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HomeMy WebLinkAbout30- Public Works i CITY OF SAN BERNf IDINO - REQUEST Fr''R COUNCIL ACTION File No. x.291 Approval of Contract Change Order From: ROGER G. HARDGRAVE Subject: No. 8 - Improvement of Tippecanoe Avenue, "C" Street and Del Rosa Dept: Public Works/Engineering Drive, per Plan No. 9053 -- MATICH CORPORATION Date: 3-7-95 Synopsis of Previous Council action: 10-04-93 -- Resolution No. 93-382 adopted authorizing the Mayor to execute application to the Economic Development Agency for a grant. 01-24-94 -- Plans approved and authorization granted to advertise for bids. 03-21-94 -- Resolution No. 94-68 adopted authorizing execution of approval and award of grant. 05-02-94 -- Resolution No. 94-107 adopted authorizing execution of Second Amendment to Agreement with URS Consultants, Inc. , for provision of construction staking services. (Continued on second page) Recommended motion: That Change Order No. 8 to the contract with Ma.tich Corporation, for the construction of Street Improvements on Tippecanoe Avenue, "C" St. (Sheppard Blvd. ) and Del Rosa Drive, in accordance with Plan No. 9053 , be approved; to provide for the installation of additional GTE conduits and structures , the installation of 12" water mainline taps, additional repairs to the existing street light system, relocation of existing utilities that are in conflict with the installation of new utilities , relocation of the existing Guard Shack, and additional landscaping electrical services, at an increase to the contract price of $147 , 840 . 00 , increasing contract price from $4 ,741 , 038 . 78 to $4 , 888 , 878 . 78 . cc: Bill Bopf Signature Shauna Clark Barbara Pachon Contact person: Roger G. Hardqrave Phone: 5025 Supporting data attached: Staff Report, CCO #8 Ward: 1 FUNDING REQUIREMENTS: Amount: $147 , 840 . 00 (Federal EDA Grant & IVDA) Source: (Acct. No.) 242-362- (Acct. Description) Street Improvements - Tippecanoe Avenue, "C" St. & Del Rosa Drive Finance: ,ouncil Notes: 75-0282 Agenda Item No. �� Public Works File No. 1 . 291 SYNOPSIS OF PREVIOUS COUNCIL ACTION (Continued) 06-06-94 -- Resolution No. 94-130 adopted awarding a contract to Matich Corporation for the low bid price of $4 , 113 , 313 . 08-15-94 -- Change Orders No. 1 & 2 approved, to authorize moving 11 trees at a cost of $104 ,500 and relocating water lines at a cost not to exceed $30 , 000 . 09-06-94 -- Change Order No. 3 approved to authorize installation of ATS communication conduit at a cost of $95 , 486 . 87 . 09-19-94 -- Change Orders Nos. 4 & 5 approved to authorize relocation and repair of the existing street lighting system at a cost not to exceed $25 , 000 . 00 and to modify the existing telephone vaults, at a cost not to exceed $80 , 000 . 00 . 10-17-94 -- Change Order No. 2 (Revised) approved to authorize re- location of additional water lines, at an estimated cost of $75 , 000 . 00 . 12-05-94 -- Revised Contract Change Order No. 6 approved to replace the existing water mains on Del Rosa , "C" Street and Tippecanoe Avenue, at estimated cost of $210 , 000 . 00 . 12-05-94 -- Contract Change Order No. 7 approved to authorize the work to perform a 20" hot tap, at a total cost of $7 , 199 . 00 . 3-7-95 CITY OF SAN BERN. -RDINO - REQUEST V-oll COUNCIL ACTION STAFF REPORT Page 1 of 2 Contract Change Orders Nos . 1 through 7 have been approved to authorize the Contractor to perform unforeseen work, and additional features . Most of these change orders were approved on the basis of estimated costs, since the extent of the work was indeter-minate. The items of work under Change Orders Nos . 2 , 4 , 5 , and 6 have been substantially completed, and final estimates of cost are now available. Change Order No. 8 adjusts the estimated costs, as described below: 1 . The estimated amount for Change Order No. 2 will be increased, from $105 ,000 . 00 to $140 , 000 . 00 , due to the work involved in relocating the additional water lines encountered that were in conflict with the proposed improvements. 2 . The estimated amount for Change Order No. 4 will be increased, from $25 , 000 . 00 to $55 , 000 . 00 , due to the extra work involved in keeping the existing street lighting system in operation as required by the Air Force in the License Agreement. 3 . The estimated amount for Change Order No. 5 will be increased, from $80 ,000 . 00 to $160 ,000 .00 , to reflect the actual work that was required to relocate the utility vaults to clear the improvements being installed. Also, some additional communication lines will be installed, at the request of the General Telephone Company. The cost for these communication lines will be reimbursed to IVDA by General Telephone. 4 . The estimated amount for Change Order No. 6 will be increased, from $210 , 000 . 00 to $290 ,000 . 00 , to finance the additional costs that will be incurred in upsizing all taps to the new 20-inch water main to 12-inch, in lieu of matching the connecting water main. 5 . The estimated quantity for minor concrete is being reduced, from 2 , 774 C.Y. to 2 ,234 C.Y. , in order to reflect the latest estimate, for a decrease of $54 , 000 . 