HomeMy WebLinkAbout21- Public Works File No. 14 . 04-108
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From : ROGER G. HARDGRAVE, Director Subject: Resolution of Intention --- Northpark and
Mountain Area Landscape Maintenance
Dept : Public Works / Engineering Assessment District (AD 1019)
Date : August 27, 1996 ORNMI
Synopsis of Previous Council Action: woof wwwr MV r
04-15-96 --Authorization was granted to proceed with the formation of a landscape maintenance
assessment district in the Northpark and Mountain area (AD 1019).
AUG 28 F96 PM 2:32
Recommended Motion
Adopt Resolution
cc: Shauna Clark, City Administrator
Barbara Pachon, Dir. of Finance
Jim Penman, City Attorney Signature
Contact person: Les Fogassy Phone: 5026
Supporting data attached: Staff Report, Engineer's Report, Resolution Ward: 5
FUNDING REQUIREMENTS: Amount: $4,000 (Deposit by Subdivider)
Source: (Acct. No.) 254-000-4076-6004
(Acct. Description) Assessment District No. 1019
Finance:
Council Notes:
9 lb
(09-16-96) Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
A petition was received by this office from the developer of Tract No. 14448, representing the property
owner, requesting the formation of an assessment district for the maintenance of landscaping along portions
of Northpark Boulevard, Mountain Drive, Hill Drive and "H" Street within the boundaries of Tract No.
14448.
This petition is the result of the Condition of Approval for Tract No. 14448, to establish a landscape
maintenance assessment district. The signatures on the petition have been checked and represent 100% of
the owners owning property within the proposed assessment dostrict.
The developer has deposited $4,000 to cover the cost of the proceedings. Any amounts remaining will be
refunded to the developer at the end of the proceedings.
An Engineer's Report has been prepared, which sets forth the details of the proposed district, including the
first year's estimated cost and an assessment roll showing the amount to be assessed against each parcel. The
estimated amount of all costs, including incidental and administrative costs is $18, 647.44. This calculates
to about $190 per residential unit per year. A copy of the Engineer's Report is attached for reference.
All potential home buyers will be given a disclosure form by the developer indicating the assessment amount
and the purpose of the assessment district. The existence of an assessment district will also appear on the
preliminary title report, so potential buyers will have full knowledge of the extistence of the assessment prior
to closing of escrow.
The attached Resolution of Intention declares the City's intention to form the assessment district and also
preliminarily approves the Engineer's Report and the Boundary Map of the district. It sets
for a at which time the asses
co .
We recommend that the resolution be approved.
ENGINEER'S REPORT
for
ASSESSMENT DISTRICT NO. 1019
(Northpark and Mountain Area Landscape Maintenance Assessment District)
in the
CITY OF SAN BERNARDINO
COUNTY OF SAN BERNARDINO
STATE OF CALIFORNIA
AR
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ED
File No. 14.40-108
CITY OF SAN BERNARDINO
DEPARTMENT OF PUBLIC WORKS
Prepared August 27, 1996
I
FILED in the office of the City Clerk of the City of San Bernardino on the
day of 19
CITY CLERK
City of San Bernardino
PRELIMINARY approval by the Mayor and Common Council of the City of San Bernardino,
County of San Bernardino, State of California on the day of . 19
CITY CLERK
City of San Bernardino
FINAL approval by the Mayor and Common Council of the City of San Bernardino, County of
San Bernardino, State of California on the day of , 19
CITY CLERK
City of San Bernardino
I HEREBY CERTIFY that the foregoing assessment, together with the Diagram of Assessment
District No.1019, was approved and confirmed by the Mayor and Common Council of the City
of San Bernardino, County of San Bernardino, State of California on the day of
19
CITY CLERK
City of San Bernardino
CITY OF SAN BERNARDINO
DEPARTMENT OF PUBLIC WORKS / ENGINEERING
ENGINEER'S REPORT
ASSESSMENT DISTRICT NO. 1019
(Northpark & Mountain Area Landscape Maintenance Assessment District)
PETITION -- On March 4, 1996, a petition was received from a developer representing property
within the proposed assessment district for the establishment of an assessment district for the maintenance of
landscaping along portions of Northpark Boulevard,Mountain Drive,Hill Drive and "H" Street. . The signatures
on the petition represent 100% of the property owners of the parcels within the proposed boundaries of the
district. This petition was the result of a requirement placed upon the developer of Tract No. 14448 by the City
to relieve the City from having to maintain the areas of landscaping.
