee" and "charge" are defined to mean property-related fees and charges, the way I read this provision is that the City may not impose a fee or charge on property for a service that is generally available to the public without such charge. For instance, we could not impose a City-wide (or area) property assessment, fee or charge related to property ownership for ambulance service, when we send ambulances in the same way to property owners and nonproperty owners alike. In our situation we do not impose a property related fee or charge. Instead, the private provider, or if we change, the City provider, charges everyone the same -- the cost established for the service. I really don't think that the new initiative would prohibit such a cost. Of course, like a lot of things having to do with this initiative, we may have to wait for judicial determinations to be sure. DAB cntpled into Record at �r w City Clerk/CDC Secy City of San Bernardino ORIGINAL Lo ..m a) cc CA � E U r = s VJ (D ill W U CV O W o 0 cu to Ioo T trn o0 i o0 i �lrn 00 00 00 00 00 00 00 0 0 0 0 0 0 0 T O O N O CO \ I d7 N I O O N �- O L- � O 4 � I O O U ' O H -� C � rn rn Oo CO co O O O O O O O O O O O O O O O O O O O O O C4 L Nzi C'i N T- O T- T- � T- � � � CN CN 0 N -O I N OC) { O CD i ' d7N t tMLO U clf) CID CO co � o a� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N O 00 (6 I;i N O N N r- r- I I � it I i II O - - - N CL � I x W I I i I I I lid d' co N a L L L L ^L' W L M U) C) o - - -- -- --- -- - o ti 0 --- o o a� - 00 ._ 0 c� L o Co > 09- C) CD CN 0 -- �- o 4- L m N m cu co cu m L L L L L O 00 O - - - O ti 69- O Cfl bL} O CD O {f} O O O cn L Q O O - - - N _ 609, O O I II 69- U') d' C`7 N r- Q m cu L L L L L VJ r 00 00 M I� I,- M N N 00 r 1� !F h r M It I I 00 (D Iq Wt co O LN v Oc0 0 M r CA LI) M I� ~ N CO E9 r r iA N r 69 64 69 N 69 69 O 't O _M 00 (D W) N O LO � � N L (70 O 'I;i 00 M Ln O M O M M � E!3 69 69 N I Iq COO r 000 O N COO 0w0 Iq N � (M) 69 Cl) N IM 19 E9 69 69 M O � � - CD R N Lo 00 O I, .1 0 (O N co r- co M CA 04 C4 619, Cl) N M (0 CO7 O N L l() O M (O Ili CA d N O M M 64 O tf3 ff-3 6 4 _� •- 0c0 609 co I- co M r co O 0 N CA M LL L- 00 c (+o N O Ln O co m O 6 64 m } N M d> 69 69 Q co � 000 IT 0) CD d4 000 00 O N M Lr ti ONO M O (D co LO 69 fA 69 613 r E9 CA CT N � U E cu CA a Co C N 0 m 0 g W 0 (�0 D m (U U a U ii Q w ORIGINAL w f�J w g \ H ev U) V EA m n z am co O m` r. �o .c v ev - c d'v m w c � W cl ` F a w z a �c w 5 a L 7(D (J) 5: m w u 3 o Y c U LL ?' m t R m L U o :a N U N 1' N C N d Q r N o M.. a va = L a _ C. IL TIM C U o 3 rn ♦� ,w � 0 C M .L L W N Q. _ o CL c :a en L r � N Q. > C1 'L N a CL O ca = M m o U CL U = w p Cc E � cOa o �= UcnO W 7- LL C C u N v � Q y N co N E �• N C N O y c U O 'A Sul o .� J y), z C/) H O G07%%W = d .- US OL '" '° R `o w c iio E R d CL MI O a W N � a CL C9 vs _ c z_ c d H V O Z 0. m N N ¢ a d m c w m C N 0. 'N N a 0 M Q w+ 0 t6 H U U o °- = o W M CL c d C O o O C. d - a+ In = V) 0 C.) 0 � N Vii U C NQt,4a C Im 0 = L O �- y. ) M a. U. � z J i � ( d W C C1 c V c; n.,�C C N O 5O LL 0 3 LL (D J O Q Z F- � jy Q LL W U) N W W } w c m o 0 N M M U d o t6 C p o L Cal 0 d 0 d i 4) a W O w d c4 LL Q O Q eC6 a > 0 0 w Q, 0 z aax0 0) Z O Z ;. Z v q. F- to r- 0 �cc to a CO) Z Q Q W v �- v � .O N a .N N Q N d Q `� co F �F U Q� N -d W- ct �.., ,to . (40) � O ct ct O � V� U Fil � bwo ct All W � O E an c� � o � � 3 a � �. c� U r.+ .. C� 6� x f O C � N CCU � .N v M a o �, rI . w ,--, ism) '4 ON `� rA C� a .° ' °-4 pz 0 N O� 4� � O � O C� O bA O� � � a .� •° 00 a ON C� .0 0 O V 01 N 4noO � � � v AMR) O w �F ICI '� •r�•l C O �•■I � � � CAS � � ,� O �O ;m • • • • V 4� .o CJ Piz c v wn f �F v po .W V � V � o � V rA rA e rA • WD OP* W -4-a •� = Z 6 v G C, N R 46-* Q\ �F O V W ° o � � o A� a� Poo POO �-+ '� WD Wp "'' rA .'..� n � y o � � l o � tt Do, o 0 N. C-D CD CD 0 CID CL 0 o CD CD 0 CD CD CD n n Cep C-+ (D ° (D N 0 C+, p CD n � . C C • � CIS O O CD y cD CD ow CD o CD CD Imw CD CD CD 5 OZZ n ONOW CD oc BCD n CD OMW 0 V *We CD ,O;. CD ow 1= CD ommw CD r CD o o CD �. CD �-r- cD 0 by 7D (L) o .5 o 'd w �S > > ° E �+ n.5 .fl 75+; v r O ° ° H w O 0 U m U O cu M ° w cz Z Z � o � z C� o En 0 C � � V O O 5 0,11 N cd � v {�, �--� CU � � v r� u V ,.4 f �O V1 � o ,P 41* i- 4 'N • o .