00 in the contract price. 6., 7 , 8 & 9 . The storm drain in Tippecanoe Avenue, north of the base, is being deleted, for a net decrease in the contract price of $23 , 160 . 00 . The adjustments in the estimated costs for Change Orders No. 2 , 4 , 5 and 6 were approved in principle by the IVDA Board at their meeting of 1-11-95. 3-7-95 '5.0264 CITY OF SAN BERN �-_ADINO - REQUEST FvR COUNCIL ACTION STAFF REPORT Page 2 of 2 Funds to finance the additional cost for Change Order No. 8 will be provided from the following sources: Federal Economic Development Administration - 75% Inland Valley Development Agency - 25% No City funds will be used to finance the cost authorized by this change order. The changes incorporated into Change Order No. 8 have been discussed with the Project Manager for the Federal Economic Development Administration, and received approval in concept. The total estimated project cost included an amount of $845 , 000 .00 for contingencies. There is a current balance of $217 , 814 . 13 , which can be used to finance the additional cost of $147 , 840 .00 for Change Order No. 8 . All costs incurred will be charged to Account No. 242- 362- .5504--1993 . We recommend that Contract Change Order No. 8 be approved. 3-7-95 15-0264 File No. 1 . 291 CCO #8 Date: Page 1 CONTRACT CHANGE ORDER FEDERAL PROJECT NO. 07-49-02680 ORDER NO. 8 DATE: AGREEMENT DATE: NAME OF PROJECT: NORTON AIR FORCE BASE STREET IMPROVEMENTS OWNER: City of San Bernardino and IVDA CONTRACTOR: MATICH CORPORATION THE CONTRACT DOCUMENTS FOR THIS PROJECT ARE HEREBY AMENDED AS SET FORTH BELOW -- No. Description Amount 1 The estimated cost for Change Order No. 2 , to authorize the Contractor to per- form additional work as required for re- location of water lines in conflict with the construction, is amended from $105 ,000 . 00 to $140 ,000 . 00 , for an in- 35,000 . 00 crease in the contract price of ------ $ 2 The estimated cost for Change Order No. 4 , to authorize the Contractor to make necessary repairs to the existing street lighting system to keep it operational, is amended from $25 ,000 . 00 to $55 , 000.00 , for 30 ,000 .00 an increase in the contract price of ---- $ 3 The estimated cost for Change Order No. 5 , to authorize the Contractor to lower or abandon existing utility manholes as re- quired to clear the proposed construction, is amended from $80 ,000 . 00 to $160 ,000 . 00 , for an increase in the contract price of--- $ 80 ,000 .00 4 The estimated cost for Change Order No. 6 , to authorize the Contractor to install 12-inch to the new 20-inch water main, is amended from $210 , 000 . 00 to $290 ,000 . 00 , for an increase in the contract price of ------ $ 80 ,000 . 00 File No. 1 . 291 C.C.O. too. 8 Page 2 No. Description Amount 5 The estimated quantity for Contract Bid Item No. 13 , "Minor Concrete, is amended from 2 ,774 C.Y. to 2 , 234 C.Y. , for a de- crease in the contract price of (540 C.Y. X $100 . 00/C.Y. ) -------------- $ (54 ,000 . 00) 6 The estimated quantity for Contract Bid Item No. 15 , "Concrete Structures , " is amended from 23 to 21 , for a decrease in the contract price of (2 X $2 , 100. 00/Ea. ) -- $ (4 ,200 .00) 7 The estimated quantity for Contract Bid Item No. 16 , "Manholes, " is amended from 8 to 7 , for a decrease in the contract - $ (2 ,200. 00) price of (1 X $2 ,200 . 00 Ea. ) ------------- 8 The estimated quantity for Contract Bid Item No. 19 , "24-inch Reinforced Concrete Pipe, " is amended from 452 L.F. to 367 L.F. , for adecrease in the contract price of (85 L.F. X $60 .00/L.F. ) ------------------ $ (5 ,100 .00) 9 The estimated quantity for Contract Bid Item No. 18 , "18-inch Reinforced Concrete Pipe, " is amended from 876 L.F. to 611 L.F. , for a decrease in the contract price of (265 X $44 . 00/L.F. ) ---------------------- $ (11 ,660 .00) TOTAL ADDITIONAL COST FOR CCO NO. 8 ---- $147 ,840 .00 ADJUSTMENTS TO CONTRACT PRICE: Original Contract Price ---- $ 4 ,113 ,313 .00 Additional Costs Authorized by CCO' s #1 - #7 ---- 627 ,725.70 Current Contract Price ------- $ 4 ,741 ,038 .78 Additional Costs Authorized by CCO #8 ----- $ 147 ,840 .00 New Contract Price, including CCO #8 $ 4 ,888 ,878.78 File No. 1 . 291 C.C.O. No. 8 Page 3 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) by to be determined calendar days. The date for completion of all work will be revised date to be determined. Approvals Required: roved b the Federal To be effective, this Order must be app Y it changs Agency if otherwise e bethrequ�red o by objective the SUPPLE ENTAL PROJECT, GENERAL as may CONDITIONS. Accepted by: Date Matich Corporation Requested by: Date Steven Enna, Construction Engineer Recommended by: William Bopf, Executive Director Date Inland Valley Development Agency Approved by: Roger G. Hardgrave, Director of Date Public Works/City Engineer Economic Development Administration Authorized by: Date