AUTHORIZATION -- On April 15, 1996, by action of the Mayor and Common Council of the City
of San Bernardino, the City Engineer and City Clerk were authorized to initiate proceedings for the formation
of Assessment District No. 1019 (Northpark and Mountain Area Landscape Maintenance Assessment District)
pursuant to the provisions of San Bernardino City Municipal Code Chapter 12.90 and this Report has been
prepared and is hereby submitted pursuant to said provisions and in accordance with Resolution of Intention
Me). adopted by the Mayor and Common Council of the City of San Bernardino on the day
, 19
ADVANCE OF ESTIMATED COSTS OF PROCEEDINGS-- On May 24, 1996, pursuant to Section
12.94.030 of the Municipal Code, the developer deposited $4,000 with the City to cover the estimated cost of
proceedings. At the conclusion of the proceedings and after confirmation of all costs, any amounts remaining
will be returned to the developer. If actual costs are more than the deposit, then the remainder can either be
paid in a lump sum by the developer or assessed against the properties involved.
EASEMENTS-- Portions of the landscaping to be maintained are within the dedicated right of way, and
portions are within easements granted to the City for landscape maintenance purposes either on the Map of Tract
No. 14448, or have been, or will be granted by separate document prior to the commencement of any work to
be performed as described herein and no maintenance will be carried out on private property.
DESCRIPTION OFIMPROVEMENTS-- The improvements to be maintained include landscaping and
all appurtenances along portions of the South side of Northpark Boulevard, the East side of Mountain Drive,
the North side of Hill Drive, and the West side of "H" Street, all within Tract No. 14448.
Rear yard slopes within lots 86 through 98 of said Tract, inclusive, have been dedicated to the City for
landscape maintenance also. These areas are to be maintained by the homeowners but may be maintained by
the City in the event of homeowner neglect. In the event that the City must maintain the homeowner areas, the
"ial costs of maintenance will be assessed to the respective properties. Homeowners will be given a notice
ag them 30 days to cure deficiencies prior to the City assuming maintenance. Release of maintenance of the
homeowner area back to the property owner will be done at the sole discretion of the City and only upon
satisfactory evidence to the City, that said property owner will have the capacity and willingness to continue said
2
ntenance. Neglect shall include improper irrigation; lack of proper weed or pest control or any other
v.,nditions resulting in landscaping not being maintained to the minimum standards as established for the
Assessment District as stated in the most current revision of the specifications on file at that time in the office
of the Director of Public Works/City Engineer.
PLANSAND SPECIFICATIONS--Plans and Specifications for the landscaping have been prepared by
the developer according to the standards of the City and have been approved by the City
DESCRIPTION OF BOUNDARIES -- The boundaries of the proposed district are shown on the
Assessment Boundary Map of Assessment District No. 1019 and are generally described as follows: The
centerline of Northpark Boulevard on the North, the centerline of Mountain Drive on the West, the centerline
of "H" Street and the East line of Tract No. 14448 on the East and the centerline of Hill Drive and the
Southerly line of Tract No. 14448 on the South.
VICINITY MAP -- A vicinity map showing the general location of the proposed Assessment District is
attached as Exhibit 1.
DISTRICT BOUNDARY M"--A District Boundary Map has been prepared and is on file in the office
of the City Clerk. A reduced copy of the District Boundary Map is attached as Exhibit 2.
DISTRICT DIAGRAM --A Diagram of the Assessment District will be prepared and filed with the City
erk after preliminary approval of this Report and will be filed with County Recorder and recorded in the
,ce of the Director of Public Works after final approval of this Report, Confirmation of the Assessment Roll
and Resolution Ordering Work.
NOTICE OFEXEMPTION--a"Notice of Exemption"declaring a Categorical Exemption was prepared
and filed with the Clerk of the Board of Supervisors of San Bernardino County on 08/27/96. No further
environmental proceedings are necessary. A copy of the Notice of Exemption is attached as Exhibit 3.
METHOD OFASSESSMENT--Landscaping and its proper maintenance enhances the esthetics of any
given area and the benefit received by the owners of properties in the area is determined to be equal to the
number of residential units that utilize the landscaped areas either as ingress and egress or by actual physical
use of the land as in the cases of large open areas. The boundaries of the proposed district are drawn with this
in mind and the Resolution of Intention delineates the specific areas of maintenance which will benefit all of
the properties within the boundaries. Thus, each residential unit, be it a single family lot, a condominium or an
apartment will be assessed an equal share in the cost of maintenance (1 residential unit - 1 assessment).