�., 4� • 1 S 0 0 N I� O 4-o W W A W rA �•r v� 4-o N 4� v O y O ,O , ,� •� .� o 0 0 O G� W � H O E� COPY 1 AGREEMENT 2 This agreement, made and entered into this 3 day of 1127&&� , 1996 by and between the CITY OF SAN 4 BERNARDINO ("City") and EMERGENCY CARE INFORMATION CENTER 5 ("CONSULTANT") 6 WITNESSETH 7 NOW THEREFORE, The parties hereto agree as follows: 8 1. City hereby engages Consultant to perform the following 9 services: 10 A. Analyze the feasibility of the San Bernardino Fire 11 Department providing emergency medical transportation 12 services. 13 The consultant's operational and organizational 14 feasibility analysis will include: 15 1. Response-time performance 16 2 . Service demand 17 3 . Impact on fire suppression capability 18 4. Apparatus, equipment, and facilities 19 5. Dispatch and communications 20 6. Education and training Entered into Record at J 600 o ;14'1i1V0evCms Mtg: 21 7. Quality management 22 S. Staffing and supervisiono� re Rye�ycja iterrl � 23 9. Deployment 24 10. Work force issues 11. Equal opportunity City Clerk/CDC Secy 25 City of San Bernardino 26 12. Turnover and burnout 27 13. Public information, education, relations 28 1 2 B. Project the long-term impact that in-house emergency medical transport will have on the City's general fund. 3 Consultant's financial projections will include but not 4 be limited to: 5 1. Projected runs by type 6 (To be based on local data or data from a city 7 with similar demographics, population and other 8 variables that affect emergency medical 9 transport) 10 2. Project allowable rates by type of run 11 3 . Deductions from revenue by type (e.g. Medicaid 12 allowance, bad debt, etc. ) 13 4. Projected salaries and benefits based on market 14 trends 15 5. Medical supplies expense 16 6. Administrative expenses 17 7. Depreciation expense/equipment replacement 18 costs 19 S. Liability expense 20 9. Avoidable costs under City service delivery 21 22 C. Identify short-term and long-term obstacles in the 23 transition from private service delivery to City service 24 delivery, including but not limited to: 25 short term: 26 1. Legislative issues 27 2 28 1 2. Personnel training 2 3. Posting strategy/deployment plan evolution and 3 response time compliance 4 4. Labor issues 5 5. Degree of office automation/information 6 management 7 6. Implementation -of systems for clinical and 8 operational accountability 9 7. Medicare/Medicaid provider eligibility 10 11 Long term: 12 1. Managed care impact/health care reform 13 2• Continued organizational commitment to EMS 14 delivery 15 3 . Compliance with performance requirements 16 4 . Career path 17 5. Responsiveness to customers 18 6. Cost recovery/financial efficiency 19 20 D. Project tasks 21 1. Project logistics 22 a. Identify a project manager 23 b. Review and finalize project tasks an timetable 24 C. Identify relevant system stakeholders 25 d. Identify sources for local data 26 e. Identify and request documents and electronic 27 3 28 1 information 2 f. Finalize report format and presentation 3 4 2 . Data accumulation and detailed Analysis 5 a. Develop data collection instrument 6 b. Conduct on-site visits with involved agencies 7 C. Review operational and administrative data 8 d. Identify, obtain and analyze pertinent economic 9 and demographic data 10 e. Review data, and information sources to 11 present local and national trends 12 f. Review data, and information sources to present 13 local and national trends 14 g. Conduct interviews with major stakeholders 15 16 2. Consultant shall provide draft report within 45 days of 17 receipt of all necessary data from the City. Final 18 report shall be provided within 60 days of receipt of all 19 data from the City. If consultant does not provide 20 reports in accordance with this schedule, a penalty of 21 $200 per additional calendar day will be deducted by the 22 City from the payment due to consultant. 23 Project report will contain: 24 A. An executive summary which will exhibit a 25 complete accounting of the methodologies used 26 by consultant in the review, the consultant's 27 4 28 A. 1 findings, an overview of key points, and an opinion 2 as to whether the city should maintain the current 3 arrangement for services or pursue providing 4 emergency medical transport services. 