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Home My WebLink About31- Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Howell, Director Subject: Automated Refuse/Recycling Containers Dept: Public Services Date: August 28, 1996 r p� Synopsis of Previous Council Action: 1/12/94 Resolution No. 94-6 to purchase six automated refuse trucks AUG 2596 PM 4:32 1/12/94 Resolution No. 94-7 to finance same 9/20/94 Resolution No. 94-292 to purchase 9,800 90-gallon automated refuse containers 9/20/94 Resolution No. 94-291 to finance same 2/06/95 Resolution No. 95-31 to purchase eighteen (18) automated side loading refuse vehicle bodies 5/03/95 Resolution No. 95-137 to finance same 7/24/95 Resolution No. 95-268 to purchase 84,000 automated containers 7/24/95 Resolution No. 95-269 to finance same 10/4/95 Resolution No. 95-345 to purchase lease financing of 62,000 additional containers Recommended Motion: Adopt Resolution A�� Signature Contact person: James Howell, Director of Public Services Phone 5140 Supporting data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: $149,606.00 Source:(Acct. No.) 527-412-5112 Acct. Description) Small tools and equipment Finance• f - Council Notes: gI)(0I,ggb Agenda Item No. 31 fonti:.��.. ..o 1�/G]/�? CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT The Refuse division is requesting an increase in the number of automated refuse cans authorized from 84,000 to 100,000, an increase of 16,000 additional automated refuse containers. These additional cans will be used to expand the residential commingled recycling program to the 44 mobile home parks located within the City, to small businesses currently receiving automated collection service,and provide the Division with the ability to meet any unforseen opportunities in which automated containers would be useful. Under the existing authorization granted by the Council on July 24, 1995 in resolution 95-268,the Division was authorized to purchase up to 84,000 containers on a not-to-exceed price of$4,033,793.40. As of May 7, 1996, the City purchased 84,000 containers at a total cost of $4,003,055.00, approximately $30,738.40 below the established not-to-exceed amount. It is requested that the Division be authorized to increase the total number of containers to be purchased by an additional 16,000 containers under Bid Specification F-95-28 from a maximum of 84,000 to a maximum of 100,000. We are anticipating the need to purchase additional 64-gallon blue commingled and black refuse containers to implement automated collection of refuse and recyclables in the City's forty-four mobile home parks. No green containers are anticipated for the mobile home parks. The Division is expecting to initially purchase 3,800 64-gallon containers at a cost of $149,606.00 in order to begin automated service to the City-owned parks. The total not-to-exceed amount for this increase in the maximum number of automated containers authorized is $768,320.00. Council is requested: 1)to increase the total number of containers authorized for purchase under Bid Specification F-95-28 from 84,000 containers to 100,000 containers; 2)authorize the Purchasing Manager to release an initial order for 3,800 in the amount of $149,606; 3) to authorize additional purchases as necessary up to the limit; 4)to authorize the Director of Public Services and the Director of Finance to determine the appropriate method of payment, either through cash purchases from the Refuse Fund Cash Reserves or through a lease purchase agreement for subsequent purchases; and, 5)to authorize the Purchasing Manager to solicit as needed,lease-purchase rate quotes under existing Master Lease agreements and to award a lease-purchase to the lowest responsible leasing company. The funding for the purchase of 3,800 containers is included in the FY 96-97 budget. Staff recommends adoption of the attached resolutions. gasiung James . H owell Jo hy Director of Public Services Manager RESOLUTION NO. 1 RESOLUTION OF THE CITY OF SAN BERNARDINO INCREASING THE 2 TOTAL NUMBER OF AUTOMATED REFUSE AND RECYCLING CONTAINERS TO BE PURCHASED FROM TOTER,INC.,FROM EIGHTY-FOUR THOUSAND(84,000) 3 AUTOMATED REFUSE AND RECYCLING COLLECTION CONTAINERS TO ONE- HUNDRED THOUSAND (100,000), TO BE UTILIZED BY THE PUBLIC SERVICES 4 DEPARTMENT. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 6 CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. That Council previously awarded under resolution 95-268,a purchase 8 order to Toter, Inc. as the lowest and best responsive responsible bidder for the furnishing 9 and delivery of a maximum of eighty-four thousand (84,000) automated refuse collection 10 containers in accordance with Bid Specification F-95-28 pursuant to this determination,and 11 12 San Bernardino Municipal Code Section 3.04.010, B-2. 13 SECTION 2. That it is in the best interest of the City to now increase this 14 purchase by an additional sixteen thousand (16,000)automated refuse collection containers 15 to a maximum of one-hundred thousand (100,000) total containers to be purchased under 16 this specification and that the Purchasing Manager is hereby authorized and directed to 17 issue a Purchase Order in the not-to-exceed amount of $149,606.00 for three-thousand, 18 19 eight hundred(3,800)each,64-gallon automated refuse and recycling collection containers; 20 such award shall only be effective upon the issuance of a Purchase Order by the 21 Purchasing Manager. Subsequent purchase orders for the remaining 12,200 containers 22 shall be issued as needed by the Public Services Department. The total of all orders placed 23 under this increase in the total number of automated containers will not exceed 24 $768,320.00. 25 26 27 August 28, 1996 1 28 RESOLUTION OF THE CITY OF SAN BERNARDINO INCREASING THE TOTAL NUMBER OF AUTOMATED REFUSE AND RECYCLING CONTAINERS TO 1 BE PURCHASED FROM TOTER,INC.,FROM EIGHTY-FOUR THOUSAND(84,000) 2 AUTOMATED REFUSE AND RECYCLING COLLECTION CONTAINERS TO ONE- HUNDRED THOUSAND (100,000), TO BE UTILIZED I _IZED BY THE PUBLIC SERVICES 3 DEPARTMENT. 4 SECTION 3. The Director of Public Services and the Director of Finance are hereby 5 authorized to determine the appropriate method of payment for each subsequent purchase 6 under this authorization, either through cash purchase from existing reserves or through 7 a lease purchase agreement under existing Master Lease Agreements. In the event that the 8 9 Director of Public Services and Director of Finance elect to finance this purchase through 10 a lease purchase agreement, the Purchasing Manager is hereby authorized and directed to 11 solicit bids from firms with existing Master Lease Agreements with the City, and to award 12 said lease purchase agreement to the lowest responsible bidder. 13 SECTION 4. The authorization to execute the above referenced Purchase 14 Order is rescinded if the parties to the agreement fail to execute it within sixty (60) days 15 16 of the passage of this resolution. 17 18 19 20 21 22 23 24 25 26 27 28 August 28, 1996 2 RESOLUTION OF THE CITY OF SAN BERNARDINO INCREASING THE TOTAL NUMBER OF AUTOMATED REFUSE AND RECYCLING CONTAINERS TO 1 BE PURCHASED FROM TOTER,INC.,FROM EIGHTY-FOUR THOUSAND(84,000) AUTOMATED REFUSE AND RECYCLING COLLECTION CONTAINERS TO ONE- 2 HUNDRED THOUSAND (100,000), TO BE UTILIZED BY THE PUBLIC SERVICES 3 DEPARTNIENT- 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting 6 thereof, held on the _ day of , 1996, by the following vote, to wit: 7 Council Members AYES NAYS ABSTAIN ABSENT 8 NEGRETE 9 10 CURLIN 11 ARIAS 12 OBERHELMAN 13 DEVLIN 14 ANDERSON 15 16 MILLER 17 City Clerk 18 The foregoing resolution is hereby approved this day of 19 , 1995. 20 TOM MINOR, Mayor 21 City of San Bernardino Approved as to form and 22 legal content: 23 James F. Penman, 24 City Attorney 25 By 26 27 28 August 27, 1996 3