In the event that vacant land is included within the district, the property will be arbitrarily divided into
single family lots, the size of each lot being determined by minimum permitted lot size according to the land
use designation shown on the City's General Plan Map, minus 25% of the area for anticipated future streets
and will be assessed 1 assessment unit for each single family lot calculated. The lot sized used for determining
the assessment amount will remain until the property actually develops. When the property actually subdivides,
it will be assessed on the 1 residential unit - 1 assessment basis. If vacant land develops in the future other than
residential, this method of determining the assessment amount for vacant land shall apply.
Publicly owned lands and rights of way are not subject to assessments and these parcels will show as
assessed on the Diagram Map and the Assessment Roll.
METHOD OF FINANCING-- The estimated cost of the first year's maintenance, as set forth in Table
shall be assessed against the properties involved within the current fiscal year or the fiscal year following the
establishment of the district. Depending upon when the costs are assessed and when the actual maintenance is
assumed by the City, this assessed amount can be used as a source of pre-funding the first year's maintenance
contract and incidental costs. Once the City has assumed the responsibility for the maintenance, the properties
may be assessed in advance each year thereafter to establish a source of pre-funding each year's costs, or may
be assessed for the actual contract and incidental costs plus interest. Interest will be included in the assessment
costs for any amounts or portions not pre-funded through previous assessments. If there is a surplus from the
estimated assessment in the event costs are pre-funded through previous assessments, any such surplus shall be
applied as a credit to the following year's assessment or placed in a reserve fund to cover future increases until
such reserves are depleted. The assessment, whether pre-funded or not, shall be levied, collected and enforced
in the same manner, at the same time, and with the same penalties and interest as in the case of taxes levied for
property taxes. No Bonds will be sold relative to this Assessment District.
ASSESSMENT SPREAD -- The amount of each Assessment Unit is determined by dividing the total
maintenance costs, including all incidentals, by the total number of assessment units, as determined by the above
Method of Assessment. Each parcel in the district is then assessed based upon the total number of Assessment
Units calculated for that parcel.
ASSESSMENT ROLL -- Presently there are 98 single family parcels within Tract No. 14448, with each
parcel representing 1 assessment unit as described under Method of Assessment, . and assessment are spread
-, .ordingly. The 98 parcels represents a total build-out of the subdivision, and future parcel splits or additions
not anticipated. The first year's assessment roll has been prepared is shown as Exhibit 4.
FUTURE APPORTIONMENTS-- In the event that the assessment units, as determined under Method
of Assessment, change for any parcel(s) during the term of the Assessment District, the assessment amount for
that parcel(s) will change accordingly. Any Increases based solely on change in parcel size, land use or density,
which would result in an increase of assessment units, will not be subject to a public hearing as long as the
formula for determining the assessments as described is applied. Pursuant to Chapter 12.90 of the San
Bernardino Municipal Code, such reapportionments do not require the recording of an amended Diagram Map.
FUTURE INCREASES -- Due to the nature of landscape maintenance, it is anticipated that there will
be future increases in assessments as contract, labor, water and energy costs are all subject to future increases.
Annual increases may be increased without further notice or public hearing by a percentage equal to the increase
in the Consumer Price Index for all Urban Consumers in the Los Angeles-Orange County-Inland Empire area,
published by the United States Department of Labor, Bureau of Labor Statistics over the previous year.
4
TABLE 1
ESTIMATED FIRST YEAR'S COST SUMMARY
Assessment District No. 1019
(Northpark and Mountain Landscape Maintenance Assessment District)
Description of Cost Quantity Unit Cost/Unit Annual Cost
Maintenance of Turf/irrigation. 0 sq.ft. .25 /sq.ft. $ 0.00
Maintenance of Groundcover /shrubs /irrigation 29,290 sq.ft. .25 /sq.ft. $ 7,322.50
Maintenance of Trees /irrigation 1 L.S. 500.00 $ 500.00
Water and Energy Costs 29,290 sq.ft. .10 /sq.ft $ 2,929.00
Weekly Inspection (labor, overhead) 104 hours 25 /hr $ 2,600.00
Annual Assmt. Engineering (labor+overhead) 20 hours 30 /hr $ 600.00
Contract Administration (labor+overhead) 78 hours 22 /hr $ 1,716.00
cidentals (materials, supplies) 1 L.S. 1043.00 $ 1,043.00
Outside Department Services (labor+overhead) 98 parcels 9 /parcel $ 882.00
Subtotal $ 17,592.50
Estimated Interest for non-prefunded amounts * 6 Percent $ 1,055.55
Adjustment (Rounding for Assessment Roll) $ -0.61
TOTAL FIRST YEAR'S ESTIMATED COST $ 18,647.44
Estimate based on full years interest. Interest charged only on portions that are not pre-funded y the prior
years assessments as stated above. Rate varies based on City's average earnings as stated above.