5 B. A detailed report which outlines all processes, 6 procedures and standards utilized to complete the 7 comprehensive review. The final report will focus 8 on the scope of work and place emphasis on critical 9 areas such as: financial analysis, reimbursement 10 capacity, quality-of-care, and Fire Department 11 resources, planning documents and capability to 12 expand services. 13 14 3 . Consultant's fee shall not exceed $24, 000. Consultant 15 shall submit detailed expenditure reports to the City of 16 San Bernardino on a regular basis, outlining all actual 17 hours worked. Professional fees will only be billed 18 for actual work performed by consultant, and will be 19 billed at a rate of $125 per hour. This hourly rate will 20 include all costs associated with the performance of the 21 services supplied, including labor, materials and 22 transportation. Travel expenses and printing costs are 23 additional and will be billed for their actual costs. 24 Maximum budget for this project is as follows: 25 A. Project logistics phase $1,000 26 B. Conduct on-site visits of involved $1,000 27 5 28 1 agencies 2 C. Review operational and administrative $2,000 3 data 4 D. Identify, obtain and analyze pertinent $15,000 5 economic and operational data 6 E. Review data and information sources to $1,000 7 present local and national trends 8 F. Preparation of draft report $2,000 9 G. Preparation of final report $2,000 10 11 4 . The City Administrator or her designee shall provide 12 general supervision and direction to the consultant. Consultant 13 shall submit a claim for payment to the City on a monthly basis in 14 the manner and form as prescribed by the City Administrator. 15 5. This agreement shall commence upon execution of this 16 contract by both parties. This agreement may be terminated by 17 either party upon thirty (30) days written notice to the other. 18 Upon termination, consultant shall be entitled only to payment for 19 actual work completed. 20 6. For all purposes, Consultant shall be considered as an 21 independent contractor and not as an employee of the City. 22 7. Except as specifically provided herein, Consultant shall 23 not be entitled to any employee benefits, such as, but not limited 24 to vacation leave or accrual, sick leave, retirement benefits, paid 25 vacation, seniority, etc. City shall not deduct from Consultant's 26 compensation any withholding except as is required for such 27 6 28 A. 1 independent contractors. Consultant shall be responsible for all 2 taxes on said compensation. Consultant agrees to provide Worker's 3 Compensation insurance for his/her employees in accordance with 4 applicable California laws. 5 8. Consultant agrees to defend, indemnify, save and hold 6 City, its officers, agents and employees harmless from any claim or 7 suits that may be brought by third persons on account of personal 8 injury, death, or damage to property, or a property or business or 9 personal injury, arising from any negligent or intentional act or 10 omission by Consultant while performing services under this 11 Agreement. 12 9• Any notices to be sent pursuant to this Agreement from 13 one party to the other shall be deposited with the United States 14 Postal Services postage prepaid and addressed as follows: 15 16 17 TO THE CITY: City Administrator City of San Bernardino 18 300 North "D" Street San Bernardino, CA 92418 19 TO THE CONSULTANT: Emergency Care Information Center 20 P. 0. Box 2789 Carlsbad, CA 92018 21 Nothing in the section shall be construed to prevent the giving of 22 notice by personal service. 23 24 25 26 27 / / / 7 28 / / / A.... AGREEMENT WIT ;MERGENCY CARE INFORMATIO. ;ENTER 1 2 IN WITNESS WHEREOF, the parties hereto have executed this 3 Agreement on the day and date first above shown. 4 5 CITY OF SAN BERNARDINO 6 By:' /SHAUNA CLARK City Administrator 8 9 Approved as to form 10 and legal content: 11 JAMES F. PENMAN City Attorney 12 13 BY: 14 15 CONSULTANT 16 17 JAM O. P GE D' ector 18 19 20 21 22 23 24 25 26 27 8 28