ASSESSMENT CALCULATION -- Applying the Method of Assessment and Assessment Spread described
above, the following formula is used to determine the assessment amount per Assessment Unit:
Total Costs - Total Assessment Units=Cost per Assessment Unit
thus
18,647.44 _ 98 = $190.28 per Assessment Unit
5
ENGINEER'S STATEMENT
This Report, together with the Assessment District Boundary Map and Proposed Assessment Roll (Exhibit "3")
has been prepared and is being filed pursuant to and in compliance with Chapter 12.90 of the San Bernardino
Municipal Code for the establishment of Assessment District No.1019.
Date ROGER G. HARDGRAVE
Director of Public Works/City Engineer
6
List of Exhibits
1. Vicinity Map..................................................... Exhibit "1"
2. Reduced copy of Boundary Map....................... Exhibit "2"
3. Copy of "Notice of Exemption"......................... Exhibit "Y'
4. Proposed Assessment Roll (FY 1997/98)........... Exhibit "4"
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CITY OF SAN BERNARDINO
PROPOSED ASSESSMENT DISTRICT NO. 1019
(Northpark and Mountain Area Landscape Maintenance Assessment District)
EXHIBIT 111"
A ]BOUNDARY
ASSESSMENT DISTRICT NO. 1019
NO T12ARK & MO V l8 CJLL DR. S < A
LANDSCAPE MA NTEr"CE
ASSESSMENT DISTECT
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CITY OF SAN BERNARDINO DRAVING
DEPARTMENT OF PUBLIC WORKS NO. D"VM I AM 11-2?
NMTHPABY&WOMMAW AYBA 9553
LAPIDBCAM0 hLAWMANM
ASSESSNMNT nISI7= EXHIBIT 112"
CITY OF SAN BERNARDINO PLANNING AND BUILDING SERVICES DEPARTMENT
NOTICE OF EXEMPTION
**Iva J
FROM: TO: OFFICE OF PLANNlt4G AND RESEARCH
1400 TENTH STREET,ROOM 121
CITY OF SAN BERNARDINO. PLANNING SACRAMENTO,CA 95814
AND BUILDING SERVICES DEPARTMENT
300'D'STREET X COUNTY CLERK
SAN BERNARDINO,CA 92418 COUNTY OF SAN BERNARDINO
385 NORTH ARROWHEAD AVENUE
SAN BERNARDINO,CA 92415
projectTme: Northpark & Mountain Area Landscape Maintenance Assessment District
Project Location-Specific: Tract 14448- Southeast corner of Northpark Blvd. & Mountain Dr
Project Location-City: San Bernardino Project Location-County: San Bernardino
DescrlptionofProject: SRMC 12 qn Accaccmpnt nictrirt to finanra to maintF,nanra
of lanrlcraning_
Name of Public Agency Approving Project: City
of San Bernardino
Name of Person or Agency Carrying Out Project: City of San Bernardino
Exempt Status: (check one)
O Ministerial (Sec.21080(b)(1); 15268);
r—
G Declared Emergency(Sec. 21080(b)(3); 15269(a));
Class 1 15301(0) c
0 Emergency Project(Sec.21080(b)(4); 15269(b)(c));
M Categorical Exemption.State type and section number: Res. 90-217 Sec. B2c
C Statutory Exemptions.State code number:
Reasons why project is exempt: Formation of Assessment District to provide for financing
of maintenance.
Lead Agency
Contact Person: Les Foga s sy Area Code/Telephone/Extension: (909) 384-5111
K filed by applicant:
1. Attach certified document of exemption finding.
2. Has of e emption been filed by the public agency approving the project? O Yes O No
Signature: Date: 8/27/96 Trtie: Real Prop Official
Signed by Lead Agency 0 Signed by Applicant Date received for filing at OPR:
-- ... :+...o.c PLAN-iaM6 PAGE I OF 1 rSx�
Exhibit "3" u
CITY OF SAN BERNARDINO
1997-98 ASSESSMENT ROLL AD 1019
( ESTIMATED FIRST YEAR'S .MAINTENANCE )
ASSMT ASSESSORS ASSESSMENT
NO. PARCEL NO. AMOUNT
---- ----------- ----------
1 0154-761-01 190 .28
2 0154-761-02 190 .28
3 0154-761-03 190 .28
4 0154-761-04 190 .28
5 0154-761-05 190 .28
6 0154-761-06 190 .28
7 0154-761-07 190 .28
8 0154-761-08 190 .28
9 0154-761-09 190 . 28
10 0154-761-10 190 .28
11 0154-761-11 190 .28
12 0154-761-12 190 .28
13 0154-761-13 190 .28
14 0154-761-14 190 .28
15 0154-761-15 190 .28
16 0154-761-16 190 .28
17 0154-761-17 190 .28
18 0154-761-18 190 . 28
19 0154-761-19 190 . 28
20 0154-761-20 190 . 28
21 0154-761-21 190 . 28
22 0154-761-22 190 .28
23 0154-761-23 190 . 28
24 0154-761-24 190 .28
25 0154-761-25 190 . 28
26 0154-761-26 190 . 28
27 0154-761-27 190 . 28
28 0154-761-28 190 .28
29 0154-761-29 190 . 28
30 0154-761-30 190 .28
31 0154-761-31 190 . 28
32 0154-761-32 190 . 28
33 0154-761-33 190 . 28
34 0154-761-34 190 .28
35 0154-761-35 190 . 28
36 0154-761-36 190 .28
37 0154-761-37 190 . 28
38 0154-761-38 190 . 28
39 0154-761-39 190 . 28
40 0154-761-40 190 .28
41 0154-761-41 190 . 28
42 0154-761-42 190 . 28
EXHIBIT 114" Page 1
CITY OF SAN BERNARDINO
1997-98 ASSESSMENT ROLL AD 1019
( ESTIMATED FIRST YEAR' S MAINTENANCE )
43 0154-761-43 190 . 28
44 0154-761-44 190 .28
45 0154-761-45 190 .28
46 0154-761-46 190 .28
47 0154-761-47 190 .28
48 0154-761-48 190 . 28
49 0154-761-49 190 .28
50 0154-761-50 190 .28
51 0154-761-51 190 .28
52 0154-761-52 190 .28
53 0154-761-53 190 .28
54 0154-761-54 190 .28
55 0154-761-55 190 .28
56 0154-761-56 190 .28
57 0154-761-57 190 . 28
58 0154-761-58 190 .28
59 0154-761-59 190 .28
60 0154-761-60 190 .28
61 0154-761-61 190 .28
62 0154-761-62 190 .28
63 0154-761-63 190 . 28
64 0154-761-64 190 .28
65 0154-761-65 190 .28
66 0154-761-66 190 . 28
67 0154-761-67 190 . 28
68 0154-761-68 190 .28
69 0154-761-69 190 .28
70 0154-761-70 190 . 28
71 0154-761-71 190 .28
72 0154-761-72 190 . 28
73 0154-761-73 190 . 28
74 0154-761-74 190 .28
75 0154-761-75 190 .28
76 0154-761-76 190 .28
77 0154-761-77 190 .28
78 0154-761-78 190 .28
79 0154-761-79 190 . 28
80 0154-761-80 190 .28
81 0154-761-81 190 . 28
82 0154-761-82 190 . 28
83 0154-761-83 190 .28
84 0154-761-84 190 . 28
85 0154-761-85 190 . 28
86 0154-771-01 190 . 28
87 0154-771-02 190 . 28
88 0154-771-03 190 . 28
EXHIBIT 114" Page 2
CITY OF SAN BERNARDINO
1997-98 ASSESSMENT ROLL AD 1019
( ESTIMATED FIRST YEAR'S MAINTENANCE )
89 0154-771-04 190 .28
90 0154-771-05 190 .28
91 0154-771-06 190 .28
92 0154-771-07 190 .28
93 0154-771-08 190 .28
94 0154-771-09 190 . 28
95 0154-771-10 190 .28
96 0154-771-11 190 .28
97 0154-771-12 190 . 28
98 0154-771-13 190 .28
TOTALS : 98 PARCELS 18, 647 .44
EXHIBIT "4" Page 3